health & safety management systems...

Health & Safety Management Systems ManualHFM NZ Contractors' Summary

Introduction

1. Purpose 4

2. Associated Documents 4

3. HFM NZ Work Rules 5

4. Health&SafetyResponsibilities 5

5. HFM NZ Health & Safety Policy 6

Risk Assessment & Hazard Management

6. Risk Assessment & Control 7 Policy 7 Procedure 7

7. Pre-OperationInduction&Risk AssessmentsforOperationalContractors 11 Policy 11 Procedure 11

8. Management of Hazardous Substances 16 Policy 16 Responsibility 16 Procedure 17 Planning and Managing Ground Based 17 Animal Pest Control Operations

9. Management of Visitors 18 Contractors’ Visitor Management 18 Contractors’ Service Agents 18

10. Contractors’ Employees 18 Induction Procedure 18 Worker Health 18

11. WorkerCertification&Training 18 Procedure 19

12. IncidentReporting&Recording 20 Policy 20 NotifiableEvents 20 Reportable Incidents 21 Non-Reportable Incidents 22

13. IncidentInvestigation 22 Initiation of an Incident Investigation 22

14. MeasuringInjury&IncidentRates 23 Policy 23 Responsibility 23 Monthly Safety Reporting 23

15. BreachofHFMNZLifeSavingRules 23 Stand-Down 23 Procedure 23

16. Emergency Planning & Readiness 24 Purpose 24 EmergencyProcedureTraining 24

17. Drug & Alcohol Policy & Procedures 24 Aims 24 Associated Document 25 Definitions 25 Responsibilities 25 Procedure 25

Contents

Appendix 1 HFM NZ Health & Safety Strategy

26

HFM NZ Health & Safety Strategy 26

Appendix 2 Manual Tree Falling Policy - Harvesting Operations

27

Policy 27 Policy Statement 27 Operational Guidelines 27 RegistrationandCertificationRequirements forManualTreeFallers 29 NominationforHFMNZTreeFaller CertificationProgramme 30 DecisionCheckList-TreesRequiringHandFall 31

Appendix 3 Manual Breaking Out Policy – Harvesting Operations

32

Policy 32 Policy Statement 32 Operational Guidelines 32 RegistrationandCertificationRequirements for Manual Head Breaker Outs 33 Nomination for HFM NZ Cable Head Breaker Out-Registration&CertificationProgramme 34

Appendix 4 Bluff Management Procedure 2017

36

1. Purpose 36 Definitions 36

2. Training 36 Associated Documents 36

3. Procedures 37 Pre-Operational – Harvest 37 Pre-Operational – Planting 37 Pre-Operational – Forestry Work Post PlantingIncludingThintoWaste 37 Operational 37 Harvesting–ManualTreeFalling 37 TotalRestraintSystem 38 Replanting 38 ManualThinningtoWaste 39 Responsibilities 39 Management of Unplanted Setback 39 ExemptionstoProcedures 39

Appendix 5 Supplementary Work Rules January 2018

40

1. Introduction 40

2. General Safety 41

3. PersonalProtectiveEquipment 43

6. Mobile Plant 43

11. TreeFalling 44

12. Breaking Out 45

13. Work on Landings 46

14. CableHarvesting 46

16. Loading & Unloading 48

17. Transport 48

18. Health&SafetyIncidentInvestigationReport 49

19. HSEIncidentInvestigationReport 50

20. HSE Audits Schedule 51

HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL 2018: VERSION 1

Introduction

1. PurposeThis booklet is a summary of HFM NZ’s Health & Safety Management Systems Manual.

It outlines HFM NZ’s Health & Safety policies and legal requirementsastheyapplytoContractors(asPCBUs,i.e.persons conducting a business or undertaking) operations and is intended for use by all HFM NZ Contract Managers and Foremen.AcopyisavailabletoContractorsthroughHFMNZ.

Itisimportantthatyouread,understandandcomplywiththerequirementsofthisbooklet.Ifindoubt,askforclarification.

2. Associated DocumentsAssociated documents to this manual are listed below.

Legislation and Codes of Practice:

• Health&SafetyatWorkAct2015(HSWA).

• Health&SafetyatWork(GeneralRiskandWorkplaceManagement)Regulations2016.

• Health&SafetyinEmploymentRegulations1995. Stillcurrent.

• HSE(PressureEquipment,CranesandPassengerRopeways)1999.

• Guidelines for the Provision of Facilities and General Safety&HealthinForestryWork,October1995.

• Approved Code of Practice for Safety & Health in Forest OperationsDecember2012.

• Other Safety Codes for Forest Operations published by Department of Labour or the Ministry for Business InnovationandEmployment(MBIE).

HANCOCK FOREST MANAGEMENT (NZ) LTD4

“What the workshops have done is really dramatically increase the communications and engagement around Health & Safety, so it's now become very mainstream in the course of everyday work.”

Kerry Ellem (General Manager HFM NZ) on creating a better culture at Hancock Forestry Management.

HFM NZ HEALTH & SAFETY / LEADRESHIP VIDEO

3. HFM NZ Work RulesHFM NZ has developed a set of Supplementary Work Rules to the Approved Code of Practice for Safety and Health in Forest Operations (ACoP). (Refer Appendix 4).

TheHFMNZWorkRuleswillbereviewedatleasteverytwo years.Staff,ContractorsandAreaHealth&SafetyCommitteeswillbenotifiedandinvitedtoprovideinputandcomment.

4. Health & Safety Responsibilities

AllHFMNZWorkers,ContractorsandContractors’Workersare responsible for the management of health & safety in the workplaceandmusttakereasonablecarethatwhattheydo,ordonotdo,doesnotadverselyaffectthehealth&safetyofotherpersons.

HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL 2018 5

5. HFM NZ Health & Safety Policy

We believe:

• Thatallfatalitiesandinjuriesarepreventable

• In a culture where the health & safety of all people is an over-riding priority

• Thatexcellenceinhealth&safetyiscrucialtoourlong-term success

• All incidents are preventable

• Thebehavioursofourleadersinfluencesafety

• Thatanyonecanstopanunsafeact.

Our commitment is to:

• Safety being a key performance measure and a primary value of our company

• Leadbyexample

• Have world-class policies and procedures that effectively manage risks to keep people safe

• InstallaculturewhereEmployeesandContractorsarefullyengaged,andsafetyisseenasacollectiveresponsibility for all

• EmpowerourEmployeesandContractorstoparticipateintheidentification,eliminationorcontrolofrisksandhazards

• Complywithrelevanthealth&safetylaws,regulationsand industry codes of practice

• Focus on things that make the biggest difference and continually look for ways we can do things to enhance the safety of our people

• Develop and maintain a positive safety culture

• Seek continuous improvement through effective review

• Maintain safety management systems that conform to recognised standards and strive for continuous improvement

• EnsurethatallWorkersinourworkplacearetrained and deemed competent or are under training and supervision for the task they are performing

• ConsultwithourEmployeesandContractorsandtheirrepresentativesasappropriateinthequestforsaferworkplaces

• EncourageEmployeesandContractorstoextendtheircommitment to safety and good health beyond the workplace.

Employees and Contractors shall share the responsibility and must:

• Promptlyreportincidents,unsafepracticesandconditions

• Complywithprocedures,training,instructionsandlifesavingrules.

Kerry Ellem General Manager 9 January 2018


Risk Assessment & Hazard Management

6. Risk Assessment & Control PolicyHFMNZrequiresthat:

• AllWorkers(Employees)andContractorsimplementconsistent and effective processes to systematically identifyriskandtheassociatedhazardsinfacilities,forestsandoperationscontrolledbytheCompany.

• Workers(ofbothHFMNZandContractors)andvisitorswill be actively encouraged to report any actual or potentialhazardsencounteredintheworkenvironment.

• Allidentifiedhazards,whetheractualorpotential,arereported,analysedandeffectivelycontrolledusingthehierarchyofeliminatingorminimisingthehazard.

ProcedureGeneralTheeffectivecontrolofriskandtheassociatedhazardsintheworkplaceisakeylegalrequirementunderHSWA,anda critical process to achieve a safe and healthy working environment.Theeffectivecontrolofriskandtheassociated

hazardsrequiresasystematicprocesstoidentify,analyseandmanagerisk.

ThemanagementofriskinalloperationsandfacilitiescontrolledbyHFMNZrequirestheinvolvementofallWorkers(Employees),ContractorsandSub-Contractors,theirWorkersandVisitors.

Risk management involves four steps:1. Identifyinghazards2. Assessingrisks3. Controllingrisks4. Reviewingcontrolmeasures

Reporting HazardsContractorsarerequiredtoreportanyconditionorsituationtheyidentifythatcouldputanypersonatriskofinjuryorillness.

In situations where there is a risk of serious harm to any personthatcannoteffectivelybecontrolled,stepsmustbetaken to either eliminate or minimise the hazard and report thehazardpromptly,e.g.tapingoffthehazardwithdangertape and stopping work in the area of the hazard until an effectivecontrolplancanbeimplemented.


Types of HazardsThetypesofhazardsthatarefoundwithinHFMNZoperationsvarysignificantlyduetothevariabilityofworkplacesencountered.

Ahazardisanythingthatcancauseharm,andaccordingtoHSWA this includes:

• a person’s behaviour where that behaviour has the potentialtocausedeath,injuryorillnesstoaperson(whetherornotthatbehaviourresultsfromphysicalormentalfatigue,drugs,alcohol,traumaticshockoranothertemporaryconditionthataffectsaperson’sbehaviour).

Riskcanbedescribedasthelikelihoodcertainconsequences(death,illness,orinjury)mayoccurwhenapersonisexposedtoahazard.

Risk AssessmentAreasofriskandtheassociatedhazardsmaybeidentifiedbyone or more of the following methods:

1. Planned risk assessment and hazard inspection programme

• EachAreaHSECommitteeisresponsibleforoverseeing a Planned Risk Assessment and Hazard Inspectionprogrammefortherespectiveareaofficeandinfieldworkactivities.

• Thecommitteeshallcarryoutanassessmentandinspectionatleasteverythreemonths,orfollowinganyseriousaccidentorsignificantchangetothelayoutoftheworkarea.

• Thecommitteewillassignresponsibilitiesforimplementing the agreed controls and the monitoring ofthecontrolstoensurethattheyareeffective.

• Any areas of risk and hazards that cannot be effectivelyeliminatedmustbeincludedintheOfficeHazardRegister,whichmustbereviewedannuallybytheHSECommittee.

2. Handover processes

At the time of handover of worksites from function to function(e.g.harvestingtoforestry),anyidentifiedhazards in the work area must be reported through the handoverprocesstoassistwithcontrolinsubsequentoperations.

3. Accident, incident and near miss reporting and investigation findings

• An accident or near miss will generally indicate risk assessment and hazards that have not been effectively controlled;therefore,investigationofincidentsisakeyprocessforfuturelearning.


• Wheretheinvestigationidentifiesahazardrequiringfurthercontrols,theprocessforimplementingcontrols will be included in the incident recommendations.

• Whereahazardexistsmorewidelythanjusttheoperationthattheincidentoccurredin,itisimportantthat the control measures are implemented across all affectedoperations.

4. Pre-assessment of Forest Work Areas

• Pre-assessment of work areas by HFM NZ Staff and Contractors must be carried out prior to a Contractor startingworkintheseareas.

• A risk assessment process will put in place controls to eliminateorminimisetheidentifiedhazard.

5. Pre-assessment of Service in Office Work Areas

Riskassessmentandhazardidentificationandcontrolfor service operations must be carried out in all HFM NZfacilities,forests,installationsorlandsundermanagementagreements.Thisincludes:

• An HFM NZ representative meeting with the Service Supplier to assess the risk and identify hazards their

operations may cause to normal operations and the riskandhazardsHFMNZmaypotentiallyexposetheSupplierto.

• TheHFMNZrepresentativeandtheServiceSupplieragreeing on controls and communicating these controlstoallaffectedparties.

• TheissueofanygenericlistofsitehazardstotheServiceSupplier.

6. Risk and Hazards Arising from Work Routine

Risksandanyhazardsarisingoridentifiedduringworkby HFM NZ Staff and Contractors are to be reported using thecorrectriskassessmentform.

7. Risk and Hazards Identified by Visitors and Others

AnyhazardandassociatedriskidentifiedbyVisitorsor other persons within facilities and operations under thecontrolofHFMNZaretobereported.Thepersontowhomthehazardisreportedisresponsibleforfillingoutandsubmittingariskassessmentform.

THE ASSESSMENT OF RISK AND RECORDING OF HAZARDS

Likelihood Consequences

Rare Less than

1% chance

Unlikely Greater than 1% chance

Possible Greater

than 10% chance

Likely Greater than 50% chance

Almost Certain

Over 90% chance

HIGH HIGH EXTREME EXTREME EXTREME 6 - Catastrophic. Examples: Multiple fatalities. Significant irreversible effects to 10+ of people

MEDIUM HIGH HIGH EXTREME EXTREME 5 - Extreme. Examples: Single fatality. Severe irreversible effects to one or more persons

MEDIUM MEDIUM HIGH HIGH EXTREME 4 - Severe. Examples: Moderate irreversible disability to one or more persons.

LOW MEDIUM MEDIUM HIGH HIGH 3 - High. Examples: Hospitalisation required. Medium term impairment to one or more persons

LOW LOW MEDIUM MEDIUM HIGH 2 - Medium. Examples: Reversible disability requiring medical treatment.

LOW LOW LOW MEDIUM MEDIUM 1 - Low. Examples: No treatment or minor first aid only.


THE ASSESSMENT OF RISK AND RECORDING OF HAZARDS

Residual Risk Level Action Required Suggested Timing Authority to Proceed

EXTREME Immediately cease the activity.Take action to reduce residual risk to Medium or below.

Immediate Not applicable

HIGH Discussion with Inline Manager must take place with industry best practice being used to reduce the residual risk to as low as possible.

Immediate Inline Manager, documented conversation

MEDIUMTake action to reduce the risks further if reasonably practicable. Closely supervise and monitor the effectiveness of existing risk controls.

Normally within 1 month Supervisor or above

LOW Monitor the effectiveness of risk controls.Reduce the risk further if practicable.

Ongoing Worker

Risk Assessment Process EachidentifiedhazardisratedwithaRiskScorebasedonthe following criteria:

1. Likelihoodofoccurrence(probability)

2. Consequence

3. RiskRatingCalculator

1. Likelihood Rating

TheLikelihoodisaratinggiventoanidentifiedhazardbased on the following criteria:

• Almostcertain(onceayearormore)

• Likely(onceeverythreeyears)

• Possible(onceevery10years)

• Unlikely(hasoccurredsomewhere,onceevery 30 years)

• Rare(heardofsomethingliketheevent,every 100 years)

2. Consequence Rating

TheConsequenceisaratinggiventoanidentifiedhazardbased on the following criteria:

• Catastrophe(multiplefatalities)

• ExtremeSevere(irreversibleeffectstooneor more persons)

• SevereModerate(irreversibledisabilitytoone or more persons)

• High(hospitalisationrequired.Mediumterm)

• Medium(MTIand/orLTI<2weeks)

• Low(Firstaidornotreatment)

3. Risk Rating Calculator

TheRiskRatingCalculatortakestheLikelihoodratingandtheConsequenceratingandwillallowtherisktobescoredasLow,Medium,HighorExtreme.

TheCalculatorcanbeusedtorateaspecifictask,operationorahazard.

Risk Rating TheRiskRating=LikelihoodxConsequence.

TheRiskRatinggivespriorityforaction.Hazardswiththehighestrisk,i.e.ExtremeandHigharetobecontrolledfirst.


Control of HazardsThecontrolofhazardsrequiresoneormoreofthefollowingmethodsofcontrol(inorderofpriority):

• Elimination

• Minimisationoftheexposuretothehazard(thisincludesisolatingthehazard).

Eliminationmeanstophysicallyremovethehazardoractivityfromtheworkplace.Forexample:

• Removing an overhanging tree

• Removing a desk or chair from a walkway

• Picking up a loose electrical lead

• Repairingapotholeontheroad.

Minimisation means ensuring effective control measures such as:

• Installingexhaustventilation

• Ensuringpersonalprotectiveclothingandequipmentisprovided,accessible,usedandproperlymaintained

• DevelopingaSafeOperatingProcedure(SOP)tocontrolthehazard(s)

• Storing chemicals in a secure place

• Switching off a power supply

• Placing a guard on a machine

• Mechanisationof‘highrisk’tasks.

Themechanismofcontrolformanagingriskorahazardmaynotnecessarilybeaphysicalone,butmaybeaSafeOperatingProcedure(SOP)designedtoreducetherisk.

Prioritising Control ActionTasksandhazardswiththehighestRiskRatingaretobecontrolledfirst,descendingtothelowestRiskRating.Thefocus is on any task or hazard that can cause serious harm injuryresultinginanotifiableinjuryorillness.

HSWArequiresthatHighRisktasksandhazardsthatcancause serious harm to workers are to be eliminated if reasonablypracticable.

Iftheriskcan’tbeeliminated,thenitmustbeminimisedusingcontrolmeasures.

Monitoring Control MeasuresSystems should be in place to regularly monitor control measures.Monitoringprocedurescouldinclude:

• Inspections

• Meetings and worker feedback

• Checklistsandaudits.

7. Pre-OperationInduction& Risk Assessments for OperationalContractors

PolicyNo Contractor shall start any work on site until:

• ThenominatedHFMNZrepresentativehascarriedout the correct Pre-Operation Induction and Risk AssessmentProcessandtherequiredcontrolshavebeendocumentedandcommunicatedtotheaffectedWorkers.

• TheContractorhascarriedoutaPre-OperationRiskAssessmenttogetherwiththeirWorkers.Theyhaveidentifiedanysignificanthazardsandcontrolsplusputinplaceplanstomanageareasofhighrisk.ThishasbeendocumentedandcommunicatedtoallaffectedWorkers.

ProcedureContractorsarerequiredto:

• Identify all generic hazards associated with the type of operation they are carrying out

• Risk rate each one before and after control measures have been implemented

• DocumentthisintheirGenericHazardRegister.

It is not the role of HFM NZ to identify the everyday generic hazardsnormallyfacedintheoperationbeingcarriedout.ThepurposeofthePre-OperationInductionandRiskRatingprocess is to identify any hazards that either:

• Pose a greater than normal Health & Safety risk at the particularworksite,or

• Could cause a Health & Safety risk to either this operationorotheroperationsinthearea.


ForeachidentifiedhazardtheHFMNZrepresentativemust:

• Discuss the hazard with the Contractor’s representative

• Agree on appropriate controls and Risk Rating

• Rate the risk prior to the controls being put in place and,again,followingthecontroltounderstandtheresidual risk

• Forsignificanthazards,ensuretheriskassessmentandcontrolsareclearlydocumented,includingthepersonresponsible for implementing the control and monitoring thecontroleffectiveness.

Anysignificanthazardsidentifiedmustbespecificallydocumentedandclearlyidentifiedattheworksite.

ThePre-OperationInductionandRiskAssessmentProcessisto be followed for the different types of operations routinely carriedoutinHFMNZmanagedforests.

Work must not commence on the worksite until the requiredRiskAssessmentandRiskRatingprocesshasbeencompleted,clearlydocumentedandthecontrolscommunicatedtoallaffectedWorkers.

Harvesting OperationsTheHFMNZandContractorrepresentativewilljointlycarryouthazardidentificationandRiskRatingaspartoftheinductionpriortocommencementofoperations.

Review Harvest Plan and inspect harvest area

Review Harvest Plan and inspect harvest area

Complete Hazard Register

Identify hazards specific to current operation Notify all Workers of hazards, risks and controls on current operation

Agree on Risk Rating and controls

Carry out daily toolbox meeting (must be documented)

Copy to Contractor(must be held at worksite)

Copy to HFM NZHarvesting Forester

HFM NZRepresentative

Refer to Harvesting Manager

ContractorRepresentative

Undertake risk assessment and risk rating in consultation with own workers

Complete Pre-Operation Induction and Risk

Assessment Form and sign off

PRE-OPERATIONAL RISK ASSESSMENT PROCESS: Harvesting Operations

YESNO


TheRiskAssessmentprocessmustincludeareviewoftheHarvest Plan and inspection of the harvest area to identify anyhazardsrelevanttotheoperation.

Potential hazards to be considered include:

• Anybluffsseenintheblock.Bluffsidentifiedaretobemarked on a map and passed to the HFM NZ group for inclusion into GIS

• Fellinghazards–e.g.windthrow,heavyleaners,hangups,interlockingcrowns,vines,heavyundergrowth,etc.

• Breaking out hazards

• Excessivelysteepareas

• Infrastructure–powerlines/pipelines

• Other operations near the harvest area

• Public access

• Accessroadhazards,otherlikelyroadusers

• Operationsnearroadwaysandtrafficcontrolrequirements

• Anyissueswithlandinglayout,truckturn-aroundandparking

• Anyspecifichazardsassociatedwithtruckload-outareas–unevenground,congestedspace

• Security issues

• Radiocall-uprequirementsonaccessroads.

TheHFMNZandContractorrepresentativeswilldiscussand agree on appropriate risk ratings and controls for the hazardsidentifiedandwhoisresponsibleforimplementingandmonitoringthosecontrols.Ifthecontrolsand/orriskratingcannotbeagreedupon,thehazardshallbereferredtotheHarvestingManager.

IftheHazardIdentificationandRiskRatingProcessindicatethatanamendmentisrequiredtotheHarvestPlantocontrolasignificantrisk,theHFMNZrepresentativewillrequestareview of the Harvest Plan by the HFM NZ Planning Manager andHarvestingManager.

ThedocumentedHazardIdentificationandRiskRatingmustinclude the following processes:

1. AComprehensiveFallerManagementPlanincluding as a minimum:

• A clearly laid out plan for undertaking the falling operation.

• Anyhazardsspecifictotreefalling(motormanualandmechanical plans) in the block and methods to control thosehazards.

• Alistofpersonnelundertakingfalling,andtheirqualifications.

• Evidencethataffectedtreefallershavebeeninvolvedandconsultedinthefallingplan.

2. Wheremanualbreakingoutistakingplace,adocumented Safe Retreat Process for the block in accordancewithSection12.2.22oftheACoP.

3. Wheremachinestabilitycannotbeassured,aSlopeStabilityPlan.

4. Landingandprocessingareahazards,aLanding/ProcessingAreaPlan.

Allhazards,riskratingsandagreedcontrolsmustbedocumented in the Pre-Operation Induction and Risk Assessment Form and signed off by the HFM NZ and Contractorrepresentative.

A copy will be emailed or given to the Contractor who willensureacopyisheldontheworksite.TheHFMNZHarvestingForesterresponsiblefortheoperationmustfileacopyintheHarvestAreafile.

TheContractorrepresentativeisresponsiblefor:

• Completing their own Risk Assessment and Risk Rating in the block with input from their Workers and documentinganyadditionalhazards,riskratingandcontrolsidentifiedthroughthatprocess.

• EnsuringthatallWorkersundertakingworkintheoperation are fully aware of the risks relevant to their taskandtheidentifiedcontrolsandRiskRating.

• Carryingoutadailytoolboxmeetingatthecommencementofworkeachday,toidentifyanddocument any changes in the work environment and thehazardscreatedbythosechanges(e.g.changestoweather,equipment,conditionsorpersonnel).Dailytoolboxmeetingsmustbedocumentedandsignedoffbytheforemanornominatedrepresentative.

HFM NZ Staff will periodically check crew members' understandingofhazards,controlsandRiskRatingthatthecrewhaveagreedtowhentheyvisittheoperation.


DistributionDistributionhazardswithintheHarvestArea,suchasrisksassociatedwithloadoutareas(slopingground,lackofspace,etc.)mustbeidentifiedanddocumentedintheHarvestAreaRiskAssessmentForm.

Hazards associated with the access route into the forest shouldbeidentifiedthroughaseparateriskassessmentprocess carried out by either the Harvesting Forester or arepresentativeoftheDistributionteam.Thisshouldbedocumented on the Distribution Risk Assessment Form and passed on to Distribution Contractors to circulate to the affectedtruckdrivers.

No log transport operations can commence until the riskassessment,controlandRiskRatingprocedurehas beencompleted.

Distribution Contractors are to ensure effective communicationoftheidentifiedhazardstoalldrivershasoccurredpriortostartinganareaandastheareaisworked.

Duringlogcartage,HFMNZwillcheckdrivers'understandingofthehazards,controlsandRiskRatings thathavebeenidentified.

Establishment and Silvicultural OperationsA representative of HFM NZ will visit every site during the planning phase and carry out a Pre-Operation Induction and RiskAssessment.

Potential hazards to be considered include:

• Hazards passed on from the previous harvesting operation.

• Bluffs,tomosand/orsteepgroundconditions.

• Heavy slash or understory vegetation and other trip hazards.

• Hazardscausedbyadjacentoperations.

• Motor manual and mechanical felling hazards for tree fellingjobs,interlockingbranches,hangups,vines,heavyundergrowth,etc.

• Topography,wetlandsandslashconditionsrelativeashazardstomechanicallandpreparation.

• Infrastructure–powerlines,pipelines,fences.

• Otheroperationsinthevicinity,particularlyanyharvestingwork.

• Publicaccess.

• Accessroadhazards,otherlikelyroadusers.

AnyhazardsspecifictotheoperationwillbeidentifiedintheHFMNZWorkPrescriptionfortheblock.

AnysiteswhereasignificanthazardhasbeenidentifiedwillbevisitedbyrepresentativesofHFMNZandtheContractor,oncetheworkprescriptionasbeenissued.TheHFMNZand Contractor representatives will discuss and agree on appropriate Risk Ratings and controls for the hazards identifiedandwhoisresponsibleforimplementingandmonitoringtheeffectivenessofthosecontrols.Allidentifiedhazards,RiskRatingsandcontrolswillbedocumentedonthe Pre-Operation Induction and Risk Assessment Form and signedoffbybothrepresentatives.

Identify and document ACCESS ROUTE hazards on Distribution Risk Assessment Form

Copy to Distribution Contractors

Circulate to truck drivers

Harvesting Forester


PRE-OPERATIONAL RISK ASSESSMENT PROCESS: Distribution - Access Route

OR


Significant hazard identified?

Review Work Prescription if required

HFM NZ Representative

Refer to Harvesting Manager

Complete Pre-Operation

Induction and Risk Management Form

and sign off


Undertake risk assessment and Risk Rating in consultation with

own Workers


Notify all Workers of hazards, risks and controls in current operation

Carry out daily toolbox meeting(must be documented)

Contractor Representative

Copy to QC Contractor

Copy to Contractor (must be held at worksite)

PRE-OPERATIONAL RISK ASSESSMENT PROCESS: Establishment, Silvicultural and Protection

NO

YES

YES

NO

HFM NZRepresentative

Visit site/block and carry out Pre-Operation Induction and

Risk Assessment

Identify hazards recorded in HFM NZ Work Prescription Form

Visit site, discuss and agree on Risk Ratings and Controls,

and who is responsible for implementing and monitoring


Ifanyofthecontrolsand/orRiskRatingscannotbeagreeduponthehazardshallbereferredtotheForestryManager.IfitisassessedthatachangeisrequiredtotheWorkPrescriptiontocontrolasignificanthazard,thenHFMNZwillundertakeareviewoftheWorkPrescription.

TheHFMNZForestermanagingtheoperationwillprovideacopy of the Pre-Operation Induction and Risk Assessment to theContractorundertakingthework.

TheHFMNZrepresentativewillfileacopyofthedocumentationontheoperationsfile.

No Contractor can start a block until both the Contractor and the HFM NZ representative have signed off the completed WorkPrescriptionForm.

TheContractorrepresentativeisresponsiblefor:

• Completing their own Risk Assessment of the block withinputfromtheirEmployeesanddocumentinganyadditionalhazardsandcontrolsidentifiedthroughthatprocess.

• EnsuringallEmployeesundertakingworkintheoperation are fully aware of the hazards relevant to their task,theidentifiedcontrolsandtheRiskRating.

• Carryingoutadailytoolboxmeetingatthecommencementofworkeachday,toidentifyanddocument any changes in the work environment and thehazardscreatedbythosechanges(e.g.changestoweather,equipment,conditionsorpersonnel).Dailytoolboxmeetingsmustbedocumentedandsignedoff bytheforeman.

8. Management of Hazardous Substances

PolicyAll hazardous substances that are used within facilities and operationsunderHFMNZcontrolmustbestored,handledand used in accordance with prescribed regulations and manufacturers’guidelines.

ResponsibilityAll managers of facilities and operations under the control of HFM NZ are to ensure that:

• All hazardous substances are stored and handled in accordance with the relevant Manufacturers' Safety Data Sheet(SDS)andregulatoryrequirements

• TheSafetyDataSheetsmustbelessthan5years’old

• AllHFMNZStaff,ContractorsandWorkerswhohandlehazardous substances are appropriately trained in the safehandlingofthehazardoussubstance.

TheContractorinchargeofanoperationthatisusingahazardous substance is to ensure their workforce:

• Is familiar with the information contained in the relevant SDS,and

• Thatcorrecthandlingandusagerequirementsarecompliedwith.


ProcedureGeneralMany hazardous substances are used in HFM NZ facilities andoperations.Thesafehandling,usageandstorageofthesehazardous substances is important in the promotion of a safe,healthyandenvironmentallycleanworkplace.

TrainingWhenworkingwithhazardoussubstances,itisessentialthatHFMNZStaff,ContractorsandWorkershavereceivedtheappropriatetraining.

• Forgroundapplicationoperations,theCrewManagermustholdacurrentApprovedHandlersCertificate.All other personnel must have received instruction on thesafehandlingoftheagrichemicaltheyareusing,including:

- personalsafetyequipmentrequired

- safe handling procedures

- how to store the substance safely

- exposuresymptomsandfirstaidprocedures

- spillandfireprocedures

- all other emergency procedures associated with the substance.

• Foraerialapplication,thepilotmusthold:

- anApprovedHandlerCertificate

- avalidPilot’sAgrichemicalRatingCertificate

- acurrentannualAgriculturalRatingcheck.

Approved Code of Practice RequirementsSection9oftheACoPdetailsrequirementsforthestorage,labelling and management of hazardous substances on forestryworksites,includingtheneedforhazardoussubstancesregisters.

HFMNZStaff,ContractorsandWorkershandlinghazardoussubstancesarerequiredtoensuresystemsareinplacetoachievecompliance.ThiswillbemonitoredviaEnvironmentalSystemsAudits.

Introduction of New Hazardous Substances Only chemicals approved for use may be used in HFM NZ forests.PriortointroducinganewchemicaltoHFMNZoperations,thechemicalmustbereviewedbytheHFMNZ

TechnicalForestersandapprovedforuse(refersection7.0oftheHFMNZEnvironmentalManagementSystem).

Planning and Managing Ground Based Animal Pest Control OperationsQualifications, licenses and permitsAll operators undertaking manual animal pest control operations in HFM NZ forests must hold the necessary licensesandpermits.Thiswillincludethefollowing.

For all operations:

• AnHFMNZlicensetooperate,contractorpermit

• Acurrentdriver’slicense.

ForVTAapplicationthefollowingqualificationsarerequiredforhandlinganduseofanumberofVTAs(including1080,cyanide and pindone):

• A Controlled Substance License

• AnApprovedHandlerCertificate.

For shooting operations:

• Afirearmslicense.

Neighbour Notification

Prior to undertaking any animal pest control operation all neighboursidentifiedasbeingpotentiallyaffectedbytheoperationmustbenotifiedbywayofaletterand/orphonecommunication.Thecommunicationmustbedocumentedand retained by the pest control operator and reported to HFMNZonrequest.

TheHFMNZForesterresponsiblefortheoperationmustperiodicallychecknotificationsandfilethem.Foranynewoperatorsthenotificationsmustbecheckedpriortocommencementoffirstoperations.Thereaftertheyshouldbecheckedquarterly.

Asaminimumthenotificationmustclearlyidentifythedateandlocationoftheoperation,themethodtobeusedandtheoperator'scontactdetails.

For the complete procedure please ask your HFM NZ representative for the Procedure for Planning and Managing GroundBasedAnimalPestControlOperations.


9. Management of Visitors Contractors’ Visitor ManagementContractors must have in place a process for managing visitors totheirworksite.Forharvestingcrewsthismustinclude:

• A designated person in the crew at the main work site responsibleformeetingandinductingvisitors.

• A sign-in process for visitors including a process for informingvisitorsofsitehazards,andensuringvisitorsfollow the necessary site procedures and are wearing the requiredPPEtobekeptsafe.

Contractors’ Service AgentsServiceAgentsandtheirEmployeesmayonlyaccesstheforest if they have been through an induction process and authorised by way of a valid HFM NZ Licence to Operate (LTO).AuthorisedServiceAgentsshallbeinformedofanyhazardstheymaybeexposedto.Contractorswillmaintaina Register listing all Service Agents and undertake annual audits to ensure compliance with HFM NZ protocol for access to HFM NZ managed forests and ensure compliance as a PCBU employing another PCBU to undertake work at their controlledworkplace.

Contractors shall ensure that authorised Service Agents are familiar with and adhere to the ACoP and HFM NZ WorkRules.

Contractors shall take all reasonable practicable steps to ensure that no hazard in their workplace harms an authorisedServiceAgentvisitingaworkplace.

Informal and uninvited visits by Service Agents are not permittedorauthorised.Anyforestuserawareofsuchvisitsshall:

a) RequesttheServiceAgenttoleavetheforestandmakean appointment for a later date if necessary; and

b) Advise the Service Agent of any hazards that may be encountered on leaving the work site; and

c) NotifythenearestHFMNZoffice.

Visitors to a Contractor’s operation that is conducted in aHFMNZ’smanagedforest,facilityorofficebuildingareboundbythevisitorrequirementsofthatfacility.

10. Contractors’ EmployeesInduction ProcedureAllContractorsworkingforHFMNZarerequiredtohavesystematic documented processes in place to ensure that allnewEmployees,aswellasSub-ContractorsandtheirEmployees,areprovidedwithafullhealth&safetyinductionpriortothecommencementofwork.

Asaminimum,theInductionProceduremustincludethefollowing:

• ACoP rules relevant to the tasks they will be undertaking

• HFM NZ Supplementary Work Rules to the ACoP

• HFM NZ Health & Safety Policy

• HFM NZ Health & Safety Strategy – front page

• Risk Assessment Processes including the Generic Hazard Register relevant to their tasks

• Accident reporting and investigation processes

• HFMNZDrugandAlcoholPolicy,andtherandomDrugandAlcoholTestingProgramme

• PPErequirements

• Emergencyresponseprocedures.

Worker HealthHealth Checks to be Carried out by ContractorsContractors’ obligations in respect to Worker Health are containedinsection2.9oftheACoPwhichrequiresPCBUsto:

• Arrange health assessments of workers to monitor any effects associated with their workplace

• Undertake a baseline assessment within 3 months of a newWorkercommencingwork,andannuallythereafter.

11.WorkerCertification &Training

TheACoP:

• Requiresthateverypersonundertakingforestryworkshall be either under documented training and close supervision,ordeemedcompetent.


• Defines‘undertraining’as‘apersonwhoisnotcompetentorqualifiedtocarryoutthetaskunsupervised and is working towards an industry recognisedNZQASqualificationundertheguidanceandtrainingofacompetentperson’.

• Definesclosesupervisionas‘directandconstantone-on-onesupervision’.

Procedure General• AllContractorsarerequiredtohavedocumentedtraining

plansinplaceforallEmployeeswithdocumentedevidencetodemonstratecompliancewithHSWAandACoP.

• TrainingofEmployeesistobeplannedandrelevanttotheoperationsandtaskstheyareemployedtoundertake.

Minimum Training Requirements in HFM NZ Operations• TheACoPspecifiesminimumtrainingrequirementsfor

manyforestryroles.

• InadditiontoACoPrequirements,HFMNZSupplementaryWorkRules(referAppendix4)specifythefollowingminimumtrainingrequirementstobemet:

All WorkersAllWorkersshallachievethefollowingNZQAunitswithinsixmonths of commencing work:

• 22994 – Demonstrate knowledge of factors that affect

theperformanceofforestryworkers(ortheoldversionequivalentunits13108&13109).

• 17769–Demonstrateknowledgeofgeneralhealth,safety,andenvironmentalrequirementsinforestry.

Minimum Qualification Requirements for Working in HFM NZ Managed ForestsAllworkers(includinglogtransportdrivers)shall achievethefollowingNZQAunitswithinsixmonthsofcommencing work:

• 22994 – Demonstrate Knowledge of Factors that affect theperformanceofforestryworkers,orifalog transport driver 26558 - Demonstrate knowledge of health factors affecting the performance of commercial roadtransportdrivers.

• 17769–DemonstrateKnowledgeofGeneralhealth,safety,andenvironmentalrequirementsinforestryorifalog transport driver 27966 - Demonstrate knowledge of generalsafetyrequirementsforforestentry.

HFM NZ Tree Faller Certification Procedures

Tree FallersContractors must notify HFM NZ of new manual tree fallers priortocommencingworkinHFMNZmanagedforests.

ASafeBehaviourObservation(SBO)ofnewmanualtreefallers must be undertaken by the employing Contractor (ortheirdelegate)within24hoursofcommencingtreefellingduties.


EachHFMNZregionwillmaintainaManualTreeFellingRegister detailing all manual tree fallers actively working in ContractHarvestingoperations.

All trainee manual tree fallers must operate under close supervision until they have attained NZQA Unit Standard 17766–Felltreesusingachainsaw(orequivalentolderunits).

UponattainingUnitStandard17766,andhavingbeendeemedcompetent,traineetreefallersmayworkunderdocumentedperiodicsupervision.

A manual tree faller will be considered to be a trainee until theyhaveattainedthefollowingNZQAunitstandards(orequivalentolderunits):

• For clearfell operations: 17765 – Fell trees in a commercialforestharvestingoperation.

• Forthinningtowasteoperations,either:- 1247–Thinplantationtrees,under200mmstump

diameter,or

- 17767–Thinplantationtrees,over200mmstumpdiameter.

Tree Falling CertificationAny worker doing manual tree faller work in HFM NZ managedforestsmustbecertifiedundertheCompany’sCertificationProgrammeor,alternatively,beregisteredforcertificationandhaveadocumentedassessmentplan.

Breaking out Certification (Hauler Operations)

All Head Breaker-Outs working in HFM NZ managed forestsmustbecertifiedundertheCompany’sCertificationProgrammeoralternatively,beregisteredforcertificationandhaveadocumentassessmentplan.IftheBreakerOutwillfelltreestheymustbecertifiedundertheHFMNZCertificationProgrammeor,alternatively,beregisteredforcertificationandhaveadocumentassessmentplan.

Certified Faller Breach of H&S RulesTheprocedureistobefollowedinthecaseofanidentified‘serious breach of Health & Safety rules’ by a current HFM NZ certifiedmanualtreefallerworkinginharvestingoperationscontrolled by HFM NZ:

• Stopthetreefellingoperationandconfirmwiththefaller concerned that there has been a breach of Health & Safetyrulesbytheindividualconcerned.

• Suspend the faller from felling until the breach of Health

&Safetyrulescanbeinvestigatedfurther.

• Theincidentwillbeinvestigatedbythefaller’semployerinconjunctionwiththerespectiveAreaManagerortheirdelegateandtheassessor.

• Iffoundtobeatfault,disciplinaryactiontakencouldincludethefallerhavinghiscertificationstatusrevokedbyHFMNZ.

• Intheeventofdisciplinaryaction,ifthefallerholdsaFISCTreeFallingCertificate,FISCistobeadvised.

• Toensureconsistencyandfairnessacrossregions,themanagementofbreacheswillbesharedinconfidenceand with respect to individual privacy between Area Managers.

• Drug and alcohol breaches will be managed as per the Contractor’s Health & Safety Policy and a Worker cannot returntoworkuntilaclearresultisreturned.

12.IncidentReporting & Recording

PolicyToensureallincidentsandnearmissesarecapturedandrecorded in a factual and timely manner so that incidents can be tracked and investigated to contribute to continuous improvementinourhealth&safetyperformance.

Toensurethatifanotifiableeventoccurs,thecorrectproceduresarefollowed.Thisistoensurecompliancewiththe law and ensure the scene is protected to enable gathering of necessary information to support a full and thorough investigation.

Notifiable EventsGeneralAnotifiableeventisaseriouswork-relateddeath,illness,injuryorincident,asdefinedinHSWA.

Contractorsmustkeeparecordofeachnotifiableeventforatleastfiveyearsfromthedateonwhichthenoticeoftheeventisgiventotheregulator.

ForWorkers,thisincludeseveryincidentthatharmed(ormight have harmed):

• AnyWorkersatwork,or


• AnypersoninaplaceofworkcontrolledbythePCBU.

Contractorsarealsorequiredtoinvestigateallaccidents,harm and near misses to determine whether they were causedbyaSignificantHazard.

Reporting and Initial Scene ControlContractors,theirWorkersandHFMNZWorkersshallimmediatelyreportanynotifiableeventstothenominatedcompanyrepresentative(seeTable1forreportingcontacts,deadlinesanddetails).

TheContractororHFMNZWorkerinvolvedshallfileaCompany Incident Report on the appropriate form within oneworkingday.

ItisalegalrequirementthatanyfatalitymustbereportedimmediatelytothepoliceandtoWorkSafeNZ.

Notification to WorkSafe NZIntheeventofanotifiableinjuryincidentinvolvingaContractor’sworker,itistheContactor(asthePCBU),whohastheresponsibilityfornotifyingWorkSafe.

Notificationmaybegivenbytelephoneorinwritingincludingemail,orotherelectronicmeansandmustbegivenbythefastestpossiblemeansinthecircumstances.

Securing the Scene ThePCBUwhomanagesorcontrolstheworkplacemusttakeallreasonablestepstoensurethesiteofanotifiableeventisnotdisturbeduntilauthorisedbyanInspector(i.e.an Inspector gives permission for normal work to resume at thesiteofanotifiableevent.IfverbalapprovalisgivenbytheInspector,thismustbedocumentedbywayofafilenoteorotherwrittenrecord).

Exceptionstothisare,ifthedisturbanceis:

• tohelpaninjuredperson

• to remove a deceased person

• essential to make the site safe or to minimise the risks of afurthernotifiableevent

• byorunderdirectionofaconstable(policeofficer)

• permittedbytheregulatororanInspector.

Process for Notification of a Fatality within HFM NZImmediatelyonconfirmationofafatalitywithinHFMNZoperations,thefollowingreportinglinesshallbefollowed:

Table 1.

Contractor PCBU in control of the operation

Notify WorkSafe Notify HFM NZ by telephone, providing the following factual information:

• The name of the deceased (to be kept confidential) • The Contractor name • The time of the incident • The location/ region of the incident • A brief factual description of the incident to the best of their knowledge

Area Manager Notify General Manager, Operations Manager and the Health & Safety Manager immediately.

General Manager

Notify: • President and CEO, HNRG • Managing Director and COO, HTRG • HFM NZ Legal Counsel

Statusreports,providinganupdateontheprogressoftheinvestigation,willbeprovidedtotheGeneralManagerbytheInvestigationTeamLeaderuntiltheinvestigationhasbeenfinalised.

Reportable IncidentsGeneral ReportingContractors shall immediately report any Reportable Incident(LostTimeInjury[LTI]orMedicallyTreatedInjury[MTI])totherelevantHFMNZManager.

TheContractorshallfileaCompanyIncidentReportusingthe H&S Incident Report Form within one working day of knowingthattheincidentisanLTIorMTI.

TheappendixDefinitionsfirstaidmedicaltreatment,etc.provides guidance on making a decision on whether an ‘injury’needstobeclassifiedasa‘MedicalTreatmentInjury’(MTI)orcanbeclassifiedasaminor/firstaidtreatmentinjury.

LTIdecisionswillbebasedonthemedicalcertificatebeingalegaldocument.However,ifthemedicalcertificateverifiesthat the doctor was letting the worker go back to work onalternativeduties/lightduties,HFMNZwillnolonger


countthisasanLTI.ItistheContractor’sresponsibilitytohave a return to work process in place and to identify what alternativedutiesareavailable.

Process for Notification of a Lost Time Injury or Medical Treatment InjuryOnconfirmationofanLTIorMTIwithinHFMNZ,thefollowing reporting lines must be followed:

PCBU/Contractor

Contact HFM NZ Forester or if unavailable the HFM NZ Manager to whom they report, providing the following factual information: • Name of person injured • Name of crew/Contractor • Time and date of incident • Location/region • Brief factual description of what happened • If a Notifiable event, contact WorkSafe

HFM Forester/OperationsManager

Notify the Area Manager

Area Manager or delegate

Notify the General Manager, Operations Manager and the Health & Safety Manager giving relevant details.

Report incident circumstances in the Weekly Brief.

Non-Reportable IncidentsContractorsshouldreportallnon-losttime/medicaltreatmentinjuriesandnearmissincidentstothenominatedcompanyrepresentativewithinfivedaysoftheincident.

Allinjuries,minorinjuriesandnearmisses(includingunsafeactions/conditionsandpropertydamage)mustbereported:

• For those without immediate access to the HFM NZ Incident Database the incident reporting forms must beused.

13.IncidentInvestigationInitiation of an Incident InvestigationLevel of InvestigationAllreportableincidentsandthoseminorinjuriesandnearmiss incidents deemed to be serious or of a high potential aretobeinvestigated.

HFM NZ will moderate the investigations of the Contractor involved and set up teams to review the process and outcomestoensureahighlevelofinvestigationisachieved.

PCBU’s Incident Reporting and InvestigationContractorsarerequiredtoundertakeinvestigationsofallincidents that occur within their workforce as part of their ownHealth&Safetysystem.Theirinvestigation,asthedirectEmployer,willbeundertakenseparatelyfromanyinvestigationundertakenbyHFMNZ.

Whereverpossible,HFMNZwillundertakejointinvestigations with the Contractor or where investigations arecarriedoutseparately,consult,co-operatewithandco-ordinate with the Contractor to compare and ensure alignmentoffindings.

Duty Holder reviewTheDutyHolderReviewprocessisvoluntary.WhenWorkSafereceivesanotificationofaseriousincidentinthe workplace an Inspector will decide on the appropriate response.

If a Duty Holder review is the regulatory decision the Inspector will contact the duty-holder to seek agreement to participateinthereview.

If the Contractor has entered a voluntary agreement with WorkSafetogothroughadutyholderreview,theContractormustinformHFMNZofthis.

Thereviewteamwillprovidecommentandquestionsbacktotheinvestigationteam.

Followinganyalterationstothereportsubsequenttothereview,theinvestigationteamleadercompletestheInvestigation Report and re-submits this to the review team identifiedabove.


14.MeasuringInjury &IncidentRates

PolicyHFM NZ will measure our incident rates using the standardised systems set up by the NZ forest industry for reportingintotheIRISdatabase.

Resultswillbecalculatedmonthlybyclientandregion,andreportedtoStaffandContractorsinallregions.

ResponsibilityIt is the responsibility of Contractors to ensure incidents arereportedtoHFMNZinatimelyfashion,andreportContractorhoursmonthly.

Monthly Safety ReportingContractor Hours ReportingContractorsarerequiredtosubmitmonthlyH&Sreportsbythe4thworkingdayofeachmonth,byeitheremail,faxorhardcopy,detailing:

• Incidents that have occurred during the month

• Calculation of total hours worked by all direct and indirectEmployeesengagedinworkforHFMNZduringthemonth.

TheHFMNZForesterresponsibleformanagingthePCBUwillfollowupanylatereportingofmonthlyH&Sreporting.

15. Breach of HFM NZ LifeSavingRules

It is mandatory to comply with all the ACOP guidelines; however,thesixLifeSavingRulesrelatetoknownareasof high risk and harm and any breach of these will not be tolerated.Itisourexpectationthateverypersonworkinginthe forest will clearly understand these rules and know that aseriousconsequencecanbeexpectedifoneoftheserulesisbreached.

Stand-DownTheperiodofstand-downwillbedeterminedbytheEmployerandHFMNZwillbeadvisedoftheEmployer’sdecision.Contractorsareencouragedtodiscussthelengthofthe stand down in order to maintain some consistency across thewiderorganisation.

ProcedureTheEmployerwillinvestigateandtakeappropriateactionandkeepHFMNZinvolved,asrequired.Everyoneisexpectedto play their part with managing safety and the compliance withourrules.


16. Emergency Planning & Readiness

PurposeToensuretheCompanyhasadequatesystemsinplacetoeffectivelyassistand/ormanagecontainment,controlandrecovery from potential or actual emergency situations so as tominimisetheriskoflossoflife,seriousdisruptiontothebusinessorpropertydamage.

Emergency Procedure TrainingEmergencyproceduretrainingistobeundertakentoensureallpersonsarefamiliarwithemergencyprocedures.Recordsaretobemaintainedindicatingthefrequencyofpracticesandtheeffectivenessoftheresponsetotheemergency.

Emergenceresponsedrills(potentiallyincorporatingemergency scenarios) shall be undertaken at least once everysixmonthsinalloperationsmanagedbyHFMNZ.

17. Drug & Alcohol Policy & Procedures

This policy applies to all people employed or engaged directly by HFM NZ, including Employees and Contractors. It covers all people undertaking work on behalf of HFM NZ regardless of employer, activity or location.

Aims• Tocreateadrug/alcoholfreeworkplace.

• TorecruitonlystaffwhocomplywithHFMNZ’spolicies.

• Toreducethenumber,typeandcostsofaccidents.

• Toprovidequalityperformance,productivityandqualityofwork.

• Tosupportandrehabilitatestaffwithalcoholand/ordrugproblems.


Associated DocumentPlantationForestryCodeofPractice:EliminatingDrugs&AlcoholfromtheWorkplace,NZForestOwnersAssociationInc.(FOA).

DefinitionsSafetySensitive:Positionswherethereisasignificantandforeseeableriskofinjury.Theseinclude:

• Allforestoperationalroles.

• WhenEmployeesarerequiredtodriveaspartoftheirroleforHFMNZ.

• Roles that include tasks where serious harm has occurredhistorically.

• AllrolesthatrequireanEmployeetovisitanoperationalsite of any sort for any reason during their employment withHFMNZ.

ResponsibilitiesIt is the responsibility of the Area Manager to ensure that an effective programme is in place to implement the requirementsoftheDrugandAlcoholPolicyandProcedurefortheirarea.

ProcedureDrug and Alcohol Testing Programme• Workplace drug and alcohol testing will occur in the

following circumstances:

a) Pre-employment testing: All prospective HFM NZ Employeesmustpassaworkplacedrugandalcoholtest.Contractorsarerequiredtocarryoutpre-employmenttestingofanyEmployeescarryingoutworkinHFMNZforests.Theapplicantmustnotstartwork until negative drug and alcohol tests have been returned.

b) Reasonable-causetesting:EmployeesofbothHFM NZ and Contractors may be tested where a manager/supervisordeterminesthattheEmployee’sappearance,actionsorbehavioursuggesttheymaybeaffectedbydrugsoralcohol.Itisrecommendedthat(wherepossible)themanager/supervisorobtains a second opinion to support their reasonable-causeobservations.

c) Post-accident/Post-incidenttesting:Employees(HFMNZStafforContractor’sEmployees)involvedinanysignificantaccidentorincidentaretobetestedimmediatelywherethiscanpracticallybecarriedout.Thisincludesanycaseofseriousharm,LTIorMTI,or any incident or near miss that had the potential to causeseriousharm.

d) Randomtesting:AllEmployeesinsafetysensitiveareas and those that drive between workplaces as part of their role for HFM NZ can be tested on a randomunannouncedbasis.

– A consistent random drug and alcohol testing programme will be managed by HFM NZ in each area,incorporatingallContractorsworkingwithintheareaandtheHFMNZoffice.WherepracticalthismaybecarriedoutinconjunctionwithotherForestManagersintheregion.

– Therandomtestingwillbeundertakenbyanindependentcertifiedcollectorwhowillmanagetheprocessofrandomlyselectingcrews,consentforms,testingandreportingofresults.

e) Follow up testing: Occurs after rehabilitation has beenprogressedtothestagewhereanEmployeeis fittoresumenormaldutiesandhasreturnedanegativetest.

• WhereanEmployeerefusestoundergoatest,therefusalmay be treated as serious misconduct and appropriate disciplinaryprocedureswillbeapplied.

• Inallcases,negativeresultswillbereportedtoEmployeesatthetimeandtheymayreturntoworkwithnofurtheractiontaken.

• Wherethescreeningtestindicatesanon-negativeresult,ortheresultsindicatetamperingwiththespecimen,furtherconfirmatorytestingwillbeundertakentoconfirmthepresenceofdrugsoralcohol.InsuchinstancestheEmployeewillbestooddownuntiltheyhaveaconfirmednegativeresult.

• Thecollectorand/orlaboratorywillreportresultsdirectlytotheclientcontactforHFMNZ.

PrivacyAllinformationgatheredasaresultofdrug/alcoholtestingis collected for the purpose of implementing HFM NZ’s policy andachievingitsobjectives.


HFM NZ HEALTH & SAFETY STRATEGY

VISION Working together to be industry leaders in health & safety.

GOAL Everyone goes home safe – every day.

We believe that all fatalities and injuries are preventable.We believe in culture where the health & safety of all people is an over-riding priority.We believe that excellence in health & safety is crucial to our long-term success.

BELIEFS

Basics done well

We will have world-class polices, systems and procedures that effectively manage risks to keep our people safe.

Drive for innovation

We will focus on the things that make the biggest difference and continually look for ways we can do things better to enhance the safety of our people.

A strong safety culture

We will lead by example and work to instill a culture where all Employees are fully engaged and safety is seen as the collective responsibility of all our people.

PILLARS

Strong & caring leadership.We will provide resources to ensure an engaged and empowered workforce.Safety is a key performance measure.

Robust management systems.Regulatory compliance.Highly skilled workforce.

Highest risks eliminated.Continuous review.Challenge status quo.

OUTCOMES

APPENDIX 1HFM NZ Health & Safety Strategy


APPENDIX 2Manual Tree Falling Policy – Harvesting Operations

PolicyThispolicyistominimisemotormanualtreefelling.Wheremechanical harvesting cannot be achieved then only RegisteredorHFMNZCertifiedtreefallerscanundertakethetreefellingtask.(ThisPolicydoesnotabdicatetheresponsibility of the employer to deem the faller competent asrequiredbyACOP2.3.1).

Thepolicyiseffective30March2018.

Policy Statementa) All workers falling trees in HFM NZ managed estate

mustholdthecurrentHFMNZManualTreeFallingCertification,orberegisteredandundertrainingtoachievethis.

b) If tree felling is deemed the individual’s primary role they must hold the current HFM NZ manual tree felling certificationorbeundertrainingtowardsachievingthis.

c) Where manual tree felling is to be deemed secondary totheirprimaryrole(forexampleHBO’sfellingoddbacklinetrees).Suchpersonswillberequiredtobeassessed and registered as a manual tree faller but maynotberequiredtoundertakethefullcertificationprocess.Thisisduetotheinfrequencyoftheirfalling,itwould not be regarded as practicable to go through the fullCertificationprocess.

d) AllFallerswillberecertifiedorreregisteredevery12months.

e) All Harvesting contractors engaged by HFM NZ must identifyworkersthathavetherequiredAttitude,AttributesandQualificationstobecomeaHFMNZregisteredorcertifiedtreefallerunderthemanualtreefellingprogram.(seeAttachment1).

Operational guidelines(used in conjunction with attachment 3)a) Duringharvestplanning,thoughtmustbegivento

maximisingmechanisation(bothfallingandextraction).

b) Thefellingplanforeachharvestareaneedstotakeintoconsideration the following:

• Mechanical felling is the 1st priority

• Motor manual felling is allowed for the following reasons:

– Cutbufferzone(s)tominimizetheimpactofmechanical felling on designated manual felling areas.

– Tomaintaintheirrequiredcompetenceandfitnesslevels.

– Toallowafellingfacetobeopenedupinthemostsuitablelocation.

– Toallowcoverforwhenfellingmachineshavebrokendown.


– Tofacilitatethetrainingneedsofnewmanualtreefallers.

– Felling trees on cable harvesting backlines to establishbettercabledeflectionoptions.

– Toclearanaccesspathformobiletailholdmachines.

– Felling of trees to create cable harvesting anchor points-backlineand/orguyropestumps.

Only fallers fully employed to work as tree fallers can undertake this work and the decision must besupportedviathedailyfellingplan,which must include the reason for motor manual felling ontheday.

c) Thepersoninchargeoftheoperationandthemanualfaller(s),mustanalysetheharvestareainitsentiretythenwalkappropriateareas.Advancedplanningmusttakeintoconsideration:predominantlean,areaswheremanual falling and mechanical falling crossover is likely tohappen,alongwithprioritisingandidentifyinginitialstart-uppoints.

d) Themanualtreefaller/machineinteraction/areasmustbemanagedandincludedinthefellingplan.Inno situation should the machine be creating a more hazardousenvironmentforthemanualtreefaller.

e) All manual falling must be documented daily on a falling planandsignedoffbytheforeman.Thefallermusthaveinputintothisplan.

f) Manualtreefallersmustcheckinevery30minutes,whenconductingatreedrive,whentheyencountersignificanthazardsorwhentheyrequireanobserver.Ifmore than 30 minutes has elapsed during general falling or more than 5 minutes after the faller has called in a tree drive or hazard then the person monitoring the call must makecontactwiththefaller.

g) A motor manual faller must have access to an observer if required/requestedatalltimes.Theobservermustbeindirect communication by radio ear piece with the faller at alltimes.

h) AllobserversmustbeNZQAqualifiedmanualfallersorbedeemedcompetentbythecontractor.


Attachment 1.

REGISTRATION AND CERTIFICATION REQUIREMENTS FOR MANUAL TREE FALLERS

1. TheContractormustemployapersonoridentifyacurrentemployeethathastherightattitude,qualificationsandattributestobecomeanHFMNZregisteredorcertifiedtreefallerundertheprogram.

2. TheContractormustregister(usingthenominationform,seeAttachment2)theworkerundertheHFMNZTreeFallerCertificationProgramandhavetheapplicationapprovedpriortotheworkerundertakinganymanualtreefellingworkwithinHFMNZmanagedoperations.

3. IftheinitialevaluationisfavorablethenanagreedplanwillbeputinplacebytheContractorwiththeintentionofassistingtheworkerthroughtheHFMNZTreeFallerRegistrationandCertificationProgram.

4. AllHFMNZmanagedcontractorsmusthaveaccesstoeitheraregisteredorHFMNZcertifiedtreefallerwhocanundertakemotormanualfellingas/whenrequired.

BREACH OF H&S RULES

Thisprocedureistobefollowedinthecaseofanidentifiedbreachof‘Health&SafetyRules’byacurrentHFMNZregisteredand/orcertifiedmanualtreefaller.

1. StopthetreefellingoperationandconfirmwiththefallerconcernedthattherehasbeenabreachofH&Srules bytheindividualconcerned.

2. SuspendthefallerfromfellinguntilthebreachofH&Srulescanbeinvestigatedfurther.

3. Theincidentwillbeinvestigatedbythefaller’sEmployerinconjunctionwiththerespectiveAreaManageror theirdelegate.

4. IffoundtobeatfaultanydisciplinaryactionstakencouldincludethefallerhavingtheircertificationstatusrevokedbyHFMNZ.

ASSESSMENT FAILURE

1. Ifthefallerfailstheassessmentprocess(certificationorregistration),thentheContractormustbeinformedbyHFMNZinwritingoutliningthereasonsforfailure.


NOMINATION FOR HFM NZ TREE FALLER CERTIFICATION PROGRAMME. Tree Faller's Details

Name of Faller Date of Birth

Date of Application

Formal Training Received:

Units Held Unit Title (abridged) Status (A / N / T)

17769 DKO general requirements for forest operations

6916 DKO the approved code of practice

6917 Demonstrate basic chainsaw operations

43 Maintain a chainsaw

23411 Demonstrate basic chainsaw operation in a commercial forest

6924 Process trees on a landing

17763 DKO tree felling

17766 Fell trees safely using chainsaw

17765 Fell trees in a commercial forest harvesting operation

28560 Fell trees in a commercial forest harvesting operation

28561 Plan and fell trees using advance techniques in a harvesting op.

1255 Fell trees using machine assistance

24569 Fell trees using machine pushing assistance

24570 Fell trees using back pulling machine assistance

19765 Assess and deal with individual w/throw trees in a forest

1270 Salvage wind-thrown trees

17756 Assess and manage individual hazardous trees

24580 DKO the role and responsibilities of the tree felling observer

22994 DKO factors that affect the performance of forestry workers

Note: Unit status to be recorded as either: A = Achieved. or N = Not Achieved. or T = Under Trained.

Year/Months of experience Tree Feller:

Tree Felling National Certificates held:

Crew Name:

FILL IN THE BOXES BELOW: Tick the application which applies in each section

Forest Entity Region Operation Species

Taumata Northern Cable D. Fir

Tiaki Central Ground Based P. Radiata

OTPP Eastern Thin to Waste Euc

Southern Road line Other

Terrain Forest Type Average diameter Age of trees

Steep Pruned thinned 20-30 cm 20-24 yrs

Moderate Prune un-thinned 30-40 cm 24-28 yrs

Flat Unpruned thinned 40-50 cm 28-32 yrs

Unpruned un-thinned 50 cm + 32 yrs +

Faller

Primary

Secondary

Attachment 2.


Attachment 3.

DECISION CHECKLIST: Trees Requiring Manual Falling

NO

NO

NO

YES

YES

YES

Are the trees able to be felled mechanically?

• Inspect between foreman and faller• Use only a certified faller or one registered

in the programme• Develop a manual tree falling plan (in

conjunction with another experienced faller)• Discuss the level of risk to hand faller and

the use of an observer / backup faller• Sign off, communicate and document the

plan daily

Use machine to fall trees

Can a track or a shunt be established to enable

mechanical falling?

• Mark location on map and take photos • Document reason why trees cannot be

manually felled and identify if there is an alternative solution

• Will the tree, left standing pose a significant risk to others?

• Obtain written confirmation from Hancock to leave the trees in question standing

Can the trees be felled safely by using manual fallers?

Consider Operational Guidelines

I have read and understood, or have had the HFM NZ Manual Tree Falling Policy explained to me.

Full name Signature Date


APPENDIX 3Manual Breaking Out Policy – Harvesting Operations

PolicyThispolicyistooutlineexpectationaroundmanualbreakingoutinbothgroundbaseandcableoperations.Thegoalistominimisemanualbreakingout.WheremechanicalextractioncannotbeachievedthenonlyRegisteredorHFMNZCertifiedHeadBreakerOut(HBO)canundertakethemanagementofbreakingout.(ThisPolicydoesnotabdicatethe responsibility of the employer to deem the breaker-out competentasrequiredbyACOP2.3.1).

ThepolicyiseffectiveMay2018.

Policy Statementa) All harvesting contractors engaged by HFM NZ must

identifyworkersthathavethequalificationsandcompetence to become HFM NZ breaker-outs and registeredorcertifiedHBOsunderthemanualbreakingoutprogram.(seeAttachment1)

b) AllHBO’smanagingbreakingoutofstems(groundbasedand cable) in HFM NZ managed estate must hold the currentHFMNZHBOCertification,orberegisteredandunder training to achieve this

c) AllHBO’swillberecertifiedorreregisteredevery 12months.

Operational Guidelinesa) Duringharvestplanning,thoughtmustbegivento

maximisingmechanisation(bothfallingandextraction).

b) Thebreakingoutplanforeachharvestareaneedstotakeinto consideration the following:

• Mechanical(grapple)breakingoutisthe1stpriority

• Manual breaking out is ‘permitted’ for the following reasons:

- Tomaintaintheirrequiredcompetenceandfitnesslevels

- Insufficientdeflection

- Tofacilitatethetrainingneedsofnewbreakerouts

- Thecablesystembeinguseddoesnotallowformechanisation

- Mechanicalbreak-down.

Only HBOs can undertake this work and the decision mustbesupportedviathedailybreakingoutplan,which must include the reason for manual breaking outontheday.


c) ThepersoninchargeoftheoperationandtheHBO(s),must analyse the harvest area in its entirety then walk appropriateareas.Advancedplanningmusttakeintoconsideration: areas where manual breaking out is likely tohappen,areasoflowdeflection,areaswherestemscan

beshoveledtoropes,areaswherestemscanbebunched.TheseareasshouldbeshownontheB/Oplanningmap.

d) All manual breaking out must be documented daily on abreakingoutplanandsignedoffbytheforeman.TheHBOandbreakeroutsmusthaveinputintothisplan.

Attachment 1.

REGISTRATION AND CERTIFICATION REQUIREMENTS FOR MANUAL HEAD BREAKER OUTS

1. TheContractormustemployapersonoridentifycurrentemployeesthatarequalifiedandcompetent(todothejobsafelyandproductively),(seeAttachment2)andleadershipskillstobecomeanHFMNZregisteredorcertifiedHBOundertheprogram.

2. TheContractormustregister(usingthenominationform,seeAttachment2)theworkerundertheHFMNZHBOCertificationProgramandhavetheapplicationapprovedpriortotheworkerundertakinganyHBOworkwithinHFMNZmanagedoperations.

3. AnagreedplanwillbeputinplacebytheContractorwiththeintentionofassistingtheworkerthroughtheHFMNZHBORegistrationandCertificationProgram.

4. AllHFMNZcablecontractorsmusthaveaccesstoeitheraregisteredorHFMNZcertifiedHBOwhocanundertakemanualbreakingoutas/whenrequired.

BREACH OF H&S RULES

Thisprocedureistobefollowedinthecaseofanidentifiedbreachof‘Health&SafetyRules’byacurrentHFMNZregisteredand/orcertifiedmanualHBO.

1. StopthelogextractionoperationandconfirmwiththeHBOconcernedthattherehasbeenabreachofH&Srulesbytheindividualconcerned.

2. SuspendtheHBOfrombreakingoutuntilthebreachofH&Srulescanbeinvestigatedfurther.

3. TheincidentwillbeinvestigatedbytheHBO’semployerinconjunctionwiththerespectiveAreaManageror theirdelegate.

4. IffoundtobeatfaultanydisciplinaryactionstakencouldincludetheHBOhavingtheircertificationstatusrevokedbyHFMNZ.

ASSESSMENT FAILURE

1. IfaHBOfailstheassessmentprocess(certificationorregistration),thentheContractormustbeinformedbyHFMNZinwritingoutliningthereasonsforfailure.


NOMINATION FOR HFM NZ CABLE HEAD BREAKER OUT - REGISTRATION & CERTIFICATION PROGRAMME. Head Breaker Out’s Details:

Name of Head Breaker Out:

Date of Application:

NZQA Number: Date of Birth

Formal Training Received:

Unit Title (abridged) Status (A / N / T)

DKO general requirements for forest operations

DKO the ACOP for operating a chainsaw

Demonstrate basic chainsaw operation

Maintain a chainsaw

Demonstrate foundation skills for cable breaking out

Operate and maintain a chainsaw in forestry situation

DKO cable harvesting

Break out for cable harvesting operations

Coordinate breaking out for cable harvesting

Prepare ropes and rigging for cable harvesting

Plan and carry out line shifts in cable harvesting

Effect line shifts using a mobile tail hold

DKO cable harvesting systems

Rig an elevated support system

Organise cable harvesting operations

Factors that affect the performance of forestry workers

Note: Unit status to be recorded as either: A = Achieved. or N = Not Achieved. or T = Under Trained.

Attachment 2.

Years of experience Breaking Out:

Time spent working in current crew:

National Certificates Breaking Out Cable held:

Crew name: Employer’s Name:

Hauler type: Main System used:

Forest Company: Region:

Primary Head BO Y/N:

Back up Head BO Y/N:


I have read and understood, or have had the HFM NZ Manual Breaking Out Policy explained to me.

Full name Signature Date


APPENDIX 4Bluff Management Procedure 2017

1. Purpose Bluffs and their associated risks have been identified as an area of health & safety management that requires specific focus.

Thepurposeofthissectionistomitigatetheriskof harm to a person arising from harvesting and forestry activities occurring above and within 10 metres (horizontally)ofabluff.

Intermsofhealth&safetymanagement,themanagementof‘slips and batters’ is to be undertaken following the sameprocesses.

DefinitionsAsageneraldefinition,abluff(asliporabatter)isaverticalornearverticalfacethatisdifficulttostandonunaidedand,ifapersonweretofall,thepotentialtosufferinjuryishigh.

Toremoveuncertainty,amorespecificdefinitionofabluffis‘anearverticalslopeofgreaterthan3metresinheight,overawidthofgreaterthan5metres’.

2. TrainingA means of achieving and demonstrating competence for persons working above and within 5 metres of a bluff while undertotalrestraint,isNZQAUnitStandard23229–Useasafety harness for personal fall prevention when working atheight.Also,asthetreefallerwillbeunderrestraint,NZQAUnitStandard15757–Use,installanddisestablishtemporary proprietary height safety systems when working atheight,oranequivalentorgreaterqualification.

For any work where harnesses are to be worn there must be an emergency plan to manage the fall from height risk and a rescue plan for the recovery of an individual if they shouldfall.

Associated Documents• Approved Code of Practice for Safety & Health in

Forest Operations

• Best Practice Guidelines for working at Height in NZ

• Emergencyplantomanageafallfromheight(template)

• Rescue plan for the recovery of an individual after afall(template)

• HFMNZEnvironmentalManagementSystemSection9:RetirementandRestorationofCutoverAreas.


3. ProceduresPre-Operational – Harvest• Bluffs(andotherunsafeareassuchasslipsorbatters)

areidentifiedattheplanningstage.

• Steepareasanduneconomicareasidentifiedattheplanningstagearetobeexcisedfromtheplannedharvestingareaandenteredintoahazardregister.

• All Harvest Plans are to be peer reviewed and signed off bydesignatedoperationalharvestingandforestrystaff.

• Contractors are to be supplied with a copy of each HarvestPlanpriortothecommencementofoperations.

• Contractors are encouraged to provide recommendations to the Harvest Planning team about any recommended modifications.

• UpdatedHarvestingPlans(arisingfromtheoperationalstaff.

Pre-Operational – Planting• Priortoplanting,andinassociationwiththeHarvesting

Plan(andconsultationwiththesalientHarvestingForester),allplantingareasaretobeinspectedbyanHFMNZForesterandtheplantingContractor(orforeman).

• All planting prescriptions are to include a Bluff ManagementPlan(MitigationPlan)ifbluffsareknown tobepresent.

• BluffhazardswhenfoundshouldbeGPSdefinedandthen logged into GIS to be included as a hazard for future planningreference.

• Theplantingprescription,includingmodifiedplantingboundariesandanynewlyidentifiedhazardsthatposerisktosafety(suchasbluffsandslips)ortheenvironment,istobeupdatedandredistributed.

• Any areas that are deemed to have unacceptable safety risks or environmental impacts are to be removed from thereplantareaandretired(referEMSSection9.0).

• Whereothermanageablehazardsareidentified,aMitigation Plan is agreed in a formal Operational Hazard IdentificationandPre-InspectionandHazardRegisterForm.

• TheagreedMitigationPlanisattachedtotherelevantoperationalplanorprescription,whichrequiresauthorisationbytheForestOperationsManager.

• TheMitigationPlanprovidesthebasisonwhichtheContractorwillmanageworkplacesafety.Contractorsarerequiredtodevelopandadheretoasite-specificHazardManagementPlan.

Pre-Operational – Forestry Work Post Planting Including Thin to Waste• Aswithplanting,ifbluffs(orslipsandbatters)are

knowntobepresent,thenaBluffManagementPlan,whichistobeattachedtotheprescription,istobeproduced.

• TheformalriskMitigationPlanforBluffsandanyotherhazardsidentifiedatpre-inspectionistobeagreedanddocumentedinaPre-OperationRiskAssessmentForm.

Operational• Appropriatequalityfootwearfortractionandstability

aretobeworn.

• Useonlytheheightstrainedandmostexperiencedpersonnelalongthedefinedsafedistancefromthebluff.

• Special regard to fatigue management is to be applied as partofthecrewmanagementplan.

• DailyToolboxmeetingsinareaswherebluffsexistmustinclude discussion on how the associated risks are being controlledeveryday.

Harvesting – Manual Tree FallingTheFallerandassistantworkingaboveandwithin5metresof a bluff will have been trained to NZQA Unit Standard 23229andNZQAUnitStandard15757,oranequivalentorgreaterqualification.

For any work where harnesses are to be worn there must be an emergency plan to manage the fall from height risk and a rescue plan for the recovery of an individual if they shouldfall.


Total Restraint SystemThepreferredharnesssystemforworkingatheightisthetotalrestraintsystem.

Thissystemprotectsauserfromapproachinganunprotectededge,therebypreventingafreefallfromoccurring.Thistypeofharnesssystemprovidesacontrolon a person’s movement by means of a combination of a lowerbodyharness,andalineanchoragethatwillphysicallyprevent the person from reaching a position at which there is ariskofafallover600mm.

• A faller assistant is to be present when a faller is working within5metres(horizontal)ofabluff(i.e.whenwearingaharness).Thefallerassistantmustalsoholdtherequiredworkingatheightsqualifications/trainingandskillsequaltothetreefaller.

• Usethemostexperiencedandqualifiedfallers(asaminimum:fullycertifiedformanualtreefalling)alongthebluffedge.

• Treeswithin10metresthatarejudgedbythefallertobetoodangeroustofallaretobeleftstanding.

• Any trees that are unable to be felled are a hazard to futureoperations(andrecreation).Suchtreesaretobeidentifiedformallyasahazard;anassessmentistobecompletedontheoptimummethodofremoval(e.g.arborist or poisoning) and the removal carried out in a timelyfashion.

• Any remaining trees after the above processes have occurredaretoremainidentifiedashazardsandenteredintotheappropriateGIShazardregister.

• No faller is to be compelled to fall within the 5 metre (horizontal)area.

• Allotherharvesting/manualfallingHealth&Safetyspecificationsapply.

ReplantingNoplantingtooccurwithin10metresofabluff,withthefollowingexception:

• Planting is permitted to occur between 5 and 10 metres (horizontal)withthepermissionoftheForestManager(viaasignatureontheprescription)onthoseareasdefined(onaplantingplanorprescription)tobe:

- Relativelyflat(lessthan25degrees)

- Firmunderfoot.Inaddition,only‘competent’plantersarepermittedtoplantinthiszone.

- Thehorizontaldistancesaretobedefinedwithflaggingtapeat5metres(ifpermittedtoplantto 5 metres) and 10 metre intervals prior to the commencementofplanting.

- Ifbluffs(orsimilarhazards)areencounteredduringtheoperationthathadnotpreviouslybeenidentified,thenactivitiesshallcease,andwillnotcommenceuntila Bluff Management Plan has been completed and signedoff.


Manual Thinning to WasteRefertoHarvesting–ManualTreeFalling.Thefollowingdifferences apply:

• Onlycompetent(underNZQAdefinition)manualtreefallersaretobeengagedinthiszone(notingthatThinningtoWasteManualTreeFallersdonotcurrentlyparticipateinanindependentcertificationprocess.

• Aswithplanting,ifbluffs(slipsorbatters)areknowntobepresent,thenaBluffManagementPlan,whichistobeattachedtotheprescription,istobeproduced.

• Ifbluffs(slipsorbatters)areencounteredduringtheoperationthathadnotpreviouslybeenidentified,thenactivitiesshallcease,andwillnotcommenceuntilaBluffManagementPlanhasbeencompletedandsignedoff.

ResponsibilitiesTheContractorrepresentativeisresponsiblefor:

• CompletingtheirownHazardIdentificationandRiskRating in the block with input from their Workers and documentinganyadditionalhazards,RiskRatingandcontrolsidentifiedthroughthatprocess.

• EnsuringthatallWorkersundertakingworkintheoperation are fully aware of the hazards relevant to their task,theRiskRatingandidentifiedcontrols.

IftheContractoridentifiesthatachangeisrequiredtotheoperationalplantocontrolasignificanthazard,thismustbecommunicatedbacktotheHFMNZtoundertakeareview.

Management of Unplanted SetbackWilding pines may grow in the buffer area 5 to 10 m from andtothebluffedge.Tominimisehazardsandoperationalconstraintsinthenextrotation,thecontrolofwildingpinesin the buffer zone through the use of aerial herbicides along bluffedgesshouldbeconsidered.

Exemptions to Procedures Exemptionstotheseproceduresappliestoalanding,(withthechuteexcluded)oraroadway.

• Toqualifyfortheexemptiontheremustbeagroupcontrol in place that protects persons from a risk of a fall fromheight.

• Thegroupcontrolcouldbethecreationofatapedoffarea,aphysicalbarrierorbund(oracombination)toidentify,delineate,isolateandstopaccesstothebluff.

• Thehighertheriskofafallthegreaterthegroupcontrolmustbe.


APPENDIX 5Supplementary Work Rules January 2018

1. Introduction1.1 Introduction and ScopeHFMNZ’sgoalisthateveryonegoeshomesafeeveryday.

TheHFMNZworkrulesareadditionaltothoseintheApproved Code of Practice for Safety and Health in Forest Operations(ACoP)andfollowthesamenumberingsystemastheACoP.BoththeACoPandHFMNZWorkRulesmustbe complied with at all times by all personnel undertaking operationsinHFMNZforests,includingStaff,ContractorsandtheirAgents,Sub-Contractors,LicenceHoldersandVisitors.

ExemptionstoanyrulewithinthisdocumentortheACoPwillonlybegivenwiththeprior,writtenapprovaloftheHFMNZGeneralManager.

TherulesintheACoPandHFMNZWorkRulesaredesignedto keep people safe and healthy when undertaking key forestryoperations.

1.2 HFM NZ Life Saving RulesIt is important that all personnel working in the forest exercisetheirprofessionaljudgementineachsituation.

IfyouareinanydoubtwhetherthejobcanbecompletedsafelySTOPandaskforhelp.

Nojobshouldeverbeattempteduntilafullriskassessmenthasbeenundertaken.

Supplementary Work Rules to the Approved Code of Practice for Health & Safety in Forest Operations


2. General Safety2.1 Emergencies All Contractors working on the HFM NZ estate shall undertakeemergencyproceduretraining(EmergencyDrills)atleasttwiceyearly.

Allforestryvehicles(vehiclesbeingusedforworkpurposesin the forest) shall have a working radio transceiver programmedwiththeappropriateHFMNZchannel(s).

TheHFMNZemergencyprocedurestickershallbeprominently displayed near to the radio in each forestry vehicle.

2.2 First Aid2.2.3 Trauma Kits‘HighRiskOperations’(harvesting&thintowaste)shouldhavetheproduct‘Celox’(usedtopreventlifethreateningbloodloss),orIsraelipressuredressings.Eachcrewshouldhavesmokeflares.

2.3 All Persons in the Forest2.3.1 Training, Supervision and CompetencySection2.3.1oftheACoPrequiresthateverypersonundertaking forestry work shall be either under Documented TrainingandCloseSupervisionordeemedCompetent.

TobedeemedCompetentthepersonmusthavereceivedthenecessarytrainingandhavetheadequatepracticalexperiencetobeabletoconsistentlydemonstratetheknowledgeandskillrequiredtocarryoutallaspectsofthejobtheyareundertakingsafely.

Forallemployees,theiremployershallmaintaindetailedevidence by way of training notes on a daily basis until that personisassessedasCompetent.OnceanEmployeeisassessedasCompetentforthetask,trainingnotesshouldbemaintained on a weekly basis until they have achieved the unitstandard.

Thedocumentedevidencewillshow:

• Thetask(s)theworkerwascarryingout.

• Thesituationthetaskwasbeingcarriedoutin.

• Howlongthetrainingand/orcompetencyassessmenttookandwhenitwascarriedout(dates).

• Thenameofthepersonwhoundertookthetraining,and/ordeemedthepersonCompetent–includingtheirqualificationsandexperience.

• What visual demonstrations of Competency were observed(includingdetailedSBOsforspecifictasks).

• The‘process’and‘assessment’ofWorker‘individualcompetence’ must be documented and linked to ‘task specificsafeoperatingpractices’asperthe‘NZForestIndustryQualificationsCriteriaandBestPracticeGuidelines’.

Minimum Qualification Requirements for Working in HFM NZ Managed ForestsAllworkers(includinglogtransportdrivers)shall achievethefollowingNZQAunitswithinsixmonthsofcommencing work:

• 22994 – Demonstrate Knowledge of Factors that affect theperformanceofforestryworkers,orifalog transport driver 26558 - Demonstrate knowledge of health factors affecting the performance of commercial roadtransportdrivers.

• 17769–DemonstrateKnowledgeofGeneralhealth,safety,andenvironmentalrequirementsinforestryorifalog transport driver 27966 - Demonstrate knowledge of generalsafetyrequirementsforforestentry.

Intheeventtheseunitstandardsarereplaced,theequivalentunitstandardsmustbeachieved.

Safe Behaviour Observations (SBOs)EmployersmustundertakeregularSBOsonallWorkersusingtaskspecificforms(nolessfrequentlythanquarterly).Thesemustbedocumentedandanyareawhereimprovementandcorrectionarerequiredmustbenoted.

Workersundertaking‘higherrisktasks’(i.e.manualtreefelling,manualskidwork,cablehaulerbreakingout)must,asaminimum,haveaformaldocumentedSBOundertakenontheirworkingpracticesmonthly,andwhenchangingtasksorrecommencingoperations,aftermorethanonemonth’sbreak.


2.7 Visitors2.7.1 Control of the WorksiteAll harvesting contractors working in HFM NZ forests shall haveasignattheentrancetotheirworksite,clearlystatingthe site rules and the name and channel of the person to call forVisitorassistance.Thenominatedpersonmusthavetheabilitytomonitorcallsonthatchannelatalltimes.

Eachcrewshallhaveadesignatedpersoninthecrewnominated to manage Visitors to the work site on a dailybasis.

Allpersons,includingHFMNZStaff,VisitorsandEmployees,shall report to the designated person in charge of the Work Area,immediatelyuponarrivingattheWorkArea.

2.8 Hazard Management and Risk Assessment

2.8.1 On Site Hazard Identification and Risk Assessment

Daily Tailgate MeetingsAllCrewsshallholdadaily‘TailgateMeeting’beforethecommencement of each new shift to effectively communicate to all Workers any changes in the work environment and the significanthazardscreatedbythosechanges(e.g.changestoweather,equipment,conditionsorpersonnel).Daily‘TailgateMeetings’mustbedocumentedandincludealistofallattendees.

Employeesshallraiseanddiscussanynewhazardsidentified,gothroughtheriskassessmentprocessandputtherequiredcontrolsinplacebeforeworkbegins.Theriskassessment will be documented and communicated to all affectedpersonnel.

2.10 Vehicles Transporting Workers2.10.3 Seat BeltsAll vehicles operating in HFM NZ managed forests shall befittedwithapprovedseatbeltsforalloccupantsandalloccupantsmustwearseatbelts.

2.12 Signage and Temporary Traffic Control

ThecorrectTrafficManagementproceduresshallbefollowedforalloperationswhichmayimpactonthesafetyofroad/railtrafficandusersofpublicaccessways.Thisincludesroadsideextraction,truckcrossingpoints,processingandlogloadingsites,aerialoperations,treefalling,roadmaintenanceandroadconstruction.

Inalltreefallingoperations,thecorrectTrafficManagementproceduresshallbefollowed,withoutexception,wheneverfallingistakingplacewithintwotreelengthsofaroad/railwaylineorpublicaccess,orregardlessofdistancewherethereisarisktoroadusersoffallingorslidingtreesordebris.


HFM NZ Traffic Management RequirementsAll Harvesting Crews must have a minimum of one person ontheirworksitewhocontrolsanddirectsthesiteTrafficManagementPlans.ThispersonmustholdtheNZQAUnitStandard25788TemporaryTrafficControlonPrivateForestRoadsorhigherqualification(TrafficController(TC)/SiteTrafficManagementSupervisor(STMS))aspertheCodeofPracticeforTemporaryTrafficManagement.

NopersonshallproceedthroughaTrafficControlbarrierwithoutensuringtheyhavefirstgainedtheauthoritytoproceed from the designated person in the crew in charge oftheTrafficManagementPlan(contactdetailsshouldbeshownonthetrafficcontrolsign).

ThepersonproceedingthroughtheTrafficControlbarriermustplaceallsignsbackexactlyhowtheyfoundthem.

AllTrafficControlsignsmustbesupportedsecurelysotheycannotfalldownorbeblownover.

WhenroadsideoperationsarefinishedtheTrafficControlsignagemustbetakendownandthetaperemoved.

Radio Call-In AreasNo vehicle can proceed into the Call In Area without the appropriate channel unless a vehicle with the correct channelpilotsthem.

Vehicles entering the Area must call in at the Radio Call In signstatingtheirvehicleclass,locationanddestination,e.g.lightvehicleonPuririRdheadingforDownerRd.

OnceintheCallInArea,thevehiclemustbroadcasttheirlocationanddestinationateachmarkere.g.Lightvehicleatmarker2(roadname)headingformarker3(roadname).

2.13 Working at HeightBluffsandtheirassociatedrisksareanareathatrequiresspecificfocus.

Bluff Management ProceduresContractors and their Staff involved in working around bluffs must be familiar and comply with the HFM NZ Bluff ManagementProcedures.

A copy of the most recent HFM NZ Bluff Management Procedures must be on site and signed as read and understood.

3. PersonalProtectiveEquipment

3.2 High Visibility ClothingAll personnel working in the forest must wear high visibility clothingwhichmeetsTheNewZealandForestryGuidelinesforHigh-VisibilityClothing.

All personnel working in the forest during the hours of darknessmustwearreflectiveDay/NightstandardhighvisibilityclothingwhichmeetsTheNewZealandForestryGuidelinesforHigh-VisibilityClothing.

3.5 Safety HelmetsInadditiontotheACoPrequirements,asafetyhelmetmustbe worn in any situation where there is a risk of hazards fallingfromabove.

6. Mobile Plant6.4 Winch-Assisted Harvesting

on Steep SlopesContractors and their Staff involved in the operation of winch assistedfallingoperationsonsteepslopes,mustbefamiliarwith and comply with the HFM NZ Interim Best Practice Guidelines,(BPG)-CableAssistedSteepSlopeHarvesting.

A copy of the most recent HFM NZ Interim Best Practice Guidelines,(BPG)-CableAssistedSteepSlopeHarvestingmustbeonsiteandsignedasreadandunderstood.

6.6 Shifting Mobile PlantWhentransportingmachinery,alltransporterswhichhavealoadwidthof3.1metresorgreatermusthaveapilotvehicleprecedetheirtravelalongforestroads.

All transporters and their pilot vehicle must have radio communication and forewarn road users on the appropriate channel of their progress while travelling on HFM NZ managedroads.

All persons operating machinery in the forest must hold the correctqualificationorunitstandardorbeunderatrainingregimetoachievethequalification.

A formal assessment should be undertaken by a workplace assessorassoonaspossible.


11.TreeFallingCertification and registration requirements for manual tree fallersAny Workers falling trees in HFM NZ managed estates must holdthecurrentHFMNZManualTreeFallingCertification,orberegisteredandundertrainingtowardsachievingthis.

11.1 GeneralAtalltimestreefallers(manualandmechanised)mustbeworkingunderacomprehensiveTreeFallerManagementPlan.TheTreeFallerManagementPlanmustincludeasaminimum:

• A clearly laid out plan for undertaking the falling operation

• Anyspecifichazardsintheblockandthecontrolmeasures to manage the risk

• A list of personnel undertaking falling and their qualificationsand

• Evidencethataffectedtreefallershavebeeninvolvedandconsultedinthefallingplan.

TheTreeFallerManagementPlanmustbeinplacebeforeanyfallingstarts.AnysignificantchangestotheTreeFallerManagementPlan(e.g.newfaller,newhazards)mustberecordedinthedailytailgatemeeting.

Treefallersmustcallintoadesignatedpersoninthecrewatleastonceeveryhalfhour,andalogofthesecallsmustbemaintained.

TherequirementtocallinandkeepalogofthecallsappliestotreefallersworkinginThintoWasteoperations,unlesstree fallers are able to maintain voice contact with others workingintheoperation.

Inadditiontotheclearingofasafeescaperoute,alltreesbeing felled must have the undergrowth cleared from their base so the tree faller can clearly view the canopy to allow fortheidentificationofhazards.

Allsparsshallbefelledwhenencountered,unlessthefallerdeemsthemtoohazardoustobefelled.Iftoohazardoustobefelledconventionally,othermeansshouldbeusedtoputthesparontheground.Ifthesparcannotbebroughttothegroundsafely,ahighhazardareashallbecreatedandhazardtapeusedtorestrictaccess.

Minimum Faller Qualification Requirements Working in HFM NZ Managed Forests

Clear Fall Operations

From30April2017,allmanualtreefallersinclearfalloperationsmustbeCertifiedTreeFallersorberegisteredandundertrainingtobecertifiedandoperateundertheHFMNZManualTreeFallingPolicy2017.

CertifiedFallersthatholdunitstandard-17766(Falltreesusingachainsaw),unitstandard-17765(Falltreesinacommercial forest harvesting operation) currently do not havetoachievethenewunitstandards(28560,28561)for tree falling unless this progression is part of their professionaldevelopmentplan.

From April 2017 new trainee fallers must be under close supervision and training to achieve the unit standard 28560 (L3)-(Falltreesinacommercialforestharvestingoperation).

Uponattainingunitstandard28560(L3)-(Falltreesina commercial harvesting operation) and having been deemedcompetent,traineetreefallersmayworkunderdocumented periodic supervision appropriate to their level ofcompetence(orolderequivalentunits).

A manual tree faller in clear fall operations will be considered to be a trainee until they have achieved unit standard28561(L4)-(Planandfalltreesusingadvancedfallingtechniquesinacommercialforestharvestingoperation),orequivalentolderunits.

Intheeventtheseunitstandardsarereplaced,theequivalentunitstandardsmustbeachieved.


Wheresignificantareasofwindthrowexistthefirst‘fellingoption’consideredmustalwaysbethatofmechanicalfelling.

Secondary to this option and in consultation with HFM NZ if theonly‘safefellingoption’identifiedistohandfallthenacertifiedfallerwhoholdsNZQAUnit1270(aspertheACOP11.11.2)canundertaketheworkwhomustbeaccompaniedbyacompetentobserver.

AcopyofthemostrecentManualTreeFallingpolicymustbeonsiteandsignedasreadandunderstood.

Thin to Waste Operations

All trainee manual tree fallers in thin to waste operations must operate under Close Supervision until they have been deemedacompetenttraineetreefaller.Theymaythenworkunder documented periodic supervision appropriate to their levelofcompetence.

A manual tree faller in thin to waste is to be considered a ‘trainee’ until they have attained the following unit standards relevanttothesizetreestheywillbefalling(orequivalentolder units):

- NZQAunitstandard1247–Thinplantationtrees,under200mmstumpdiameter,or

- NZQAunitstandard17767–Thinplantationtrees,over200mmstumpdiameter.

- Intheeventtheseunitstandardsarereplaced,theequivalentunitstandardsmustbeachieved.

Verifying CompetenceAnynewlyemployedqualifiedtreefallersorCertifiedFallersreturning to tree falling duties after more than 3 months absence from undertaking the task shall be formally assessed and be deemed competent before being allowed to work unsupervised.

Theprocessofdeemingapersoncompetentmustbedocumented(refertheACoPdefinitionof‘Competency’forguidance).

ATreeFallingSafeBehaviourObservationForm(SBO)istobeusedwhenverifyingcompetence.

11.3 Felling Aids11.3.1 When falling trees greater than 20 centimetres

in stump diameter the faller shall carry:• Four wedges suitable for the size of the tree being felled

• Asuitabletoolfordrivingwedges.

Exception:Forthinningtowastetrees:

- Greaterthan20centimetresinstumpdiameter,thefaller shall carry a minimum of two wedges for the sizeofthetreebeingfelled(note:someversionsoftheACoPincorrectlystatethisrequirementappliestotreeslessthan20centimetres).

- Lessthan20centimetres,nowedgesarerequired.

12. Breaking OutMinimum Head Breaker-out Qualification Requirements for Working in HFM NZ Managed ForestsFrom30April2017allHeadBreaker-OutsmustbecertifiedorbeundertrainingtobecertifiedandholdNZQAUnitStandard1258.

12.2.21 Safe Retreat PositionTheContractormustsupplytheirSafeRetreatSystemtoHFMNZpriortostartingoperations,thereafteronceayearforreviewandwrittenapprovalofthesystem.Acopyofthisdocumentmustbekeptonsiteatalltimes.

IftheHBOisrequiredtodoanyfelling,theymustbeaHFMNZcertifiedtreefallerorbeontheregistertoattainthestatusasacertifiedtreefaller.

Breaker-outs are to wear compliant helmets with chin strap fastened.


13. Working on Landings13.1 GeneralAll landings shall have a designated and clearly marked ‘Safe Area’forthepurposesofrefuelling,maintenanceandrestbreaks.

Contractors and their Staff involved with mechanical processingandfalling,mustbefamiliarwithandcomplywith the HFM NZ ‘Chain-Shot Model Safe Work Procedures‘ andimplementachain-shotmanagementplan.

Theremustbealandingdiagramshowingadesignatedsafearea(s),operationalarea(s),logstacklocation(s)andGPSco-ordinatesfortheworksite.

All workers on skid sites shall have radio communication available to them at all times to communicate with their workmates(eitherintheirmachineorontheirpersonforpeopleworkingontheground).

13.3 Mobile Plant on LandingsAll crews operating mechanised processors on a landing where other Workers are present must have a documented Chain-ShotManagementPlaninplace.

14.CableHarvesting14.1 GeneralCutsplicesshallnotbeusedtojoinaskyline,guylineormainrope.

Electronicchokersshouldbeusedunlessoperationalcircumstances limit their effectiveness and approval is grantedbyanHFMNZOperationalManager.

Thefollowingflowchartprovidesaprocessforinspectionandrecertificationofyarder/haulercabs.InspectionsshouldbeundertakenbyaCharteredProfessionalEngineerorapersonthathasNZQAUnitStandard19722.


YARDER OPERATOR PROTECTIVE STRUCTURE (CAB) INSPECTION

CPENG CERT

CAB EXISTING WITH 1993/2003

cert.

5yrs

Annually

YES

YES

YES

NO

NO

NO

NO

NO

YES

5yrsINCIDENT CPENG

Within CPENG CERT

expiry dateCPENG

<5YRS

INCIDENT

Fit for Service Tower

Inspection

5yrsFit for Service Tower Inspection CPENG


16. Loading & Unloading16.2 Trailer LiftingWhenthetrailerisbeinghookedintothetrailercoupling,thetruckdrivermuststandonthesideawayfromtheloader,so that the Loader Operator has a clear view of both the drawbarandtowcoupling.

Themachineusedtoliftthetrailersmusthaveasufficientde-ratedliftingcapacitytosafelyachievethis.

Onlychains,fittingsandanchorpointsthatarecertifiedtotheLogTransportSafetyCouncilIndustryStandardsaretobeusedtoliftthetrailer.

16.3 Loading Operation16.3.1 Designated Truck Driver Safe AreaWhenloading,thedesignatedsafeareasforthetruck driver are:

• Insidethetruckcabwiththedoorsclosed.

• An alternative safe area well clear or the loading operation(egthecrewshelterorsafezone).

• Outsideofthecabforwardofthecabguard,onlyif:

- When loading truck packets – at least 6m forward of the cab guard and on the same side of the truck as the loader.

- When loading trailer packets – forward of the cab guardandonthesamesideofthetruckastheloader.

17.Transport17.4 Securing Loads on Logging

TransportAllshortgradelogsupto4.10metresinlength,whetherrandomorfixedlength,musthavethreechainsincluding1bellystrop.

“The training programmes gave younger people in the crew a voice and enabled them to be able to give their opinions... participating more in our morning safety meetings.”

Shaun Solomon (Goodman Logging Foreman) on the benefits of leadership programmes.

HFM HEALTH & SAFETY / LEADRESHIP VIDEO


18.Health&SafetyIncidentInvestigationReport

INSTRUCTIONS

• Use this form for investigation of HSE incidents with actual and/or potential consequence of 2 – 3 (or as directed by GM). • For HSE incidents with actual and/or potential consequence of 4 – 6 or Classified as a Sentinel (or as directed by GM), use ICAM Report.

SECTION 1 – EVENT DETAILS

Person involved (reported by) Organisation Name

Manager (reported to)

Date of Incident / / 20 ; Time: am/pm

Investigation Lead

SECTION 2 – SEQUENCE OF EVENTS

Outline of events leading to accident:

SECTION 3 – FINDINGS

Identify immediate causes, and use “5 whys” technique to identify root cause(s)

Immediate Cause(s):

Why?

Why?

Why?

Why?

Why?

SECTION 4 – ROOT CAUSE(S)

From Section 3 (plus see Annex 1 next page)

SECTION 5 – KEY LEARNINGSDescribe key learnings from this incident (from sequence of events, immediate causes and root causes):

SECTION 6 – CORRECTIVE ACTIONS

Ref. Finding Action Required Assigned To Due Date Date Complete

SECTION 7 – SIGN-OFF

Report completed by: (PRINT name)

Signature: Date:

Reviewed by Manager: (PRINT name)

Signature: Date:


19.HSEIncidentInvestigationReport

ANNEX 1 – ROOT CAUSE CATEGORIES

FAILED DEFENCES: A = Absent or F = Failed / U = Underlying or I = Immediate

Communications Emergency Shutdown Systems Management Systems Safe Systems of Work

Detection / Warning Systems Guards or Barriers Permits & Licences Spill Response

Emergency Communications Hazard Identification / Awareness Plant Design Training Program

Emergency Planning Housekeeping PPE Warning Signs / Lights

Emergency Response Isolation Systems Safe Access & Egress

INDIVIDUAL/ TEAM ACTIONS: E = Error or V = Violation / U = Underlying or I = Immediate

Act of Member of the Public Equipment Use Memory Failure etc Routine, Exceptional, Sabotage

Admin Controls not Followed Hazard Recognition/Perception Occ. Hygiene Practices Rule Based, Knowledge Based

Attention Failure, Omissions etc Horseplay Operating Authority Supervision

Communications Maintenance Programme PPE Use Training Implementation

Design for Safety Process Materials Handling Procedural Compliance

TASK/ ENVIRONMENTAL CONDITION: U = Underlying or I = Immediate

Abnormal Work Situation Fatigue No Visible / Proactive Leadership Surface Gradient / Conditions

Adversarial Industrial Climate Group Violation Condoning Noisy Environment Task Allows for Easy Shortcuts

Change of Routine Hostile Environment (heat, dust) Permit to Work (Available / Suitable) Task Planning / Preparation

Chemicals Inadequate Lighting Personal Issues Time / Production Pressure

Competency / Experience / Skill Inadequate Maintenance Planning Physical / Mental Capacity Tolerance of Violations

Complacency / Attitude Lack of Confidence Poor Group Hazard Recognition Tools / Equipment / Materials

Congestion, Access Lock Out, Tag Out (unclear) Poor Housekeeping Under Resourcing

Cultural Differences Misunderstood Communication Poor Human / Machine Interface Weather Conditions

Drugs / Alcohol Misunderstood/ Inadequate Comms Poor or Inadequate Training

Equipment Integrity No HAZOP / HAZAN on Design Poor Ventilation

ORGANISATIONAL FACTORS: U = Underlying or I = Immediate

Communication Hazard Identification Management of Change Poor Authority & Responsibility

Contractor Management Housekeeping Management System Supervision

Defences (PPE, Warning Systems) Incompatible Goals / Priorities Operating Procedures Training & Awareness Programmes

Hardware Maintenance Management Plant Design


20. HSE Audits ScheduleThefollowingisasummaryoftheHealth&SafetyauditsundertakenonHFMNZStaffandContractorscarryingoutoperationsinHFMNZmanagedforests.

HEALTH & SAFETY

Audit Who Purpose Frequency Auditor

Pre-engagement Health & Safety Systems Audit

All permanent* Contractors To ensure that the Company has systems in place to comply with the HSWA 2015

When the due diligence process indicates, the Contractor is suitable to be engaged in HFM NZ

H&S Coordinator or delegate

Post-engagement H&S Systems Audit

All permanent* Contractors Confirm crews have systems in place to comply with HSWA and they are using them

Within 3 months of commencing work in HFM NZ operations.


Two yearly H&S Systems Audit All permanent* Contractors Confirm crews have systems in place to comply with HSWA and they are using them

Within 2 years of completing the post-engagement H&S Systems Audit and at least 2 yearly thereafter.


Operations Audit All permanent harvesting, engineering and forestry Contractors

Operational checks to confirm compliance with HFM NZ HSMS

Within 3 days of commencing work in HFM NZ operations, and minimum annually thereafter.

HFM NZ Forester

Monthly Site Inspections All harvesting Contractors Operational checks to confirm compliance with HSMS

Monthly HFM NZ Forester

Internal Verification audit of HFM NZ’s HSMS

HFM Regional offices Internal audit to confirm HFM NZ Staff are managing operations in compliance with HSMS

Yearly / 3rd quarter H&S Manager and H&S Coordinator and on occasions colleagues from HVP and HQP

External audit of HFM NZ’s HSMS

Scope designed externality and agreed to

Confirm compliance with AS/NZS 4801:2001

Bi Annually Certified external provider


TaurangaUnit5,120HamiltonStreetTauranga3110 New Zealand+64 7 571 7920

TokoroaBraeside AvenueTokoroa3491 New Zealand+64 7 885 0350

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Whangarei4 Fraser StreetPort Whangarei Whangarei 0110 New Zealand+64 9 470 1300