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Page 1: Headstrong: A Genpact company -  · PDF fileHeadstrong: A Genpact company 1 ... India Localization in Oracle R12 Tax Requirement ... •Oracle Finance India localization

© 1 2013 Copyright Genpact. All Rights Reserved. Headstrong: A Genpact company

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©2013 Copyright Genpact. All Rights Reserved.

Presentation Title Goes Here

Date: 8th Nov 13 Location: Hyderabad Speakers- Vivek Bhatia and Venkat Kompella *(Genpact)

India Localization

Demystified

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3 ©2013 Copyright Genpact. All Rights Reserved.

Table of Contents

About the speaker(s)

Project Based tax transactions (O2C and P2P)

Project Da Vinci

Infrastructure Industry( Key Challenges)

Questions

Genpact Overview

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About the speaker(s)

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5 ©2013 Copyright Genpact. All Rights Reserved.

About the Speakers

Vivek Bhatia Overall IT experience 12

Oracle Experience 13 Years

Skill Set Oracle Apps Financials and Projects

Oracle Corp Experience 3 years

Qualifications

• Bachelor Of Engineering

• Masters if Business Administration ( Finance – Full Time)

• Masters In Economics and

• Masters in Finance and Control

Venkat Kompella*

Overall IT experience 15 Years

Oracle Experience 12 Years

Skill Set Oracle Apps Financials and Projects

Oracle Corp Experience 3 years

Qualifications

• Bachelor Of Technology

• Masters in Business Administration ( Finance)

• Project Management Professional (PMP) from PMI, USA

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I have been impressed with

the urgency of doing. Knowing

is not enough; we must apply.

- Leonardo da Vinci

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India Localization in

Oracle R12

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8 ©2013 Copyright Genpact. All Rights Reserved.

India Localization in Oracle R12

Tax Requirement

Direct Taxes

Indirect Taxes

Income tax

Tax Deducted at

Source

Depreciation as

per Income Tax

Act

Tax Collected at

Source

Service Tax

Customs

VAT & Sales Tax

Excise

Input Tax Recovery

(VAT)

Input Tax Recovery

Allocation with

Excise Duty

CVD recovery and

CENVAT

CENVAT

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9 ©2013 Copyright Genpact. All Rights Reserved.

R12 : A BIGTHANK YOU ORACLE :

• No Additional Patch

• No additional Localization Flex Fields

• Service Tax on Unmatched invoices : Reducing Redundancy

and Non Value Added Jobs

WHAT MORE CAN BE ENHANCED:

• Transfer of Balances across Inventory Organizations

automatically

• Pass Localization entries through SLA for all Sub Ledgers

Considerations for Localization Configuration

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10 ©2013 Copyright Genpact. All Rights Reserved.

Considerations for Localization Configuration

• Inventory Organization Setup

• India Localization configuration is at inventory

organization level.

• Tax regimes, Input credits, liability etc., are defined at the

organization level

• Accounting, P&L and Balance sheet at inventory org level?

• Use Localization for Gross Reporting

• TDS liability to be consolidated centrally or maintained as per

balancing segment

• This decides if we need inventory organization as part of our CoA

and define TDS accounts as centralized or at balancing segment

level

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11 ©2013 Copyright Genpact. All Rights Reserved.

Gross Reporting: Use a Combination of SLA and India

Localization

Business Requirement to have multiple receivables accounts

along with gross up of Tax to revenue and expense

• Dr Receivables 1

• Dr Receivables 2

• Dr Receivables 3

• Dr Expense (Tax)

• Cr Revenue

• Cr Revenue (Tax)

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Service tax

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13 ©2013 Copyright Genpact. All Rights Reserved.

Major features of Service tax functionality provided in the Oracle

Financials for India are mentioned below:

• Defining Service tax regime and the registration details of the

Organization.

• Definition of Service tax type codes, as applicable.

• Definition of rules for accounting for Service tax.

• Provision to default the Service type applicable for Suppliers/Customers.

• Provision to distribute the service tax credit available across inventory

organizations.

• Facilitating the settlement of Service tax liability.

• Provision to maintain and view the Service tax repository.

• Reporting requirements with respect to Service tax.

Service Tax

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14

Assign Tax

Type

and Account

Service Tax Registration

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15 ©2013 Copyright Genpact. All Rights Reserved.

Assigning Organizations

Regime has to be assigned to all organizations to which it is applicable. Taxes defined under this

regime would default only for these organizations.

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Under the Organization details, User will be able to assign the Inventory Organizations to which

the service tax regime is applicable. Also if an inventory organization is having multiple locations,

all those locations have to be assigned under this regime. Otherwise processing of Service taxes

will happen only for the assigned locations.

Title

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17 ©2013 Copyright Genpact. All Rights Reserved.

To be able to make transactions in Order to Cash cycle, Customer additional information setup need to

be completed for those Customers from whom service tax amount will be recovered. In this form, Service

tax registration number and the Service tax type applicable for that particular Customer needs to

provided. If Service type is defined here, then it will be defaulted in the transactions. Otherwise

Users need to manually update the service type in the transactions.

Customer Additional Information

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18 ©2013 Copyright Genpact. All Rights Reserved.

To be able to make transactions in Procure to pay cycle, Supplier additional information setup need

to be completed for those suppliers to whom service tax amount will be paid. In this form, Service

tax registration number and the Service tax type applicable for that particular supplier needs to

provided. If Service type is defined here, then it will be defaulted in the transactions. Otherwise

Users need to manually update the service type in the transactions.

Supplier Additional Information

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19 ©2013 Copyright Genpact. All Rights Reserved.

In Tax code definition form, Service tax type codes can be defined and the same can be used in the

transactions. It has to be noted that Service tax codes have to be defined as recoverable taxes by

specifying the credit percentage as 100. Otherwise the accounting will not happen as mentioned in this

document and those taxes will be considered for costing in Procure to pay cycle.

Tax code definition

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20 ©2013 Copyright Genpact. All Rights Reserved.

Currently the following tax types are applicable for Service tax and the same have been provided

as seeded values in the tax type field:

• Service tax

• Education cess on Service tax

• Secondary Higher education cess on Service tax.

Title

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21 ©2013 Copyright Genpact. All Rights Reserved.

It may be noted that the user in the application can manually add service types. The need for addition of service types

arises whenever Government of India added more services vide inclusion in Finance Act. The same can be done using the

below steps:

• Navigate to Oracle Purchasing > Setup > Purchasing > Lookup Codes

• Query with Type as JAI_SERVICE_TYPE

• Click on New and specify the code, Meaning, description and effective from date.

By doing this, User will be able to select the new service types as well in the transactions.

Service type mentioned in the Supplier additional information and Customer additional information would be used to default

automatically in transactions like Purchase Order and Receivables transaction and Sales Order respectively. This defaulted

value can be changed in those transaction forms. If this setup is not carried out and service type is not mentioned even in

the transaction forms also, then Users will not be able to perform settlement.

In Purchase Order localized form, as

shown above, Service type got

defaulted from the Supplier additional

information setup. Also the User can

change this value. Similarly in Sales

Order localized form and Receivables

transaction localized form also, User

can change the defaulted service type

values. However service type cannot

be changed when a RMA is created

with

reference to Order or Invoice. In this

case, Service type of the original order

will get copied to the RMA order and is

shown in view mode only.

Inclusion of Service Types

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22 ©2013 Copyright Genpact. All Rights Reserved.

VAT and Service Tax on Work Orders – Is it a Tradeoff?

• Complex PO (self service POs) are not supported

by India Localization

• Complex POs provide the features of advance recoupment,

retention and retention releases

• This is a trade off between using the Complex PO and India

Localization

• Is there any workaround to this?

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23 ©2013 Copyright Genpact. All Rights Reserved.

VAT and Service Tax on Work Orders

• When we create complex PO there is no provision

to include the India localization taxes

• When work confirmation done this is also in the self service

pages with no provision for local taxes

• The work confirmation creates a receipt in the form

• Query for the receipt from the localization form and attach the

required localization taxes.

• Now when the invoice is created by matching to the receipt the

local taxes are included in the invoice

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Excise and Customs

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25

Excise Duty

Excise Duty

• Excise Duty is a federal tax on manufacture of goods

• Oracle Finance India localization provides solutions to meet the complex

requirements

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26 ©2013 Copyright Genpact. All Rights Reserved.

Excise

Define Excise Invoice Generation

• This feature can be used to automate the Excise Invoice document sequence

generation - You can setup a document sequence for the combination of

Transaction Type, Order/Invoice Type and Register Type.

• You can define an alpha/numeric value which would be prefixed to the number

series generated for each excise invoice.

Pre Requisites:

• Setups needs to be done in define Bond register where the user needs to

associate an Order type for all transactions Order Management module and

Transaction source for all transactions from Accounts Receivable module.

• The Order type and transaction source will be associated with different type

of excise removals (like domestic with excise, Bond, Export with excise etc.).

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27 ©2013 Copyright Genpact. All Rights Reserved.

Excise Invoice Generation contd.

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28 ©2013 Copyright Genpact. All Rights Reserved.

As a part of Localization , the sub-inventories have to be associated to a combination of Organization/Location. Excise related

transactions and records would be updated only for those sub inventories that are identified as bonded for

manufacturing organizations and as traded for trading organizations.

NAV: GEIN MMF Local Inventory > India Localization > Setup > Sub Inventory Locations

Define Sub-Inventory Locations

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The recording, recoverability and reporting of localization taxes would depend on the India Localization related information setup for the item

The updation of the Dispatch transaction into the Excise / CENVAT credit would be considered only when the Excise /Modvat is set to ‘YES’.

Accounting from Organization Additional Information

The option chosen in the Item Class attribute would be the basis on which, the type of excise credit register that has to be considered. The Trading

item is transacted in a trading item.

Here initially you can define Attribute Template and then assign item with that template.

NAV: GEIN MMF Local Inventory > India Localization > Setup > Item Setup > VAT/Excise Item Classification

Define Item Localization Information

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Define Tax Code and Categories

Tips:

If you can identify your

purchase and sales

transactions into clear

categories, for which a similar

set of taxes with similar

precedence and calculation

are applicable, then you can

group such taxes into a Tax

Category.

In a Tax Category you can

choose the Taxes, along with

the precedence order and

calculation basis. You can

however, manually add new

tax lines and can change,

delete, change precedence

for the defaulted lines.

Basic, CST etc , VAT, Custom Duty

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31 ©2013 Copyright Genpact. All Rights Reserved.

Associate Tax Categories to Item Categories

Tips

Item Category allows you to

assign Tax Categories to an

inventory items in an

Organization. You can attach

an item category to the

Additional customer/supplier

information. The Taxes

defaulted for a transaction line

would be based on the Item

Category attached to the

Supplier/customer and the Tax

Category assigned to the Item

in this category.

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32 ©2013 Copyright Genpact. All Rights Reserved.

Tips

Before you start using the Supplier/ supplier

site for a localization transaction, it would be

a necessary for you to define India

Localization related information for the

Supplier/ Supplier Site. The supplier

registration information, with various tax

authorities, Assessable Price List that would

be the base for the calculation of the Excise

Base Amount and default Item Category can

be defined here. The definition would be the

Supplier NULL Site and for Supplier Site.

The primarily Tax defaulting would be from

the Supplier Site. In absence of any Tax

Category at this level, the system would

pickup the value from the NULL Site.

You will also have to enter the Income Tax

and TDS related details applicable for the

Supplier Site.

Supplier Additional Information

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33 ©2013 Copyright Genpact. All Rights Reserved.

Tips

The calculation of excise duty and updating

of excise registers are based on the setup

made in the define bond register. Before

making this set up the user need to define

the Order types and transaction sources.

Excise transactions are classified as:

• Domestic with Excise

• Domestic without Excise

• Export with Excise

• Bond Register (Export under Bond)

Excise transactions need to be identified

based on the Organization/Location

combination and against each excise

transaction multiple Order types and

Transaction sources can be assigned. Order

type need to be assigned to excise related

transactions from Order Management

Module and Transaction source need to be

assigned for all excise related transactions

through the Receivable module.

NAV: GEIN MMF India Local Order

Management > India Localization >

Registers > Define Bond Registers

Bond Registers

Export of Excisable product. SEZ sales> Amount to Govt ,

Govt provides Bond e.g 1 lakh.. Shipping sales order. Tax

amt is 1000

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34 ©2013 Copyright Genpact. All Rights Reserved.

Additional Price List

Tips:

If the Taxable basis for the

calculation of the excise

duty is different from the

Price at which the item is

sold, the, you will have to

create additional Price

lists with the Item Excise

Assessable Price.

This price list has to be

attached to the

Customer/Customer Site

and Supplier/Supplier Site.

The assessable price

would be considered only

for the calculation of the

excise duty.

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35 ©2013 Copyright Genpact. All Rights Reserved.

Tips

Claim Cenvat on Receipt

NAV: GEIN MMF Local Purchasing >

India Localization > Receipts > Claim

Modvat on Receipts

To claim the Cenvat against receipt put

the Organization name, Location, and

Receipt Number. Then click on Find

Button.

Put the Excise Invoice Number and Date

check ‘Claim CENVAT’ flag and finally

click on Claim button

.

Claim Cenvat on Receipt

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Transaction Type Impact on Excise Registers for Item Types

RMIN FGIN CGIN

Miscellaneous Receipt RG Update RG 23A Part 1 RG 1 RG 23C Part 1

Miscellaneous Issue RG Update RG 23A Part 1 RG 1 RG 23C Part 1

Cycle Count Adjustment RG 23A Part 1 RG 1 NA

Physical Inventory Adjustment. RG 23A Part 1 RG 1 RG 23C Part 1

Move Order Issue RG 23A Part 1 RG 1 NA

WIP Component Return RG 23A Part 1 RG 1 NA

WIP Assembly Completion RG 23A Part 1 RG 1 NA

WIP Assembly Return. RG 23A Part 1 RG 1 NA

WIP Negative Component Issue RG 23A Part 1 RG 1 NA

WIP Negative Component Return RG 23A Part 1 RG 1 NA

WIP Scrap Transaction RG 23A Part 1 RG 1 NA

Staging transfer of a sales order RG 23A Part 1 RG 1 NA

Transactions Overview & Register Update

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Title

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Title

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Title

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Title

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The Duty advance paid to the Customs Authority has to be booked against a Customs Authority, through a Bill of Entry.

Before you create a ‘Bill of Entry’ India Localization Transaction, you should have defined a Customs Authority. You would

create a Supplier and Site for this Authority. Additionally, in the Type field on the Classification tab, choose ‘Custom

Authorities-IND’. On doing this, when defining a ‘Bill of Entry’ transaction, the Supplier name would be listed in the ‘Customs

Authority’ field LOV on the Bill of Entry India Localization screen. 1.Custom Rate will be 10 %, 7.5% , 5% 2. CVD

(Purchase Price +Custom Duty) 3. Cess 2% on Custom 4. SH 1 %(Custom and CVD). 5. SAD ( Applicable on all)

Define BOE Agent It would be a pre-requisite to define a BOE Agent before you do a BOE Transaction. Navigate to the

Payables Setup and define the Clearing & agent information. The agent codes would appear in the LOV of

‘Agent Code’ field of the Bill of Entry screen.

NAV: GEIN MMF India Local Payables > India Localization > Setup > Others > BOE Agent

Define Customs Authority

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Tips on TDS

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43 ©2013 Copyright Genpact. All Rights Reserved.

TDS Considerations

• TDS liability to be consolidated centrally or

maintained as per the inventory organization /

balancing segment

• If it needs to be consolidated then defining one

tax code is sufficient

• If it needs to be accounted for each balancing

segment :

• Define different tax codes for each balancing

segment and assign these tax codes to the

respective suppliers so that the tax liability hits

the respective balancing segments

OR

• Update the company segment for the supplier

credit memo and IT invoices using SLA to

ensure

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TDS on Prepayments

• When prepayments are applied to an invoice the TDS deductions

are reversed and creates RTN TDS invoices

• Ensure that the invoices are validated after the application of

prepayment invoice to have the TDS invoices in sync.

• When the prepayment application is unapplied it created CAN RTN TDS invoices.

• Application and application creates multiple RTN invoices and can lead to

reconciliation issues.

• TDS Invoice DFF will carry Invoice ID against which TDS invoice is corresponding to

• If the same supplier is a vendor and sub-contractor requiring TDS on subcontractor

invoices and no TDS on vendor invoices (e.g. Oracle Implementation and License

Sale by Partner)

• Create two different sites for the supplier for vendor and subcontractor

• Update the TDS information for the subcontractor and leave the information

for vendor blank

• Invoices will be created based on the site information it will follow the TDS

applicability

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Appendix

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Depreciation

• Defining Block of Assets under different categories based

on applicable rate of depreciation

• Defining Depreciation calculation criteria based on the

acquisition date of interest. 100% Depreciation on assets

acquired in first six months and 50% on assets acquired

in second half of financial year

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Questions ??

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Oracle ERP Suite | Oracle Database | Siebel | Hyperion + OBIEE

ERP

STRATEGY

Implementation/

Rollouts Upgrades Support

Manufacturing

Discrete

Process

BFS& I

Banking & FinSvcs

Insurance

Business Services

Telecom, Media

Hospitality

Oracle EAS Practice – An Overview

SIZE

• Over 3,000 Oracle professionals

• Over 3.1 million days of Oracle

experience

EXPERIENCE

• 160+ go-lives in 40+ countries

• Implemented and Supported

Oracle for aggregate revenue of

250 Billion USD

• Support more than 175 Oracle ERP

Instances

• 60% resources > 6 years of

industry experience

• > 80% resources trained in Lean,

Six Sigma, CMMi

EXPERTISE / SKILLS

• Centers of Excellence (CoE)

dedicated for Industry Vertical

Solutions

• Oracle Gold Partner

• 24x7 maintenance & enhancement

capabilities

• Strong DNA of managing Program

Management Offices (PMO)

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$14B

Consumer &

Industrial

Manufacturer

$8B

ETO

Turbine

Manufacturer

$2B

ETO

Gas Engine

Manufacturer

$1.5B

Sub-Sea

Drilling

Manufacturer

$2B

Avionics &

Display

Manufacturer

$250M

Furniture

Manufacturer

$12.7B

Automotive

Manufacturer

$3.6B

Hospitality

Loding

$16B

Cable &

Telecom

$12B Media

Company

$2.1B

Telecom

Services

$5B

Nulear

Energy

Construction

$6.4B

Software and

Technology

$1.2B

Staffing

Temp

Services

$15B

Consumer

Finance

Company

$23B

Commercial

Finance

Company

$500M

Project

Manufacturer

$1.3B

Trading

Company

$1.8B

Information

Services

$2B

Commercial

Lending

$200M

Telecom

Equip

Manufacturer

$13B

Healthcare

Equipment

Manufacturer

$8B

Plastics

Molding

Manufacture

$15B

A&D

Manufacturer

$3B

Renewable

Energy

Manufacturer

$3B

ETO

Electronics

Manufacturer

$6B

ETO Engine

Manufacturer

$52B

Life Sciences

Sample ERP Client Profiles

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Thank You

©2013 Copyright Genpact. All Rights Reserved.