having your cake and eating it too · having your cake and eating it too ... “you can’t have...
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Having Your CakeAnd Eating it Too
A 21st Century Approach to Preservation and Access
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An Old Saying:
“You can’t have your cake
and eat it too”
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Library Translation:
“You can’t preserve research materials and use them too”
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A New Reality
21st Century Libraries can have their cake and eat it too by:
1. Storing unique research materials in
environmentally controlled conditions
2. Digitizing materials to support online use of electronic surrogates
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Case Study
Church History Library - Strategic Goals
1. Preserve research materials
2. Digitize holdings
3. Ensure preservation of digital collections
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• LDS Church Corporate Library
– Salt Lake City, Utah, USA
– Open to the public
Institutional Background
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Institutional Background
Oliver Cowdrey 1806-1850
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Institutional Overview
• Holdings
– 270,000 books
– 150,000 manuscript collections
– 5,000 oral histories
– 2.5 million photographs
– 50,000 audio/video recordings
– 20,000 microfilm masters
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Library Facilities
1858
1917 1972
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Planning A NewLibrary
Strategic Goals
1. Preserve research materials in their original formats
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Preservation Guidelines
• Controlling RH is more important than controlling temperature.
• Swings RH should be controlled at ±5%.
• Control temperature - a 2% change in temperature causes a 3% change in RH.
• Every 18° reduction in temperature cuts deterioration in half
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Controlling RH and Temperature
Format Type/Storage Location Recommendation
Paper based/open stacks 72° F ± 4° and 30% ± 5% RH
Paper based/closed stacks 60° F ± 4° and 40% ± 5% RH
Paper based, rare/closed stacks 35° F ± 2° and 40% ± 3% RH
Photographs & film (black and white)/closed stacks 35° F ± 2° and 30% ± 3% RH
Photographs & film (color), nitrate, acetate
film/closed stacks
25° F ± 2° and 30% ± 3% RH
Sound & video recordings (magnetic)/closed stacks 55° F ± 4° and 35% ± 5% RH
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Protection from Light
• Closed stacks – 10-30 ft. candles
– Indirect lighting from sodium fixtures
– 10-30 ft. candles
– Motion activated lighting
• Open stacks, reading room, office areas
– Indirect lighting from low-UV fluorescent tubes with screening sleeves.
– 60-75 ft. candles
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Air Borne Pollutants
• Filter pollutants that cause irreversible damage
acetic acid hydrogen sulfide
nitrogen dioxide ozone
sulfur dioxide PM 2.5 fine particles
• Maximum average concentration won’t be realized for 100 years
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Completed Facility
• 260,000 sq. ft. building
– 5 floors
• Two buildings in one
– Preservation vault structure
– Public access/office complex
• LEED Certified
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Preservation Facilities
• 7 closed stack vaults
• 1 high security vault
– 55° Fahrenheit, 35% RH
– Sprinklers/Inergen fire suppression
– Motion activated lighting
• 2 cold storage vaults
– -4° Fahrenheit
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Strategic Goals
1. Preserve research materials
2. Digitize holdings
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Digitization Master Plan
Purposes1. Build an Online Church History Library
2. Adopt digitization as a preservation tool
3. Respond rapidly to patron requests for copies
Audiences1. Church officers
2. Church members
3. Researchers
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Digitization Master Plan
BHAG (Big Hairy Audacious Goal)
– Digitize all material that supports the study of LDS Church History and doctrine.
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Completed Facility
• Digitization work area
– 15,000 sq. ft
– 5 Camera bays
– 3 Flatbed stations
– 2 Large format stations
– 6 Rotary stations
– 4 Processing stations
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Facilities, Equipment, Staffing
Pre-processing
Digitize-on-Request
Digitization
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Digitization Post-processing
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Goal 2 - Progress
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
DOR RS&M BM&P Photos Periodicals
Imag
es
Church History Libary digitization
2011 Production 2011 Goals 3 Year Goals
0
1,000
2,000
3,000
DOR/Migration
Ho
urs
Audiovisual
2011 Production 2011 Goals 3 Year Goals
0
200,000,000
400,000,000
600,000,000
800,000,000
1,000,000,000
Micrographic Conversion Im
ages
GMRV
2011 Production 2011 Goals 3 Year Goals
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Strategic Goals
1. Preserve research materials
2. Digitize holdings
3. Ensure preservation of digital collections
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Digital Preservation
• Department mandate
– Preserve records of enduring value
– Make records publicly available
• Challenges
– Various file formats
– Ingest Capacity
– Scalability
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Digital Preservation
• High level business requirement
– Perpetual storage of records of enduring value
– Access to delivery systems and staff
– Management of digital assets
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Digital Preservation
• Next steps
– Gather business and technical requirements
– Evaluate systems and select appropriate software partners
– Build an interim solution
– Test the usability and scalability of the software
– Implement the system
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Digital Preservation
• OAIS Compliant System - DRPS
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Digital Preservation
• DRPS Implementation
DRPS Ingest ToolsSIP & Fixity
Creation
Storage IntegrationTape
Optimization
StorageGRID
InformationLifecycle
Management
Tape Interface
Tivoli Storage Manager
PreservationFunctions
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Digital Preservation
• System
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Goal 3 -Progress
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Strategic Goals
1. Preserve research materials
2. Digitize holdings
3. Ensure preservation of digital collections
4. Having our cake and eating it too.
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Thank you