Hazard Communication Employee Training Programprograms.honolulu.hawaii.edu/intranet/sites...The 2012 Haz Com revised standard is based on GHS r對evision 3, which has been adopted
Welcome to the Training session for the Department of Education’s (DOE) Hazard Communication Program. The Hawaii DOE is firmly committed to providing a safe and healthy work environment for each of its employees. This legally mandated training session is designed to provide employees with pertinent information and training on chemical hazards in the workplace. It includes the update to the Hazard Communication Standard or HCS, which aligns with the Globally Harmonized System of Classification and Labeling of Chemicals, otherwise known as GHS.
Topics Covered Overview of changes to the Hazard Communication
Standard (Haz Com) Labeling requirements GHS Hazard Classifications Safety Data Sheets (SDS) format – 16 sections Written Hazard Communication Program Supplemental Employee Training
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This training includes: An overview of the changes to the Hazard Communication (Haz Com) program standard by the Occupational Safety and Health Administration; The new labeling requirements; The GHS classification of chemicals Information on the new Safety Data Sheets (SDS) in the 16-section format; and, Details of the facility specific Hazard Communication program. This portion of the training program is designed to provide guidance to employers on information they must include in order for the employee training program to be compliant with the OSHA Haz Com Standard, enforced by Hawaii OSHA (HIOSH).
Purpose of Haz Com Changes Align with the Globally Harmonized
System of Classification and Labeling of Chemicals (GHS) adopted by 67 nations
Provide a common and coherent approach to classifying chemicals
• Reduce confusion and increases understanding of the hazards
• Facilitate workplace training • Help address literacy problems
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https://www.osha.gov/dsg/hazcom/ghs.html
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There is no one entity that can regulate the large number of chemical products. In the United States, Hazard Communication falls under the Department of Labor, Occupational Safety & Health Administration which governs the Occupational Safety and Health Act of 1970. Since 1992, the United Nations has been developing the Globally Harmonized System for the Classification and Labeling of Chemicals for importers, distributors and manufacturers worldwide. The 2012 Haz Com revised standard is based on GHS revision 3, which has been adopted by 67 nations. The overriding goal of the GHS is to identify the intrinsic hazards of chemicals substance and mixtures, and to ensure that information about these hazards is conveyed in a standardized way that is easy to understand. Ultimately, easier to control chemical exposure and protect people and the environment. The Haz Com changes Align with the GHS Provide a common and coherent approach to classifying chemicals; Reduce confusion and increase understanding of the hazards; Facilitate training; and Help to address literacy problems particularly through the use of pictograms
Quick Review: The acronym GHS stands for:
a. Good Housekeeping Statute b. Globally Harmonized System c. General Hazard Signals d. Global Hazard Standard
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Answer: b. Globally Harmonized System
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Quick Review: The acronym GHS stands for: a. Good Housekeeping Statute b. Globally Harmonized System c. General Hazard Signals d. Global Hazard Standard (click) The correct answer is: b. Globally Harmonized System
Legal Requirements
29 Code of Federal Regulations (CFR) 1910 Hawaii Administrative Rule, Title 12, Subtitle 8, Part 2,
General Industry Standards Board of Education Policy 1110-6: Health, Wellness,
and Safety Board of Education Policy 4200: Student Safety and
Welfare Hawaii DOE Standard Practices 6311
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The Hazard Communication Standard is a federal and state worker protection law. The Board of Education and the Department have also established policies and practices to further support this requirement. Hazard Communication Program violations are the most frequently cited by the Hawaii division of Occupational Safety and Health Administration (HIOSH). All schools and worksites must establish a Hazard Communication Program that provides employees with hazard materials information and training. Any HIOSH violation must be paid by the school or worksite.
Hazard Communication Standard
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Original Standard: Employees Right to Know
New Haz Com Standard: Employees Right to UNDERSTAND
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The Hazard Communication Standard or HCS, formerly known as the Employees Right to Know, has been changed to the Employees Right to Understand. This federal and state protection law recognizes that manufacturing processes and other essential procedures frequently require the use of chemicals which have potentially hazardous properties. When using these substances, it is important that workers are aware of the identity and potential dangers of those chemicals or substances. Hazard Communication Program violations are the most frequently cited by the HIOSH division. All schools and worksites must establish a Hazard Communication Program that provides employees with hazard materials information and training. Any HIOSH violation must be paid for by the school or worksite, but compliance depends on the cooperation of every employee.
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Effective Completion Date
Requirement(s) Responsible Party
December 1, 2013 Train employees on the new label elements and SDS format
Employers
June 1, 2015 Compliance with all modified provisions of the final rule except:
Chemical manufacturers, importers, distributors, and employers
December 1, 2015 The distributor shall not ship containers labeled by the chemical manufacturer or importer unless it is a GHS label
Distributor
June 1, 2016 Update alternative workplace labeling and hazard communication program as necessary, and provide additional employee training for newly identified hazards [and affected vertical standard specific signage]
Employer
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The updated HCS requirements became effective in part on June 26, 2012 and allowed for a transition period with full implementation by June 1, 2016. Some manufacturers, importers, and distributors have not changed the Material Safety Data Sheet (MSDS) title to say SDS (Safety Data Sheet), but have complied with the new format. Employers and users of chemicals must review and ensure all MSDSs and SDSs received on or after June 1, 2015 are in the new HCS 16-section format. Per OSHA, employers are not required to contact the manufacturers, importers or distributors for updated SDSs if the product was received before June 1, 2015; unless they are aware of changes to the hazards in the product. An employer maintaining a MSDS for a product not recently received would be considered in compliance with the HCS 2012, according to a January 2013 OSHA interpretation. Although any product received on or after June 1, 2015, must be shipped with an SDS and when received, the SDS must be maintained. Vertical chemical specific standards with label requirements must be changed to harmonize with 29 CFR 1910.1200
Who is Affected? Manufacturers, Distributors, Importers
Change SDS information and format Change container labeling
Employers to Provide Employee Training SDS (change from MSDS to SDS and 16-section format) Container Labels (including secondary containers)
Employees must recognize and understand hazards based on: Information in new SDS format Pictograms on container labels Precautionary and hazard statements
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Chemical manufacturers, distributors, and importers must complete and send their updated SDS to users with the 1st order shipped on or after June 1, 2015. Containers must also be labeled according to the new GHS provisions. Employers must provide HCS Training to all employees, helping them understand the 16-section SDS changes and new container labeling requirements, to include secondary containers, like spray bottles. Employees must recognize and understand the hazards based on the new format, pictograms on container labels, as well as the precautionary and hazard statements. Effective on or by June 1, 2016 , the Employer must have the label changes completed and Haz Com Program updated, including any additional training. Vertical chemical specific standards with signage requirements will be changing to harmonize with 29 CFR 1910.1200.
Quick Review: True or False? The previous Haz Comm Standard was “Right to Know” the new standard is “Right to Understand”.
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Answer: True
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Quick Review: True or False? The previous Haz Comm Standard was “Right to Know” the new standard is “Right to Understand”. (click) The correct answer is: True
GHS Chemical Classifications
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GHS Chemical Classifications GHS groups hazards into three broad categories:
1. Health Hazard Categories 2. Physical Hazard Categories 3. Environmental Hazard Categories Hazardous Substances List: 29 CFR 1910, Subpart Z
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The GHS is an internationally supported system intended to replace or enhance the various different hazardous chemical classification and labeling standards used around the world. This system aims to standardize the way chemical hazards are communicated. Chemicals must now go through a specific, prescriptive classification process to determine which hazards are present and which hazard and precautionary statements apply. The GHS groups hazards into three broad categories: 1. (Click) Health Hazard Categories, 2. (Click) Physical Hazard Categories, and 3. (Click) Environmental Hazard Categories These categories are separated based on the impact these chemicals have on a particular surrounding. (Click)Any substance listed in 29 CFR 1910, Subpart Z is considered a hazardous substance.
GHS Health Hazard Category Carcinogenic, corrosive, irritant, or toxic. May damage eyes, lungs, mucous membranes, or
skin May produce acute (short-term) or chronic (long-
term) health effects.
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Chemicals or substances that fall under the Health Hazard Categories are carcinogenic, corrosive, irritant, or toxic. (Click) They may damage eyes, lungs, mucous membranes or skin. (Click) They also include substances that produce acute/short-term or chronic/long-term health effects.
Reproductive Toxicity Specific Target Organ Toxicity
– Single Exposure Specific Target Organ Toxicity
– Repeated Exposure Aspiration Simple Asphyxiants
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There are now 10 established chemical Health Hazard Classifications that are further defined and described in Appendix ___ of the Haz Com Standard. Acute Toxicity Skin Corrosion/Irritation Respiratory or Skin Sensitization Germ Cell Mutagenicity Carcinogenicity Reproductive Toxicity Specific Target Organ Toxicity – Single Exposure Specific Target Organ Toxicity – Repeated Exposure Aspiration Simple Asphyxiants Manufacturers, importers and distributers determine if any of their products are classified as a health hazards. If the product is classified as a health hazard in one or more of the 10 health hazard classifications listed on this slide, then they must determine the categories of hazard severity under the applicable hazard class.
Quick Review: Carcinogenics, corrosives, simple asphyixiants or irritant chemicals that may damage eyes, lungs, mucous membranes or skin are categorized as _________hazards.
a. Health b. Physical c. Environmental d. Poisonous
Answer: a. Health
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Quick Review: Carcinogenics, corrosives, simple asphyixiants or irritant chemicals that may damage eyes, lungs, mucous membranes or skin are categorized as _________hazards. a. Health b. Physical c. Environmental d. Poisonous (click) The correct answer is: a. Health
GHS Physical Hazard Categories Substances that pose
physical hazards Can cause immediate
danger to your physical safety
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Physical Hazards are defined as substances that pose physical hazards. They can cause immediate danger to your physical safety. Each of the physical classifications are further defined and described in Appendix B of the Haz Com Standard.
• Organic Peroxides • Corrosive to Metals • Combustible Dusts
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Types of chemicals classified as Physical Hazards are: Explosives Flammable Aerosols & Gases Oxidizing Gases Gases under Pressure (Compressed Gases, Liquefied Gases, Refrigerated Liquefied Gases, Dissolved Gases) Flammable Liquids and Solids Self-Reactive Chemicals Oxidizing Liquids and Solids Organic Peroxides Corrosive to Metals Combustible Dust Manufacturers, importers and distributers must determine if any of their products are classified as a physical hazard. If the product is classified as a physical hazard in one or more of the physical hazard classifications, then the hazard level of severity is categorized.
Quick Review True or False? Corrosives can be a health and a physical hazard.
Answer: True
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Quick Review: True or False? Corrosives can be a health and a physical hazard. (click) The correct answer is: True
GHS Environmental Hazard Categories Any situation or state of
events that pose a threat to the surrounding environment or harms the health of life forms in that environment
Not regulated by HIOSH
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According to the GHS, Environmental Hazards refers to any situation or state of events that pose a threat to the surrounding environment or harms the health of life forms in that environment. Environmental Hazards are not regulated by HIOSH. Check with the Safety, Security and Emergency Preparedness Branch for any employee training requirements for these sections.
Quick Review: According to the updated HCS, chemicals will be classified using a harmonized system that provides standardized language for
_______________ categories, physical hazard categories, and environmental hazard categories.
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Answer: health hazard
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Quick Review: According to the updated HCS, chemicals will be classified using a harmonized system that provides standardized language for _______________ categories, physical hazard categories, and environmental hazard categories. (click) The correct answer is: Health hazard
Pictograms
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Labels: Pictograms There are 9 pictograms. Only 8 are regulated by
HIOSH/OSHA Health Hazards Physical Hazards Environmental Hazards
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DOH
Pictograms images from https://www.osha.gov/Publications/HazComm_QuickCard_Pictogram.html
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There are 9 types of pictograms. Eight (8) are regulated by HIOSH and OSHA. (click) Environmental Hazards are regulated by the Department of Health (DOH) In accordance with Section C.2.3.1 of 29 CFR 1910.1200, pictograms shall be in the shape of a square, set at a point, and shall include a black hazard symbol on a white background with a sufficiently wide red frame that is clearly visible. Depending on the chemical or substance, there may be more than 1 pictogram on a label and it should be shown the same way on the SDS.
The next 2 pictograms are specific to acute toxicity or short-term exposure. Substances under this health hazard may be assigned to one of five acute toxicity categories. The Skull and Crossbones pictogram is for any substance that can be potential lethal or deadly. This classification of chemicals can create acute or short-term toxicity in health hazard categories 1-3 (which are considered the most severe). (Click) The pictogram of the Exclamation Mark represents harmful chemicals and irritants, having acute toxicity levels in health hazard category 4 (through 5?). They are considered less toxic in comparison to those labeled with the skull and crossbones. The Exclamation Mark pictogram replaces the European saltire or diagonal cross formerly used. If a product is properly labeled, these 2 pictograms will never appear on the same label. It will be one or the other, with skull and crossbones representing the more severe hazards. Additional information for labeling and language associated with these pictograms is found in Appendix C of the Haz Com Standard.
Most employees should be familiar with the pictogram for corrosion on the left. These chemicals or substances can cause skin corrosion, serious eye damage, and eye irritation. Hydrochloric acid is an example of a corrosive chemical health hazard. (Click) The pictogram of the silhouetted person with a starburst across the chest shows that the hazardous chemical is capable of creating long-term and/or target organ damage. Substances classified as health hazards may cause (click = carcinogen) cancer, (click = respiratory sensitizer) induce hypersensitivity of the airways following inhalation, (click = aspiration hazard) cause serious effects to the respiratory system following aspiration, (click) cause harm to reproductive and target organs, and/or (click = mutagens) change the genetic material in cells.
Quick Review: Which of the following pictograms depicts a “lethal/deadly or toxic” chemical hazard? a. b. c.
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Answer: C
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Quick Review: Which of the following pictograms depicts a “lethal/deadly or toxic” chemical hazard? (Click) The correct answer is: C. The skull and crossbone pictogram
Physical Hazards Pictograms
Explosives Organic peroxides Self reactives
Flammables Self-reactives Pyrophorics Self-heating Emits flammable gas Organic peroxides 25
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The next 4 pictograms represent physical hazards. The pictogram of the exploding bomb represents explosives; organic peroxides; and self-reactives – like self-heating chemicals or Pyrophoric Liquids, Solids, and Gases. Substances with this pictogram can decompose rapidly under certain conditions and produce gases that expand due to the heat of the reaction. An example of an explosive is black gun powder. The pictogram with the flames represents substances that are flammable; self reactive, pyrophoric, self heating, emit flammable gases, or are organic peroxides. An example of a chemical falling under this physical hazard is gasoline.
Physical Hazards Pictograms (continued)
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Corrosive to Metals Gases Under Pressure Oxidizer
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The Corrosive pictogram used to designate corrosion to metal is the same pictogram used for skin corrosion/serious eye damage/eye irritation under the health hazard classification. Not all health hazards represented by this pictogram are corrosive to metal so it is important to look for additional information on the label and in the SDS. (Click) The pictogram of the cylinder depicts Gases under Pressure. Include any gas contained in a receptacle at a pressure not less than 280 Pascal at 20° Celsius (98° Fahrenheit) or as a refrigerated liquid. (Click) The pictogram of the flame over the circle represents Oxidizers. These materials can emit oxygen and increase the risk of fire.
Environmental Hazard Pictogram Covers chemical materials that could injure or harm aquatic organisms during exposure.
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Pollution Prevention and Waste Minimization Legislation (HB 1538) relating to Environmentally-
Sensitive Cleaning and Maintenance Products for Use in Public Schools
Purchase less toxic materials Purchase what is needed and minimize waste
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In July 2009, the State of Hawaii Legislature enacted legislation (House Bill 1538) aimed at protecting children, teachers, and staff from the harmful health effects of toxic cleaning products. The DOE is required to give first preference, where feasible, to the purchase and use of environmentally–sensitive cleaning and maintenance products which have been approved by the Green Seal program. For further information please see the DOE memo posted on October 4, 2013, titled Green Cleaner Requirement for Hawaii Public Schools. To protect Hawaii’s natural environment, try to purchase less toxic materials and purchase only what is needed to minimize waste.
Quick Review: Which of the following pictograms can represent either a physical hazard or chemical hazard? a. b. c.
Answer: a.
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Quick Review: Which of the following pictograms can represent either a physical hazard or chemical hazard? (Click) The correct answer is a.
GHS Labeling Requirements
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Labels There are several new label elements: Product Identifier Supplier Identification Precautionary
Statements Signal Word Hazard Statement GHS Hazard pictogram Supplemental
This is an example of the new label style that is to appear on product labels beginning no later than June 1, 2015 (or Dec. 1, 2015 for distributers who still have product in inventory after the June 1, 2015 deadline). There are several new label requirements which are noted in blue on this sample label. Labels must have: product identification, (click) supplier or manufacturer identification, (click) precautionary statements, (click) signal words, (click) hazard statements, (click) the GHS hazard pictogram, (click) and supplemental information. The actual statements and information will vary depending on the specific health and physical classification of the product.
Label: Identification Product identification (i.e. name of product)
Chemical name Code name or batch number
Supplier Identification Manufacturer or Supplier’s name Address Telephone Number
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A "Product identifier" is the how the product is identified. This may include, but is not limited to, the chemical name, code number or batch number for a hazardous chemical on a label or in the SDS. The manufacturer, distributor, or importer can determine the appropriate product identifier. This product identifier shall permit cross-references among the list of hazardous chemicals required in the written hazard communication program, the label and the SDS Section 1. The Supplier identification is also required for the label and SDS. The Supplier Identification includes the manufacturer or supplier’s name, address, and telephone number. (click)Secondary containers, like spray bottles or unmarked containers, must also use and comply with the new GHS labeling requirements if not used immediately by the employee who transferred the product from it’s initial or primary container.
Labels: Signal Word These are words used to indicate the severity of the hazard and alert employees to the potential hazard. Only 2 signal words will appear: “DANGER”(more severe hazard) “WARNING” (less severe hazard)
Not all labels will have a signal word. Some chemicals are not hazardous enough to require that a signal word appear on the label.
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In the past, there have been several signal words that may have been used to indicate a hazard like caution, warning, danger. The GHS permits the use of only 2 signal words to indicate the severity of a hazard and to alert employees of its potential hazard. They are: (click) “Danger,” which refers to more severe hazards, and (click) “Warning” which applies to the less severe hazard. Only 1 signal word, corresponding to the class of the most severe hazard, is permitted on the label. Not all labels will have a signal word. Some chemicals are not hazardous enough to require a signal word appear on the label.
Quick Review: The GHS only permits the use of 2 Signal Words. They are: a. Caution and Stop b. Hazardous and Alert c. Danger and Warning d. Lethal and Toxic
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Answer: c. Danger and Warning
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Quick Review: The GHS only permits the use of 2 Signal Words. They are: a. Caution and Stop b. Hazardous and Alert c. Danger and Warning d. Lethal and Toxic (click) The correct answer is c. Danger and Warning
Labels: Hazard Statement
There are specific hazard statements that must appear on the label based on the chemical hazard classification. Examples: Flammable liquid and vapor Causes skin irritation May cause cancer
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A "Hazard statement" is defined as: a statement assigned to a hazard class and category that describes the nature of the chemical’s hazard(s), including, where appropriate, the degree of hazard. Examples of hazard statements are: Flammable liquid and vapor Causes skin irritation May cause cancer
Labels: Precautionary Statements Recommended measures related to:
Prevention Response Storage Disposal
Examples: Wear respiratory protection Wash with soap and water Store in a well ventilated place
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Labels and other forms of warning – "Precautionary statement" means a phrase that describes recommended measures that should be taken to minimize or prevent adverse effects resulting from exposure to a hazardous chemical, or improper storage or handling. Precautionary statements may be general, relate to prevention or response to chemical exposure, proper chemical storage, or appropriate measures of disposal. Examples of precautionary statements are: Wear respiratory protection Wash with soap and water Store in a well ventilated place
Quick Review Which of the following is considered a hazard statement?
a. Wear safety goggles when using this product. b. May cause dizziness if inhaled. c. Danger! d. For disinfecting floors, toilets, and sinks.
Answer:
b. May cause dizziness if inhaled. 37
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Quick Review: Which of the following is considered a hazard statement? a. Wear safety goggles when using this product. b. May cause dizziness if inhaled. c. Danger! d. For disinfecting floors, toilets, and sinks. (click) The correct answer is: b. May cause dizziness if inhaled
Label: Supplemental Information Other information that may be included on the label: Physical state Color Hazards not otherwise classified Route of exposure Hazard prevention and emergency response instructions
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Supplemental or additional information may be provided by the manufacturer, importer or distributer. This information is not required to be on the label; however it will be found in the SDS.
ToxiFlam (Contains: XYZ)
Danger! Toxic If Swallowed, Flammable Liquid and Vapor
Do not eat, drink or use tobacco when using this product. Wash hands thoroughly after handling. Keep container tightly closed. Keep away from heat/sparks/open flame. - No smoking. Wear protective gloves and eye/face
protection. Ground container and receiving equipment. Use explosion-proof electrical equipment. Take precautionary measures against static discharge.
Use only non-sparking tools. Store in cool/well-ventilated place.
IF SWALLOWED: Immediately call a POISON CONTROL CENTER or doctor/physician. Rinse mouth.
In case of fire, use water fog, dry chemical, CO2, or "alcohol" foam.
See Safety Data Sheet for further details regarding safe use of this product. MyCompany, MyStreet, MyTown NJ 00000, Tel: 444 966 6666
Label Review: Sample Can you identify each label component?
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Hazard Statements
Precautionary Statements
Product Identifier
Supplier Identification
Supplemental Information
Pictograms (Flammable and Acute Toxicity – Severe)
Signal Word
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*Slide is animated to identify each required section/element of the new label. Let’s review. Find the Pictograms on the label. (Pause…Click) This product is categorized as both a (click) physical hazard with a flammable classification and a (click) health hazard with a acute toxicity classification. Now find the Signal Words. (Pause …Click) This product is considered dangerous. What is the Hazard Statements? (Pause…Click) This product is toxic if swallowed. It is also considered a flammable liquid and vapor. Identify the Precautionary Statements (Pause…Click) Water, dry chemical, carbon dioxide or “alcohol foam” are used in the case of fires. Locate the Product Identification. (Pause…Click) This is the name of the chemical. Now find the Supplier/Manufacturer Identification. (Click) In this case, (click) the other supplemental information is provided on the SDS
Quick Review: This pictogram indicates a ________ hazard. a. Health b. Physical c. Environmental d. Psychological
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Answer: Physical
Department of Transportation (DOT Shipping Labels)
DOT shipping labels require additional information
DOT symbols different from OSHA pictograms
41 Images from http://www.ecy.wa.gov/programs/hwtr/hw_labels/labels_dot.html
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The Department of Transportation (DOT) labels may take precedence over similar GHS pictograms for shipping containers or “packages”. The DOT labels are designed to help inform and allow emergency responders and transportation workers to quickly identify the hazardous chemicals being shipped. Transportation labels include additional information requirements and use a different set of symbols than OSHA labels, so employee must be knowledgeable on both the OSHA container label and the DOT shipping label. The background symbol colors for DOT pictograms may be different colors depending on the level of the hazard.
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DOT labels do not have symbols corresponding to “Health Hazards” or “Acute Toxicity”
DOT Labels vs OSHA Labels
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DOT labels do not have symbols corresponding to “Health Hazards” or “Acute Toxicity”
DOT Labels vs OSHA Labels DOT labels required on the outside of shipping
package OSHA labels required on the smaller containers
inside the shipping package.
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DOT Label OSHA GHS Label
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In general, the DOT labels go on the (click) outside or external package that the hazardous chemical is shipped in; whereas, the (click) OSHA labels go on the container actually holding the hazardous chemical.
Labels: Shipping
Effective June 1, 2015 all shipping labels will be required to have all GHS label elements
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DOT Shipping Flammable liquids, toxic, n.o.s. (contains XYZ) UN 1992
In cases where the shipping container and chemical container are the same, such as a steel drum transporting petroleum, both the DOT label and OSHA label would be attached. The steel drum is the external or outside container that the petroleum would be transported in, but is also the container actually holding the petroleum which an employee would most likely handle.
Quick Review: True or False? Only U.S. Department of Transportation labels are required on the containers actually encasing or holding the hazardous chemical.
Answer: False
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Quick Review: True of False? Only U.S. Department of Transportation labels are required on the containers actually encasing or holding the hazardous chemical. (click) The answer is False: DOT labels are required on the external shipping containers.
Material Safety Data Sheets (MSDS)
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Material Safety Data Sheet (MSDS) Maintain most recently received version of MSDS Replace MSDS when new SDS received Employers are not required to generate a new SDS if a
manufacturer or importer is out of business For chemical products no longer in workplace, MSDS
or SDS must be archived indefinitely Understand the differences and how to utilizes both
the MSDSs and SDSs 47
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For old products in the workplace, material safety data sheets (MSDS) must be kept for them as long as the chemical product is onsite or used. OSHA will not cite employers for maintaining the 9-section MSDSs when these products were received prior to June 1, 2015. In situations where the manufacturer or importer has gone out of business, employers are not obligated to create a SDS for the hazardous chemical product onsite. If the employer chooses to generate a new SDS, then the employer becomes liable for its content. Once a chemical product is no longer used or present in the workplace, the MSDS or SDS must then be archived indefinitely. As required by federal law, employers maintaining both MSDSs and SDSs, must reflect this in their Hazard Communication program and training program to: ensure that employees are aware of the differences between the MSDS and SDS, and understand how to utilize both.
MSDS Elements 1. Product information 2. Hazardous Ingredients 3. Physical Data 4. Fire and Explosion Data 5. Reactivity Data 6. Toxicological Properties 7. Preventive Measures 8. First Aid Measures 9. Preparation Information
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According to the previous standard, the MSDS had 9 sections: 1. Product information 2. Hazardous Ingredients 3. Physical Data 4. Fire and Explosion Data 5. Reactivity Data 6. Toxicological Properties 7. Preventive Measures 8. First Aid Measures 9. Preparation Information
Quick Review For chemical products no longer present in the workplace, ______. a. make a new SDS according to the new standard b. throw away the MSDS c. keep the MSDS for 9 more years. d. archive the MSDS indefinitely
Answer: d. archive the MSDS indefinitely
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Quick Review For chemical products no longer present in the workplace, ______. a. make a new SDS according to the new standard b. throw away the MSDS c. keep the MSDS for 9 more years. d. archive the MSDS indefinitely (click) �The correct answer is: d. archive the MSDS indefinitely
Safety Data Sheets (SDS)
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New 16-section standardized SDS format required (ANSI Z400.1)
Safety Data Sheets Under the new Haz Com
Standard, Material Safety Data Sheets (MSDS) are now called Safety Data Sheets (SDS).
All SDSs will have a consistent 16-section format.
Employers must ensure that SDSs are readily accessible to employees.
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Material Safety Data
Sheets
Safety Data
Sheets
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Under the new Hazard Communication Standard, Material Safety Data Sheets (MSDS) are now called Safety Data Sheets (SDS). Manufacturers, importers and distributers must use the new 16-section format SDS no later than June 1, 2015 and are required to provide a revised copy of the SDS anytime changes are made. OSHA requires employers to maintain the most recently received version of the MSDS or SDS, therefore, when a SDS is received, it must replace the MSDS for the corresponding hazardous chemical. Also, as current revisions of the MSDS or SDS are received, the employer must replace the older versions of the MSDS or SDS. To ensure that the SDSs are readily accessible to all employees, they should be kept in a central administrative location.
SDS Binder Complete the “Hazardous Chemicals Inventory”
Alphabetically by trade name or by use How and where chemical is used Confirm presence and location of SDS
Maintain current copies of all SDSs Establish a system to ensure all SDSs are present and
periodically check for SDS updates. No hazardous material used unless a SDS is on file in
work area
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List all chemicals in the workplace on the “Hazardous Chemicals Inventory”. Keep this Inventory and all the SDSs in a binder. Each workplace where chemicals are used (such as custodian closets, cafeterias, shop or science classes), must have a “Workplace Chemical Inventory List” and copies of SDSs for the chemicals used at that location. Schools and worksites are required to maintain current copies of all SDSs for the chemicals used and/or stored within the work area. They should have a system to ensure all SDSs are present and periodically check for the most current SDS (usually based on revision date) when received from a manufacturer, importer or distributer. Once a SDS becomes available for a chemical, it must replace the MSDS as the most current information available, and the old MSDS may be discarded. No hazardous material shall be used in the workplace unless a SDS has been received and is on file in the work area.
Records for Chemicals No Longer Used in the Workplace Records must be maintained for at least 30 years after
the last use of the chemical. Documentation options: 1. Keep MSDS or SDS of chemicals no longer used in separate SDS archive file. 2. Record chemical information on index/excel file, then able to discard MSDS/SDS. Include:
Chemical name and common/trade name When and where the substance was used
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Records of chemicals no longer used in the workplace must be maintained for at least 30 years after the last use of the chemical. These chemicals may be documented in either of the following ways: 1. Keep MSDS or SDS of chemicals no longer used in separate SDS archive file. 2. Record chemical information on index/excel file – including the chemical name, common/trade name, When and where the substance was used. Only then, may the MSDS/SDS be discarded
Quick Review: Employees must recognize and understand hazards based on information in the new Safety Data Sheets which are divided into ____ sections. a. 12 b. 16
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Answer: b. 16
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Quick Review: Employees must recognize and understand hazards based on information in the new Safety Data Sheets which are divided into ____ sections. a. 12 b. 16 (click) The correct answer is: b. 16
Section 1: Identification Identifies the chemical on the SDS as well as the recommended uses. It also provides the essential contact information of the supplier. Section 2: Hazards Identification Hazards of the chemical presented on the SDS Appropriate warning information associated with
those hazards.
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Safety Data Sheets (continued)
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Section 1: Identification This section identifies the chemical on the SDS as well as the recommended uses. The required information consists of: • a Product identifier used on the label and any other common names or synonyms by which the substance is known; • Contact information of the supplier and an emergency phone number; plus • Recommended use of the chemical and any restrictions on use. (click) Section 2: Hazards Identification concern the hazards of the chemical and appropriate warning information associated with those hazards. The required information consists of: • The GHS hazard classification and category of the chemical (e.g., flammable liquid, category1). • A Signal word - either Warning or Danger • Hazard statements • Hazard Pictograms • Precautionary statements • Description of any hazards not otherwise classified, and •Unknown toxicity statements when 1% or more of the components have unknown toxicity. For example “X percent of the mixture consists of ingredients of unknown toxicity.” This is a total percentage of the mixture and not tied to the individual ingredients.
Safety Data Sheets (continued) Section 3: Composition / Ingredients Identifies the ingredient(s) contained in the product indicated on the SDS, including: impurities and stabilizing additives. information on substances, mixtures, and all chemicals
where a trade secret is claimed.
Section 4: First-Aid Measures Describes the initial care that should be given by untrained responders to an individual who has been exposed to the chemical.
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Section 3: Composition or Ingredients identifies the ingredient(s) contained in the substance or mixture. It includes the chemical name; its common name and synonyms; the Chemical Abstracts Service number or other unique identifiers; andl lists impurities and stabilizing additives. In the case of mixtures, the chemical name and amount of each classified ingredient must be included. (click) Section 4: First-Aid Measures describe the initial care that should be given by untrained responders to an individual who has been exposed to the chemical. The required SDS information for this section consists of: • Necessary first-aid instructions by relevant routes of exposure, such as inhalation, ingestions, or skin and eye contact. • Description of the most important symptoms or effects, and any symptoms that are acute or delayed; and • Recommendations for immediate medical care and special treatment needed, when necessary.
Safety Data Sheets (continued) Section 5 : Fire-Fighting Measures Provides recommendations for fighting a fire caused by the chemical.
Section 6: Accidental Release Measures Provides recommendations: Appropriate response to spills, leaks, or releases, (e.g.
containment and cleanup practices) Response for large vs. small spills, if different.
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Section 5: Fire-Fighting Measures provides recommendations for fighting a fire caused by the chemical. The required information consists of: • Recommendations of suitable extinguishing equipment, and information about extinguishing equipment that is not appropriate for a particular situation. • Advice on specific hazards that develop from the chemical during the fire, such as any hazardous combustion products created when the chemical burns. (click) Section 6: Accidental Release Measures provides information concerning the appropriate response to spills, leaks, or releases It includes emergency procedures, containment and cleanup practices, the use of personal precautions (such as removal of ignition sources or providing sufficient ventilation) and protective equipment to prevent the contamination of skin, eyes, and clothing.
Safety Data Sheets (continued) Section 7: Handling and Storage Provides guidance on the safe handling practices and conditions for safe storage of chemicals. Section 8: Exposure Controls / Personal Protection Indicates the exposure limits, engineering controls, and personal protective measures that can be used to minimize worker exposure.
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Section 7: Handling and Storage provides guidance on the safe handling practices and conditions for safe storage of chemicals. (click) Section 8: Exposure Controls / Personal Protection This section indicates the recommended exposure limits and engineering controls, like use of local exhaust ventilation or use only in an enclosed system. It also provides recommendations and required on personal protective equipment or PPEs that can be used to prevent illness or injury from exposure. PPEs include appropriate types of eye, face, skin, or respiratory protectors like safety goggles, rubber gloves, and respirators.
Safety Data Sheets (continued) Section 9 – Physical and Chemical Properties: Identifies physical and chemical properties associated with the substance or mixture. Section 10 – Stability and Reactivity Describes the reactivity hazards of the chemical and the chemical stability information. Includes: reactivity, chemical stability, and other related information.
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Section 9: Physical and Chemical Properties identifies physical and chemical properties associated with the substance or mixture. This section provides information like appearance, odor, flash points, and flammability of chemical. (click) Section 10: Stability and Reactivity describes the reactivity hazards of the chemical. The required information consists of the chemical reactivity, stability and other related information. This section tells you about possible hazardous reactions, lists conditions that should be avoided, provides all classes of chemicals or specific substances that could react with the chemical to produce a hazardous situation, and possible hazardous by-products produced from use, storage or heating. Chemical stability indicates whether the chemical is stable or unstable under normal ambient temperature and conditions while in storage and being handled. This part describes any stabilizers that may be needed to maintain chemical stability and indicates any safety issues that may arise should the product change in physical appearance.
Safety Data Sheets (continued) Section 11 - Toxicological Information: Identifies toxicological and health effects information or indicates is data unavailable. Section 12 – Ecological Information* Section 13 – Disposal Consideration* Section 14 – Transport Information* Section 15 – Regulatory Information* *Sections are outside of HIOSH/OSHA jurisdiction but must be included for a GHS compliant SDS.
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Section 11: Toxicological Information identifies toxicological and information on health effects. This section includes information like: • the common routes of exposure such as inhalation, ingestion, or skin contact. • A description of the delayed, immediate, or long-term effects from exposure and symptoms associated with exposure. SDS Sections 11-15 are outside of HIOSH/OSHA jurisdiction but are regulated by other agencies and must be included for a GHS compliant SDS.
Safety Data Sheets (continued)
Section 16 – Other Information Includes additional information that the chemical producer feels will communicate or enhance the safe handling and usage of the product. Indicates when the SDS was prepared or when the last known revision was made. The SDS may also state where the changes have been made to the previous version.
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Section 16 includes any additional information that the chemical producer feels will communicate or enhance the safe handling and usage of the product. It indicates when the SDS was prepared or when the last known revision was made. It may also state where the changes have been made to the previous version. HMIS and NFPA secondary container labeling systems guidance might appear in this section of the SDS.
Quick Review: True or False? Hazard statements, signal words, and pictograms are required on OSHA labels and SDSs.
Answer: True
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Quick Review: True or False Hazard statements, signal words, and pictograms are required on OSHA labels and SDSs. (Click) The correct answer is: True and the contents should be the same for both.
Haz Com Employee Training By School Principals or Worksite Coordinators or
Office Worksite Managers
General Awareness Training
Must be provided to ALL new
employees upon hiring
Specific Awareness Training
Must be provided to affected
employees whenever new chemicals are introduced into
the workplace
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School Principals or Worksite Coordinators must provide ALL workers with Hazard Communication Training. Documentation of employees trained must be kept. General Awareness Training must be provided to all new employees, part-time and full-time, upon hire. Specific Awareness Training must be provided to affected employees whenever new chemicals are introduced into their immediate workplace. These employees shall be notified of any changes in work procedures or personal protective equipment required to protect their health and safety. The new or revised SDS shall be placed in the SDS binder. SDS must be readily available, upon request, to employees and their designated representatives. ALL DOE employees are responsible for maintaining a safe workplace by understanding and following the Hazard Communication Program.
Minimizing Exposure Follow SDS guidelines
Store chemical products properly Use appropriate protective personal equipment (PPE) Dispose of chemicals according to recommendations
Practice good housekeeping Use appropriate screening procedures for donated
materials
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How can you protect yourself from these hazards? Follow the SDS guidelines. Store chemicals in the proper environment. Consider modified storage facilities, like shelves with lips to prevent accidental spills. Use appropriate protective personal equipment (PPE) as advised by the SDS, such as lab coats, gloves, and safety glasses. Before using a PPE – like ventilation devices, gloves, and safety glasses, supervisors must complete a Job Hazard Analysis. Dispose of chemicals according to recommendations Practice good-housekeeping. Face the labels forward, segregate supplies by groups. Avoid storing reactive products together, like ammonia and bleach. For donated materials, site manager must have appropriate screening procedures. This prevents schools and worksites from unnecessarily accepting materials, like lead-based paint, that would pose additional problems.
Chemical Release and Spill Prevention and preparedness Responses for indoor and outdoor releases Recovery guidelines for restoring the work
environment
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Your school or worksite should be monitored regularly for any chemical releases, like spills or leaks. Monitoring includes seeing any visual appearance of chemical releases or smelling any unusual odors. Respond to any leaks and spills according to the SDS. Follow your individual worksite plans for the prevention and preparedness of chemical releases or spills, response procedures for indoor or outdoor releases, and recovery guidelines for restoring the work environment.
Prevention and Preparedness Guidelines Maintain the HazCom Program requirements and
make it available to all employees Provide HazCom training Review SDS and chemical labels prior to chemical use Identify courses/areas Develop reporting process Practice evacuations and shelter-in-place drills Be aware of signs related to chemical threat Train and document training of students
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Maintain the Hazard Communication Program Handbook and make it available to all employees. The hazardous communication training must be provided to all employees as required by Federal and State laws. Review SDS and chemical labels prior to using chemical. Know what courses or areas generate hazardous waste in the school – like science labs, industrial arts shops, art and photography classes, base yards, and custodial areas. Develop a process for custodial workers and staff to report hazardous conditions, including the discovery of hazardous materials. Practice off-campus evacuation and Shelter-In-Place drills every year. Assemble an emergency supply kit. Be aware of the signs of a possible chemical threat - such as watery eyes, stinging sensation on the skin, and difficulty breathing. Train and document training students who handle chemicals most often, such as students enrolled in science-lab courses and industrial arts.
Response Guidelines Consult MSDS/SDS immediately Isolate, treat, and seek proper medical attention Evacuate, shut down air flow systems, restrict access Determine appropriate response procedure Call 911 to alert the Fire Department and EMS Notify your CAS, SSEPB, and Environmental Services Prepare to close school and release students Disseminate information per the Emergency
Communication Plan
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In response to chemical releases or spills, these guidelines should be followed. Consult Safety Data Sheets (SDS) immediately for information on emergency and first aid procedures; Isolate exposed persons, treat as directed by the SDS, and seek medical attention. Evacuate the affected building, shut down the air handling systems such as air conditioners and fans, and restrict access to the area. Determine the appropriate response procedure like shelter-in-place or off-campus evacuation. Call 911 to alert the fire department and Emergency Medical Services. Notify the Complex Area Superintendent (CAS), Safety, Security, and Emergency Preparedness Branch, and Environmental Services Section. Prepare to close school and release students at the direction of the CAS. Disseminate information in accordance with the emergency communication plan For outdoor occurrences, the appropriate response procedures may need modification based on the location of the chemical release and the direction and speed of winds.
Recovery for Employees Contact HIOSH “Accident Reporting” hotline within 3
hours if: Incident results in an employee death Three (3) or more employees required inpatient
hospitalization Damages exceed $25,000
Complete OSHA Form 300 Submit appropriate injury reports Evaluate effectiveness of actions and revise plans
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If needed, employees may: Contact the HIOSH “Accident Reporting” hotline at 586-9102 within 8-hours, if the incident resulted in an employee death, 3 or more employees required inpatient hospitalization, or damages in exceeded $25,000. Complete the OSHA Form 300 for employee injuries, illnesses, and accidents (beyond first aid); and Submit the appropriate reports for employee and student injuries. Then evaluate the effectiveness of actions taken and revise plans accordingly.
DOE Contractors SDS information should be mutually shared between the site manager and ANY contractor working on Department facilities.
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SDS information should be mutually shared between the site manager and ANY contractor working on Department facilities.
Employee Responsibility Be alert to potential hazards of all materials in the
work area Consult the SDS or MSDS for specifics concerning the
hazardous chemicals Follow appropriate work practices
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The success of the DOE Hazard Communication Program depends greatly on the cooperation of every employee. Employees should be alert to potential hazards of all materials in the work area. Consult the SDS or MSDS for specifics concerning the use, storage, and disposal of these hazardous chemicals. Follow appropriate work practices that have been established to protect your health and safety. Our continued participation in the Hazard Communication Program will result in the continued reduction of chemical related illnesses and injuries.
Safety, Security, and Emergency Preparedness Branch
For any additional questions related to the information in this training, please contact the Safety, Security and Emergency Preparedness Branch at (808)586-3457 or send an email via lotus notes to [email protected]
