Health Center Capital Development

Quarterly Progress Report Technical Assistance Call

March 2013

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Objective

Provide information on the Quarterly Progress Report (QPR) submission process– QPR Manual– QPR Quick Guide

Identify resources for other grant reporting requirements

Provide information related to compliance with environmental and historic preservation conditions

Quarterly Progress Reports

The QPR should include:

1) A detailed narrative that identifies the current progress made toward the completion of the funded project(s)

2) Photos of the current project status

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Quarterly Progress Reports

Certified Authorizing Official must certify the accuracy of the QPR as the Final Step in the submissions process.

Final Report box on SF-PPR cover page should be checked only when ALL projects that make up the total grant have been completed.

QPRs should not be used to update the Project Officer (PO) on changes that would require HRSA’s prior approval. Major changes to budget, scope, and construction timeline need to be communicated to the PO as soon as possible.

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Starting Projects

Grantees must carefully review all terms and conditions of the Notice of Award (NoA)

Grantees must respond to conditions and HRSA must issue a revised NoA that lifts all conditions before ground can be broken on a project

Prior to receiving final HRSA approval, grantees may only incur costs related to preparatory work such as:– Site plans, architectural and engineering

schematics, environmental and historic preservation requirements, etc.

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Health Center Capital Development Programs Technical Assistance

Resource Type Purpose

http://bphc.hrsa.gov/policiesregulations/capital/index.html

Website

QPR resources, forms and submissions templates, Frequently Asked Questions (NFI, Procurement, etc.)

http://bphc.hrsa.gov/policiesregulations/capital/environmentandhistoric/capitaldevelopment.html

WebsiteEnvironmental and Historic Preservation Forms, Frequently Asked Questions

Project OfficerPhone and/orEmail

Assists with Program issues. Current PO contact information can be found under EHB Grant Portfolio under Contacts.

Grants Management SpecialistPhone and/orEmail

Assists with grants issues. Current PO contact information can be found under EHB Grant Portfolio under Contacts.

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EHB Help Resources

Resource Type Purpose

https://grants.hrsa.gov/webexternal/home.asp

Website HRSA Electronic Handbooks URL

Call the HRSA Call Center at

877-Go4-HRSA/877-464-4772; 301-998-7373(9:00 AM to 5:30 PM ET M-F)

Email: callcenter@hrsa.gov

Phone and/orEmail

For assistance accessing EHB or with user names and passwords

Do not use this for program questions

Call the BPHC Help Line at 1-877-974-BPHC(8:30 AM to 5:30 PM ET M-F)Email: bphchelpline@hrsa.gov

Phone and/orEmail

For program specific help and system issues

Program help by phone or email

Questions?

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