“EMPOWERING the FUTURE: Supporting Development, Dissemination, and Utilization of Safety Education and Learning Resources for Upcoming Safety Professionals … Worldwide.”

Health & Safety Strategy and Management System

19‐21st September, 2016

Presented By; 

Joseph M. Kimeu, WSO‐CST,SIIRSMDirector INPATC KenyaWSO‐Qatar Chapter

"A mediocre trainer tells; a good trainer explains;             a superior trainer demonstrates, a great trainer inspires!"

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Health & Safety Management SystemTo help businesses implement the health and safety strategy, there must be a developed management system that describes the key elements which will enable businesses to deliver good health and safety practices. These elements include:• Hazard recognition• Hazard control• Safety measurement and investigation• Leadership and learning• Communication and consultation

Introduction

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The elements in the health and safety management system are depicted as a triangle. 

This is based on research that demonstrates that for every workplace fatality that occurs at the top of the triangle, there are hundreds of ‘at risk’ behaviors occurring at the base. 

The system specifies the actions businesses need to take in order to reach different levels within the Health and Safety Strategy.

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Health & Safety Management System 

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Hazard Recognition - For every assignment the first step towards managing health and safety effectively is hazard recognition. The Health & Safety site surveys highlight the most prevalent hazards faced in our businesses. Adhering to the findings is mandatory. Other additional hazards, unique to the operation or location also arise and formal processes need to be in place to identify these hazards from the outset.

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Hazard Control – once identified, the hazards need to be eliminated, mitigated or managed to an acceptable level.

The actions taken should always follow the hierarchy of controls (in order of effectiveness): elimination, substitution, engineering / isolation, reduction, administrative controls and training, provision of personal protective equipment.

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Safety Measurement and Investigation – gathering and monitoring data for trends and ensuring that when incidents do happen they are reported consistently, investigated comprehensively and agreed actions are implemented, are all key to the prevention of further harm.

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Leadership and Learning –reinforcing safe behaviours at every opportunity and turning best practice into common practice will only work if leaders are committed to improving health and safety and accountable for it. Leaders have to ensure there are systems in place to share learning and Health & Safety responsibilities are reflected in all relevant processes such as job descriptions for recruitment, induction training, appraisals and award and recognition procedures etc.

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Communication and consultation – to ensure there is continual improvement in health and safety and it is not just seen as a one off project or programme, efforts must be made to constantly reinforce its’ importance at all stages of the management system.

Everyone has a responsibility to think and act safely. Good communication reminds people of this and meaningful consultation provides a great opportunity for gathering feedback about how we can make our workplace safer.

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Health & Safety Management SystemExample Level 1 (Compliance) standards

•H & S is seen as the responsibility of specialists rather than everyone in the business•There is a published policy in place setting out how health and safety will be managed

Leadership & learning

•Compliance issues are handled proactively to avoid reputational risks•KPI’s and formal reports completed comply with the law

Safety measurement and investigation

•All businesses employ or have access to someone with H&S expertise •H & S training is provided for all front line employees so that they are equipped to fulfil their respective responsibilities

Hazard Control

•Businesses are compliant with key Organization’s  H&S policies such as the  Health & Safety Management Policies•Compliance with relevant operational procedures defined by the Service Excellence Centre (SECs) and local requirements

Hazard recognition

Communication & consultation

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Health & Safety Management SystemExample Level 2 (Ethical) standards

•Recognition schemes exist to promote good health and safety behaviours•Health and safety is part of the performance contracts for employees,‐Supervisors ,Managers and tied to rewards

Leadership & learning

•There is a regular programme of H & S audits and follow up actions are implemented•All serious incidents are reported within the required using the  organization’s initial incident report process

Safety measurement and investigation

•Action plans are developed and implemented to control hazards•Health and safety training is provided for everyone in the business on a mandatory basis

Hazard Control

•Businesses have processes in place to recognise hazards at all key work locations and customer sites•The workplace rules on H & S have been implemented

Hazard recognition

•The ‘Safety First’ value has been widely communicated•Health and safety features regularly in employee newsletters and surveys

Communication & consultation

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Health & Safety Management SystemExample Level 3 (Integration) standards

•Managers are aware of and can provide unscripted briefs on the  health and safety performance in their business •H&S practitioners network with colleagues from other businesses and customer organisations to share ideas and knowledge

Leadership & learning

•The reporting of unsafe acts and/or conditions is welcomed and happens at all levels of the organisation•The business has been awarded a recognised accreditation for the H&S management practices in place

Safety measurement and investigation

•The business  works with external organisations, unions and customers to look at ways to improve H & S within the business•Welfare programmes are introduced for issues beyond organisational responsibility (e.g. HIV/AIDS)

Hazard Control

•Compliance against the golden rules is monitored and details of breaches are captured and shared for learning purposes•The business manages and adapts working patterns to reduce the risk of H&S incidents for employees

Hazard recognition

•The business’s health and safety reputation is handled proactively to improve employer brand value•Leadership and management events e.g. conferences, town centre meetings, site tours etc. always incorporate H&S messages

Communication & consultation

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Health & Safety Management SystemExample Level 4 (Differentiation) standards

•The business contributes proactively to high level discussions on H & S regulation and best practice outside our organizations•H & S programmes focus on differentiation from the rest of the market by demonstrating expertise and thought leadership

Leadership & learning

•The capture of H & S data following incidents and near misses is done using technology which enables customers to monitor the incidents and their handling too•KPI’s are compared to external benchmarks 

Safety measurement and 

investigation

•Health and safety is embedded in all training for internal and external audiences as part of the overall customer solutionHazard Control

•Business has been stopped or rejected because the work puts our employees in the way of harm that cannot be mitigated or removedHazard recognition

•External stakeholders such as police, governments and customers are actively involved in consideration of H&S issues•Managers are regular contributors to H & S networks and on line knowledge sharing tools for health and safety

Communication & consultation