health and safety at oregon state university steve leboeuf environmental health and safety...

Health and Safety Health and Safety at Oregon State Universityat Oregon State University

Steve LeBoeufSteve LeBoeuf

Environmental Health and SafetyEnvironmental Health and Safety

Department-Unit Safety Coordinator Seminar - 5/14/08

OSU Employee Safety ProgramOSU Employee Safety Program

Employer (OSU) requirementsEmployer (OSU) requirements Safety policySafety policy EH&S responsibilitiesEH&S responsibilities Safety trainingSafety training University Safety CommitteeUniversity Safety Committee


Employer RequirementsEmployer Requirements

Provide Safe & Healthful Provide Safe & Healthful EnvironmentEnvironment

Safety Devices & SafeguardsSafety Devices & Safeguards Safe PracticesSafe Practices Protect Life, Safety ,and Protect Life, Safety ,and

HealthHealth


OSU Safety PolicyOSU Safety PolicyOregon State University will make Oregon State University will make reasonable efforts to provide a safe and reasonable efforts to provide a safe and healthful working environment for all healthful working environment for all employees, students and others who may employees, students and others who may utilize the University's facilities and utilize the University's facilities and grounds. All University departments/units grounds. All University departments/units will develop and implement safety policies will develop and implement safety policies and procedures that promote an injury free and procedures that promote an injury free environment.environment.


EH&S Programs and ServicesEH&S Programs and Services

Safety TrainingSafety Training Environmental Programs (DEQ)Environmental Programs (DEQ) Fire Prevention and Life SafetyFire Prevention and Life Safety Emergency PlanningEmergency Planning Occupational Safety (OR-OSHA)Occupational Safety (OR-OSHA) Occupational Health (OR-OSHA)Occupational Health (OR-OSHA) Research ComplianceResearch Compliance


Safety TrainingSafety Training

Dual Process Dual Process OrientationOrientation Acknowledgement FormAcknowledgement Form Job Specific TrainingJob Specific Training PeopleAdmin Started August 2007PeopleAdmin Started August 2007


Environmental ProgramsEnvironmental Programs

Air Emissions Air Emissions Property EvaluationsProperty Evaluations Site RemediationSite Remediation Waste/Storm Water DischargeWaste/Storm Water Discharge Underground Storage TanksUnderground Storage Tanks Pesticide ReportingPesticide Reporting


Fire & Life Safety ProgramFire & Life Safety Program

Inspections with CFDInspections with CFD Fire ExtinguishersFire Extinguishers Alarm SystemsAlarm Systems Sprinkler SystemsSprinkler Systems Fire Alarm DrillsFire Alarm Drills


Emergency Preparedness Emergency Preparedness and Responseand Response

Hazardous MaterialsHazardous Materials EarthquakeEarthquake UtilitiesUtilities FireFire Pandemic FluPandemic Flu TerrorismTerrorism


Occupational SafetyOccupational Safety General safetyGeneral safety

Fire safetyFire safety

Electrical safetyElectrical safety

ErgonomicsErgonomics


Occupational HealthOccupational Health

Hearing ConservationHearing Conservation

Respirator Fit-TestingRespirator Fit-Testing

Occupational Exposure MonitoringOccupational Exposure Monitoring


Research ComplianceResearch Compliance

Chemical safetyChemical safety Radiological safetyRadiological safety Biological safetyBiological safety


University Safety CommitteeUniversity Safety Committee

Appointed by VP Finance & Appointed by VP Finance & AdministrationAdministration

Faculty, Staff, and StudentsFaculty, Staff, and Students Develops Safety PoliciesDevelops Safety Policies Forum for Addressing IssuesForum for Addressing Issues


Regulatory OverviewRegulatory Overview

Compliance assistanceCompliance assistance

Regulatory agenciesRegulatory agencies

Risks on campusRisks on campus


Questions?Questions?


The Role of Safety The Role of Safety Committees in your Committees in your

WorkplaceWorkplace

Dan KermoyanDan Kermoyan

Environmental Health & SafetyEnvironmental Health & Safety


What? OSU has a What? OSU has a Safety CommitteeSafety Committee??


Various Safety CommitteesVarious Safety Committees

University Safety University Safety CommitteeCommittee

Department of ForestryDepartment of Forestry Department of Department of

ChemistryChemistry School of AgricultureSchool of Agriculture

Research & Experiment Research & Experiment StationsStations

Student Health ServicesStudent Health Services Valley LibraryValley Library Dixon Rec. CenterDixon Rec. Center Others?Others?


Special-Use CommitteesSpecial-Use Committees

Biological Safety CommitteeBiological Safety Committee

Chemical Use CommitteeChemical Use Committee

Institutional Animal Care & Use Institutional Animal Care & Use Committee (IAUCAC)Committee (IAUCAC)

Radiation Safety CommitteeRadiation Safety Committee

Many others (infection control Many others (infection control committee, risk advisory committee, etc.)committee, risk advisory committee, etc.)


The University Safety CommitteeThe University Safety Committee

Environmental Health Environmental Health & Safety& Safety

Risk managementRisk management Human ResourcesHuman Resources Student Health ServicesStudent Health Services SEIUSEIU Valley LibraryValley Library Greenhouse OperationsGreenhouse Operations

Dixon Recreation Dixon Recreation CenterCenter

UHDSUHDS Facilities ServicesFacilities Services Student representationStudent representation


Purpose of a Safety CommitteePurpose of a Safety Committee

““To bring workers and To bring workers and management together in a management together in a non-adversarial, non-adversarial, cooperative effort to cooperative effort to promote safety and health promote safety and health in each workplace. A in each workplace. A safety committee assists safety committee assists the employer and makes the employer and makes recommendations for recommendations for change.”change.”


Major functions of the Major functions of the University Safety CommitteeUniversity Safety Committee

Campus safety policy creation/revisionCampus safety policy creation/revision

Training needsTraining needs

Review of accident statistics and follow-upsReview of accident statistics and follow-ups


The University Safety The University Safety Committee’sCommittee’s

Five Essential FunctionsFive Essential Functions1.) Written agenda1.) Written agenda

2.) Meet monthly2.) Meet monthly

3.) Keep written minutes and post3.) Keep written minutes and post

4.) Make recommendations to employer4.) Make recommendations to employer

5.) Discuss workplace inspections, accident 5.) Discuss workplace inspections, accident investigations, and employee traininginvestigations, and employee training


Key Issues for a successful Key Issues for a successful Safety CommitteeSafety Committee

Management SupportManagement Support Vice President, Finance & AdministrationVice President, Finance & Administration Others: President, Provost, VP for ResearchOthers: President, Provost, VP for Research

ProactiveProactive Adequate representationAdequate representation Open forumOpen forum


Is my department required to Is my department required to have a Safety Committee?have a Safety Committee?

OAR 437-001-0765: “Rules for Workplace OAR 437-001-0765: “Rules for Workplace Safety Committees”Safety Committees” Agricultural activities – Div. 4, subdivision CAgricultural activities – Div. 4, subdivision C Forest activities – Div. 7, subdivision BForest activities – Div. 7, subdivision B

Number of employeesNumber of employees 11 or more: Always need a safety committee11 or more: Always need a safety committee 10 or less: Depends on lost workday incident rate10 or less: Depends on lost workday incident rate


OSHA-required representation OSHA-required representation within a Safety Committeewithin a Safety Committee

Equal employer/employee representationEqual employer/employee representation

At least 2 members for 20 or less employeesAt least 2 members for 20 or less employees

At least 4 members for over 20 employeesAt least 4 members for over 20 employees


Required vs. “May be beneficial”Required vs. “May be beneficial”

Technically covered by the University Safety Technically covered by the University Safety CommitteeCommittee

Off-site stations are somewhat autonomous Off-site stations are somewhat autonomous


Other Benefits of being a part of a Safety Other Benefits of being a part of a Safety Committee?Committee?

Point of contact with EH&SPoint of contact with EH&S Information disseminationInformation dissemination Customize to your department’s needsCustomize to your department’s needs Communicate with other safety committeesCommunicate with other safety committees


Does your department Does your department wantwant a a Safety Committee?Safety Committee?

Unique services or functions Unique services or functions Forestry Safety CommitteeForestry Safety Committee Chemistry Safety CommitteeChemistry Safety Committee

Forum for employees to communicate safetyForum for employees to communicate safety Avoids duplication of effortAvoids duplication of effort Safety Internalization; Sense of ownership Safety Internalization; Sense of ownership


EH&S “On-Call” SystemEH&S “On-Call” System

Dan KermoyanDan Kermoyan

Environmental Health & SafetyEnvironmental Health & Safety


EH&S On-Call SystemEH&S On-Call System230-0129230-0129

Single point notification systemSingle point notification system

148 calls since inception148 calls since inception

Types of calls receivedTypes of calls received



Other avenues: Work Control Other avenues: Work Control Center, 7-2969Center, 7-2969

Hours of operationHours of operation After hours emergencies: After hours emergencies:

EH&S is notified via Public EH&S is notified via Public Safety Dispatch (7-7000) Safety Dispatch (7-7000)



What can you call the On-Call number for?What can you call the On-Call number for? Questions, How-to’s, Guidance, Spills, etc.Questions, How-to’s, Guidance, Spills, etc.


Test Question:Test Question:


Intermission


Chemical InventoryChemical Inventory

Lance JonesLance Jones

Environmental Health and SafetyEnvironmental Health and Safety


History 101: campus chemical requestsHistory 101: campus chemical requests

1986 – ERTK – (OR-OSHA) 1986 – ERTK – (OR-OSHA) List all your chemicals so we can get MSDS List all your chemicals so we can get MSDS

sheets.sheets. 1987 – CRTK – State fire marshal (SFM) 1987 – CRTK – State fire marshal (SFM)

Tell us about your chemicals: > room thresholdsTell us about your chemicals: > room thresholds 1991 – Carcinogens 1991 – Carcinogens 1994 – EPA air permit1994 – EPA air permit

Quantify the chemicals on the listQuantify the chemicals on the list


History 101 (cont.)History 101 (cont.)

1997 – CRTK update 1997 – CRTK update Report levels by building, not roomReport levels by building, not room

2001 – CDC select agents 2001 – CDC select agents Which of those do you have?Which of those do you have?

2003 – 2003 – DOT HM252 Placarded loadsDOT HM252 Placarded loads If you have these, let us knowIf you have these, let us know

2008 – DHS terrorism chemicals2008 – DHS terrorism chemicals 2010 - ??2010 - ??


History 201History 201

19911991 – CSC: university-wide inventory – CSC: university-wide inventory system?system?

19981998 – Web-based database instituted – Web-based database instituted Thresholds for entryThresholds for entry

1998–20031998–2003 - annual reminder to update - annual reminder to update 20032003 – EH&S buys EHSA inventory module – EH&S buys EHSA inventory module 2003–20062003–2006 – annual update not requested – annual update not requested 20072007 – New system ready on 4/1/2007 – New system ready on 4/1/2007

Includes web update moduleIncludes web update module


Recurring ReportsRecurring Reports

DHS – DHS – report changes to threshold quantitiesreport changes to threshold quantities OR-OSHA – OR-OSHA – annual inventory component in lab annual inventory component in lab

chemical hygiene planchemical hygiene plan SFM – SFM – annual report in June of each yearannual report in June of each year DEA – DEA – licensing and disposal requirements for licensing and disposal requirements for

controlled substancescontrolled substances CSC – CSC – registration/approval of carcinogensregistration/approval of carcinogens


QuantitiesQuantities

Or-OSHA – any amountOr-OSHA – any amount SFM – totals by buildingSFM – totals by building

Amounts vary: any amt up to 50 galAmounts vary: any amt up to 50 gal CDC – very small quantitiesCDC – very small quantities DHS – totals by building or facilityDHS – totals by building or facility

Amount varies from 100 g/campus to 10,000 lbsAmount varies from 100 g/campus to 10,000 lbs DEA – amount based on scheduleDEA – amount based on schedule Departmental responsibilities...Departmental responsibilities...


Inventory Program DetailInventory Program Detail

Inventory assigned to combination of chemical Inventory assigned to combination of chemical manager (PI) and room (permit)manager (PI) and room (permit)

Each room with chemicals - at least 1 PIEach room with chemicals - at least 1 PI Multiple PI’s can be assigned to roomsMultiple PI’s can be assigned to rooms

PI’s can have multiple roomsPI’s can have multiple rooms Your role...Your role...


Web Inventory AccessWeb Inventory Access

Username and password assignedUsername and password assigned User can be granted access to many permitsUser can be granted access to many permits Training records for attached lab workersTraining records for attached lab workers


Questions?


Pete Schoonover

Environmental Health and Safety

Hazard Awareness Sign System

A Visual Way to say BE CAREFUL


What’s it For???What’s it For???

Employee AwarenessEmployee Awareness Emergency ResponseEmergency Response Community Right to KnowCommunity Right to Know Maintenance AwarenessMaintenance Awareness Special Access RequirementsSpecial Access Requirements Sign can be changed easily, reprinted and Sign can be changed easily, reprinted and

replaced.replaced.


Sign InformationSign Information

Available from EHS Web SiteAvailable from EHS Web Site http://oregonstate.edu/ehs/bulletin/si28.html Complete a Form and send it to EH&S. We Complete a Form and send it to EH&S. We

will create, print and mount the new signs. will create, print and mount the new signs. When a change is needed, let us know.When a change is needed, let us know.


Questions?


health and safety at oregon state university steve leboeuf environmental health and safety...

Documents

role of safety committees

safety policies forum

osha occupational health

university departmentsunits

ehs programs

employer requirements

safe practices

healthful working environment