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HARLEY MARINE SERVICES, INC

SOUNDINGSSOUNDINGSSOUNDINGS

Officially Certified HSQE!

Another Successful Round of Audits for Harley Marine

HMS completed our 8th annual ISO/ISM audit from ABS on May 29th. We passed the last component of our Health (OHSAS, 18001) certification with flying colors. We have been working on this certification for over a year and completed the first component at our last annual audit. The second component was the tug audit of the Willamette Champion, which had an HSQE audit. This certification decreases our health risks and makes us a safer company. The companywide audit was an SQE management system renewal and H certification. We passed with ZERO nonconformities for the 8th year in a row!

We have come a long way since we initiated our Quality Systems in 2006. Everyone at Harley Marine embraced the systems. Our robust Environmental Management System has been very successful, as evidenced by eleven major Environmental awards that we have received throughout the country since we started that system in 2008.

Out of all of our audits, I was most impressed with this one. The team confidently demonstrated their knowledge about the systems and what we were doing. We will always have room for improvement, but we can truly say that we have been doing what we say we are doing, and Continual Improvement has been alive and well at Harley Marine! Congratulations to everyone at the Harley Marine, Family of Companies!

By Deborah Franco

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Harley Marine Services A Full Service Marine Transportation Company June 2013

Harley and Lela Franco Maritime Center

New World Headquarters

The Gold LEED Certified Harley Marine World Headquarters is an atrium design of four stories. It is a 45,000 square foot structure, built on 94 pilings up to 130 feet deep. Twenty percent of the building is recycled content. Seventy-five percent of all workstations in the Harley Marine World Headquarters have natural lighting and outside views. Natural outdoor lighting will be monitored by a Lutron lighting system that will automatically adjust the brightness of indoor fixtures based upon outdoor ambient lumens. The lighting system will reduce energy consumption between 40 to 70 percent, enhancing occupant comfort and productivity while reducing maintenance costs.

The office furniture in the building was acquired from a local sustainable manufacture. All desks and chairs are ergonomically adjustable. An occupant may choose to raise the desk surface to standing height if that is deemed more comfortable. The vendor uses sustainable techniques in the construction phase of the office furniture. Desk drawers are formaldehyde free and made with 100% post-industrial wood waste. Drawer frames are 93% recycled steel and when the service life comes to an end the entire drawer is recyclable. Desk top laminates are 22% recycled, all wood substrate and textiles are 100% recycled. All wood particles are 100% recycled from local mills, and the furniture packaging consists of wood pallets and blankets that are returned to the factory, thereby eliminating packaging waste.

All interior building materials are Low-Emitting (Low-VOC) carpets, paints and sealants. The interior flooring and outdoor decking is primarily Black Locust or concrete. Black Locust is a sustainably farmed, American Hardwood, that is actually harder than Teak. Being harvested in the Mid-Atlantic States there is no impact upon any rainforest and the wood is naturally rot and insect resistant. The interior wood siding is reclaimed fluted fir.

Louvers at the peak of the atrium act as a natural heat sink or passive heat exchanger, allowing convectional heated air to escape. The atrium encourages heat to dissipate, reducing cooling costs while enhancing the natural stack ventilation through the building. The building will breathe in cool, fresh air as operational windows and doors are opened and closed throughout the day. During warm days the natural ventilation will lead to indoor thermal comfort without mechanical cooling being required. On the few exceptionally hot days in Seattle, mechanical cooling is available.

The heating and cooling needs of the Harley & Lela Franco Maritime Center are provided by a VRF System (Variable Refrigerant Flow). VRF systems have been available for 30 years but are only now making headway into the American market. The VRF will reduce heating costs by 10%. The VRF system consists of 16 heat pump condensers located on the roof feeding 53 separate zones. Each zone can be independently heated or cooled depending needs of the needs of the immediate area.

Harley Marine Service A Full Service Marine Transportation Company June 2013

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There are many other energy saving features incorporated into the Harley and Lela Franco Maritime Center. All appliances are energy star rated. In all restrooms air hand dryers are installed. The hand dryers will dry 22 pairs of hands for the cost of a single paper towel. The hand dryers also clean the air with a Hepa filter, reducing the risk of passive contamination. Another energy saving aspect is the elevator system. The elevators are designed to use gravity and not electricity for all down cycles, thereby reducing energy consumption.

The building is designed to save energy but it is also designed to produce electricity. 117 photovoltaic solar panels are located on the roof of the building. The panels are constructed in 250 watt modules, producing 29Kw or 29,000 watts of power. The solar panels will produce approximately 20% of the needs for the building. There is a return on investment of close to twenty years.

Rainwater harvesting systems will collect precipitation from the roof of the new shop and new World Headquarters and channel the water into a 20,000 gallon cistern. The rainwater will be filtered for sediment and exposed to UV light to kill microorganisms. The rainwater will provide for landscape irrigation and grey water needs. The toilets and urinals are low flow.

Other building amenities include bicycle storage and shower facilities for bike commuters. A fitness center, complete with treadmills, stationary bikes, dumbbells and rack mounted weights will encourage healthy exercise. Outside, four electric car charging stations will provide employees with access to low-emission and fuel-efficient vehicle recharge. A commercial kitchen and gas fire pit will make barbeques enjoyable.

The most conspicuous display of environmental commitment is “The Ahbra and Robert Franco Puget Sound Sea Life Sanctuary”. The Sea Life Sanctuary is a sea life habitat at the base of the atrium in the Harley & Lela Franco Maritime Center. The Sanctuary contains over 500 species of sea life from barnacles and sea stars to rock fish and hermit crabs. The Sanctuary is interpreted by a two IPad displays describing each creature and their life cycle. The Sanctuary is a physical reminder of the sensitivity of the environment in which we operate, on a daily bases.

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Harley Marine wins Environmental Award

On May 16, HMS was awarded the 2013 Marine Environmental Business of the Year for Environmental Initiatives by the Port of Seattle and Propeller Club. The award was accepted on behalf of HMS by Deborah Franco from Tay, Yoshitani, CEO of the Port of Seattle.

Harley Marine has many Environmental Initiatives that are identified in our Environment Management System ( ISO 14001 certified), including our new Gold LEED Certified World Headquarters. Leadership in Energy and Environmental Design (LEED) is a rating system for the design, construction and operation of buildings. Each building is architecturally designed to be a healthy and safe environment for the people who will work there. Additionally, LEED buildings are intended to use sustainable building practices and minimize life time energy use and resource consumption.

The new Harley Marine World Headquarters is significant for the maritime industry because it is an outward demonstration to our greater Seattle community, of our industries environmental awareness and responsiveness. In Puget Sound, we operate in some of the most pristine and environmentally sensitive waters in the continental United States, it is the responsibility of all maritime operators to take whatever measures possible to protect the environment and our livelihoods. The construction of a LEED certified building by a maritime community member is an expression of our obligation to environmental stewardship.

HMS is considered a leader in Environmental Protection, and has won many awards and acclaim since attaining ISO 14001 certification in 2008, including:

2009 – 3rd place recipient of the 2009 Workboat Environmental Award

2010 – Harley Marine New York 2010 U.S. Environmental Quality Award awarded by the Environmental Protection Agency

2010 – 1st place recipient of the 2010 Workboat Environmental Initiative Award

2011 – Port of Seattle 2011 Marine Environmental Business of the Year

2011 – Keynote Address: Global Greenship Conference & Expo

2012 – Green Workshop Presenter, Duke University

2012 – Marine Log, Environmental Management System (EMS) Article and PodCast

2012 - International Workboat Show Winner for Comprehensive Environmental Plan

2012 - Port of LA/LB Air Quality Corporate Leadership Award

2012 - California State Legislature – Certificate of Recognition

2012 - State of California Senate – Certificate of Recognition

2012 - County of Los Angeles – Commendation

2012 - Certificate of California Congressional Commendation

2012 - Chamber of Shipping of America Recognition of Environmental Excellence Awards

2012 - Chamber of Shipping of America Safety Achievement Awards – Citations of Merit

2012 - Chamber of Shipping of America Jones F Devlin Safety Achievement Awards


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SAFETY CORNER By Andre Nault

Safety Manager

Harley Marine Services’ Quality Management System includes being certified as

being in compliance with the requirements of the ISM Code, which is an international standard for the safe

management and operation of vessels and pollution prevention. The company is also in the process of

obtaining certification for OHSAS 18001, a globally accepted occupational health and safety management

system standard.

One of the requirements of the ISM Code is for companies to assess the risks to vessels, personnel, and the environment, arising from vessel operations. A major requirement of the OHSAS 18001 standard is to establish, implement and maintain procedures for the ongoing hazard identification, risk assessment, and determination of necessary controls. Our Risk Assessment involves looking at the company’s activities and operations, identifying what could go wrong, and deciding what should be done to try to prevent it. Every job has some level of risk associated with it and identifying hazards and assessing the level of

risk associated with those hazards is the most important activity our vessel crews perform every day while

doing their jobs. This risk assessment/hazard analysis takes many forms, from simple pre-job briefings or

discussions, to Job Safety Analysis and even starting full Risk Assessments. Regular safety meetings aboard

the equipment allow the crews the opportunity to discuss any number of potentially unsafe or hazardous

situations and conduct risk assessments and JHA’s. Doing a risk assessment and filling out the forms does

not complete the process. Management follow up within the risk assessment process is equally important.

When hazards are being identified and risks analyzed, crews and management need to work together to

determine the control measures needed to keep crews and equipment safe, and protect the environment.

A risk assessment takes a look at an activity that a vessel may be involved in and determines the

hazards associated with the activity or task. A task or activity may have numerous hazards associated with

it. Once the hazards have been determined, a risk rating is determined based on the likelihood of exposure,

and the likely outcome or consequence. This can be expressed as: Risk = (Severity of outcome X Probability

of Event). When a risk level has been established, those with the highest number need to be addressed first

to determine what control measures can be implemented to eliminate or control the risk as much as

possible. This is known as reducing risk to a level that is as low as is reasonably practicable. (“ALARP”)

Once a risk assessment takes place and a risk rating is established, the activity or job can be further broken

down by doing a Job Hazard Analysis or Job Safety Analysis which looks at each specific job step, hazards

that may be encountered in each step, and control measures for these hazards. JHA’s and JSA’s are helpful

in determining additional control measures to lower the high risk ratings of various tasks or activities that

may require further reductions to get to the “as low as reasonably practicable level”.

An important part of the process that goes along with our company’s Quality/Safety Management

System is Risk Assessment. Analyzing the hazards and implementing controls to keep our crews safe and

to lessen our impact on the environment is important as we continue to strive for continual improvement.

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Q-Factor Building Quality Management at Harley Marine Gulf, LLC

The Harley Marine Services (HMS) acquisition of MGI, Inc in February 2011 brought new

opportunities and challenges to the company, requiring the proper mix of talent, skills and

experience in the inland towing industry. This challenge was met by first assembling a unique

group of people for the transition from MGI to what has become Harley Marine Gulf (HMG).

The initial transition might have failed, if it were not for the well established management

systems at HMS.

It is the commitment by Harley Franco, the vision of Deborah Franco and the implementation by

the HMS Executive Management Team to establish quality, safety, environmental and recently

health management systems that has allowed company growth to be successful. This is the value

and return of capital for making this investment in the future of Harley Marine Services and its

employees.

Most importantly, management systems establish excellence in HSQE performance. They

establish communication pathways, a committed workforce, and quality practices designed to

enable safe and environmentally responsible operations. Our Marine Operations Manual defines

expectations through procedures, assigns responsible resources and identifies leadership

accountability. The principles of quality management are the cornerstone of successful companies.

How is this evident in the growth of Harley Marine Gulf? Internal audits of the HMG Office

began in 2011 and the vessels in 2012. Continuous improvement and compliance with the well

established HMS Management Systems is evident in the results of these audits. Shoreside staff

innately implement quality management principles to insure compliance with regulatory and

company requirements. Vessel crews participate in the company mentoring and safety incentive

plans. Safety meetings are meaningful and effective in driving excellent safety performance. And

soon, HMG will seek external certification by the American Bureau of Shipping for its fleet of

boats. This is the measure of success we strive for all the boats working for all HMS subsidiaries.

By Richard Graham

Safety Manager

Please join us in welcoming Bill Taylor, Regional General Manager at Harley Marine Gulf. Bill has an expansive maritime career of more than 30 years’ experience. Most recently, he worked at Crowley Maritime Corporation in Jacksonville, Florida as the Vice President of Bulk Petroleum and Chemical Transportation. His area of expertise was focused in the storage, transportation, marketing and logistics of petroleum products and liquid chemicals in bulk. Previously, he worked at Maritime Transport Corporation/Crowley Maritime Corporation as the Vice President of Marketing and Chartering. Prior to that, he worked as an Operations Manager at OMI-Heidmar Shipping in Singapore, a Vessel Group Manager at Heidenreich Marine, and a Master, S/S Marine Chemist at Marine Transport Lines. Bill earned his Bachelor of Science degrees in Meteorology and Oceanography from the State University of New York Maritime College.

Welcome


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Wellness Spotlight

May 22nd, our Seattle location held a Wellness Fair in the Harley Marine Skill Advancement Center. It was a huge success! All employees were able to meet one-on-one with representatives of each company to get tips on how to live a better and healthier lifestyle. Great Job Seattle!

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June Employment Anniversaries

Harley Marine Gulf

Richard Graham - 3 years John Beckham - 1 year Willie Jackson - 1 year

Christopher Byrum - 1 year Eric Garcia - 1 year

Harley Marine New York Kenneth Shaw - 6 years David Ferace - 2 years

Harley Marine Services

Ravi Sekhon - 4 years Michelle Aguinaldo - 3 years

Jeff Mustonen - 2 years Melanie Barstow - 1 year

Millennium Maritime

Pat Lopez - 14 years Michael Rubino - 5 years

Jennifer Backman - 4 years

Olympic Tug and Barge Christopher Swan - 21 years

Bradley Lowe - 21 years Benjamin Lussier - 13 years Steven Carleton - 12 years Daniel Corkery - 12 years Garri Ferguson - 10 years

Michael Coleman - 9 years Joel Gerstenberger - 6 years William Hinman - 6 years

Scott Wurster - 5 years Henry Barrett - 2 years

Lance Breitsprecher - 2 years Daniel Johnson - 2 years Stephen Moore - 2 years

Pacific Terminal Services

Larry Lamb - 12 years John Overly - 8 years

Starlight Marine Services

Christopher Royeton - 8 years

Westoil Marine Services Trent Newlon - 17 years Daniel Seeley - 13 years James Garvey - 10 years

Ryan Voci - 7 years

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JUNE BIRTHDAYS

Harley Marine Gulf Daniel Davila 6/1 Joseph Ponder 6/5 Raul Gomez Jr. 6/5 Desmaine Rubin 6/17 Richard Graham 6/20 Alonzo Williams 6/29 Ruben Salinas 6/29 Harley Marine New York Richard Benoit 6/8 Daniel Grant 6/16 Sloan Danenhower 6/18 William Richardson 6/21 Steven Pokas 6/23 Miguel Ortiz 6/23 Harley Marine Services Jerry Coon 6/4 Michelle Kline 6/8 Millennium Maritime Stephen Higgins 6/23 Doug Houghton 6/25 Olympic Tug and Barge Corey Johnston 6/7 Tony Kindle 6/7 Jason Pearson 6/7 Justin Hutton 6/9 Bradley Hilton 6/12 Robert Shepherd 6/12 Christopher Gonyer 6/14 David Hanshaw 6/14 Steven Grove 6/17 Joseph Miranda 6/20 Sven Titland 6/21 Sean O’Connell 6/22 Timothy McCormick 6/23 Adam Goodfellow 6/25 Phillip Jordan 6/27 Thomas Plucinski Jr. 6/28 Tim Kline 6/28 Jason Esters 6/28 Bryan Adams 6/29 Matthew Stotts 6/29 Westoil Marine Services Ryan Voci 6/16 Clayton Holick 6/24 Chad Millikan 6/25 Brian Corbin 6/30


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Administrative Questions

If you have questions regarding your quarterly statement, participant web-site, or plan provisions, please contact

your plan administrator:

Moran Knobel

www.moranknobel.com

425-451-9389

1-800-822-9205

Investment Questions

If you have questions or need guidance with the fund options in your retire-ment plan, please contact your plan

education specialist:

Kibble & Prentice

Melody Prescott

1-206-676-7421

[email protected]

Plan Eligibility

You are eligible to enter your retire-ment plan if you are a non-union em-

ployee, age 18 or older, and have com-pleted 3 months of service.

.

401(k) Plan Open Enrollment

401(k) is our company-sponsored retirement plan. The plan consists of two compo-nents: employee contributions through payroll deduction and a company match. Contributions can be directed to a variety of investment options and may be made either before tax, after tax or through a combination of the two. The plan documents provide all the plan details.

The following five key benefits make investing through the 401(k) retirement plan particularly attractive:

Tax advantage savings

Employer match – 100% of the first 5% of salary deferred subject to plan re-strictions and a vesting schedule

Investment customization, flexibility and diversification

Portability should you leave company employment

Availability of loans and hardship withdrawals

Regular investing in a 401(k) plan has the potential to provide resources to assist you during retirement. The earlier you start investing, the more likely you will be to reach your retirement savings goals.

The quarterly open enrollment period for July 2013 has arrived.

Human Resources recently mailed out packets to new employees, including all neces-sary forms. For those currently participating and/or eligible employees, the 401(k) informational packets can be located on the PAF system, including deferral and bene-ficiary forms. The packets include updated educational material and information re-garding investment options.

Please remember open enrollment is the only time you can change your deferral amount. You may change your investment elections anytime online at www.moranknobel.com. The deadline for returning forms to your local HR repre-sentative is Tuesday, June 25th, 2013. Due to administrative constraints, any forms turned in after the deadline will not be processed and you will have to enroll during the next open enrollment in October 2013. For additional information or questions on the 401(k) program, please contact your HR Representative anytime at 206-628-0051.

http://www.moranknobel.com

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May Employee of the Month

Millennium Maritime

We would like to Congratulate Jennifer Beckman as Millennium Maritimes Employee of the Month. Jennifer has been with Harley Marine for 4 years as our Southern California Sales Coordinator for ship assist. Jennifer has done a great job of building relationships with customers and coworkers alike. Whether its organizing an outing or a party she makes sure everything is perfect down to the smallest detail. Thank you Jennifer for all you do to showcase the Harley Marines ship Assist to its customers.

Olympic Tug & Barge

Kevin Treadwell has been employed with OTB since April 2012. In the year that he has been here he has proved to be a valuable and loyal employee. Kevin has been a go-to guy in many occasions when asked to take on new challenges and adjust his schedule based on the needs of the company. Kevin is a team player with a positive attitude and can be relied on for continued growth and leadership within the OTB and HMS family for years to come. Congratulations Kevin for a job well done!

May New Hires

Harley Marine Gulf

Christopher Swenden - Deckhand Tankerman

Lawrence Hickman - Deckhand Tankerman

Mark Harris - Deckhand Tankerman

Mark Mier - Pilot


Beth Taylor - Payroll Specialist

Terry Kelly - AP Specialist

Miel Franco - HR Administrative Assistant

Olympic Tug & Barge

Billy Kasinger - Engineer

Dustin Van Duin - Engineer

Paul Bingel - Engineer

Jesse Tiffany - Mate

Eric Weber - Mate

Michael Bove - Dispatcher

Starlight Marine Services

Nicholas Rogers - Mate


A Full Service Maritime Company

www.harleymarine.com

Editor: Stephanie Gullickson

[email protected]

harley marine services, inc soundings · deep. twenty percent of ... in all restrooms air hand...

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