head office and branch concept demostrated for both vendors customers
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SAP ERP Financials: Head Office and Branchconcept demostrated for both Vendors &Customers
Posted by Jyoti Mohta Aug 4, 2014
Head Office and Branch Accounts
In some industries,branches of a company sell their goods independently but the accounting for these sales
is performed centrally (at the head office). You can represent this type of organizational structure in the R/3
System by using head office and branch accounts.
First you need to create head office and branch accounts. The sales orders are managed in the
branchaccount. The sales and transaction figures, however, are not posted to this account but rather
automatically to the head office account. Payments are cleared centrally by the head office, meaning thatoutgoing payments can be made for several branches in one step, using the head office account.
Link between Branch Accounts and Head Office Account
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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To link branch accounts to a head office account, you must enter the number of the head office account in the
Head office field in the branch account master record. This field is contained in the company code area of the
master record.
The head office account can be any vendor account except one-time accounts or branch accounts themselves.
Branch accounts and head office accounts must belong to the same company code.
VENDORS :
Headoffice
Branch
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Line Item Display
When you are entering the parameters for line item display, you should note the following: for head office
accounts, enter the key 004 in the field Sort key . This instructs the system to display the line items for the head
office account sorted by branch. This key is defined in the table for allocation rules.
Invoice posting to branch vendor
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Document gets posted in the head office with branch in assignment field
FBL1n shows in head office account
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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FBL1n for branch account gives below message
Clearing
FBL1n for all branches under the headoffice
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Payment run
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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FBL1N after payments
Correspondence
You can set up your system to cater for written correspondence with vendors a) for the head office, broken
down per branch or b) for each branch individually. If you want to create correspondence (such as dunning
notices and account statements) for the individual branches instead of the head office, you have to select the
Local processing field in the vendor master record of the head office on the Create Customer: Correspondence
screen.
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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You can also define payment methods in the master records of the branches and head offices. For example,
if you want to have certain payment methods for particular branches, enter these in the master records of
the branches concerned and do not enter any payment method in the head office master record. If you enter
payment methods in both head office and branch master records, all payment methods are possible.
CUSTOMERS :
Head office customer
Branch office
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Invoice posting to branch customer
Posted successfully to the headoffice customers with branch details
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Dunning run for headoffice customer
Headoffice customer successfully dunned
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Important Notes :
> At Branch accounts system will not allow you to check clearing with customers or vendors. This has to be
done at headoffice level
> All the dunning notices related to the branch go to the head office account and the payments (both incoming
& outgoing) are made by the headoffice. However if you want the make the dunning and payment programs
use the branch account instead, you need to select "decentralized processing" field in
"correspondence" tab in the head office master data.
2418 Views
Prashant Govind Rane
Sep 29, 2014 1:45 PM
Very nice and well documented - Thanks for sharing!
Adding:
I thought to use this functionality, but the client also wanted to generate customer statement by branches
separately to follow-up. (We use program RFKORD10 to generate statements) Since we cannot achieve this
requirement we did not use this functionality. if anything you find then send me via email.
Maruthi grd
Sep 29, 2014 12:32 PM
Thanks its helps .
hari chandan
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SAP ERP Financials: Head Office and Branch concept demostrated for both Vendors & Customers
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Sep 18, 2014 8:01 PM
Thanks for the nice document, done good job
RAHEEM BAKSH
Sep 18, 2014 7:53 AM
Hi Jyoti Mohta
Thanks for the document, you are really doing a great job.