hcm v1604 overview en us

7/29/2019 Hcm v1604 Overview en Us

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SAP Best Practices for

Human Capital Management

V1.604 (US)

SAP Best Practices



General Information

SAP Best Practices for Human Capital Management (HCM) was developed for small

and midsize companies to implement a solution quickly and easily.

With a focus on the primary workforce management business processes this packagegives you built-in support for the best business practices across all industries

Functionalities

The SAP Best Practices for HCM V1.604 package supports your business in thefollowing areas :

Organizational Management

Personnel Administration

Benefits Administration

Time Management

Payroll Administration

HCM Reporting



Workforce ManagementBaseline Workforce Time

Management

Workforce Reporting

Printing Forms

External Financial Accounting

Enterprise Structure

Basic Overhead Cost Controlling

Materials Management

Sales and Distribution

Time Entry

Time Administration

Time Processing - CATS

Time Evaluation Processing

SAP Best Practices for HCM V1.604 (US) Solution

Scope

Leave of Absence Administration

Organizational Change Administration

Maintain Organizational Structure

Personnel Administration for Limited HCM

New Hire/Rehire Administration

Employee Separation Administration

Maintain Employee Information

Workforce Benefits

Administration

Benefits Administration

Benefits Enrollment and Administration

Period End Closing for HCM

SAP ERP Reporting for HCMWorkforce Payroll

Administration

FMLA Processing

Payroll and Post Payroll Processing

Retroactive Payroll Processing

Offcycle Payroll Processing



Industry-Specific Scenarios (1 of 2)

SAP BP for HCM V1.604 (US) provides the following cross -industry-specific scenarios:

560: Maintain Organizational Structure

562: Personnel Administration for Limited HCM

563: New Hire/Rehire Administration

567: Organizational Change Administration

568: Leave of Absence (LOA) Administration

569: Employee Separation Administration

570: Maintain Employee Information

564: Time Entry

571: Time Administration

572: Time Entry – Cross Application Timesheet (CATS)



Industry-Specific Scenarios (2 of 2)

SAP BP for HCM V1.604 (US) provides the following cross-industry-specific scenarios:

573: Time Evaluation Processing

565: Benefits Enrollment and Termination

575: Benefits Administration

566: Payroll and Post Payroll Processing

576: Retroactive Payroll Processing

577: Offcycle Payroll Processing

578: FMLA Processing

559: SAP ERP Reporting for HCM

580: Period End Closing for HCM



Purpose

To complete processing of Organizational Changes as required by the

Enterprise.

Benefits

Organizational structures in the system are kept in alignment with the actual

enterprise

Employee records are kept in real time alignment with organizational structures

so reports and financial reporting remain timely and accurate

Key process flows covered

Maintain organizational structure

Purpose and Benefits:

Maintain Organizational Structure (560)


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Purpose

Ability to create an employee mini master record for time recording and travelmanagement purposes

Benefits

Leverage basic HCM to support other SAP functions

Enables time recording using the cross application timesheet (CATS)


Create employee mini master record

Time Recording using Cross Application Time Sheet (CATS)

Approval of Working times

Time Sheet: Transfer to Target Components


Personnel Management for Limited HCM (562)



New Hire/Rehire Administration (563)

Purpose

This scenario describes the typical processes used to Hire candidates and

Rehire employees using Hire Personnel Actions.

Benefits

The employee master record is created / updated

Employee records are kept in real time alignment with organizational changes so

time management, payroll, and other functions perform as needed


New Hire / Rehire Administration




Organizational Change Administration (567)

Purpose

Maintain organizational and employee master records as the dynamic Enterprise

evolves.

Benefits

Employee master data records remain current

Employee records are kept in real time alignment with organizational changes so

payroll is timely and accurate

Reports and postings to financials remain accurate


Organizational Change Administration




Leave Of Absence Administration (568)

Purpose

This scenario describes the typical process used when employees take leaves of

absence (LOA).

Benefits

Employee records are kept in real time alignment, so payroll is timely and

accurate.

Automated, efficient processing with complete history of employee’s

transactions.


LOA Administration




Employee Separation Administration (569)

Purpose

This scenario describes the typical process when an employee has decided to

retire from the company or has been separated.

Benefits

The organizational structures in the system are kept in alignment to the actual

enterprise

The employee master records are updated, so payroll and benefits

administration remain accurate


Employee Separation Administration Processing




Maintain Employee Information (570)

Purpose

This scenario describes the typical process used to create and maintain

employee master records which contains all personal data, time data, benefitdata and payroll data

Benefits

Employee master record is updated

Automated, efficient processing with complete history of employee’s transactions


Maintain Employee Administration Processing




Time Entry (564)

Purpose This scenario describes three methods of entering time data.

Time Entry – Manual - This scenario describes typical processes to createand maintain employee time information using the HR infotypes directly.This may be used by administrators when CATS time entry is not in use, or for entering an absence that spans multiple days. It is important tounderstand that any entries made here will not be reflected in CATS.

Cross-Application Time Sheet (CATS) – CATS is one of the tools usedfor recording time worked by an employee. This scenario describes theentry of time to various absence and attendance types for transfer to theHuman Capital Management (HCM) module. The checks configured in theHCM module, such as quota entitlements, will be performed at time of entry using CATS. CATS can also be used to record time to projects andother cost objects for transfer to other SAP modules such as Controlling,Project Systems, and Plant Maintenance.

Time Manager’s Workplace - The Time Manager’s Workplace is an

optional user interface for time entry. TMW features a user-friendly andtask-oriented interface for maintaining time data and processing timeevaluation messages. This interface was specifically designed to meet theneeds of time administrators in a decentralized enterprise.

The trigger for this activity is typically a manual time card submitted to themanager or time administrator. The manual time card may be a paper timesheet, and email message, or other electronic time sheet such as an Excelworkbook.




Benefits

Enables employees to record working times and tasks

Enables time administrators to record working times for employees

Enables managers to develop work schedules for employees

Enables companies to control time management processes flexibly and

efficiently


Workforce Time Entry

Time Management

Purpose and Benefits, cont’d:

Time Entry (564) continued



Time Administration (571)

Purpose

This scenario describes the typical processes used in Time Management to review andprocess quota balances.

Benefits

Employees of an enterprise may be granted different attendance/absence time-limited

entitlements for vacation leave, sick leave and training days etc.

These time-limited entitlements can be maintained in HCM Time Management as - “TimeQuotas”.

HCM Time Management - provides an enterprise the ability to -:

Get a clear overview of an employee's current attendance/absence quota entitlements.

See detailed information on quota entitlements that have been generated automatically.

Have the option of correcting quota entitlements manually.

Get a simulated projection of future quota entitlements.

Have the ability to print an overview of the projected quota entitlements.


Workforce Time Administration

Time Management




Time Processing – Cross Application

Timesheet (CATS) (572)

Purpose

This scenario describes additional processing steps necessary for time recordedusing the Cross Application Time Sheet (CATS). It includes the following steps:

Allow the supervisor or time administrator to review and approve theemployee’s time. This step may not be necessary depending upon thesettings configured in the CATS data entry profile that was used to recordthe time.

Transfer the time to the various SAP modules depending on the datarecorded.

Benefits

Enables employees to record working times and tasks

Enables managers to control all business process concerning an employee

Paying the employee

Monitoring the progress of a project

Creating an invoice


Workforce Time Processing - CATS

Time Management




Time Evaluation Processing (573)

Purpose

This scenario will evaluate employee time including overtime, holiday time,

shifts, time off entitlements (quotas), etc. It is recommended that time evaluation

always be processed immediately prior to processing payroll to ensure

consistency in the results.

Benefits Employee’s working times are valuated

Time evaluation calculates planned times and overtime, administrates time

accounts and forms wage types, updates time quotas, and is used to check

working time specifications.


Workforce Time Evaluation Processing Time Management




Benefits Enrollment and Termination (565)

Purpose

This scenario describes the typical process performed by the Human Resources

department to enroll employees to the available Benefit Plans and then to

discontinue the plans upon departure of the employee.

Benefits Employee is enrolled into benefits and retirement savings plans

Employee master records are updated, and the payroll deductions are timely

and accurate

Benefits vendor interfaces can be processed accurately and timely, thus

minimizing confusion and employee coverage updates


Benefits Enrollment and Termination Processing




Benefits Administration (575)

Purpose

This scenario describes the typical process performed by the Benefits

Administrator to modify and update, employee’s Benefit Plans information.

Benefits

Employee benefits plans are updated

Employee master record is updated with the qualified life adjustment reasons


Benefits Administration Processing




Payroll and Post Payroll Processing (566)

Purpose To calculate the gross and net pay, which comprises the individual payments and deductions that are calculated

during a payroll period, and are received by an employee

Execute and manage payroll processing which encompasses (starting payroll, payroll corrections, remunerationstatements, payroll journal, garnishment reporting, wage type report)

Execute bank transfer activities (Data Medium Exchange (DME) Processing and Print Check functionality

Execute third party remittance for taxation, benefit vendors and garnishment processing

Support management of FMLA using the FMLA workbench

Full integration and payroll posting to SAP FI/CO

Benefits Automated, efficient processing of employees’ payroll

Automated processing of banking activities

Automated processing of third party remittance

Integration with SAP Financials

Sample payroll forms

Key process flows covered Maintain Master Data and Time Data

Run US Payroll

Run Simulations and production runs for FI/CO Posting and 3rd Party Remittance

Pre-DME, DME Management and check processing

Third Party Remittance

Posting to FI/CO activities

Payroll journal reporting




Retroactive Payroll Processing (576)

Purpose To calculate the when there is a change of earnings for the past, payroll results need to be

recalculated to correct tax and earnings amounts

The system performs a retrocalculation of payroll results when you make a retroactive master data change that affects an employee's past earnings

If you change the master and time data of an HR master record for a pay period for which thepayroll has already run, the existing payroll results must be rechecked during the next regular payroll run and then included in the payroll again. The system automatically performsretroactive accounting for the payroll past.

Benefits Automated calculation of retroactive changes

Key process flows covered Retroactive Employee Master Data Change

Run US Payroll

Run Simulations and production runs for FI/CO Posting and 3rd Party Remittance

Pre-DME, DME Management and check processing

Third Party Remittance

Posting to FI/CO activities

Payroll journal reporting




Offcycle Payroll Processing (577)

Purpose

To complete processing of employee Off-cycle Payroll

Run payroll for payments including bonuses and other one-time payments, advance payments(multiple pay periods), and absence payments (days within a payroll period)

Execute a correction payroll when changes have been made to an employee's master data

Process payroll data for a check that was manually created outside of the system

View an employee's payroll history

Replace payments Reverse payments

Adjust W2 data of individual employee during the year end process

Benefits

Ability to reissue, void, or create payments in a single workbench

Automated, efficient processing with complete history of employee’s payroll

Key process flows covered Reversal / Void

Check Replacement




FMLA Processing (578)

Purpose

To complete processing of employee FMLA events

Benefits

Compliance with FMLA requirements

Automated, efficient processing with complete history of employee’s transactions


FMLA Processing



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SAP ERP Reporting for HCM (559)

Purpose

Ability to recognize the most common SAP standard HCM reports

Benefits

Allow organizations to perform on demand reporting using the HR ad-hoc query

tool

Assists organizations with performing audits in HR


Workforce HCM Reporting

Flexible HCM Ad-hoc queries

Audit Reporting in HCM




Period End Closing for HCM (580)

Purpose

The closing operations component helps you prepare and carry out the activitiesrequired for daily/month-end, quarterly -end and year-end closing in payroll.

For this purpose, the system provides a series of standard reports that can beused to generate evaluations and analyses of payroll.

For quarterly and year end closing a number of payroll tax reports can begenerated using tax reporter functionality

Benefits

The system helps you to carry out the following:

Review payroll results and wage type details

Reconcile payroll postings

Execute quarterly reports and year end W-2 activities


day-end closing, month-end closing

Quarterly closing and

year-end closing.


hcm v1604 overview en us

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