haryana power generation corporation limited (a government ... · haryana power generation...

Haryana Power Generation Corporation Limited (A Government of Haryana Undertaking)

Urja Bhawan, Sector-6, Panchkula

Haryana-134109

ENGAGING THE SERVICES OF AGENCY

FOR

SUPPLY, ERECTION AND COMMISSIONING OF CCTV

SURVEILLANCE SYSTEM AT RGTPP KHEDAR AND

PTPS PANIPAT.

Ref No. 04/CCTV/IT/GNL-09/Vol-II

Last Date of Submission: 23.12.2013 (by 15.00 Hrs)

HPGCL – Appointment of agency for CCTV surveillance system.

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Table of Contents TABLE OF CONTENTS ................................................................................................................. 2

1. DEFINITIONS. .................................................................................................................. 3

2. DETAILS OF NIT. .............................................................................................................. 5

3. INTRODUCTION ............................................................................................................... 6

4. SCOPE OF WORK AND SYSTEM REQUIREMENT. ............................................................. 6

4.1. SCOPE OF WORK: ............................................................................................................. 6

4.2. SYSTEM FEATURES .......................................................................................................... 7

4.3. LOCATION OF PROJECT. .................................................................................................. 8

5. ELIGIBILITY CRITERIA. ................................................................................................... 9

6. INSTRUCTIONS TO BIDDERS: .......................................................................................... 9

6.1. EARNEST MONEY. ................................................................................................... 9

6.2. SUBMISSION OF BIDS. ............................................................................................ 9

6.3. DATE OF SUBMISSION & VALIDITY. ..................................................................... 10

6.4. TECHNICAL BID. .................................................................................................... 11

6.5. FINANCIAL BID. ..................................................................................................... 11

6.6. BID OPENING. ........................................................................................................ 11

6.7. BID EVALUATION & SELECTION. ........................................................................... 11

7. GENERAL TERMS & CONDITIONS OF CONTRACT. ......................................................... 13

8. SPECIAL TERMS & CONDITIONS OF CONTRACT. ............................................................ 17

9. SCHEDULE OF RQUIREMENT AND PRICE BID SCHEDULE ........................................... 18

10. TECHNICAL SPECIFICATIONS. ....................................................................................... 20

11. SCHEDULE OF ANNEXURE. ........................................................................................... 42

ANNEXURE-A.1 ........................................................................................................................ 43

ANNEXURE-A.2 ........................................................................................................................ 45

ANNEXURE-A.3 ........................................................................................................................ 46


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1. DEFINITIONS.

For the purpose of this document, the expressions mentioned hereunder shall have the

meaning specified against them unless there is anything repugnant in the subject or

context:

(a) ‘Owner’ or ‘Employer’ Shall mean the Haryana Power Generation

Corporation Limited (HPGCL), a Company

incorporated under the Companies Act, 1956 having

its registered office at Urja Bhawan, C-7, Sector-6,

Panchkula, Haryana and its power stations, units

and all offices under its control.

(b) ‘Tender’ Shall mean the tender submitted by the tenderer for

acceptance by the Owner.

(g) ‘Managing Director’ Shall mean the Managing Director (MD) of HPGCL,

or his successors in office as designated by the

Owner.

(c) ‘Agency’ or ‘Contractor’ shall mean the person or persons, firm or company

whose tender has been accepted by HPGCL and

includes the Contractor’s legal representatives, his

successors and permitted assignees.

(d) ‘Sub-contractor’

shall mean any person or firm or company (other

than the contractor) to whom any part of the work

has been entrusted by the Contractor, with the

written consent of the owner or his representative

and the legal representatives, successors and

permitted assignee of such person, firm or

company..

(e) ‘Contract’ Shall mean the agreement between the Owner and

the agency for execution of the contract including

therein all documents such as the invitation to

Tender, instructions to tenderer, Special Conditions

of Contract, Scope of Work, agreed Variations if any

etc.

(f) ‘Contract Document’ Shall mean collectively the tender documents,


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agreed variations, if any and other documents

constituting the tender and acceptance thereof.

(h) ‘Site’ Shall mean the locations and places wherever

business activities are conducted by the Owner. A

list of such locations is provided at clause no. 8.

(i) ‘Plant’ Shall mean the Power Generating station of HPGCL.

(j) ‘Offices’ Shall mean Corporate Office and Offices at various

Power Generating station of HPGCL

(k) ‘Notice’ Shall mean a notice in written, typed or printed

characters sent (unless delivered personally or

otherwise proved to have been received) by

registered post/speed post/e-mail to the last known

private or business address or registered office of

the addressee and shall be deemed to have been

received in the ordinary course of post/electronic

post it would have been delivered.

(l) ‘Appointing Authority’ Shall be the Managing Director or any other person

so designated by him for the purpose of arbitration.

(m) ‘Letter of Intent’ Shall mean intimation by a Letter to tenderer that

the tender has been accepted in accordance with the

provisions contained in the letter.

(n) ‘Days’ Shall mean a calendar day of 24 hours from

midnight to midnight irrespective of the number of

hours worked in that day.

(o) Total Value of Contract’ Shall mean the total consultancy price including all

applicable taxes in accordance with the prices

accepted in tender as payable to the agency for

providing the consulting services

(p) ‘PTPS Panipat’ Shall include both PTPS-1 and PTPS-2 Panipat.

In the event of any doubts arising with respect to the provisions of the rules and

inadequacy in the scope of its coverage, the final authority of interpretation shall vest with

the MD whose decision shall be final.


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2. Details of NIT.

NIT DETAILS

NIT No. 04/CCTV/IT/GNL-09/Vol-II Dated: 29.11.2013 Sealed tenders in two parts (i) Technical Bid and (ii) Financial Bid are invited from

experienced agency for Supply, Erection and Commissioning of CCTV Surveillance

System at RGTPP Khedar and PTPS Panipat.

Item Last Date of Sale of Tender

Last date of submission of Tender

Earnest Money Deposit by way of DD/Pay order

Supply, Erection and

Commissioning of CCTV

Surveillance System at

RGTPP Khedar and PTPS

Panipat

23.12.2013

23.12.2013 (by 15:00 Hrs)

Opening of Part-1 on

same day at 15:30 hrs.

Rs. 80,000/-

Tender documents can be purchased from the office of SE/Technical(HQ), Room No.

108, Urja Bhawan, C-7, Sector-6, Panchkula by sending / depositing tender cost (non

refundable) of Rs. 1000/- in the form of cash / DD payable in favour of “Accounts

Officer/EAD, HPGCL, Panchkula” payable at Panchkula or can be downloaded from

HPGCL website accompanying with cost of document.

HPGCL reserves the right to reject any or all tenders without assigning any reasons thereof Kindly visit our website www.hpgcl.gov.in for NIT details.

-Sd- SE/Technical(HQ),

HPGCL Panchkula C-7, Sector-6, Panchkula

http://www.hpgcl.gov.in/


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3. INTRODUCTION

6.1.1 Haryana Power Generation Corporation Ltd. came into existence on 14.08.98 after

the restructuring of Haryana State Electricity Board into Haryana Power Generation Corporation

Ltd. (HPGCL), Haryana Vidyut Prasaran Nigam Ltd. (HVPNL), Uttar Haryana Bijli Vidyut Nigam

Ltd.(HPGCLL) & Dakshin Haryana Bijli Vidyut Nigam Ltd. (DHBVNL) under the Reform

Programme.

The main objectives of HPGCL are as under: -

To generate power from its existing Generating Stations in the most efficient manner

on commercial lines and to sell the same to distribution companies.

To set up new Power Generation Projects.

6.1.2 HPGCL owns & operates the following power plants in the state:

Sr.No Name of Power Station Unit Details Total Capacity (MW)

i. Panipat Thermal Power Station-1 (PTPS-1), Panipat.

1x117.8MW+3x110MW 447.8 MW

ii Panipat Thermal Power Station-2 (PTPS-2), Panipat.

2x210MW+2x250MW 920 MW

ii. Deen Bandhu Chhotu Ram Thermal Power Project(DCRTPP), Yamuna Nagar.

2x300 MW 600 MW

iii. Rajiv Gandhi Thermal Power Project(RGTPP), Khedar, Hisar

2x600 MW 1200 MW

iv. WYC Hydro Electric Station, Yamuna Nagar

6x8MW+2x7.2MW 62.4 MW

4. Scope of Work and System Requirement.

4.1. Scope of Work:

HPGCL has decided to install the latest technology based Closed Circuit Television (CCTV) to

provide surveillance through IP based cameras at Main Gate, Colony & Railway Gate at

RGTPP Khedar and at Main entrance gate (Gate No.2), Old Gate (Gate No.1), Silo

Gate (Unit-7&8), Railway entry Gate & CISF watch tower (near 29A & 29B tower

CHP-3) at PTPS Panipat. The video streaming of the cameras shall also be make available.

The proposed surveillance system shall consist of

IP based Cameras

Other allied items

This system will be used for monitoring of various locations at PTPS Panipat and RGTPP Khedar.


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4.2. System Features

Closed Circuit Television (CCTV) is required for surveillance through box type zoom

cameras/PTZ cameras at specified locations in order to cover the specified areas.

1) RGTPP Khedar

a) At Main Gate:- (02 no. Box Type cameras)

The Box Type cameras shall be located on both sides of main gate to observe the

movement i.e. Entry/Exit of employees, visitors, contractor / workers etc. as well as the

vehicles with No. with a recognition range of 30-50 mtr. All box type cameras at Main Gate &

Colony Gate shall be connected to Main Server/computer placed at Main Gate for

recording/real time monitoring of each / every activities.

b) At Colony Gate:- (2 no. Box Type cameras)

The Box Type cameras shall be located on both sides of colony gate to observe the


vehicles with No. with a recognition range of 30-50 mtr.

c) At Railway Gate:- (1 PTZ & 2 no. Box Type cameras)

The Box Type cameras shall be located on both sides of gate to observe the movement i.e.

movement of filled/empty wagon of incoming/outgoing racks. The PTZ camera shall be

located at such a height that it can take a view on both sides of the railway gate i.e. on the two

tracks one for entry and other for exit for monitoring/observing the movement of filled/empty

wagon of racks with a range of atleast 300 mtr in 360 degree direction.

2) PTPS Panipat

a) At Main Gate (Gate No.1):- (02 no. Box Type cameras)

The Box Type cameras shall be located on both sides of main gate to observe the


vehicles with No. with a recognition range of 30-50 mtr.

b) At Old Gate(Gat No.2):- (1 no. Box Type cameras)

The Box Type cameras shall be located at a location in order observe the movement i.e.

Entry/Exit of employees, visitors, contractor / workers etc. as well as the vehicles with No.

with a recognition range of 30-50 mtr.

c) At Silo Gate:- (1 no. Box Type cameras)

The Box Type cameras shall be located at a place in order to observe the movement i.e.

Entry/Exit of employees, visitors, contractor/ workers etc. as well as the vehicles with No. with

a recognition range of 30-50 mtr.

d) At CISF watch Tower:- (1 no. PTZ cameras)

The PTZ cameras shall be located at a specified height in order to avoid the theft from

overhead conveyer belt (i.e belt No 29A & 29B) which is partially routing through railway

land with a range of atleast 300 mtr in 360 degree direction.


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All the cameras installed at locations a) to d) above shall be connected to Main

Server/computer placed at Main Gate for recording/real time moniotoring of each / every

activities.

e) At Railway Gate:- (1 no. PTZ and 01 no. Box Type cameras)

The Box Type cameras shall be located on both sides of gate to observe the movement i.e.

movement of filled/empty wagon of incoming/outgoing racks. The PTZ camera shall be

located at such a height that it can take a view on both sides of the railway gate i.e. on the

two tracks one for entry and other for exit for monitoring/observing the movement of

filled/empty wagon of racks with a range of atleast 300 mtr in 360 degree direction.

The scope of work shall consist of supply, installation, testing, training & handing over of

all materials, equipment, hardware, software applications and commissioning of said system with

all the required components strictly as per the enclosed tender specifications, design details. The

scope also include the supply, installation & commissioning of any material or equipment

including civil works that are not specifically mentioned in the specification. The hard ware

required for the system including workstations, monitors, cables, connectors etc will be in the

vendors scope. It will be the responsibility of the vendor/bidder to make the entire system fully

functional as per the specifications. Vendor/bidder shall consider any equipment /devices

required to make the system functional if not mentioned herewith. Further, the CCTV system

shall have the provision to be integrated with other security systems already in place

and other systems such as the Access control systems and Intrusion alarm system.

It is advised that Prospective bidders may visit the sites/power plants for better

understanding of required system.

4.3. Location of Project.

The installation of the CCTV surveillance system through cameras by the agency will be at

the following locations of the organization.

Sr.No. Name of Plant/Office Location

1 Panipat Thermal Power Station (PTPS-1 &PTPS-2)

Panipat, Haryana

2 RGTPP Khedar, Hisar Hisar, Haryana


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5. Eligibility Criteria.

The Firm intending to bid should fulfill the following eligibility criteria (satisfactory

evidence to be provided by the firm):

1. Bidder should have ISO 9001:2008 Certificate. 2. The Bidder must be empanelled with HARTRON for networking from last three

years. 3. Bidder should have Turnover of at least Rs.4 Crore cumulative from the last three

years. 4. Bidder should be from networking/CCTV field and should have executed

Networking/CCTV Project of not less than Rs.25 lacs in last three years. 5. The bidder should have presence of local support at regional level (within

Haryana/ NCR region) 6. The Bidder must be an OEM/Authorized System Integrator and has to submit the

authorization along with technical bid for major Active (Camera & PTMP Links) and Passive Items.

7. The Bidder should have Permanent E.P.F account no., Service tax registration & Sales Tax/Vat code.

8. All Cameras Should be ONVIF,UL, MTBF, EN listed & documentary proof to be attached with the bid.

6. Instructions to Bidders:

6.1. Earnest Money.

6.1.1 Bidders must furnish the earnest money in the form of Demand Draft /Pay Order

of Rs 80,000 (Eighty thousand Only) from any scheduled bank authorized to do

the business in India. Demand Draft /Pay Orders will be in favour of “Accounts

Officer/EAD, HPGCL, Panchkula” payable at Panchkula, placed in a separate

sealed envelope super scribed as ‘Bid Earnest Money’.

6.1.2 The Earnest Money of the successful bidder shall be adjusted towards Security

Deposit for the faithful execution of the contract and EMD in case of unsuccessful

bidders shall be refunded after the award of contract to the successful bidder.

6.1.3 The Earnest money submitted will be liable to forfeiture, if successful Bidder fail

to accept Work Order /LOI issued within the offered validity period.

6.2. Submission of Bids.

6.2.1 The bid document should be submitted by the person/firm/company/

having purchased the tender document in his/ its name. The downloaded

document from HPGCL website must accompany a Demand Draft of

Rs. 1000/- in favour of “Accounts Officer/EAD, HPGCL, Panchkula”

payable at Panchkula towards cost of document & placed in separate

sealed envelope super scribed as 'Cover-I : Tender Document Cost’.

The tender document is not transferable.

6.2.2 Bids shall be of two part: (a) Technical Bid, and (b) Financial Bid, which


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are to be submitted in separate Sealed covers

6.2.3 The 2nd envelope should contain the earnest money. Name of the Bid, Ref

No., Due date and the words 'Cover-II : Bid Earnest Money' should be

clearly written on the front side of the envelope. This envelope shall

contain only the earnest money. In case of any shortfall, the offer will be

treated as cancelled.

6.2.4 The 3rd envelope should contain the Technical Bid. Name of the Bid, Ref

No., Due date and the words 'Cover-III: Technical Bid' should be

clearly written on the front side of the envelope.

6.2.5 The Technical Bid shall be complete in all respects. In case of any

deviation in the technical bid, HPGCL reserves the right to reject the offer

and not to open the price bid.

6.2.6 The 4th envelope should contain the Financial/Price Bid. Name of the Bid,

Ref No., Due date and the words 'Cover-IV: Financial Bid' should be

clearly written on the front side of the envelope.

6.2.7 All the above covers shall be placed in a 5th Cover and shall be submitted

properly sealed super scribing "Name of the Bid, Ref No., Due date

and No. of covers inside" with mentioning Bidder's name and seal.

6.2.8 Tenders received upto stipulated time and date only would be accepted.

Tenders will not be received beyond the stipulated time and date of

reciept of tenders as stipulated in the NIT.

6.2.9 Bids as mentioned above should be addressed to:

SE/Technical(HQ)

Haryana Power Generation Corporation Limited

Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula.

Haryana – 134109, India.

6.2.10 HPGCL reserves the right to select or reject any party without assigning

any reason whatsoever.

6.3. Date of Submission & Validity.

6.3.1 The Bid must be received by the addressee within 15.00 Hrs on

23.12.2013 and valid for 120 days from the date of opening of price bids.

It is the responsibility of the Bidders to ensure that Bids are delivered in

accordance with the instructions set out in the NIT and its accompanying

documents.

6.3.2 The Technical Bids will be opened at 15.30 Hrs on same day. Non


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Submission of Bids is to be intimated to HPGCL within closing date.

6.3.3 Late Bids will not be accepted in any circumstances and will be returned

unopened to the Bidders. No special pleadings will be accepted.

6.4. Technical Bid.

6.4.1 The Bidder is expected to examine all terms and conditions included in

the Document. Failure to provide the requested information will be at his

risk and may result in rejection of the Bid.

6.4.2 Technical Bid must provide the information, using, but not limited to, the

formats attached as annexure in bid.

6.4.3 Bidder's understanding of the processes and the proposed solution is also

an elaboration of how the required tasks are proposed to be undertaken.

6.4.4 TECHNICAL BID MUST NOT INCLUDE ANY FINANCIAL

INFORMATION. IF FOUND SO THE BIDDER WILL BE

DISQUALIFIED.

6.5. Financial Bid.

6.5.1 The financial Bid must take into account the tax liability & cost of

insurances if any and any other statutory payouts as per the standard

guidelines.

6.5.2 The Bids should be submitted with a covering letter as per Annexure A.3.

6.6. Bid Opening.

6.6.1 Technical Bids will be opened on 23.12.2013 at 15.30 Hrs. Bidders are

requested to be present during Technical Bid opening.

6.6.2 On the basis of evaluation of Technical bid, eligible Bids will be finalized.

Financial Bids for all eligible Technical Bids will be opened on a suitable

date, likely within 7 days of submission of Bids.

6.6.3 The Date of opening of the financial bid will be intimated to eligible

bidders and request them to be present at the time of opening of

Financial Bid.

6.7. Bid Evaluation & Selection.

6.7.1 Evaluation of the Technical Bids will be done by HPGCL on the basis of

Eligibility criteria.

6.7.2 Bidders may be asked to clarify on any discrepancy found in Technical


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Bid.

6.7.3 HPGCL reserves the right to call any or all of the bidders, for

presentations or negotiations on specific points in the Bids submitted, in

order to satisfy the selection.

6.7.4 The Technical Bids submitted will be evaluated first to look into the

eligibility of the Bid. The Technical bid must be complete in all respects.

6.7.5 HPGCL rejects the bid in case of any deviation from the bid and

respective financial bids will not be opened.

6.7.6 The final bidder will be selected on the basis of lowest price quoted under

final schedule of requirement and price bid schedule i.e Section-9.


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7. General Terms & Conditions of Contract.

7.1 Counter Part Arrangements: - The agency is required to execute the work at

HPGCL sites. As a counterpart arrangement, the concerned officers shall be

designated for providing the requisite assistance for the proposed work. All other

requirements shall be borne by the agency.

7.2 Letter of Intent: - Acceptance of a Bid Proposal by HPGCL shall be

communicated by the issue of a letter of Intent (the "Letter of Intent").

7.3 Acceptance Of Letter Of Intent and Agreement: - The successful bidder

shall accept the Letter of Intent within 7 (seven) days from the date of issue of the

Letter of Intent by returning a duly signed copy thereof and shall enter into the

Contract Agreement with HPGCL within 15 days from the date of issue of LOI, on

a non-judicial stamp paper of requisite value with SE/Technical, HPGCL. The

stamp duty is to be borne by the bidder. The bidder shall also furnish PBG along

with the contract agreement and shall be kept in full force and effect for the full

term of the Contract Agreement. The period of contract agreement shall be

effective for the full term of Contract Agreement.

7.4 Subletting of Assignment: - The agency shall not assign or transfer the

Contract Agreement, in whole or in part, to any sub-contractor or any other party

i.e. no sub-letting of the contract is allowed.

7.5 Force Majeure: If the agency is prevented from performing any of its

obligations under the Contract Agreement due to causes such as fire, Acts of God,

or elements, embargoes, governmental orders, the agency shall be excused from

the non-performance of its obligations during the period that such cause

continues to exist. The agency shall however, inform the corporation by registered

post about such acts at the beginning and end of the above causes of delay within

ten days of occurrence & cessation of such force majeure conditions.

7.6 Indemnity If, for any reason or resulting from any cause whatsoever, any

statement, representation or warranty set forth in the Bid Proposal and Contract

Agreement is found to have been materially incorrect or untrue when made, in

breach or fails to prove to be true, the agency shall be fully liable to any and all

liability, damage, any third party claims, costs and expenses including legal fees

arising from such misrepresentation, breach or incorrect statement. The agency

shall indemnify and the keep indemnified the Employer fully and hold harmless

against any and all liabilities, costs, expenses including legal fees, third party


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claims of infringement of copyright, trademarks, trade names, patents and other

intellectual property rights subsisting in or used in connection with the

Consultancy Assistance to Haryana Power Generation Corporation Limited

(HPGCL) including all documentation and manuals relating thereto including any

original authorship of further developmental works or derivative works made. The

agency shall indemnify the Employer against all actions, suits, claims, demands,

costs or expenses arising in connection with death or injuries suffered by persons

employed by the agency under any applicable Law for the time being in force.

7.7 Compliance with Laws: - The agency shall conform to and comply with all

applicable Laws of the state or central government and / or any Legal Authority,

bye-laws of the Employer and all other local authorities including without

limitation to industrial and labour laws and tax laws.

7.8 Penalties for Delay: -

In case of failure to complete the work in time the penalty shall be levied @ 0.50%

per week or part thereof of the total contract price subject to maximum of 10% of

the total contract price subject to force majeure.

7.9 Arbitration: -

7.9.1 All matters, questions, disputes, differences and/or claims arising out of

and/or concerning, and/or in connection with, and/or in consequence of,

and/or relating to any contract under these Regulations, whether or not

obligations of either or both the Supplier and the Corporation under that

contract be subsisting at the time of such dispute and whether or not the

contract has been terminated or purported to be terminated or

completed, shall be referred to the sole arbitration of Appointing

Authority. The award of the Arbitrator shall be final and binding on both

the parties to the contract.

7.9.2 The objection that the Arbitrator has to deal with matters, to which the

contract relates, in the course of his duties or, he has expressed his views

on any or all of the matters in dispute or difference, shall not be

considered as a valid objection.

7.9.3 The Arbitrator may, from time to time, with the consent of the parties to

the contract enlarge the time for making the award. The venue of the

arbitration shall be the place from which the acceptance of offer is issued

or such other place as the Arbitrator, in his discretion, may determine.


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7.9.4 All arbitration proceedings under this Regulation shall be governed by

the provisions of the Arbitration and Conciliation Act, 1996 and the Rule

there under, with any statutory modifications thereof for the time being

in force.

7.10 Price, Taxes, Duties and Evaluation:-

7.10.1 Price offered in financial bid will be fixed throughout the contract period

and no escalation will be allowed.

7.10.2 Any variation, up or down, in taxes and duties or any new levy introduced

subsequent to bid opening will be considered applicable.

7.10.3 The Tax liability, if any, on deputation of the agency personnel shall be

borne by the agency and shall be responsibility of the agency as per Tax

laws of India.

7.10.4 The contractor shall pay taxes, duties, fees, and other impositions (expect

service tax) as may be levied under the applicable laws in India, the

amount of which is deemed to have been included in the quoted price.

7.10.5 Amount payable to the contractor shall be subjected to deduction of TDS

(Tax deduction at source) or any other applicable taxes as per tax laws of

India. The Contractor shall be responsible for assessment of his income

as per the applicable Income tax laws in India. The Owner will not accept

any liability on account of Tax/addition tax/penalty/Interest burden etc

for assessment of his taxable income by Indian Income Tax Authorities.

7.10.6 The personal income tax of overseas agency, if payable shall be paid by

the overseas agency directly. Owner shall neither be liable to pay the

income tax nor for filling the tax return for overseas agency.

7.11 Jurisdiction of Courts: - The courts at Panchkula shall alone have exclusive

jurisdiction to decide any dispute arising out of or in respect of the contract.

7.12 Termination of Agreement: - If the work entrusted is not proper and to the

satisfaction of HPGCL and if the work of the agency continues to be

unsatisfactory, the agreement shall be terminated by HPGCL by giving 10 days

notice at any time during subsistence of this agreement. The same will be

entrusted to another agency and the extra expenditure incurred by HPGCL, the

same will have to be borne by the existing agency.

7.13 Negligence & Risk Coverage: - If the agency contravenes the provisions of this

contract or fails to provide efficient services or refuses to comply with any


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reasonable order given in writing by the Controlling officer of the Employer or his

authorized representatives, a one week notice shall be served upon him to correct

himself and to execute this contract in true spirit. If a agency fails to take notice of

such notice served upon him, the Employer shall be at liberty to take the work

wholly or in part, out of the agency hands and re-contract with any other

person(s) at the cost of the agency. Any extra expenditure incurred by the

Employer on such re-contracting shall also be recoverable from the agency, in

addition to the HPGCL right or claim for liquidated damages. It shall also be

lawful for the HPGCL to forfeit either in whole or in part, in its absolute

discretion, the security deposit furnished by the agency. Forfeiture of the security

deposit shall be without prejudice to the right of the HPGCL to recover any

further amount of any liquidated and / or other damages to the maximum of 10%

of the total contract value, undue payment or overpayment made to the agency

under this contract or any other contract.

7.14 Damage to Equipment or to any Person or any Third Party: The agency

shall be liable for any loss / damage caused to the property, equipment or to any

employee of HPGCL or to third party due to their negligence or willful

misconduct. HPGCL shall recover the cost of such damage from the agency. If

claims are lodged against HPGCL by third parties for compensation of damage or

loss caused by agency fault, the consultancy firm / bidder shall keep indemnified

HPGCL against all claims raised by third parties.

7.15 Confidentiality: - The terms of the bid, Letter of Intents, Contract Agreement

and all information disclosed by the HPGCL and obtained by the agency in

connection with the Consultancy Assistance to HPGCL shall remain the exclusive

property of the HPGCL and shall not be disclosed by the agency to any third party

other than without the prior written consent of the HPGCL.

7.16 The language of the Contract Documents shall be English.

7.17 The laws that apply to the Contract are the laws of Union of India.

The currency of the Contract is Indian Rupees.


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8. Special Terms & Conditions of Contract.

8.1 PRICE BASIS

DAP basis (Delivered at Place i.e PTPS Panipat and RGTPP Khedar) inclusive of all taxes and duties, freight & insurance upto respective locations. Evaluation will be done on all inclusive prices.

8.2 PAYMENT TERMS

80% payment of supply of material, except sr no. 23 & 24 of schedule of requirement , shall be made against receipt of all goods in good condition.

Balance 20% of supply of material + 100% payment of sr no. 23 & 24 of schedule of requirement & 100% installation, commissioning and integration charges shall be payable after 15 days of satisfactory Installation, Commissioning of all Equipment/System at site.

No payment will be made for goods rejected on testing.

8.3 PAYING AUTHORITY

“SE/Technical(HQ) Urja Bhawan, HPGCL C-7, Sector-6 Panchkula”

8.4 DELIVERY SCHEDULE

Supply, Installation & Commissioning of all Equipment/deliverables and integration of CCTV surveillance system at Panipat and Hisar plant to be made within 120 days from the date of issue of PO.

8.5 PERFORMANCE BANK GUARANTEE (PBG)

The bidder is required to submit PBG for an amount equivalent to 10% of the P.O. value valid up to Warranty Period.

8.6 WARRANTY

3 (Three) years comprehensive warranty. During the warranty period the successful bidder shall attend to service break

down calls received from any site within 72 hours and rectify the defects immediately at free of cost.

8.7 QUANTITY VARIATION

HPGCL may add or delete the number of systems/equipments upto 15% of total

equipments during the contract period and the charges shall be increased/ reduced

accordingly on pro-rata basis, based on the unit price quoted by the contractor.

Variation beyond that may be settled mutually. However successful bidder wil be

selected on the basis of lowest prices quoted under final schedule of requirement

and price bid schedule.


Page | 18

9. SCHEDULE OF RQUIREMENT AND PRICE BID SCHEDULE

Sr.No. Item Description Qty UOM Unit

Price Tax

Unit Price

with Tax Amount

1 18X Full HD1080 P 2.2 MP Pan, Tilt, Zoom

Dome Cameras:- 1/2.8" 2 MP CMOS Pan

Tilt Zoom Type Camera High Low Lux HD

Camera HD 1080 p resolution (Full HD), 18

x Optical 10 x digital zoom, H.264 High

Profile Compression, Motion JPEG Multi

Codec, 3DNR, POE only, ONVIF, Multi level

Password Protection, Bi Directional Audio,

Alarm, SD Card / NAS Recording, IR cut

filter with IP66 Outdoor Housing with

blower and Heater.

3 Per

Nos.

2 Full HD 1080P 2.2 MP Box TypeCameras:-

1/3" CMOS Box Type Camera High Low Lux

HD Camera HD 1080 p resolution (Full HD)

, H.264 , High Profile Anti Fog, 3DNR, POE

only, No Alarm, Full Time SD Card / NAS

Recording. With 3-8 MM 2 MP IR

corrected Lens and Outdoor housing.

11 Per

Nos.

3 9 Channel VMS:- As per tender

specifications, upgradable up to unlimited

camera license.

2 Per

Nos.

4 Server for recording with, Keyboard and

mouse along with required cables, connectors,

interfaces complete including Graphics card

of minimum 1 gb.

2 Per

Nos.

5 Commercial Series PC/ Workstation:- Intel

core i5,4 GB DDR3 Ram,500 GB Sata HDD

with 21” Active Color Monitor along with

licensed Operating System Software,

Keyboard and mouse along with required

cables, connectors, interfaces complete

including Video management Client Software

and Graphics card of minimum 1 gb.

2 Per

Nos.

6 32" LED Monitor 2

Per

Nos.

7 8 Port Web Managed POE Swtich

10/100/1000 with 2 SFP Combo 5 Per

Nos.

8 8 Port Web Managed Swtich 10/100/1000 4

Per

Nos.

9 PTMP Complete Solution As per

Specification 1

Per

Nos.

10 POE Injector/Power Adaptor for Camera 4

Per

Nos.

11 1 KVA Online UPS with 1 Hour Backup 5

Per

Nos.

12 1 KVA Offline UPS 4

Per

Nos.

13 Mini-Gbic SFP Module 2

Per

Nos.


Page | 19

14 9-U Rack with Acc. (UL Listed) 5

Per

Nos.

15 6-U Rack with Acc. (UL Listed) 4

Per

Nos.

16 Cat-6 UTP Cable (305 mtr roll) 4

Per

Nos.

17 6 Core Outdoor Single Mode Armored OFC 1100

Per

Mtr

18 6 Core Fiber Termination Unit (LIU) fully

loaded 2

Per

Nos.

19 Single mode fiber pig tails 12

Per

Nos.

20 Single mode fiber Patch cord (3 mtr) 4

Per

Nos.

21 1"PVC Pipe with all acc. like flexible, bend

and steal clump 450

Per

Mtr

22 25 MM HDPE Pipe with all. Acc. 1050

Per

Mtr

23 24 Mtr Self Support Tower with

foundation(tower height may vary as per sight

feasibility)

3 Nos.

24 18 Mtr Self Support Tower with

foundation(tower height may vary as per sight

feasibility)

2 Nos.

25 Camera Poles with all mounting acc &

grouting for PTZ Cameras 4

Per

Nos.

26 25 MM GI PIPE with Acc. 30 Mtr

Service Part

27 Digging of Soft soil (3 ft) 1000 Per

Mtr

28 Digging of Hard soil include road crossing 50 Per

Mtr

29 Laying of OFC with HDPE Pipe, PVC Pipe 1100 Per

Mtr

30 Fixing of Self support Towers 4 Nos.

31

Installation of all System including Laying of

UTP Cable ,PVC Pipe, Fixing of Pole, Rack

,LIU ,splicing of fiber ,Switch ,all Cameras &

PC ,Configuration of Camera Software

,Camera, Workstations & Networking Switch

1 One

Job

Total With Taxes

32 AMC for 4nd year 1

33 AMC for 5rd year 1

Grand Total With Taxes

Total Price (in words) : Rs. ____________________________________only.


Page | 20

10. TECHNICAL SPECIFICATIONS. (A) 18 X PAN TILT ZOOM (PTZ) Full HD 1080P DOME CAMERA 360° Endless Rotation

General 1/2.8” 2.2MP CMOS Internet Protocol (IP) surveillance camera capable of dual encoding

triple streaming output with automatic color to black and white switching, and wide

dynamic range by image adaptation technology. Clear dome housing, Pan, Tilt & 18x

Optical Zoom lens.

1. Provide Internet Protocol (IP) camera with single encode (Single Stream) distribution

of

Motion-JPEG, H.264/AVC High Profile, or H.264/AVC Baseline Profile at 30 frames per

second.

2. Provide Internet Protocol (IP) camera with simultaneous (Dual Stream) distribution of

Motion-JPEG and H.264/AVC High Profile at 30 frames per second for each video stream

3. Provide Internet Protocol (IP) camera with multi-resolution (Triple Stream)

distribution of

Motion-JPEG or H.264/AVC High Profile, or H.264/AVC Baseline Profile at 15 frames per

second for each video stream

4. 1/2.8” Inch 2.2 mega pixel CMOS

5. Resolution:

a. MJPEG: Profile 1920 x 1080, 1280 x 960, 1280 x 720, 720 x 480, 640 x 480, 640 x

360, 352 x 240, 320 x 240

b. H.264/AVC High Profile 1920 x 1080, 1280 x 960, 1280 x 720, 720 x 480, 640 x 480,

640 x 360, 352 x 240, 320 x 240

6. Provide Color to Black and White Switching (Day/Night) Automatic switching IR cut

filter Mechanism, increases or decreases sensitivity (color mode) based on ambient light

conditions

7. Provide Power over Ethernet Plus (PoE Plus)

8. Provide IP66 rated vandal proof dome housing

9. Scene illumination:

a. Color Mode: 0.3 lx, f1.6, AGC High, 1/30s , 50% video

b. B/W Mode: 0.03 lx, f1.6, AGC High, 1/30s, 50% video

10. Clear Logic Video Intelligence- Including Advanced Wide Dynamic Range, Anti-Fog, and

Edge Enhancement by image adaptation technology.

11. Sensitivity Adjustment (Sense Up):

a. Off

b. x2 ~ x32

12. Back Light Compensation: On/Off (Switchable 4 separate image areas)

13. White Balance:

a. Continuous Auto Tracking White Wide (ATW-Wide)

b. Auto White Control (AWC)

14. Electronic Shutter:

a. Automatic – 1/30 sec to 1/8000 sec

b. Flicker less control

15. Provide Integrated zoom lens:

a. Focal Length: 4.7 mm to 84.6 mm, x18.0

b. Aperture: F1.6 to F3.5

c. Focus: Auto, Manual

16. Provide direct drive, electromechanical Pan-Tilt mechanism:

a. Panning range: 360 degrees endless revolution


Page | 21

b. Tilt range: -0.5 degrees to 185 degrees – Horizontal to straight downward

c. Pan/Tilt speed: 0.04 degree per second to 400 degrees per second

d. Provide Auto-Flip feature to automatically rotate image device when tilting through

zero degrees vertical

17. Alarm Management:

a. Provide IP camera with two (2) hardwired alarm inputs.

b. Alarm outputs:

1. Two (2) hardwire alarm outputs

2. Image upload over FTP

3. Network notification via TCP, UDP or email

c. Digital motion detection

d. Provide 16MB for pre and post alarm image recording buffer

18. Viewing adjustments:

a. Free Scaling image clipping

b. Digital Pan, Tilt and Zoom functions

c. Focus Assistance

d. Privacy mask

19. 3D digital noise reduction

20. Scene file memory

21. Motion detection

22. Tampering detection

Software

1. Access security:

a. Provide three (3) password protected User Access levels

2. Video Compression:

a. Motion JPEG - Selectable Compression Levels:

1. VFS: Seven (7) steps

2. AFS: 5KB ~ 320KB

b. MPEG-4 Part 10 (H.264/AVC) High Profile/Baseline Profile:

1. Adjustable bit rate

3. Provide built in ActiveX Viewer

a. Monitor from personal computer

b. Snapshot function

c. Viewer shall be customizable via camera setup menu

4. Provide dual Application Program Interface (API):

a. Compatibility: ONVIF, PSIA

Networking

1. Provide IP Camera with TCP/IP, UDP/IP, HTTP, DHCP, SMTP, SNTP, FTP, DSCP, ARP,

ICMP, RTSP/RTP, IGMP, HTTPS, SNMP, IPv4, and IPv6 communication protocol(s)

2. LAN compliance shall be IEEE802.3, 802.3u and 802.3af

3. Data transmission: Unicast, Multicast: IGMP Version 2

4. Maximum Clients:

a. 20 simultaneous users

b. Unlimited users by Multicast

5. Network functions: Mail notice, Web server, FTP client, DHCP client, SNTP client,

SNMP agent, RTSP server, Electrical

1. Input voltage:

a. Power over Ethernet (PoE) Plus

b. AC 24V, 50/60 hertz.

2. Power consumption:

a. AC 24V: 1.5A

b. 24 VAC: 2.5A

3. Alarm input: NPN open collector, low level, latch or momentary, (500ms and above). 1

mA current during low level. 3.3 VDC applied voltage during high level

4. Alarm output: NPN Open collector. 12 VDC, 50mA maximum inflow current.

5. White Balance: Continuous Auto Tracking White (ATW) or Auto White Control (AWC)

6. Gamma correction: on/off

7. Automatic Gain Control:

a. 0 dB to 24 dB (Mid)

b. 0 dB to 33 dB (High)

8. Signal to Noise Ratio: 50dB, AGC Off


Page | 22

Environmental

1. Temperature Range

a. -40 to 131 degrees Fahrenheit (-40 to 55 degrees Celsius)

2. Relative Humidity Range

a. Operating: 20% to 80%, non-condensing.

Minimum Specification Required Compliance Remark

Image device 1/2.8 Inch 2.2 mega pixel

CMOS

Zoom ratio 18x optical and 10x digital

Focal length 4.7 mm to 84.6 mm

Lens Max. aperture

ratio

F1.6 (WIDE) to F3.5 (TELE)

Max. close-range Approx. 0.6m (WIDE)

Focus Manual/Easy AF/One push AF

Day/Night Automatic Day/Night With IR

cut filter

Color 0.3 lx (50%, AGC)

Minimum

illumination B&W 0.03 lx (50%, AGC)

Pan/Tilt range Pan: 360° endless / Tilt: -5°

to 185°

Pan/Tilt speed 0.04° to 400°/sec

Picture compression Motion, H.264/ MPEG-4, JPEG,

Picture resolutions 1920 x 1080, 1280 x 960,

1280 x 720, 720 x 480, 640 x

480, 640 x 360, 352 x 240,

320 x 240

Frame rate and

streaming

Up to 30 fps per each stream

of Motion JPEG and H.264/

MPEG-4 in 1920 x 1080 resolution simultaneously

(Full frame dual stream)

Compression levels Variable (VFS) 7 levels /

Average (AFS) VGA (5 KB – 320

KB), H.264/ MPEG-4: Constant

(CBR) / Variable (VBR), High

Profile/Baseline Profile:

Adjustable bit rate

Image settings Configurable AGC, Sense-up,

Day/Night, Shutter speed,

BLC, ALC, White balance,

(ATW/AWC), Black level,

Enhance range, Color level,

Exposure value, Noise

reduction, Monitor type,

Privacy mask

PTZ function Auto flip, Auto pan, Auto

trace, Auto patrol, Auto

return, Motion detect, Auto

tracking, With 64 preset

positions,

Shutter speed 1/30 sec to 1/8000 sec

Security 3 levels password Protection,


Page | 23

Max. clients 20 simultaneous users,

Unlimited users by multicast

Alarm/Event

management

Provide IP camera with two

(2) hardwired alarm inputs.

Event: Pre/post recording , FTP

sending, Notification over

TCP/UDP, E-mail,

External output x 2, Periodic FTP and Preset

position, Pre/Post alarm

buffer of Min 16MB

Connectors RJ-45 (Category 5) 10BASE-

T/100BASE-TX Network

connection (auto negotiation)

Dust and water

protection

IP66

Power 24 VAC (50Hz/60Hz), 2.5A 24

VAC (50Hz/60Hz), 2.2A 48 VDC

(PoE, IEEE802.3af

class0),12.95W

Operating

temperature

-40 to 131 degrees

Fahrenheit (-40 to 55 degrees

Celsius)

Browser: Windows Internet Explorer

Supported protocols TCP/IP, UDP/IP, HTTP, DHCP,

SMTP, SNTP, FTP, DSCP, ARP,

ICMP, RTSP/RTP, IGMP, HTTPS,

SNMP, IPv4, and IPv6

Certifications ONVIF,UL, MTBF, EN

Approved Make JVC/Axis/Pelco/American

Dynamics/Mobitix

(B) FULL HIGH DEFINITION BOX TYPE COLOR CLOSED CIRCUIT

TELEVSION

General

1. Provide Internet Protocol (IP) camera with simultaneous (Dual Stream) distribution of

H.264, Motion-JPEG and MPEG-4 at 30 frames per second for each video stream

2. One by 3” 2.1 mega pixel Full HD CMOS Sensor

3. Resolution

a. H.264 High Profile, MPEG-4

1. 1920 x 1080

4. Provide Colour to Black and White Switching (Day/Night) Automatic switching,

increases or decreases sensitivity (colour mode) based on ambient light conditions

5. Provide Power over Ethernet (Poe)

6. Provide vandal-resistant dome housing

7. Scene illumination

a. Colour Mode:

1. 0.15 lx F1.2, AGC, 50% video

2. 0.025 lx, F1.2, AGC, 25% video

b. B/W Mode:

1. 0.03 lx F1.2, AGC, 50% video

2. 0.25 lx F1.2, AGC, 25% video

8. Sensitivity Adjustment (Sense Up):

9. Back Light Compensation: On/Off (switchable)

10. White Balance:

a. Continuous Auto Tracking White (ATW)

11. Electronic Shutter:

a. Automatic 1/15 – 1/10000

b. Image uploads over FTP

c. Network notification via TCP, UDP or email


Page | 24

d. Provide IP camera with digital motion detection using a programmable 8x6 grid, with

user definable sensitivity levels:

e. Provide 8MB for pre and post alarm image recording buffer

12. Viewing adjustments:

a. Free Scaling image clipping

b. Digital Pan, Tilt and Zoom functions

c. Focus Assistance

13. Provide MTBF: 42.000 hours

Hardware

1. Provide IP camera with built in FTP Client capability for storage of alarm images

Software

1. Access security:

a. Provide three (3) password protected User Access levels

b. Provide IP filter to deny or allow access from a specific IP address

2. Video Compression:

a. H.264, Motion JPEG - Selectable Compression Levels:

1. VFS: Seven (7) steps

2. AFS: 3KB - 200KB

b. MPEG-4

1. Adjustable bit rate: 64kbps - 8000kbps

1. m-law 64kbps

4. Provide built in ActiveX Viewer

a. Monitor from personal computer

b. Snapshot function

c. Viewer shall be customizable via camera setup menu

5. Camera setup menu via Web Browser:

a. Backlight Compensation

b. Video Compression level

c. Image Resolution

i. Shutter speed

j. Sensitivity Up

l. Exposure Value

n. Day/Night

o. Motion Detection

p. Snapshot function

2. Time/Date

3. Privacy Mask

6. Provide dual Application Program Interface (API):

a. Compatibility:

Networking

1. Provide IP Camera with TCP/IP, UDP/IP, HTTP, FTP, ICMP, ARP, RTP, DHCP, SNTP,

SMTP, IGMP, DSCP, IPv4, VSIP communication protocol(s)

2. LAN compliance shall be IEEE802.3, 802.3u and 802.3af

3. Data transmission

a. Unicast

b. Multicast: IGMP Version 2

4. Maximum Clients

a. Unlimited users by multicast

5. Network functions:Mail notice, Web server, FTP client, DHCP client, SNTP client,

Electrical

1. Input voltage:

a. Power Over Ethernet (Poe) IEEE802.3af compliant

b. 24 VAC, 50/60 hertz

2. Power consumption:

a. 48 VDC (Poe): 7W without heater

Mechanical


Page | 25

1. Base controls connectors or indicators:

a. Flying leads: Alternative power connection

b. Flying leads: 2 alarm input and 2 alarm output

c. RJ-45 (Category 5) 10BASE-T/100BASE-TX Network connection (auto negotiation)

d. RCA jack for monitor output (for installation only)

f. Monitor out setting switch

g. Status indicator

h. Camera reset button

Environmental

1. Temperature Range:

a. 14 to 122 degrees Fahrenheit (-10 to 50 degrees Celsius)

2. Relative Humidity Range:

a. Storage: up to 85%, non-condensing

b. Operating: up to 85%, non-condensing.

3. The unit is suitable for indoor operation.

Minimum Specification Required Compliance Remark

Image Device 1/3” High Low Lux CMOS,

1080p 2.2 MP

Sync System Internal

Sensitivity Color: 0.15 lx, B/W: 0.25 lx

(25% AGC HIGH)

Day/Night True ICR D/N

Auto Gain

Control

Off/On, selectable

White Balance ATW (2800K – 8500K) and

Manual

Electric

Shutter

PAL: 1/25 – 1/10000 sec.

NTSC: 1/30 – 1/10000 sec

3D Noise

Reduction

Yes (Normal / High)

Wide Dynamic

Range

Yes with anti fog technology

Privacy Masking Yes

Scene File 8 Patterns

Fine Focus

Adjustment

Manual

Digital PTZ 20 preset positions, Auto

patrol, Auto return, 8x

digital zoom

Motion

Detection

Yes

Lens Type CS mount / Optional 2.8-7.5

MM IR corrected 2 MP Lens

Backlight

compensation

4 patterns

Video

Compression

H.264 High Profile / H.264

Main Profile / MPEG4 /

Motion JPEG

Video Streaming Real time stream:1080P H.264

or 720P H.264+D1 or D1+D1

Independent controllable

frame rate and bandwidth.

Constant or variable bit-

rate control

Resolution PAL: 1080P (1920 x 1080),

720P (1280 x 720), D1 (720 x

576), 4CIF (704 x 576), VGA

(640 x 480), CIF (352 x

288), QVGA (320 x 240)


Page | 26

NTSC: 1080P (1920 x 1080),

720P (1280 x 720), D1 (720 x

480), 4CIF (704 x 480), VGA

(640 x 480), CIF (352 x

240), QVGA (320 x 240)

Image Frame

Rate

PAL: Up to 30 fps NTSC: Up

to 30fps

Security Multiple user access levels

with password protection

Video Access

from Web

Browser Full control of all

camera settings available to

administrator

Minimum Web

Browsing

Requirements

Internet Explorer Version

6.0 to 8.0,

Supported

Protocols

IPv4, HTTP, TCP, RTSP, RTP,

ICMP, UDP, IGMP, RTCP, FTP,

DNS, DHCP, ARP

Network

interface

RJ-45,100BASE-TX/10BASE-T,

Surveillance

Protocol

ONVIF compatible

Onboard Storage SDHC Memory Card

Power Supply Poe IEEE 802.3af Class 0,

DC12V, AC24V

Power

Consumption

Poe 0.13A, DC12V 550mA

Power Input: Spring terminal

Connectors RJ45 connector

Operating

Temperature

-10°C to 50°C (14°F to

122°F)

Operating

Humidity

0% to 90%

Storage

Temperature

-20°C to 60°C (-4°F to

140°F)

Certifications ONVIF,UL, MTBF, EN

Approved Make JVC/Axis/Pelco/American

Dynamics/Mobitix

LENS For Box Camera:

Minimum Specification Required Make & Model Compliance Remarks

Make & Model

Imager Size 1/3

Mount Type CS

Focal Length 3 - 8mm IR Corrected

Aperture Range 1.0 - 360

Angle of View

(Horizontal x

Vertical)

1/3

Wide 92.5° x 68.2°

Tele 35.4° x 26.5°

1/4 Wide 68.2° x 50.6°


Page | 27

Tele 26.5° x 19.9°

Focusing Range 0.3m - ∞

Operation

Focus Manual with Lock

Zoom Manual with Lock

Iris Auto Iris(DC)

Filter Size -

Back Focus(in air) Wide 81.31 - 14.92mm

Operating Voltage Open 4.0V

Close 0.7V

Weight 77g

Operating Temperature -20°C - +60°C

Video Management Software Specification

Approved Make: JVC/Axis/Pelco/American Dynamics/Mirasys

Sr.No Required Parameters Bidder

Compliance

1 The VMS shall have the following licensing policies:

1.1 The VMS shall not have base licenses and standard channel

modules. The VMS shall be flexible to provide and support

licenses for any number of cameras

1.2 The VMS licensing shall allow changing any and all of the

cameras at any time without extra cost or license key

change

1.3 The VMS shall not require online licensing process

1.4 The VMS shall support instant device replacement using

original IP address

2 Recording redundancy and fail over levels supported

2.1 Network and recorder hardware problems: Using cameras that

have SD card recording, whenever network connection is lost

or recorder drops offline, SD card will store the video and

after network restoration SD card video/data shall be

automatically merged into the recorder storage.

2.2 The VMS shall support software inbuilt modified RAID 0 for

fault tolerance - continuous recording even after disk

failure

2.3 Redundant recording

i. Warm standby recorder: in case of a recorder hardware

failure, it is possible to restore the backed up settings

of the failed recorder into the spare recorder server where


Page | 28

the VMS is also installed

ii. Redundant recorders: have two recorders with same

settings in different locations. One is primary and the

other is secondary. Primary server is used to configure

cameras, secondary server is used only to receive streams

and record. Camera stream can be multicasted to preserve

network bandwidth

2.4 Automatic failover and high availability using commercial

virtualization platforms (like VMWare and Microsoft Hyper-

V)

3 The VMS described in this specification is highly scalable

enterprise level (IP) based Video Management (VMS)

Software.The NVMS shall have at present capacity to switch,

control and record up to 64 cameras per server. One master

server shall have the capacity to control 99 slave

servers.The system be expandable to unlimited cameras in

future by adding more slave and master servers.

4 The proposed solution shall not require proprietary

camera,computer, server,network or storage hardware and

shall provide seamless integration of third party security

infrastructure,wherever possible. Software shall be Onvif

and PSIA compliant with APIs and SDKs available without any

additional charge

5 The VMS shall be Windows based supporting native or

virtualized Windows Server 2008R2 and Server 2012 and

Windows 7 and 8. The VMS shall allow operation with PC

Keyboard,Mouse and DirectX compliantCCTV Keyboard(Joystick)

6 The VMS shall be able to support cameras at upto 60 frames

per second and any resolution supported by the camera and

the camera driver. The VMS shall automatically offer only

supported fps and resolution combinations for user

convenience.

7 The system shall allow the recording, live monitoring,

playback of recorded video audio,and data simultaneously

8 The VMS shall allow bidirectional audio communication with

the cameras

9 The VMS shall be able to integrate with other systems using

video, data or digital I/O

12 The VMS shall not limit the storage size.

13 The VMS shall support Network Attached Storage (NAS)


Page | 29

systems

14 The VMS shall support SAN storage

15 The VMS shall support H.264, MPEG-4 and MJPEG compression

methods

16 The VMS shall support multi streaming

17 The VMS shall support exporting video in a tamper proof

format. The media player provided in the software shall

automatically notify if the video or audio has been

modified

18 The VMS shall provide file export tool for export of single

frame of video in BMP, GIF, TIF, JPG and PNG formats and

export of video files in ASF,AVI and MKV format

19 Live Display of Cameras

20 Various layout configurations(2X2,3X3,4X4, 5X5etc.)

21 Recording of Video and Audio

22 Playback of Video and Audio

23 Should support multicast communication

24 Configurable recording rate per camera

25 Remote Administration,Monitoring & Management of Video

26 Archiving Support

27 Logical camera grouping

28 Quick review of the recorded video

29 Support any video resolution like CIF, 2CIF, 4CIF & HD up

to 8MP and above

30 Support for IP Cameras & Encoders (for analog camera

interface) The VMS shall also have a hybrid solution where

both analog and IP cameras can be directly connected to the

PC recorder without use of encoders

31 Quick search of devices in the viewing application

32 Extended camera viewing on multiple monitors

33 Multi camera sequential tours

34 Digital zooming feature for live video and playback

35 Facility for exporting the video on a portable media such

as pendrive/DVD/portable hard disk etc

36 Alarm pop ups for the associated cameras

37 Virtual camera views

38 PTZ Support

39 Video search on the basis of date, time, event, camera,

location & alarm

40 Post recording motion search analysis

41 Image enhancement tools for live and playback


Page | 30

42 Object virtual PTZ following

ServerSoftware

43 Software shall operate in server-client architecture. The

servers shall include recorders, system management

server(s) and possible gateway/web server(s).

44 Software should be of enterprise level and able to handle

up to 64 cameras with one recorder. One master recorder

shall manage a system of up to 100 recorders with the

possibility to expand the system to include multiple master

recorders.

45 3. The system management server shall run as a Windows

service on one of the recorders. The system management

server shall control the following:

a) Overall system operation.

b) Data communication between recorders and client

programs.

c) Maintain user and profile lists.

d) Authenticate and authorize users and applications.

e) Maintain system logs.

f) Handle system diagnostics.

46 Software shall allow the recording, live monitoring,

playback of archived video,audio and data, network

transmission and changes to settings simultaneously.

47 Server software shall enable the client to dynamically

create connections between Cameras and workstations and

view live or recorded video on the digital monitors(audio,

video,serial ports and digitalI/Os)

48 Server software shall provide the client seamless operation

of all cameras and workstations available in the system

regardless of the actual connection to different archive

servers

49 The recorders shall support multistreaming between the

recorder server and the client machines

50 Offered software shall use standard servers for all the

processing and shall not need any proprietary server

hardware


Page | 31

51 10. The alarms may be triggered by the following events:

a. Motion (or lack of motion) in camera view

b. Change in sound level

c. Text data string

d. Digital input signal from an external device

e. Missing camera signal (resulting for example from

sabotage)

f. Custom event from 3rd party application.

g. Video Content Analytics (VCA) event from inbuilt or 3rd

party VCA component

52 11. The alarm management shall support the following

automatic responses:

a. Pre- and post-recording of video and audio

b. Opening an alarm camera window or audio window (real-

time or playback) on the workstation screen

c. Displaying the alarm on the alarm list

d. Activating a digital output

e. Turning a dome camera to a preset position

f. Starting a dome camera tour

g. Sending an alarm e-mail message

h. The alarm management shall be able to acknowledge alarm

automatically or manually

53 12. The alarm management shall support the following alarm

viewing features:

a. It should provide the facility to assign the priority

level to different alarms.

b. It should allow pass the specifical arms to specified

users rather than sending all alarms to every user.

c. Users in same user group should see and be able to

manage received alarms assigned for the same user group.

All users should see the alarm status in real time.

d. System should have single alarm stack even though there

are multiple recording servers

54 Software should allow creation of multiple camera

sequences.It should be possible to set the dwell time for

the cameras within the sequence.

55 Software should allow taking the backup of the recorder

server configuration and restoring the same if required.

56 Software should allow easy and user friendly menus for

camera configurations. It shall allow changing settings for

multiple cameras of the same type simultaneously


Page | 32

57 Software should provide totally configurable user

privileges with independent user rights. The user

privileges are saved in profiles which can be assigned for

the required users

58 Software should support the export of video clips.It

should allow the export of multiple camera videos

simultaneously. Export should be possible in ASF, AVI and

MKV format.The video clips shall be playable either using

the software specific player or Windows Media Player. The

software specific player shall support authenticity check

for the media clips

59 Software should provide the utility to interface the

recorder servers with internet.Internet Gateway server

shall allow clients to view live and playback video

streams, control PTZ cameras and control digital I/O

devices over the internet

60 Software shall allow the client applications to interact

with multiple recorder servers simultaneously and allow the

simultaneous display cameras from different recorders on

the same monitor

61 The VMS shall support reporting tool with the following

features:

a. Alarm reports, for example daily or weekly alarm

statistics.

b. Audit trail search with filters for time, user, action,

device and application.

c. The reporting tool shall be web based for easy access.

62 The VMS shall support baggage scanner integration using

screen capture from the baggage scanner workstation.

ClientSoftware

62 The client programs shall include end user client program,

system management client program, browser-based client

program and mobile client programs

63 The end user client program shall support multiple profiles

for each user

64 Client applications shall provide an authentication

mechanism,which verifies the validity of the user through

the selected system management server


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65 Client shall perform the following applications

simultaneously without interfering with any of the Archive

Server operations (Recording, Alarms,etc.)

a. Live display of cameras and audio

b. Live display of camera sequences

c. Playback of video and audio

d. Media search tools

e. PTZ control

f. Display and control of Maps

g. Alarm management

h. Digital I/O control

66 Client applications shall support any form of IP network

connectivity including:LAN, WAN, VPN, Internet and Wireless

67 Client applications shall support IP Multicast (RTP) and

Unicast (TCP or RTP) video and audio streaming as required

depending on the network capabilities

68 Client application should support multi monitor

workstations

69 Client application should support both dynamic and

predefined Video display layouts, for example Fullscreen,

Quad ,3x3 ,4x4 ,1+5,1+12 etc.

70 Client application shall enable playback of audio along

with video.The monitor shall enable the user to work with

multiple Audio layouts containing collections of audio

clips

71 Users shall be able to define and store their own layouts,

which they will be able to recall later through a layout

list. Each layout shall contain information about the

dimensions and positions of all windows along with image

filter data and data about the active profile

72 Client application shall enable playback of audio mixed

from both live and recorded audio sources, allowing the

user to control the volume of each source independently as

well as mute them

73 Client application shall be able to control the playback

with play, pause, forward and speed buttons

74 Client application shall allow operators to save bookmarks

with description of the recorded video, audio and text data

75 Client application shall provide drag and drop facility

for selection of the devices to be viewed in the viewing

layout


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76 Client application shall support Graphical Site

Representation (Maps) functionality,where digital maps are

used to represent the physical location of cameras and

other devices throughout facility. Maps should have the

capability to add the hyperlinks to create interlinked

maps. It should allow the selection of any camera for

display from the map

77 Client application shall support digital zoom on a

fixed/PTZ camera’s live and recorded video streams

78 Client application shall provide management and control

over the system using a standard PC mouse, keyboard or CCTV

keyboard. The client application shall support area zoom

and click to center functions for PTZ cameras if supported

by the specific camera driver. Area zoom zooms into the

rectangle drawn by mouse and click to center means clicking

anywhere on the PTZ camera view centers the camera to that

position

79 Client application shall be able to control pan-tilt-zoom,

iris, focus, presets and dome patterns of the PTZ camera

80 Software should provide the ability to play multiple video

channels in time sync with each other. Software shall

support exporting a multichannel clip with video, audio and

text channel data


Page | 35

Server for Cameras

SATA Server/Intel® Xeon® E3-1220v2 (3.1GHz/4-core/8MB/69W)/ 4GB PC3-10600E DDR3

UB ECC/ NC112i 1-Port Ethernet Server Adapter (x1)// Embedded Smart Array B110i SATA

RAID Controller (RAID 0/1/10)/ 2x2 TB, Non- hot plug LFF SATA/ 300 Watts Non-Hot Plug/

GT210 1 GB DDR3 Graphics Card / Integrated Lights-Out Standard (iLO 3)/ Micro ATX Tower

(4U),With Licensed OS/3-3-3 NBD Support

40”LED Monitor for server

Display

Screen Size 40"

Panel Technology 60Hz (Direct-LED Backlight)

Resolution 1920 x 1080

Brightness 350 nits

Contrast Ratio (Typical) 5000:01:00

Viewing Angle

(Horizontal/Vertical) 178˚/178˚

Response Time 8ms

Connectivity

Input

VGA (D-SUB), DVI-D (Dual

Link), Component, Composite,

HDMI, Stereo Mini Jack, USB,

TV-in Output Stereo Mini Jack

External Control RS232C (in/out), RJ45

Power

Power Supply AC 100 - 240 V (+/- 10 %), 50/60

Hz

Power Consumption (Typical/Max) 87W / 119W

Power Consumption (Standby) Less than 1W

Environmental Operating Temperature 32˚C - 104˚F

Conditions Operating Humidity 10 - 80%

(10W + 10W), USB port (Plug and

Play), PIP/PBP

Integrated Tuner Yes

Media Player Type

Embedded Linux OS, 4GB FDM,

Optional external media player

(SBB-A setback box, not

mechanically attachable)

VESA Standard Wall Mount

Interface 200 x 200mm

Dimensions

Product Dimensions (without stand) 36.4" x 21.3" x 3.7"

Packaging Dimensions 39.6" x 24.2" x 5.9"

Bezel Width 17.5mm (.68"), bottom 21.5mm

(.84")

Green Emission Standard EMC

Management Energy Star 5.0 Compliant Yes

RoHS Compliant Yes


Page | 36

8 Port Managed switch Compliance Sheet

Device Type Switch - 10 ports – L2 – managed

Enclosure Type Desktop, rack-mountable - 1U

Ports 8 x 10/100/1000 + 2 x combo Gigabit SFP

Power Over Ethernet (PoE) PoE

Performance Switching capacity : 20 Gbps ¦ Forwarding performance

(64-byte packet size) : 14.88 Mpps

MAC Address Table Size 16K entries

Capacity 4K Active VLANs

Routing Protocol Static IPv4 routing

Remote Management

Protocol

SNMP 1, RMON 1, RMON 2, RMON 3, RMON 9, Telnet,

SNMP 3, SNMP 2c, HTTP, HTTPS, SSH, CLI

Jumbo Frame Support 10KB

Authentication Method Secure Shell (SSH), RADIUS, TACACS+

Features

Layer 3 switching, layer 2 switching, DHCP support,

BOOTP support, VLAN support, IGMP snooping, Syslog

support, DoS attack prevention, port mirroring, DiffServ

support, Weighted Round Robin (WRR) queuing,

Broadcast Storm Control, IPv6 support, Multicast Storm

Control, Unicast Storm Control, firmware upgradable,

Spanning Tree Protocol (STP) support, Rapid Spanning

Tree Protocol (RSTP) support, Multiple Spanning Tree

Protocol (MSTP) support, Trivial File Transfer Protocol

(TFTP) support, Access Control List (ACL) support,

Quality of Service (QoS), Jumbo Frames support, MLD

snooping, fanless

Compliant Standards

IEEE 802.3, IEEE 802.3u, IEEE 802.3z, IEEE 802.1D,

IEEE 802.1Q, IEEE 802.3ab, IEEE 802.1p, IEEE 802.3af,

IEEE 802.3x, IEEE 802.3ad (LACP), IEEE 802.1w, IEEE

802.1x, IEEE 802.1s

RAM 128 MB

Flash Memory 16 MB flash

Status Indicators Link activity, port transmission speed, system

Expansion / Connectivity

Interfaces

8 x 10Base-T/100Base-TX/1000Base-T - RJ-45 - PoE ¦ 2 x

10Base-T/100Base-TX/1000Base-T - RJ-45 ¦ 1 x console -

9 pin D-Sub (DB-9) - management ¦ 2 x SFP (mini-GBIC)

Power

Power Device Power adapter – external

Voltage Required AC 120/230 V ( 50/60 Hz )

Miscellaneous

Width 11 in

Depth 6.7 in


Page | 37

Height 1.5 in

Weight 2.7 lbs

Cables Included 1 x serial cable

Rack Mounting Kit Included

MTBF 67,009 hour(s)

Compliant Standards UL 60950, FCC Part 15 A, CSA 22.2

Localization Chinese (simplified), English, German, French, Italian,

Spanish, Japanese

Manufacturer Warranty

Environmental Parameters

Min Operating Temperature 32 °F

Max Operating Temperature 104 °F

Humidity Range Operating 10 - 90% (non-condensing)

Min Storage Temperature -4 °F

Max Storage Temperature 158 °F

Humidity Range Storage 10 - 90% (non-condensing)

Specifications for UTP cabling components

All UTP Components should be from the same OEM. The OEM should be ISO 9001:2000 & QS:

9000 Certified. In the changing needs of the global resources if the company has environmental

management systems in place like ISO 14001 accreditation the same shall be added advantage.

The cabling should be certified to have application support warranty for next 25 years.

(i) Category 6 UTP, 4 Pair with ETL test report for channel and zero bit error

Characteristic Min. Required Specification

Features Category 6 Unshielded Twisted Pair 100 cable shall be compliant with EIA/TIA 568-C.2 transmission performance specifications and verified by ETL for 400 Mhz. of frequency or Higher

Category 6 UTP cables shall extend between the work area location and its associated telecommunications closet and consist of 4 pair, 23 AWG, UTP Non Plenum cable jacket.

The 4 pair Unshielded Twisted Pair cable shall be CM rated

All Category 6 cables shall meet or exceed the following characteristics:

Mechanical Characteristics Construction: 4 twisted pairs separated by internal X shaped, 4 channel, polymer spine / full separator. Half shall not be accepted.

Conductor: Solid Copper

Conductor Diameter: 0.57±0.005mm (23 AWG)

Insulator Polyolefin

Jacket: LSZH (Low smoke zero halogen), Violet in color


Page | 38

Outer Diameter: 6.0±0.4mm

Insulation Dia. (±0.05mm): 1.04 (i) Optical Fiber Cable Armored Single mode (OS2)


GENERAL: Cable containing upto 4 - 12 optical fibres in water

blocked

loose tubes, taped, corrugated steel tape armoured

(STA)

polyethylene (HDPE) outer sheathed embedded with

two

steel wires on the periphery.

Should fulfill the requirements of:

ISO.IEC 11801 - 2nd Edition, type OS2; AS/ACIF S008;

AS/NZS 3080, EIA/TIA 568-C.3.

ITU-T REC G 652D spec for Low Water Peak fibre

IEC 60793/60794, TIA 568, EIA 455

OPTICAL PROPERTIES Maximum Attenuation

At 1310 nm:

0.34 dB/km

At 1550 nm: 0.22 dB/km

Max. Average Attenuation;

At 1310 nm: 0.33 dB/km

At 1550 nm: 0.21 dB/km

Attenuation Discontinuity Both Windows <0.10dB

Numerical Aperture 0.14

Bandwidth 1GHz-Km at 1310nm

CONSTRUCTION DETAILS

Number of elements : 5

Tube Idenification : Single tube

Fibre protection(Tube) : Polybutylene Terephthalate (PBT)

Water Blocking : Thixotropic Gel (Tube)

Petroleum Jelly (Interstices)

Core Wrapping : Polyethylene Terephthalate

Armouring : Corrugated Steel Tape Armour (ECCS Tape)

Peripheral Strength Member: Two Steel wires

Sheath : UV Stabilised Polyethylene (HDPE)


Page | 39

MECHANICAL AND

ENVIRONMENTAL

PERFORMANCE

Max. Bending Radius (during installation) : 20 X Overall diameter

Max. Bending Radius (during full load) : 10 X Overall diameter

Max. Tensile Strength-Short Term : 1000N + 5%

Max. Crush Resistance-Short Term : 2000N/10 cm + 5%

Operating Temperature range : -40°C -+70°C

(ii) FIBER PATCH PANELS – RACK MOUNT


Have sufficient slots accommodate duplex SC adapters individually.

Should have fiber management provision inside

Have earthing lugs and other accessories.

Panel cover should be slide out for easy maintenance

Provide self-adhesive, clear label holders (transparent plastic

window type) and white designation labels with the panel, for front panel labeling.

Should be rack and wall mountable.

(iii) SC DUPLEX ADAPTORS


Features All SC adaptors should be duplex type with shutter for protection. Adapters should be snap mount for easy insertion

and removal.

(iv) Optical Fiber Pigtails, 1.5 mtr


Features Precision ferrule endface geometry Factory polished, tested and serialized.

Buffer Diameter: 900um tight buffer Minimum bend radius: install: 30 mm

Retention Strength: 100N

Cable: 900um Buffered

(v) Optical Fiber Equipment Cords (minimum 3 meter)


Features All optical fiber patch leads shall comprise of Single mode 9/125µm fiber with SC, fiber connectors terminated at each

end. The optical fiber patch leads shall comply with the following specifications:

Jacket should be LSZH sheath

Connector: Zirconia ceramic ferrule

Pre-radiuses and pre-polished ferrule

Epoxy type fiber encapsulation

Color-coded connector boots fitted to connectors on duplex

patch leads.

Dust caps shall be fitted on each connector at the assembly

Cable: 9/125, SM

Strength member: aramid yarn

900µm tight buffer diameter

Specifications of PTMP/PTP Solution Sl. No. Features of PTMP/PTP Solution

1 System must operate in unlicensed band frequency spectrum of ISM-III Unlicensed band. Operating frequency range: 5.8 GHz band

2 The Wireless system shall be for outdoor type supported with integrated antenna and without RF cables.


Page | 40

3 The useable throughput shall be upto 20 Mbps over 10MHz channel & 50 Mbps over 20 MHz Channel

4 System should support a Channel Width of 10 MHz & 20 MHz

5 System should use an Access Method of TDD/TDMA

6 Modulation Type should be OFDM based QPSK, 16 QAM, 64 QAM

7 The system should be able to work in nLOS conditions.

8 The system should be able to support upto a range of 48 kms.

9 RF Power output shall be 19 dBm.

10 Integrated antenna gain of 10 dBi for BH with an option of Lens or Reflector to increase the gain.

11 Round trip latency should be between 5-7 ms.

12 Variable Receiver Sensitivity between -86 dbm and -73 dBm.

13 Protocols: IPV4, UDP, TCP, IP, ICMP, Telnet, HTTP, FTP, SNMP

14 Inbuilt spectrum analyser for selecting appropriate sub channels

15 Link Monitoring : Menu driven options for RF link monitoring with parameters like RSSI, Signal level and Uplink/Downlink efficiencies from both Central Point and Remote Point for checking the quality of RF link and for alignment of antenna / radio (Audio indicator option is desirable)

16 Power supply should be Power over Ethernet.

17 Power Consumption of the radio should not be less than 10 W.

18 Multicolour LED indications for Power, LAN & Wireless activity.

19 The system shall support remote maintenance of radio units.

20 The system shall be scalable in terms of deployment – a system deployment may be small as one sector and one subscriber or as large as thousands of subscribers in a multi sector base station deployment.

21 The system shall have the capabilities of upgrading the Software over the air from central location

22 The system shall allow enabling prioritization of VOIP and Video over data traffic.

23 The system shall have self-Interference prevention with synchronization, between different base stations and between co-locating sectors within a base station using GPS based synchronization system. GPS based synchronization shall be with CMM Micro, CMM 4 or UGPS.

24 The system shall be capable of applying different qualities like offering different services types, latency, jitter and bandwidth control for each direction (uplink and downlink) independently.

25 The system shall pass through bridging mode SLA per SM (CIR/MIR).

26 The system should support VLAN 802.1Q feature with 802.1 Priority, 802.1ad (DVLAN Q-in-Q)

27 Wireless systems shall be capable of easy and rapid deployment to avoid lengthy way-leave, access and legal agreements.

28 The system shall be equipped with surge suppressors to protect it from unavoidable lightning conditions.

29 The system shall support high level of security mechanisms such as DES for end-to-end connectivity to avoid any breaches due to Interference or hacking.

30 The system should be type approved by WPC

Site Details to be interconnected by PTMP/PTP Solution at PTPS Panipat 1 Main Gate

2 Silo Gate

3 CISF Watching tower

4 Old Entry Gate near JP Plant


Page | 41

Approved Make of Items

Sr. No. Item Makes

1 CCTV HARDWARE JVC/Axis/Pelco/American Dynamics/Mobitix

2 SOFTWARE COMPONENTS

JVC/Axis/Pelco/American Dynamics/Mirasys

3 Server/Workstation HP/Dell/IBM

5 UPS APC/Luminous/Uniline

6 LED TV or MONITOR SAMSUNG/LG/SONY

7 SWITCH Cisco/Juniper/Nortel

8 RACK Netrack/APW/Valrack

9 CAT 6 UTP CABLE and OFC Items

AMP/Molex/R&M

10 PVC CONDUITS KALINGA/Polyplast/Diplast

11 HDPE Pips ISO Certified


Page | 42

SCHEDULE OF ANNEXURE.

Sr.No. Annexure Content

11.1 ‘Annexure- A.1’ Cover Letter Format.

11.2 ‘Annexure- A.2’ Technical Bid Format.

11.3 ‘Annnexure-A.3’ Price Bid Proforma


Page | 43

Annexure-A.1

Cover Letter Format

Bid Reference No.:

From:

Bidders Name and Address:

Person to Be Contacted:

Designation:

Telephone & Mobile No(s):

Fax No.:

To:

SE/Technical(HQ)




Contact Person: XEN/HR&IT: Ph: 0172-5022416, Fax:01725022416

Subject: Submission of Technical and Financial Bid for Supply, Erection and Commissioning of CCTV Surveillance System at RGTPP Khedar and PTPS Panipat.

We, the undersigned bidder, having read and examined in detail the

specifications and the NIT in respect of the Scope of Work do hereby propose to provide

services as specified in the NIT. We also declare that:

1. The prices mentioned in our Bid are in accordance with the terms as

specified in NIT. The prices and other terms and conditions of this Bid are

valid for the period of 120 days from the date of opening of financial bid.

2. We declare that all the services/works shall be performed strictly in

accordance with the NIT No. _______ dated [date].

3. We declare that our bid prices are for the entire scope of the work as

specified in the RFP. These prices have been submitted in the Financial Bid.

4. We further declare that the prices stated in our Bid are in accordance with

NIT & will not be subject to escalation for any reason whatsoever within the

period of project. A Bid submitted with an adjustable price quotation or

conditional Bid may be rejected as non-responsive.

5. Our Proposal is binding upon us and subject to the modifications resulting

from contract negotiations


Page | 44

This is to further certify that all the information contained in the Bid is to

the best of our knowledge and the bids submitted are completely unconditional.

Thanking you,

Yours faithfully,

(Signature)

Name of Authority Signatory:

Designation & Seal

Date:

Place:

Business Address:

.


Page | 45

Annexure-A.2

Technical Bid Format

Please ensure that every requirement has been answered in the technical bid

submission format. Failure to do so might lead to a rejection of the bid. The technical

bids submitted shall cover the following sections:

Sr.No

Section Instruction for Response

1 Company Profile Describe about yourself and your

experience in the relevant field.

2 Meeting the Eligibility criteria. Attach all the requisite Documents in

meeting the eligibility criteria.

3 Understanding of Project Scope Describe your understanding of the scope

of work.

4 Delivery Plan Share a Detailed Delivery Plan in meeting

the timely delivery of scope of work.

5 Resources and responsibilities

expected from HPGCL

List out the Resources and responsibilities

as expected from HPGCL.


Page | 46

Annexure-A.3

Financial Bid Proforma

Bid Reference No.:

From:

Bidders Name and Address:

Person to Be Contacted:

Designation:

To:

SE/Technical(HQ)




Subject: Submission of Financial Bid for Supply, Erection and Commissioning of CCTV Surveillance System at RGTPP Khedar and PTPS Panipat.

We, the undersigned, offer to provide the consulting services for the above

in accordance with your NIT No. _____ dated [Date], and our Proposal (financial

proposals). The financial proposal is as under:

Total Contract Value(Rs.) in including all Taxes

In figures In Words Lump sum Fee for Supply, Erection and Commissioning of CCTV Surveillance System at RGTPP Khedar & PTPS Panipat.

Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Contract negotiations, up to expiration of the validity period of the

Proposal. No commissions or gratuities have been paid or are to be paid by us to agents

relating to this Proposal and Contract execution.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

………………………..

(Signature)

Name of Authorized Signatory