he freshest fashions professionals and ideas for your weddingaward given to a bridal show expo...
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Marc and Colleen Wheeler Bridal Show Producers Since 1991
106 Dupont Drive Greenville, SC 29607 office 1.888.912.show (7469) local 864.235.5555 mobile 864.616.2156 [email protected]
The Freshest Fashions, Professionals and
Ideas for Your Wedding... Greenville, Charleston, Anderson, Spartanburg, South Carolina
and Asheville, North Carolina
W E D D I N G E X P O S !
Greenville, SC Tuesday, June 16th, 2020 5,7-9pm The Hilton Greenville An Upstate Bridal Association Member Event. To be a member www.upstatebridalassociation.com Free for UBA Members
Charleston, SC Sunday, Sept 27th, 2020 1-4pm North Charleston Convention Center Average Attendance: 350 Brides, 880 people Booth Price $465.00
Greenville, SC Tuesday, Sept 15th, 2020 5pm-9pm The Greenville Convention Center Average Attendance: 350 Brides, 880 people Booth Price $465.00
$100 discount for second Summer/Fall show or each additional Summer/Fall booth.
Wedding Education Summit (WE Summit) For All Wedding Pros Only. October 5-6, 2020 Zen Main Street Greenville , SC $169.00 Conference and food. $50.00 UBA Member fee free, this is for food only
Festival Dates
Summer/Fall Dates
R E S E R V E
YOUR BOOTH In the Carolina’s Longest-Running, Largest, International Award Winning
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2020-2021
Winter Festival Dates
Greenville, SC Sunday, Jan. 3rd, 2021 1pm-4pm Hyatt Regency, Downtown Average Attendance: 300 Brides, 710 people Booth Price $495.00
Anderson, SC Saturday, Jan 9th, 2021 10am-2pm Bleckly Station Average Attendance: 150 Brides, 500 people Special Rate: $299.00
Fletcher, NC Saturday, Jan 16th, 2021 10am-2pm WNC Ag Center Average Attendance: 400 Brides, 1160 people Booth Price $475.00
Spartanburg, SC Saturday, Jan. 30th, 2021 10am-2pm Spartanburg Marriott Average Attendance: 200 Brides, 720 people Special Rate $385.00
Greenville, SC Saturday, Feb 6th, 2021 10am-3pm Greenville Convention Center Average Attendance: 450 Brides, 1,100 people Booth Price $495.00
Charleston, SC Sunday, Feb 21st, 2021 1:00-4pm North Charleston Convention Center Average Attendance: 400 Brides, 1,050 people Booth Price $495.00
Save Money and Check Out Our Shows with Special Rates for
Winter Spartanburg
Winter Anderson
PLUS $100 off for each additional booth in the same
show season!
Fall, Winter 2 separate seasons.
All contracts are now on a
Monthly Payment Plan! Divide the # of Months
it is before the show date and enjoy
a low monthly payment!!!*unless other arrangements are made.EX. Greenville Winter and Anderson
shows as low as $70 per month!
Our show brings together everything for the wedding and reception under one roof. Our formula for success begins with convenient show locations. We then add spectacular fashion shows, idea galleries and exhibits by the areas leading wedding professionals. We entice the brides with an original over the top “Platinum Wedding Theme,” which inspires them as they walk down the aisle. We create excitement with an extensive multi-media advertising program, unique promotions, and thousands of dollars in gifts and prizes. The result is the area’s premier bridal event...and your business can be a part of it!
POWERFUL ADVERTISING Our comprehensive media campaign includes cutting-edge photography and graphic design to create an image that appeals to the upscale bride. Strategic use of a variety of advertising mediums insures maximum exposure and a huge attendance.
QUALIFIED PROSPECTS Our show delivers the bride who is serious about planning her wedding. A reasonable admission charge insures that our shows will be attended by qualified prospects, not lookers. Our innovative show layout and traffic generation techniques guarantee that you will reach virtually every bride in attendance.
A COST-EFFECTIVE OPPORTUNITY It would take months to a year to reach the number of brides that our shows brings to you in a single day. With a range of exhibit opportunities to choose from, show participation is within the reach of any business. No other marketing opportunity provides as much targeted exposure for such a responsible investment.
THE ULTIMATE WEDDING SHOW
YOU’RE THE STAR OF THE SHOWWe’ve designed our show to maximize your exposure and profit. Every minute of the day, and every detail of the show, has been specifically structured to place your business at the forefront.
FACE-TO-FACE CONTACTS There is no better way to reach the bride than at our show. We provide you the opportunity to make personal contact with a huge audience of motivated brides in a high energy, but stress-free, environment.
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Wedding Professional
BRIDE
More face-to-face prospects in one day than you can meet in months: Increases your chance of sales when the customer meets you personally and sees your product or service.
Networking: Network with other businesses in your industry as they see your work and start new relationships in the wedding industry that can continue even after the show.
Professional Trade Show Management! You wouldn’t want a Bride to hire someone who is “learning on their wedding.” Why would you hire an individual that is learning with your advertising money? Wedding Festivals has been producing trade shows since 1991.
Targeted Marketing: Why spend thousands of dollars in advertising to 1% of the population when we can do that for you for one small booth fee? Saves you time and lots of money!
Massive Advertising Campaign: Billboards, radio, (Television in some markets), website, pre-show mailings, store displays, bridal magazines, over 7,700 fans on Facebook and more. Insuring your show investment is going to work! No other show, of any kind, in South Carolina and North Carolina does this much advertising, which gives you a central place to meet the most brides possible in your market.
Wedding Festivals saves you money! Divide your investment by the bride count and you will see that Wedding Festivals is a great deal! A Large Bride Count means more chances to make a sale. In the average business, you will get some “no’s” before you get a “yes.” With Wedding Festivals, the more brides, the more chances to get bookings. Wedding Festivals owns it’s own equipment and transportation vehicles. It’s large staff sets up every show from scratch, using trade show pipe and drape. Cutting this cost saves you money in booth fees.
MEET THE PRODUCERS: Wedding Festivals owners Marc and Colleen Wheeler have been producing bridal trade shows since 1991, and produce 9 shows a year in South Carolina and North Carolina. Colleen graduated with two degrees in Theater Production from North Greenville University and Anderson University and says her training in this area has helped to make their shows unique. She also grew up with her family’s importing business, which included wedding supplies and industry wholesale expositions. Since 1990, Colleen and Marc have worked on every level of the wedding industry. Working with brides through the retail side and servicing the wedding industry in bringing brides and businesses together. Colleen served on the Board of Directors for Bridal Show Producers International for six years and Marc is currently serving his fifth term and has been elected as Director. Wedding Festivals works with over 500 wedding related businesses each year and assists over 4,500 brides per year in planning their weddings. Their website, www.weddingfestivals.com is very popular among local brides in assisting them in planning their wedding. They are also the co-founders of The Upstate Bridal Association.
Bridal Show Producers International Awards: Wedding Festivals has been recognized by BSPI for their
outstanding work. “Best International Bridal Show Decor”
“Best International Social Media” (2) “Trailblazer Award”
“Best Bride Marketing” “Best Fashion Show”
“Best Image and Branding”(2) “The Gold Standard”
“The Director’s Cup” is the highest international industry award given to a bridal show expo company. The award
recognizes the industry’s single most outstanding bridal show producer who demonstrates professionalism, character,
integrity, and performance.
Not just a table top bridal show! 10X10 or 10X8 cubic feet in each booth. This creates a working atmosphere and allows the customer to see more of your business and make decisions at the show. Each booth is like your temporary showroom and consultation area. A perfect first impression.
Top Reasons is the right choice for
YOU
Marc and Colleen, Thank you for yet another incredible show! Your advertising before the show sparked visits to our website coming from the Wedding Festival site by over 3 times the average!! 316%! We had an outstanding show - We really appreciate all your hard work and efforts to facilitate a success Bridal Show. We love you guys! Holly’s Cakes
Participating in Wedding Festivals has made a direct impact on increasing our business, not only with new brides, but with other wedding vendors as well. Jeff Fann, Professional Party Rentals
W E D D I N G F E S T I V A L S R A V E S \[
Dear Marc & Colleen,I just wanted to drop a note & say thank you- we appreciate so much your commitment to excellence at every show. It is truly a blessing to be part..they always help so much in booking up our year. Sincerely,Brandon & PhoebeSeasons Photography
Marc,Just wanted to send you guys a quick email and say thank you for another great experience with Wedding Festivals. We had a great response at the show Saturday and are booking dates as we speak because of it. It seems with every show that we do our numbers grow each time.We appreciate everything you guys do!Thanks again!JohnCureton Photography
After moving my business and family to the Upstate from Florida it was extremely difficult to establish my name, Wedding Festivals exposed my photography business to hundreds of brides and gave me the opportunity to go from just a handful of weddings to a full calendar! I am extremely pleased with how well organized the shows are, I can not wait to do it all over again! Thanks Marc, Colleen and the staff at Wedding Festivals for all of your hard work!Tamra Turner Photography
Dear Wedding Festivals Organization,
It is such an understatement but we want to thank you! Because of your event we were able
to help get our name out there and get our
company in front of literally hundreds of prospective customers who were looking for our
services. Heading into our first festival we were nervous and had no idea what to expect.
We went in with the mindset if we can book
one or two weddings that would be great. We were fortunate enough to have booked 8
wedding parties from our first expo alone, and
several more at the Greenville expo a couple weeks later.
In the competitive world of wedding
photography Wedding Festivals allowed us to meet our couples face to face and start
working on a connection that you simply cannot and will not get from website and
social media alone. We could not have been
more pleased with the entire experience from beginning to end. The Wedding Festival staff
was so helpful in terms of set up and break
down, as well as to go the extra mile to help or answer questions. The owners are easy to get
along with an actually take a genuine interest
in your company. They were willing to offer advice on set up as well as strategies to help
with the entire process. We definitely plan to be a part of the Wedding Festivals events next
year!
Joe & Jennifer Mackey – JCM Photography
Marc, Thanks again for setting such a high standard in the wedding industry & giving all the vendors such an elegant way to display our businesses & talents. Best to you! Sharon Wells
Marc,Thank you for welcoming Derek DiLuzio Weddings into your festival. Derek & I feel so blessed to have such an incredible wedding network in our backyard, here in Asheville. We attended your shows in Asheville & Greenville & couldn’t believe the turn out of brides! Thank you for all that you do to make the wedding festivals such asuccess for so many people. Thanks,Sarah, Derek DiLuzio Weddings
FYI upon reflection and conversation... this past Sunday was one of the best shows I have done. Thanks for all you do!Max GoreePawleys Island Bakery
Marc and Colleen,Thank you both so much for putting the time and effort into making this an incredible show in Charleston. This was my second show with you here in Charleston, and I can definitely just see the passion and excellence that you put into everything that you do. We can't wait for the next show!Always, Valerie Goldston & the Mary Kay girls
Please put Old Santee Canal Park on the list for your Wedding Expo in Charleston for next year. We were very pleased with the event!
Platinum Wedding Themes
Attend EACH Wedding Festivals bridal show to get the latest ideas for your wedding!
Each Show features a unique Platinum Wedding Theme, including color coordination from the show décor and
the gowns, to theatrical lighting.
EVERY Bride is a Platinum Bride at Wedding Festivals!
Some of our past themes. Two new themes are rotated in every year.
For the Bride For the Wedding Pro We inspire the brides before entering the
exhibit area as they walk down the aisle through the mock wedding and reception display.
The show themes are emailed one month prior to show dates for any exhibitor that
wishes to follow the theme or even just the color scheme of the show.
w w w . w e d d i n g f e s t i v a l s . c o m The Area’s Most Popular Wedding Website!
New Visitors 19,623 Total Visitors 34,977 Page Views 138,176
Unique Visitors 26,065 March 1, 2019 - March1, 2020
You must be an exhibitor to have a link, banner ad or listing on www.weddingfestivals.comWebsite Link/Banner UPGRADE on Website Sales: Jim Hunter [email protected] 1-714-227-6098 Every business receives a free listing, upgrade to a link.
You can sign up for this great Additional Opportunity on the booth contract.
Amount of literature needed for the bags at each show:
Free Booth Contest: The Wedding Pro with the most ticket coupon code
submissions will win one free booth in the next Exhibitor Packet
season!
Brides bagsBAG DETAILS:
Each bride will be given a canvas “Wedding Bag” that she will use at the show to keep her wedding
plans. Your literature can be pre-stuffed in this bag to ensure that every bride that attends the show receives your literature. You must have a
booth on that show to participate in that show’s bag promotion. This Promotion is available at all
eight Wedding Festivals shows. Please bring literature in the first hour of exhibitor load-in.
Referral Incentives:
Refer another Wedding Pro, who becomes apart of the Wedding
Festivals Family, and you will receive a free Brides
Bag Sponsorship!!!
Your Flyer in the Bag
Only $75.00
plus your literature or small item.
Flyer Quantities Needed by Exhibitor:
Summer Veils and Tails 200
Fall: Charleston 150 Fall: Greenville Conv
Center-400Winter:
Hyatt- 300 Spartanburg- 250
Anderson-200Green Conv Center -500
Asheville-450 Charleston-450
S E Q U O I A C L U B
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FREE!TABLE TOP DESIGN GALLERY Exhibitors and/or a group of exhibitors will have the opportunity to design a sit-down dinner reception table that showcases their product offerings and creativity to hundreds of brides-to-be that attend the show. The “Reception” Tabletop Gallery is an area filled with 10- 60" rounds. (As if it were a sit down dinner reception.) The participating exhibitors creatively decorate each table. However, it is not an additional booth area. Each table should have plates, glasses and a centerpiece as if guest is ready to sit down for dinner or can be used as a cake table, place card table etc. Chairs are optional. -Participation is free, but limited to the first ten table displays at each show. Any exhibitor or group of exhibitors may participate including Hotels, Reception Facilities, Caterers, Rental Companies, Wedding Coordinators, Florists, Department Stores, Bakers, Etc. -Design your own table or team up with others that are exhibiting in the show! -Participants may enter individually or as a group. All participants must be show exhibitors on that shows Gallery. -Table setup will take place during regular move-in hours and must be removed at the conclusion of the show. Gallery participants need to arrive the first hour of set up. To register, mark this on your contract or email our office and list the following at the bottom of the contract: 1. The number of tables needed. 2. Participants involved with your table. 3. The show that you are participating in. Wedding Festivals provides the 60" round table only, participant must bring their own sign and any odd shaped table.
THE PHOTOGRAPHER’S GALLERY Photographers will have the opportunity to display up to two images that speak most of their work in an area separate from their exhibit. (Possibly the bridal registration area.)
-Up to two images, portrait or landscape. -Create your sign on a 4X6 white card stock or use your business cards. -Wedding Festivals has the right to refuse any image based on “non-family friendly” content. - This area is based on space availability and is first
come first serve. - Exhibitor provides either a tabletop easel or a
regular easel. -You must be an exhibitor on the show that you wish to display in the Gallery. To register, mark this on your contract or respond to our Gallery emails.
The VIB Lounge/Entrance Very Important Bride- Brides are offered a VIB option when buying tickets, which Includes a nicer brides bag, filled with Wedding Festivals Products.
Part of their purchase is a special Lounge/Entrance area that we would love for Wedding Pros to enhance with their services.
To register, mark this on your contract or respond to our Gallery emails.
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WNC AG CENTER JAN 2021
Wedding Festivals prefers to lower the booth price & put more revenue into advertising, as a result, exhibitors need to rent or bring their own tables, chairs, signs, etc. Booths do not come with these items.
The following rental companies are working with each show to offer the service of providing these items for you. Items will be in the booths by Exhibitor set-up & must be left in the booths following the show. The below pricing includes delivery.
Exhibitor is responsible for the care & return of the equipment to the rental companies & venues. (Information on this page is subject to change without notice)
1 Show per page please: Venue________________________Fall_____Winter_____ Company Name___________________________________ Booth#______(if you have one, if not, venue & rental companies will be given a floor plan. Booth #’s will be assigned 2 weeks prior to each show.) Exhibitors Address with Zip__________________________________________________________________ Contact Person__________________________Phone#__________________Fax#_______________________Email___________________________________ CC#___________________________________Exp Date____________Card Type__________CVV/SEC Code____________Name on Card_____________________________ Billing address if different_____________________________________________________________________________________________________________________ -Payment required in advance from all exhibitors before delivery. No exceptions. -If additional items, linen color option etc are needed, please contact rental company. -Please place your order 72 hours before setup. -Rental Company will send confirmation of your order via fax, email or mail. If not received within 72 hours of set up, please contact rental company. -It is the Exhibitors responsibility to ensure that all items are in the booths during set up. -Signed rental contract required for order confirmation. EXHIBITORS SIGNATURE__________________________________________________________________
Please send this form no later than 3 days prior to each show date, to the following companies: (1 form per show)
(Information on this page is subject to change without notice. Please refer to the form in the last minute
T A B L E S C H A I R S L I N E N S R E N T A L F O R M
Item Price Advance Floor Rate Quantity Total
Tables 8‘x30” $11.00 $15.00
Tables 6‘x30” $10.50 $15.00
Chairs (white) $3.00 $4.00
Linens (white)- floor length for 8’ table $22.00 $27.50
Linens (white)- floor length for 6’ table $18.00 $22.50
Other Items
Total
Greenville, Spartanburg SC Sales Tax 6%
Charleston Sales Tax 9%
Anderson SC Sales Tax 7%
____________________
Asheville, NC Sales Tax 7%
Total:
FALL Greenville Convention Center Email/Mail Rental Form to: Upstate Event Services 1225 Pendleton street suite 6 Greenville, SC 29611 [email protected] (864) 220-1220
WINTER Greenville Convention Center Fax/Mail Rental Form to: Professional Party Rentals 2607 Woodruff Rd. Suite E-357 Simpsonville, SC 29681 Fax: 864-627-8807 Phone: 864-627-8808 [email protected]
Hyatt Regency Greenville Charleston Area Convention CTR Fax/Mail Rental Form to: Professional Party Rentals 647 Congaree Rd. Greenville SC 29607 Fax: 864-627-8807 Phone: 864-627-8808 [email protected]
Winter WNC Ag Center Fax/Mail Rental Form to: Classic Event Rental 537-A Hazel Mill Rd. Asheville NC 28806 Fax: 828-255-2229 Phone: 828-255-2230 [email protected]
Anderson Bleckly Station Fax/Mail Rental Form to: Tri-County Rentals 100 Piedmont Rd. Piedmont SC 29673 Phone: 864-295-8775 [email protected]
Spartanburg Marriott Fax/Mail Rental form to: Asheville Hwy Rental 1101 Asheville Hwy. Spartanburg SC 29303 Fax: 864-582-8188 Phone: 864-583-6393 [email protected]
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Email/Mail Rental Form to:
A Tailor Made Event
8300 Dorchester Rd. Suite E
North Charleston SC 29418
Phone: [email protected]
Links to all Electrical and Rental forms for each individual show are on our Registered Exhibitors Forms Page under Exhibitor Opps on our website www.weddingfestivals.com
(only order if needed)
Venue:______________________________Company Name_____________________________ Booth#_________(if you have one, if not, venue will be given a floor plan. Booth #’s will be assigned 2 weeks prior to each show.) Contact Person_________________________Phone #______________Email Address____________________________Fax#:________________________ CC#_____________________________________Exp. Date__________Card__________CVV/SEC Code_________Name on Card________________________ Billing Address on card including zip_____________________________________________________________________________________
Please mail, go online or fax with payment to:Greenville Convention Center: Fall & Winter Shows Make order online only at:
https://meetgcc.com/exhibitors/electrical-services-form/
WNC AG Center: Winter Shows $45 Make payment to: Wedding Festivals
Mail To: (WNC Bridal Show Electrical Form)
Wedding Festivals !06 Dupont Drive Greenville, SC 29607 Bleckly Station:
Info Coming soon
Spartanburg Marriott: Info coming soon
Hyatt Regency Greenville: $65 advanced $95 floor rate Make payment to & mail to: Hyatt Regency (Bridal Show Electrical form) 220 N. Main St. Greenville SC 29601 Fax: 864-240-2789 Phone: 864-235-1234
E L E C T R I C A L F O R M
Fall Charleston Fall TD Convention Winter Hyatt
Winter Asheville Winter Anderson
Winter Spartanburg-Does not need to be requested. Every booth has power in Spartanburg. Winter Greenville Convention Ctr Winter Charleston
Conditions: & Regulations for all shows: 1. Rates are based on orders received 5 days prior to 1st move in day. Orders received during or after move in will be charged at a higher on site rate except for Anderson. 2. Payment in full must accompany the order. No exceptions. Checks should be made payable as noted on each show information. 3. Neither the show venue nor Wedding Festivals Inc. will accept liability for equipment damage due to power interruptions or variances, including but not limited to dips, surges or power
outages. 4. All cancellations are subject to a 50% processing fee. Cancellations made 24 hours before installation are nonrefundable. 5. All changes in orders are subject to a charge amounting to the applicable price schedule for an electrical drop. (Minimum $60)
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Charleston Area Convention Center Summer & Winter Shows $75- advanced up until 10 days out $125-less than 10 days Show day is $125 plus hourly wage. Please order online at: https://www.northcharlestoncoliseumpac.com/ book-an-event/trade-shows-expos/service -order-form
Links to all Electrical and Rental forms for each individual show are on our Registered Exhibitors Forms Page under Exhibitor Opps on our website www.weddingfestivals.com
____READ THE GENERAL INFO PAGE ____Sign (don’t forget elements to hang a sign) ____Scissors, tools, tape, string, wire etc. ____Step Ladder ____Literature ____Booth Display ____Purchase Dollies ____Order Tables and Chairs Booths do not come with these items. (Remember deadline advanced rates.) ____Tablecloths (See Rental Form) ____Electricity (See Rental form) remember deadline advanced rates. ____REVIEW BOOTH LOCATIONS!!! (booth #’s will be emailed to you no later then one week before show date.) ____Literature for ”My Wedding Bag” totes (Bring first hour of set up) Galleries: ____Photos for Photographers Gallery ____Tabletop Design Gallery ____ Couture Display, Fashion Show, Bridal and Formalwear shops. ____Display for Groom Expo. ____Door Prize boxes and registration forms. ____List of employees coming in late. Place in the ticket booth at the entrance of the show. ____Check your free listing on www.weddingfestivals.com for spelling errors or changes needed. ____Caterers/Bakers mail in your food request forms for Greenville Convention Center and North Charleston Convention Center. This form is in the last minute info packet and under “Registered Exhibitors Forms” on www.weddingfestivals.com. ____Accounting, please mail in checks or pay your invoice online. We prefer not to collect at Exhibitor set-up. ____Set-up times: See General Info sheet.
____Loading out instructions. Given at the Exhibitor Meeting right before show starts. ____Gallery Participants and Bag Sponsors, please arrive the first hour of Exhibitor Set Up. ____Box Trucks Read General Info concerning Box Trucks ____Parking: Read General Info Page ____Loading door locations: See maps included in this packet. ____Internet-Venues may or may not have Internet Access. Please provide a hotspot if you are in need of internet. ____Please remind your staff: -No early tear down or packing up! -Electronic sounds i.e. music, must stay within the booth space. -Only hand out literature and solicit brides within your booth space and not in the aisles, foyer etc. -Do not distribute materials or signage from a non exhibitor. -Send a representative from your booth to the stage area for a mandatory exhibitor meeting right before show opens.
____Tipping of the WF Cast Members is not expected but is deeply appreciated.
We will communicate with you via email the week of the show, for any last minute announcements or changes, please watch for these emails.
E X H I B I T O R C H E C K L I S T[ \
1. Setup Times: See bottom of sheet. Entry to loading area is in the rear of each building. 2. Tables & Chairs Rentals: Wedding Festivals prefers to lower the booth price and put more revenue into advertising,as a result, exhibitors need to rent or bring their tables, chairs, etc. Booths do not come with these items. To rent them, fill out the rental form and mail or fax to the appropriate company. All rental items must be pre-ordered & paid by the appropriate deadline dates. Tables & chairs may not be available the day of set-up. 3. Booth Dividers- All booths will have white or black backdrops. Signs & decorations may be attached to the backdrop poles, but nothing can be attached to facilities walls. Wedding Festivals cannot guarantee color of drapes. Many exhibitors who feel that background color is important for their display, usually pin a piece of fabric on top of the drape. This also helps them to stand out from other booths. No tape may be used on any poles. Side poles are not provided. 4. Signs- Each exhibitor is responsible for their booth sign. (Booth signs are not provided) A large logo sign is best and may be hung on the cross poles. Other ways of displaying your sign is to use an easel or set it up in your booth. Remember, the larger your sign, the bigger the effect. 5.Security- Please do not leave anything of value overnight or unattended. Wedding Festivals or the exhibit halls are not responsible for theft or damages. 6. Carpet- You may want to have a 10x10 remnant piece of carpet to make your booth more attractive & comfortable. Some venues are carpeted and some are not. See individual floor plans for this information. 7. Food- Caterers, only, may give out sample size food & must fill out a food form for the TD Convention Center show. Exhibitors can give out pre-wrapped candies. Food sample request forms must be signed. This form will be emailed to you in your last minute email two weeks before each show date. Other venues may require this as time goes on. 8. Door Prizes- Exhibitors may give away prizes although they are not required. Exhibitors must be responsible for providing their own door prize boxes & registration cards. At the end of the show, exhibitors will write the winners name and display it in their booth on a colored slip provided by show management. The brides will walk through the show one last time to see if they have won. Names collected at the show through door prizes or any other means, remain the property of Wedding Festivals. Exhibitor agrees not to sell, lend or otherwise transfer names collected at the show, to any business or individual for any reason. Exhibitor agrees that under no circumstance will the names be used to promote any other multi-business bridal or weddings related show or event, directly or indirectly, including exhibitors participation within such an event. Exhibitor agrees to be held liable for any unauthorized use of the list and names collected at the show according to the Exhibitor Contract with Wedding Festivals. 9. Galleries- See Gallery sheets for information 10. Music- ALL EXHIBITORS who have any form of music in their booth, even background music in a video, must be non-registered, public domain or original music with the author’s permission. Anyone who violates this rule is responsible for any claims inflicted on Wedding Festivals. All sound must stay within the booth space. 11. Exhibitor Badges - will be provided at right before the show. A list of employees who will be arriving late can be left at the ticket booth. Exhibitors cannot leave brides or customers names for badges, as they will be charged to attend. 12. Electricity- There is a charge for all shows except Spartanburg. (see rental form) 13.Parking- TD Convention Center.- Exhibitor’s cars must be parked by one hour prior to show time to avoid being charged to park. Hyatt Regency- Downtown or city parking, most convenient is the parking garage next to the hotel. WNC Ag Center- Free Parking Spartanburg - Free Parking Anderson Civic Center- Free Parking Charleston-There IS a charge per car to park. 15. Family friendly show-Items in booth and in pictures displayed in booth must be family friendly. Wf has the right to deny anything displayed at the show at any time. 16.Booth Sharing- Wedding Festivals does not allow sharing or subleasing. EVERY business that participates on Wedding Festivals in any way must have a SIGNED CONTRACT with Wedding Festivals. No sharing or subleasing. An example would be a florist providing a floral arrangement in exchange for placing cards or literature in a booth. THIS IS STRICTLY ENFORCED! All multi-business businesses must have a booth for every business represented at the standard rate per business. All literature, in any form, must be from the business that has a contract with Wedding Festivals. This includes door prizes, signs, or mentions in exhibitors literature of other businesses that do not have a proper contract with Wedding Festivals. In Addition, a non contracted wedding business representative cannot “work” a booth for another business. 17. Concessions- May or may not be available depending on the venue choice. 18. EARLY TEAR DOWN- Due to liability, a $100 fine will be levied upon any business who tears down their booth before the GRAND PRIZE GIVEAWAY & ALL BRIDES HAVE LEFT
THE BUILDING. In addition, the bridal mailing list will be forfeited. The second time a vendor does not comply with this rule, they will be denied further participation with Wedding Festivals. THIS IS STRICTLY ENFORCED! 20. Database of Brides-Exhibitor agrees that the list of attending brides is not required to be made available to exhibitor by Show management and is not included in the price of show contract. The list will be available 2 weeks after the last show via email to any exhibitor in good standing with show management. This list will be coded to enable show management to monitor its use. Exhibitor agrees that the list and any names collected at the show, through door prizes or any other means, shall remain the property of show management, and Exhibitor agrees not to sell, lend or otherwise transfer the list, or names collected at the show, to any business or individual for any reason. Exhibitor agrees that under no circumstance will the list will be used to promote any other multi-business bridal or weddings related show or event, directly or indirectly, including Exhibitors participation within such an event. Exhibitor agrees to be held liable for any unauthorized use of the list and names collected at the show according to Exhibitor contract. Exhibitor is responsible for contacting show management if list is not received. 21.REVIEW BOOTH LOCATIONS!!!, (booth #’s will be emailed to you no later then one week before show date.) It is up to you to let us know, prior to set up, if there is a problem with your location. There is always the chance that locations will have to be moved due to space restraints, fire marshall, or any other reason beyond the control of show management. 22. Website Listing- Please check your listing on www.weddingfestivals.com for corrections and category placement. To upgrade to a link or to add multiple categories contact Robert Lassers at [email protected] Set-up Times and Instructions: Charleston only- Set up times: Saturday, (Show is on a Sunday) Anyone can load in between 2pm-6pm (except box trucks) the day before the show.
Fall Greenville -Set up times: Tuesday, (Show is Tuesday) Anyone can set-up between 11:00 -2:30pm (except box trucks) on show day only, but not before 11:00. Cast members will not be available to help with unloading after 2:00pm. Show starts at 4:00pm.
Winter Set up times: Friday ) Show is on a Saturday, expect Charleston. Charleston-Show is on Sunday and set up is Saturday, Anyone can load in between 2pm-6pm (except box trucks) the day before the show.
Morning Winter shows- Anyone setting up the morning of the Summer and Winter shows, must make accommodations with Wedding Festivals Management. ***Morning set-up is strongly unadvised, except for final perishable items.
Gallery participants and Bag Sponsors etc. need to come the first hour of exhibitor set up.
Box Trucks must unload 1 1⁄2 hours before exhibitor load in times and be removed a 1⁄2 hour before exhibitor load in. For loading out- box trucks must wait until all other vehicles are finished at the loading dock, which is approx. 45 minutes or less after show ends.
21.Fork Lifts- Wedding Festivals is not responsible for providing fork lifts for Exhibitors. Please contact the venue if a forklift is needed.
22.Dollies- We recommend that you purchase a hand truck from Sam’s, Home Depot or Lowe’s that transforms into a dolly. This can be easily stored under an 8’ table and is ready to go when the show ends. Dollies will NOT be available by the Venue or Wedding Festivals.
23.All Exhibitors must check in during show setup times, regardless of when they setup their booth, to ensure their space, rentals, etc. are correct. Wedding Festivals representatives will not be available last minute to assist newcomers or correct any problems due to late arrival of the exhibitor.
24.WF Cast Members Assistance-Cast Members will assist you in unloading at the bigger shows, Cast Members will not be available for Loading out. Cast members and Wedding Festivals or the venues are not responsible for damage to exhibitors items. Please assist with any items that are fragile. Tipping of the Cast Members is not expected but is extremely appreciated. Please bring your own dollies for load out.
25.Internet- Venues may or may not have Internet Access, please provide your own hot spots and have videos downloaded etc.
G E N E R A L I N F O R M A T I O N A L L S H O W S[ \
C O N T R A C T A G R E E M E N T F O R L I C E N S E T O O C C U P Y S P A C E
Between: Wedding Festivals Inc. 106 Dupont Dr. Greenville SC 29607 Phone: 864-235-5555 Fax: 864-242-9935 [email protected] www.weddingfestivals.com and Business legal name & address: _____________________________________ _____________________________________ City_____________State______Zip________
Summer Fall 2020
Winter 2021 & Additional Opportunities
Business Category (list all)_________________________________ Contact Person____________________________________ Phone______________________ Email____________________________________________ Cell#___________________ Web Address______________________________________
For Office Use only:
FM___WEB___SS___ADD___CN#____FP___
Exhibitor Package Includes: 10x10 or 10x8 Booth (depending on show and floorplan)
One Year Free listing on www.weddingfestivals.com (upgradable to link/banner) Attendee List: comprehensive list of brides. (our gift)
_____UBA Greenville SC TUESDAY, June 16th, 2020
Location: The Hilton Greenville An Upstate Bridal Association Member Event.
To be a member www.upstatebridalassociation.com
Summer/Fall Shows 2020 $100 discount for 2nd booth on the same or subsequent show within the
Summer/Fall show lineup. Discount does not include UBA Event.
____Fall Charleston $495.00 SUNDAY, September 27th, 2020
Charleston Area Convention Center # of booths____Total________
____Fall Greenville SC $465 TUESDAY, September 15, 2020
Greenville Convention Center # of booths____Total_______
Winter Shows 2021 $100 discount for 2nd booth on the
same or subsequent
____Greenville SC $495 SUNDAY, January 3rd 2021
Hyatt Regency Downtown Greenville # of booths____Total________
____Anderson SC $385 Saturday, January 9th 2021
Bleckly Station # of booths_____Total________
____Fletcher NC $475 Saturday, January 16th 2021
WNC Ag Center # of booths____Total_______
____Spartanburg SC $385 Saturday, January 30th, 2021
Spartanburg Marriott # of booths____Total______
____Greenville SC $495 Saturday, February 6th, 2021
Greenville Convention Center # of booths____Total________
Additional Opportunities
Payment terms: A deposit of $50 per show is due at registration. Balance payment for each show is due prior to the show. Payment maybe made by check, cash, debit card & all forms of CC. If you are paying by credit card or debit card, please provide card info below. Payments & deposits are nonrefundable. -Tables, chairs & electrical are an additional charge, booths do not come with these items, (see rental form.)
Card#____________________________________CVV/Sec code_____Exp Date_________ Zip Code__________(Zip Code for the billing address of this CC#)Deposits will be charged now. Balance will be charged when due unless otherwise specified.
Exhibitor Signature_____________________________________Date_________________ Wedding Festivals Representative Signature______________________________________Date___________
I, authorized representative for the Exhibitor, agree to the above terms & conditions as well as those conditions set forth in the
“General Information” sheet & those subsequent Terms & Conditions that follow. I agree that a contracted agreement transmitted by fax & email is as valid as an original document & enforceable there as.
Brides Bag :
(Check all that apply) Your literature pre-stuffed in bags given to brides as a gift to plan their wedding. Cost: $75 plus literature.
Summer Charleston____ Sept TD____ Asheville____
Hyatt_____ Anderson____ Winter Charleston
Spart____ TD Winter_____
You must have a booth on the same show that you participate in the bag promotion.
TableTop Design Gallery: (Check all that apply)
Design a reception table. See literature for more info.
Cost: FREE Mark show with # of tables:
Summer Charleston____ Sept GCC____ Asheville____
Hyatt_____ Anderson____ Winter Charleston
Spart____ GCC Winter_____
You must have a booth on the same show that you participate in the Table Top Gallery.
Photographers Gallery: (Check all that apply)
Submit 2 images of your work. Space is limited. Cost: FREE Summer Charleston____ Sept GCC____ Asheville____
Hyatt_____ Anderson____ Winter Charleston
Spart____ GCC Winter_____
You must have a booth on the same show that you participate in the Photographer’s Gallery.
Fashion Show Participation: (Check all that apply) Cost: $200 per show Summer Charleston_____ Sept GCC_____ Asheville____ Winter Charleston_____GCC Winter_____ You must have a booth on the same show that you participate in the fashion show.
Website Link/Banner UPGRADE on www.WeddingFestivals.com Jim Hunter [email protected] 1-714-227-6098 Every business receives a free listing, upgrade to a link.
Inc.
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Couture Display: (Check all that apply) Formalwear shops Cost: FREE Summer Charleston____ Sept GCC____ Asheville____ Hyatt_____ Anderson____ Winter Charleston_____
Spart____ GCC Winter_____
You must have a booth on the same show that you participate in the Couture Display.
Did a Wedding Festivals Wedding Professional refer you and if so who?
________________________________________________
____Charleston SC $495.00 Sunday,February 21st, 2021
Charleston Area Convention Center # of booths____Total________
Total Amount of Contract _________________
# of months before Fall Show Season________
Total monthly Payment until Sept 2020 ________
# of Months before Winer Show Season________
Total Monthly payment until January 2021________
Terms and Conditions PageDefinition of Relationship:For in consideration of the fees specified, Wedding Festivals (herein after referred to as “Show Management”) grants the contracted vendor (herein after referred to as “Exhibitor”) a revocable license to occupy space in Wedding Festivals Bridal Show (herein after referred to as “Show”).Set-Up/Break-Down: Exhibitors may enter show facility for the purpose of exhibit set-up beginning at set-up start time. Exhibitors must use authorized loading areas and remove vehicles from loading area immediately after unloading. Set-up of exhibit must be completed no later than set-up end time. Should exhibitor fail to occupy its space during the scheduled set-up period, Show Management shall have the right to take possession of said space without liability for a refund of exhibitor fees. Exhibits may not be dismantled or removed before Show has closed. In the event Exhibitor violates this provision, Exhibitor shall be subject to a fine of $100.00.Exhibitor Identification: Exhibitor personnel must wear an official exhibitor badge, which will be provided on the day of set-up. Any exhibit personnel who will arrive after the show opens to the public must display an exhibitor badge, have their name on a list provided by the Exhibitor, or provide a ticket to be admitted. Limitations on Distribution of Promotional Materials and Sharing of Booths: Exhibitors will be permitted to demonstrate products and/or services, solicit orders, and distribute advertising materials (including, but not limited to, signs, literature, or business cards) only from their assigned exhibit space and only for products and/or services, which are provided in the exhibitor’s normal operation of business. Distribution or display of advertising materials from non-exhibitors, and distribution of advertising materials in aisles, registration areas, lounges, seating areas, or grounds of show facility is prohibited. Show Management reserves the right, at its sole discretion, to determine if a breach of this clause exists. Exhibitor may not assign its space. Exhibitor agrees to be held liable for any unauthorized use of its exhibit space and that the damages to Show Management resulting from each unauthorized use will be set at a dollar amount equal to the fee for the Exhibitor’s space in the show. Exhibit Restrictions: All displays erected for the show must be free standing and may not exceed the boundaries of exhibit space. Exhibitors are prohibited from attaching anything to walls, columns, windows, or fixtures of show facility. Exhibitor must leave space occupied by them in the same condition as at the time when first occupied. Show Management reserves the right to restrict displays, video, or audio, which, because of noise or method of operation, interfere with other exhibitors, and to prohibit or remove such displays and/or personnel which in the opinion of Show Management constitutes interference with others and must be discontinued. Exhibitor is charged with having knowledge of and compliance with all laws, ordinances, and regulations pertaining to licensing, sales tax, health, fire prevention, public safety, copyright, and the Americans with Disabilities Act. Exhibit materials, decorations, and display items must be fire safe. If an exhibit does not comply with these regulations, or otherwise presents a hazard or danger, Show Management may remove the exhibit with no liability for refund of exhibit fees. Exhibit space may be 10X10 or 10X8 depending on placement within the show or the show layout and exhibitor is required to pay the full amount for participation regardless of booth size. Liability and Indemnification: Reasonable precautions will be taken by Show Management to protect persons and property during the show; however, neither Show Management, show facility, nor representatives of any of the same, shall be responsible for the personal safety of the Exhibitor or its representatives from injury, nor for the safety of the property of the Exhibitor or its representatives from injury, nor for the safety of the property of the Exhibitor from theft or damage. Exhibitor waives all claims of every kind against Show Management, show facility, and representatives of the same including, without limitation, all claims for damages based on personal property damage, destruction, loss of theft, personal injury or death, and any other act or failure to act of Show Management. Exhibitor agrees to indemnify and hold Show Management harmless from all claims, including expenses, damages, costs, and attorney’s fees, by Exhibitor, Exhibitor’s agents, employees, contractors, or by any other person, arising out of any act or omission in any way related to Exhibitor’s participation in the show, whether negligent or not. Liability for Distribution of Edible Items: Distribution of samples of food, cake, or other edible items is subject to approval by Show Management and subject to any rules or restrictions set forth by the show facility. Distribution of alcohol is prohibited. A description of edible items to be distributed must be provided to show facility at least two weeks prior to the show. Exhibitors who distribute edible items agree to assume all liability, and indemnify and hold harmless Show Management, show facility, and representatives of the same, for damages or injury, which might ensue by reason of such distribution, and must provide proof of liability insurance with limits of no less than $300,000. Insurance: Exhibitor must carry liability insurance applicable to participation in a public show, and shall list Show Management as an additional insured on policy. Payment Terms/Cancellation Policy: Exhibitor shall not be permitted to bring any equipment or display any material into the Show without prior full payment. If payments are not made in accordance with the due dates specified in this agreement, Show Management may terminate this agreement and re-assign space to another exhibitor. All payments are non-refundable and non-transferable, and space reservations may not be canceled. Failure of the exhibitor to attend the show still holds the exhibitor liable for full payment of booth space. Exhibitor shall pay a fee of $20.00 if any check presented for payment is returned by bank. In the event of a breach of this agreement by the Exhibitor, Show Management reserves the right to cancel the agreement without liability for a refund if fees paid. The Exhibitor is considered to be in breach of this agreement if the Exhibitor (1) transfers or attempts to transfer exhibit space to another party; (2) files for bankruptcy or is declared bankrupt; (3) fails to fully comply with the terms and conditions of this agreement. Show Management reserves the right to cancel this agreement at any time for any reason.Exclusivity/Limitation of Exhibit Categories: Show Management reserves the right to determine the eligibility of any company to exhibit in the show and further reserves the right to reject or cancel any application and/or limit the number of exhibitors in any category. Exhibitor understands and agrees that Show Management has the right to make exhibit space available to businesses engaged in competitive endeavors. Show Management reserves the right to give exclusivity to any one category.Emergency Situations: In the event of adverse weather conditions, fire, casualty, disaster, labor disputes, acts of God, or any other emergency situations beyond the control of Show Management, Show Management will, at its discretion, reschedule and/or procure alternate
space for the show or cancel. Exhibitor agrees that the terms and conditions set forth in this agreement shall apply to any re-scheduling and/or relocation of show. In the event an emergency condition beyond the control of Show Management necessitates cancellation of show, the obligations of the parties under this agreement shall be automatically terminated and all payments made under agreement, less a prorated share of the expenses of the show incurred by Show Management in connection with the show, and determined by Show Management shall be refunded to Exhibitor only upon collection of show managements insurance as and for complete settlement and discharge of Exhibitor’s claims and demands. The prorated refund is paid only upon collection from Show Management’s insurance. Show Management reserves the right to determine the prorated rate. The prorated refund shall be accepted by Exhibitor as complete settlement and discharge of Exhibitor’s claims and demands.Booth Assignment: Show Management will make their best efforts to assign the exhibit size and location of Exhibitor’s choice; however, Show Management reserves the right to alter the show floor plan and/or reassign the location of Exhibitor space. Exhibitor agrees that Show Management shall not be liable to exhibitor for any other loss or damage suffered by exhibitors by reason of such location.Attendees list and names collected at the show: Exhibitor agrees that the list of attending brides is not required to be made available to exhibitor by Show management and is not included in the price of this contract. If the list is made available to Exhibitor, Exhibitor agrees that the list will be coded to enable Show Management to monitor its use. Exhibitor agrees that the list and any names collected at the show through door prizes, or other means, shall remain the property of Show Management, and Exhibitor agrees not to sell, lend, or otherwise transfer the list to any other business or individual for any reason. Exhibitor agrees under no circumstance that the list will be used (directly or indirectly) to promote any other multi-business bridal or weddings related show or event, including Exhibitor’s participation within such an event. Show Management is not required to release the lead list to an exhibitor for any reason. Exhibitor agrees to be held liable for any unauthorized use of the list and names collected at the show and that the damages to Show Management resulting from each unauthorized use will be set at a dollar amount equal to the price of Exhibitor’s space in the show for each brides name that is used. In addition, Exhibitor understands that the list is not guaranteed due to misinformation given and handwriting of the brides. Collection/Litigation: Shall litigation be necessary for Show Management to enforce any condition of this agreement, Show Management, in addition to any damages or relief awarded, shall be entitled to receive interest at the rate of one and one-half percent per month from the date of breach, court costs, and attorney’s fees of one-third of the total Exhibitor’s fee. Exhibitor agrees that jurisdiction, venue, and choice of law shall be in the State of South Carolina. Conflict in Agreement: The agreements between Show Management and show facility, service contractor, and labor organizations shall supersede the agreement between Show Management and Exhibitor. Changes and Modifications: The promotional and instructional information provided by Show Management to exhibitor is accurate as of its publication; however, Show Management reserves the right to change or modify details of the show without notice. Show Management may issue additional rules, as it deems necessary for the orderly presentation of the show. Any rule may be amended at any time by Show Management provided that such amendment shall not substantially diminish the rights or increase the liability of Exhibitor. This agreement shall represent the entire agreement between Exhibitor and Show Management. Show Management shall not be bound by any representation or understanding not expressly set forth in this agreement. No provision of this agreement shall be modified except by the written mutual consent of the parties. American with Disabilities Act: Any Exhibitor requiring assistance under the Americans with Disabilities Act must notify Show Management in writing no later than 30 days prior to the show. Family Friendly Show Exhibitor agrees that management can remove any items in the booth or else where that Show Management deems inappropriate or non family friendly.Publicity/Use of Photos or Video: Exhibitor agrees that Show Management may list the Exhibitor in show promotional materials and use photography and/or video taken at the show for publicity purposes without compensation to Exhibitor. www.WeddingFestivals.com: Exhibitor may purchase a link or banner ad on www.weddingfesivals.com from the management company Exposites. However, if the exhibitor fails to meet the requirements stated in this agreement, exhibitor agrees that they will be removed from www.weddingfestivals.com until their agreement is in good standing with show management without refund from either Exposites or Show Management. Fax Agreements: For the convenience of the Exhibitor, Show Management will accept submission of this agreement by facsimile. The parties agree that, if a signed copy of this agreement is transmitted by facsimile, the facsimile copy shall be deemed to be an original document and fully enforced there as. Exhibitor Information Sheet: Exhibitor agrees to adhere by all the information on the Exhibitor General Information Sheet in addition to this contract. Display of Show Promotional Materials: All Exhibitors who have a retail front, must display the promotional material to promote the Show. Severability: If any clause of this agreement is found to be invalid or unenforceable, the remainder of the agreement shall continue in full force and effect without regard to the invalidated clause.