Health & Safety Policy

ROI: Unit 7, Block 9, Burnell Court, Northern Cross, Malahide Rd, Dublin 17

NI: 7 Main Street, Dungiven, Co. Derry, Northern Ireland, BT474JZ

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Section 20 (1) of the 2005 Act states ‘every employer shall prepare a written statement (a safety statement) based on the identification of hazards and risk assessment, specifying the manner in which the safety, health and welfare at work of his or her employees shall be secured and managed, This statement sets out IMAC Group Ltd statement. Article 4 (3) of the 1978 Order states, “......it shall be the duty of every employer to prepare and as often as may be appropriate revise a safety statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy. This policy sets out IMAC Group Ltd statement IMAC adhere to all relevant legislation including: 2006 (Con Regs.) - Safety, Health and Welfare at Work (Construction) Regulations, 2006. 2007 (CDM) - Construction (Design and Management) (NI) Regulations 2007. The company will bear in mind changes made to the regulations within the Safety, Health and Welfare at Work Act 2005 The company will bear in mind changes made to the regulations within the Health and Safety at Work Order NI 1978 This statement will be explained in detail to you at your induction and if you have difficult with any part of the statement you must speak to your supervisor. You will be required to sign a statement acknowledging awareness of this policy document - and that you understand and accept your responsibilities as set out within it. Always consult them if you are in any doubt on any Health & Safety matters. Any employee found to be disobeying company safety rules will be subject to disciplinary procedures. THE FOLLOWING FORMS WILL BE USED WHEN WORKING IN THE SOUTH OF IRELAND Lifting equipment form ga1 - report of thorough examination (pdf, 467kb) Form ga2 - report of weekly examination (pdf, 452kb) Work at height form ga3 - inspection of work equipment for working at height (pdf, 369kb) Report an accident (ir1) Asbestos notification form to be used for any work involving asbestos (doc,53kb) -

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CONTENTS

General statement of policy ............................................................................... 4

Responsibilities ............................................................................................ 5-12

Arrangements – Consultation .......................................................................... 12

Control of contractors ...................................................................................... 13

Risk assessment/DSE ....................................................................................... 14

Safety training .................................................................................................. 15

Personal protective equipment ......................................................................... 15

Manual handling operations ............................................................................. 15

Noise at work ................................................................................................... 15

Electricity/overhead and underground cables .................................................. 16

Control of hazardous substances ...................................................................... 16

Asbestos/permit to work .................................................................................. 17

Emergency procedures ..................................................................................... 18

Fire detection/ smoking policies ...................................................................... 19

Accident investigation and reporting/first aid .................................................. 19

Working at heights ........................................................................................... 20

Plant inspections .............................................................................................. 21

Abrasive wheels/Site vehicles .......................................................................... 22

Site welfare facilities ........................................................................................ 23

Mobile phones .................................................................................................. 23

Excavations and security .................................................................................. 24

Hand tools compressed air and cartridge tools ................................................ 24

Working with young people ............................................................................. 25

Lone Workers ................................................................................................... 26

Legionnaires………………………………………………………… ........ ….26

Alcohol and drugs ............................................................................................ 27

Equal Opportunities ......................................................................................... 28

Pregnant Workers………………………………………………….. ........ .28-30

Needle-stick Injuries…………………………………………………… ....... .31

Asbestos……………………………………………………………….......32-35

Site rules ........................................................................................................ 36

Acknowledgement sheet .............................................................................. …37

Version Control……………………………………………………….. ......... .38

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SAFETY STATEMENT IMAC Group Ltd It is the policy of our company to prevent accidents and work related ill health from affecting our employees and others in the vicinity of the works by identifying, controlling and managing the risks arising from our work activities. The company will work towards the guidelines as set out in the Health and Safety at Work Order 1978 (NI) and the Safety, Health and Welfare At Work Act 2005 The company is committed to providing all employees with such equipment, information, training and supervision as is necessary to implement the statement and achieve the stated objectives below. The Company recognise and accept their duty to protect the health and safety of all visitors to the Company, including contractors and temporary workers, as well as any members of the public who might be affected by our operations. Employees also have a duty of care to protect themselves and others who may be affected by their actions. The company are committed to:

o Providing Safe access to and egress from the workplace o Providing and maintain a safe place to work for all staff whilst at work. o Providing safe plant and equipment which is maintained and inspected o Providing a safe environment for employees, clients and visitors. o Ensure the health and safety of all employees in connection with the use, handling, storage

and transport of equipment and substances. o Maintain, revise and publicise the Safety Statement. o Offer opportunities for consultation with employees. o Provide instruction, information, training and supervision. o Promote personal responsibility on the part of all employees to avoid and prevent health

hazards and injuries to themselves and others who may be affected by their acts or omissions.

o Ensure that employees are aware of their obligation to co-operate with the Company in compliance with its duties, requirements and statutory obligations

This statement will be reviewed annually or sooner if work processes require this by the company director.

Signed Date 06/11/2015

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Responsibilities 1.5 ORGANISATION

GROUP MANAGING DIRECTOR

JOHN FARREN Reviewing and updating the IMS

Document control for external clients IMS/system planning both internal and for external bodies

Internal audits/product development Management review/delegating roles and responsibilities

Provision of resources/environmental impact when purchasing Review and monitoring of safety

Competence, safety awareness and training Communication with sub-contractors and associates

Customer communication/satisfaction

EMPLOYEES Quality policy OHSM policy EMS policy

Competence skills training, safety awareness and training

Provision of resources and site equipment Monitoring safety and inspection

Review of client service requirements Customer communication/satisfaction

Monitoring and measuring customer satisfaction

SUB CONTRACTORS Quality policy OHSM policy EMS policy

Provision of resources and site materials Statutory and regulatory requirements Review of client service requirements

Monitoring, safety and inspection Customer communication

Customer satisfaction and evaluation Process performance and product conformity

SHEQ Manager Kerry Irwin

Reviewing and updating IMS Analysis and control of data

Management of Health and Safety Management review

Provision of resources Review of service requirements Review and competence of sub-

contractors/suppliers Review of safety training provision

for employees Customer

communication/satisfaction Monitoring and measuring

customer satisfaction

CONTRACTS MANAGERS Quality review/OHSM review/EMS Review- site Competence skills training, safety awareness and

environmental planning on site Preventive and corrective action Monitoring safety and inspection

Provision of resources and site equipment Review of sub-contractor report

Customer communication/satisfaction Monitoring and measuring customer satisfaction

ASSOCIATES SUPPLY CHAIN Quality policy OHSM policy EMS policy

Provision of resources of materials/minimising packaging Statutory and regulatory requirements Review of client service requirements

Monitoring and inspection Customer communication

Customer satisfaction and evaluation Process performance and product conformity

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Overall and final responsibility for health and safety lies with:

The Managing Director-Mr John Farren The Managing Director is responsible for the overall arrangements and for ensuring that the company’s operations are executed at all times in such a manner as to ensure, so far as is reasonably practicable, the health, safety and welfare of all employees and others who may be affected by its operations. In particular the Managing Director will: 1 Ensure there is an effective company policy for health and safety and that all employees, contractors and temporary workers are made aware of their individual responsibility. 2 To understand and ensure, through the appointment of competent persons, that the

company’s responsibilities as employers under the Health, Safety and Welfare at work act 2005.

3 To appoint a Director responsible for safety. 4 To ensure that all Directors and Managers understand and fulfil their responsibilities with regard to health and safety. 5 Arrange for funds and facilities to meet the requirements of company policy and legislation. 6 Make provision for adequate and appropriate training to be given to all employees. 7 To ensure that notification and reporting procedures to the relevant statutory authorities are carried out. 8 Set a personal example on all matters of health and safety.

Health & Safety Manager-Mrs Kerry Irwin The primary role of the Safety Manager is to advise the Directors and Managers on all safety, health and welfare matters to ensure the Company complies with its statutory obligations. The Safety Manager is designated responsibility by the Director responsible for health and safety to control and update this Safety Manual and to ensure that all Departments operate to the procedures and instructions contained there:- In particular the Safety Manager will: 1 Understand the application of the Health, Safety and Welfare at work act 2005. 2 Keep up to date with changes in current legislation and to bring to the attention of the

Director responsible for Health and Safety any relevant new legislation.

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3 Attend such courses/seminars run by external sources to enable accurate interpretation of legislation to enable implementation within the organisation. 4 Ensure that all “assessments” as required by legislation are conducted and reviewed at

relevant intervals and to maintain records of the same. 5 To recommend control measures and advise on the standard of P.P.E. issued to employees. 6 Conduct health and safety inspections and prepare reports of all the company’s operations. 7 Immediately contact the Director responsible for health and safety if situations are found, that in the opinion of the Safety Manager, require immediate rectification or the stopping of any operation. 8 To notify the Director responsible for health and safety if the corrective action agreed after

any workplace inspection is not implemented by the arranged date. 9 To carry out investigations into all accidents and near-miss incidents and to record the

findings on the relevant forms. 10 Advise the Company Secretary of all reportable incidents. 11 To arrange Health surveillance as instructed. 12 To highlight areas where training/certification is required to meet the standards imposed by Legislation, Approved Codes of Practice. 13 To bring new techniques for improving health, safety and welfare to the attention of the Director responsible for health and safety. 14 To set a personal example by wearing appropriate personal protective clothing/equipment and observing all safety requirements/procedures.

Contracts Managers-Mr Gerald Kerlin and Christopher Irwin Each Manager/Department Head is responsible for his personal safety and that of all personnel under his or her authority, including others who may be affected by the company’s activities. In particular they will: 1 Understand and implement the company safety policy. 2 Appreciate the responsibilities of personnel under their authority and ensure that each employee knows his/her responsibility and are equipped to play their part. 3 Conduct Risk Assessments on activities within their department ensuring that the methods

and systems of work are safe. Also that the necessary procedures, rules and regulations designed to achieve this are formulated, published and applied.

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4 Provide written instructions of work methods outlining potential hazards and precautions, and ensure they are complied with. 5 Ensure accident and near-miss reporting procedures are understood and complied with, and assist with accident investigations where appropriate. 6 Ensure all employees and sub-contractors are suitably trained/competent to carry out the prescribed task and that the necessary licenses/certificates of competence are in force and appropriate. 7 Ensure the Statutory Notices, the Safety Policy, Insurance Certificate and the names of Appointed First Aiders are displayed and maintained in prominent locations. 8 Ensure that all new employees in the company are provided with a copy of the policy statement, receive such induction training as may be laid down in procedures, are issued with personal protective equipment as required and their personal responsibilities as set out in this manual. 9 Reprimand any employee for failing to discharge their health and safety responsibilities. 10 Set a personal example with regard to health and safety matters.

Sub-Contractors 1 All Sub-Contractors must comply with the aims of this policy as a condition of their sub contract and will be required to forward a copy of their Safety Policy and Safety plan for the work to IMAC. 2 Sub-Contractors will at pre-contract meetings or other time as may be stipulated, submit

Assessments, Test Certificates and Method Statements to comply with Statutory requirements.

3 All Sub-Contractors and their employees must respond to, and promptly comply with, any instruction issued by the IMAC Group employees where it effects health and safety. 4 Operators certificates of competence and test certificates for the various types of plant and equipment to be used will be presented to site management before the operation commences. 5 Every Sub-Contractor will be responsible for providing his employees with all necessary personal protective clothing and equipment. 6 All portable tooling and other plant and equipment will be maintained and in good working order and in the case of lighting appliances and electrical equipment evidence must be produced as to the correct testing and certification. 7 Any hired ride on plant will only be operated by persons appointed as being competent and trained.

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8 All electrical plant will be rated at 110 volts or lower and be operated through a centre tapped earth transformer. Any other electrical equipment must be notified to the site manager who will require evidence of the additional circuit and equipment protection measures to ensure the safety of the operatives.

9 Any materials or substances brought onto the site must be correctly labelled and in approved

containers or packages. Such materials or substances must be advised to the site manager together with an appropriate assessment to ensure that the substance poses no risk to health or safety of those affected by its use and that the correct storage and fire precautions are adequately catered for.

10 Sub-Contractors will be responsible for ensuring that the personnel placed on site are fully trained and competent in the work to be undertaken. Evidence of training will be required at the tendering stage and may be requested during site safety inspections/audits. 11 Sub-Contractors will ensure that they maintain their workplaces in a safe condition and that their storage areas are kept clean, tidy and free from hazards. 12 Further conditions on any other health and safety matters will be contained in the conditions

of order/contract and will form part of this policy’s requirements.

All Employees The application of the Health and Safety at Work Order 1978 (NI) and the Safety, Health and Welfare at Work Act 2005 which places responsibilities on the employer and employees alike. In this connection, the Company reminds employees of their duties under Section 7 of the act: to take care for their own health and safety and that of others who may be affected by their acts or omissions. Additionally, employees must also co-operate with the company to enable it to discharge its own responsibilities successfully. Furthermore, all employees are expected to:- 1 Carry out assigned tasks and duties in a safe manner, in accordance with instructions, and to comply with safety rules/procedures, regulations and codes of practice. 2 If aware of any unsafe practice or condition, or if in any doubt about the safety of any situation, consult their supervisor. 3 Obtain and use the correct tools/equipment for the work and not to use any that are unsafe or damaged. All tools, equipment and personal protective equipment must be stored in the approved place after use. 4 Ensure that all guards are securely fixed and that all safety equipment and personal

protective clothing/equipment provided are used. 5 Not to operate any plant or equipment unless authorised.

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6 To report any accident, near-miss, dangerous occurrence or dangerous condition to their line management. 7 To switch off and secure unattended plant or equipment. 8 To avoid improvised arrangements and suggest safe ways of eliminating hazards. 9 Not to participate in horseplay or place fellow employees in danger by their actions. Roles & Responsibilities of Company Drivers

The Driver

• Take your driving licence, certificate of insurance and MOT, if appropriate, with you in case you are stopped by the Police and asked to produce them. This could save time and inconvenience later.

• Ensure that you are safe to drive. Do not drive if you feel tired, unwell or are under the

influence of alcohol or drugs • You should have at least 11 hours rest before starting out on a long journey.

• Ensure the vehicle is well ventilated.

• Wear comfortable shoes, high heels and slippery soles are not recommended.

The Vehicle

• Make sure your vehicle is roadworthy before you set out. Referring to “keep your vehicle maintained” will give some guidance.

• Carry out weekly van check and record at head office in Dungiven

• Do not overload your vehicle (refer to manufacturers recommendations). You must secure any load and it must not protrude dangerously. Make sure nothing is left loose on seats or in the foot-wells. If your load doesn’t fit safely try an alternative vehicle.

The Route

• Plan and note your route before you set out scheduling places where you intend to take a rest. There are a number of web sites that can help. Estimate how long the journey will take and leave plenty of time to get to your destination.

• You may wish to inform someone of your travel plans (intended route, expected arrival

time, vehicle details and mobile phone number). You can phone them on arrival. If you are delayed or change your plans, don’t forget to give them a call.

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• Try to avoid travelling in peak times. Check teletext information before starting out for traffic information. Keep your radio tuned into the RDS mode for up to date information.

• Wearing seat belts saves lives and reduces the risk of serious injury in a crash. The Law requires everyone to wear a seat belt if one is available, unless you are exempt (exemption certificates are only available via your GP). It is illegal to carry an unrestrained child in the front of any vehicle.

• Remove the ignition key and engage the steering lock.

• Lock the vehicle and set the alarm, if fitted, even if leaving it for only a few minutes.

• Close all windows completely. Never leave young children alone in the vehicle.

• Remove all valuables/contents and lock them in the boot. Nearly a third of all stolen credit

cards are from vehicles. • Never leave the vehicle documents in the vehicle overnight

• Use attended or secure vehicle parking areas. Park in a well-lit area. Never leave a soft-top vehicle where it will be vulnerable.

• See and be seen - if you cannot see clearly use dipped headlights.

• Use front and rear fog lights if visibility is seriously reduced, only when you cannot see

more than 100 metres. Switch them off when visibility improves.

• Keep a safe distance from the vehicle in front. You should always be able to stop within the distance you can see to be clear.

• In fog, don’t get too close to the tail lights of the vehicle in front and use the edge of the

carriageway, hazard lines and cat’s eyes as a guide. • Be aware of your speed. Keep your speed down where the road has been gritted, there are

wet leaves, rain, oil, loose dust or gravel and mud.

• Pay particular attention to the road surface. Snow and ice will greatly reduce the grip of the tyres - drive slowly in a high gear to avoid wheel spin.

• Keep a careful watch on other road users, especially pedestrians, horses and their riders,

motor and pedal cyclists. Consultation and toolbox discussions

Consultation with employees will be provided by:

• Informal daily dialogue where Health and Safety issues are discussed

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• Regular meetings at which staff are encouraged to raise any concerns they may have regarding Health and Safety issues

• Toolbox talks Consulting with staff on their views when processes, procedures etc. are to be introduced or changed Encouraging an open door policy so that staff can express their concerns and suggest ways of improving Health and Safety standards The company encourages a positive health and safety culture and uses posters and on-going training to communicate issues to all staff. The company will consult with staff on matters relating to planning and organisation of any health and safety training required by legislation. The office manager will be responsible for organising training for staff on recommendations made by the safety officer Miss Kerry Farren or the Managing Director Mr John Farren.

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Control of Sub Contractors

All contractors used by IMAC will be expected to work towards the guidelines set out in the Management of Health and Safety at Work Regulations and section 2(3) of the Health and Safety at Work Order 1978 (NI) and the Safety, Health and Welfare at Work Act 2005 Where possible the company will select from an approved list of third party accredited contractors who have demonstrated ability and have a proven safety record. The following information from sub-contractors will be required prior to any work commencing:

o A current copy of health and safety policy o Copy of insurance documents o Copy of training records or specialist certificates o Statutory records for lifting equipment/inspection records for plant to be used on project o Risk assessments and method statements o Evidence that all workers will be supervised o Evidence that they have systems in place to monitor hazards o Details of their emergency procedures o Details of any accidents/near misses

Sub-Contractors found to be disobeying Company safety rules, failing to make use of necessary Personal Protective Equipment, using defective or dangerous equipment or working with disregard to their own safety or that of others disciplinary procedures will be put into action. Full induction training will be given to the selected sub-contractors. Sub-contractors will not use any other sub-contractors without prior written agreement from the company. Sub-Contractors will be required to carry out site specific risk assessment checklist as required by IMAC. All Sub contractors will be required to attend an annual review.

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Risk Assessments

The company will avoid putting employees at risk and will undertake suitable risk assessments to ensure a safe system of work. In compliance with section 3 and section 19 of the Safety, Health and Welfare at Work Act 2005 ROI the company will ensure that site specific risk assessments are completed to clearly define the site activity, the risk and hazards involved. Much of the company’s work is repetitive and includes minor maintenance work. It is difficult to carry out a risk assessment for this type of short duration work, however, the company wish to highlight to all employees the importance of reporting and recording any new risk identified. This could be as simple as handwriting on the existing assessments the nature of the new risk and the control measures put into place. If in doubt contact your supervisor for advice and support. When assessing new risks the company will look for: The hazard - Who is at risk - Current control methods - Level of risk monitoring activities. Appropriate action is taken from risk assessment. Assessments will be carried out if there is any change in processes. Copies of site risk assessments will be kept in the van Health & Safety Pack whilst office risk assessments will be filed in the main office. Sub contractors will be expected to supply copies of risk assessments, which have been undertaken by a competent person. The effectiveness of risk assessments will be monitored and any defaults will be reported to contracts manager. Display Screen Equipment for office based staff

There are few computers used within the company. The office manager ensures that the workstation meet the requirements set out in the Schedule to the Regulations. The risks to users of VDU screens will be reduced to the lowest extent reasonably practicable. VDU screen users will be allowed periodic breaks in their work.

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Safety Training

It is the policy of the company to ensure that all staff receives induction training on commencement of work. All operatives will receive a one-day safety awareness-training course, Safepass / CSR. Plant operatives will also receive training for the item of equipment they are asked to use. From time to time and project driven there may be specific training areas to be covered. Toolbox talks take place on site and are usually recorded and dated by the director and kept in the main office. Employees receive training on manual handling, working at heights and abrasive wheels. Refresher training will take place at appropriate intervals. Personal Protective Equipment

The company will provide the necessary risk assessment to decide the level of PPE needed for all workers. It is noted that PPE should be the last method of control for some hazards and substitution or elimination is the preferred choice. Employees will be given training on any specialist items of PPE such as respiratory protection. All staff will sign for PPE in the PPE register as proof they have received it. The MD will ensure that PPE is worn at all times. PPE will meet CE standards and will be replaced and replenished as necessary. It is strict company policy that all staff must wear the allocated PPE and must report any defects to MD Manual Handling

It is the company policy to avoid hazardous handling operations so far as it reasonable practicable. Manual Handling injuries are likely to occur in the building industry and to this effect a suitable risk assessment will be carried out for the following: The task The load The work environment The individual’s capabilities Where possible, mechanical means of moving loads should be used. Never try to lift or move a load that, because of its size, shape or weight, is outside your physical capability. If help is needed, get everyone to work together to assist. Workers will be encouraged to lift correctly and will receive training on lifting techniques. Workers are encouraged to report back problems or injuries to the MD. Manual handling training will be provided to all staff. Noise at Work

Adequate risk assessments will be carried out to determine the level of noise. The company will reduce noise to the lowest practicable level and will make employees aware of the first and second action levels for daily exposure. All employees will be given the appropriate ear defenders for the level to which they will be exposed. The MD will ensure PPE is worn.

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Underground and overhead Cables

The company have a policy of dial before you dig. Employees can not assume that the site maps and plans are correct and care must be taken. A cable scanner and maps used, hand digging is required when less than 1.5 meters from cable. In all cases of underground services, services will be located identified marked and safe digging precautions taken, prior to works proceeding.

A full risk assessment and method statement will be undertaken in all cases. Appropriate warning signs will be placed at dig. Smaller plant with lower jibs will be used when overhead cables are present. Goal posts and barriers will be put in position on any site where overhead power lines pose a potential hazard. If using MEWP or scissor lifts the working area must be checked for overhead cables. Electrical Equipment

All electrical equipment will be PAT tested with records stored in the electrical register. All small tools must use 110v. If this is not possible a RCD device must be used. Office staff will have to use Display Screen Equipment. Every effort will be made to ensure the workstation is comfortable and that glare from overhead lighting is reduced to minimum. Display Screen Equipment Regulations will be adhered to all time and equipment will also be PAT tested. Under no circumstance must any electrical equipment be used if there is thought to be a fault, staff must reports faults to supervisor or foreman. Control Of Hazardous Substances

The company has a duty to assess the risk to all workers exposed to chemical agents arising from their work activities. This includes, office staff, cleaners and site workers. The Company will ensure that exposure of workers to hazardous substances is minimised and adequately controlled in all cases. Specific assessments will take place to control the use of cleaning products, concrete products and other hazardous substances such as diesel, dust and fumes. All workers who will come into contact with hazardous will receive adequate training and information on the health and safety issues relating to that type of work. Assessments will be reviewed periodically, whenever there is a substantial modification to the work process and if there is any reason to suspect that the assessment may no longer be valid. The company will comply with the Chemicals (Hazard Information and Packaging for Supply) Regulations and request safety data sheets for all chemicals used.

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Asbestos

As much of the company’s work takes place in schools an asbestos register will be requested prior to work taking place. The company will only use qualified expert Asbestos removal companies if the need arises. The company will be asked to provide a risk assessment prior to the commencement of the project. If any worker suspects the presence of asbestos within their work areas they must stop work immediately and report to the site foreman. Employees will seek asbestos registers in all occupied premises. Disease

Disturbing asbestos-containing material can result in release of invisible fibres. Once in the air, fibres can be breathed in and cause lung diseases including:

• Mesothelioma - a cancer of the linings to the lungs and stomach; • Lung cancer; and • Asbestosis - lung scarring.

There are no sudden changes in health after breathing in fibres - these diseases can take from 15 to 60 years to develop. They are incurable and often fatal. You need to protect yourself now to prevent contracting an asbestos related disease in the future.

Asbestos fibres are more likely to be released if the following happens:

• Asbestos-containing materials are not identified before work starts.

• Work is poorly planned or badly carried out.

• You work on dry asbestos containing materials.

• You use power tools or saws.

• You sweep up asbestos containing debris.

Asbestos-containing materials may be left in place, as long as they do not and will not put anyone at risk of exposure to asbestos fibres Permit To Work Hot works

The company rarely need a permit to work but in the likely event that this should occur a permit to work document will be put into place to deal with any unusual risks. The permit will be opened, monitored and closed by an authorised member of staff. Any hot work that takes place without a permit will be closely monitored with a 45 minutes cooling down period before leaving the area. Fire extinguishers will be placed in the area when hot works take place. Emergency Procedures

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The company will ensure an emergency plan is prepared and revised for all contracts. All employees will receive clear instructions on what to do in the event of an emergency. The MD will ensure that all new staff are familiar with means of escape in case of a fire and assembly point will be established at induction. The MD who is also acting supervisor on site will be allocated the task of raising the alarm in event of an emergency and will ensure the following:

• The alarm has been raised • All areas, including toilet and rest rooms will be evacuated • The fire brigade has been called • Fire doors, if any, have been closed • Plant, machinery and equipment has been shut down • A roll call is carried out at the assembly point and the result reported to contracts manger • Do not return to building. Make way to assembly point

SITE EMERGENCY PLAN

This plan is for everyone working on this site including sub contractors

Emergency Equipment First Aid Kit Located in Site vehicle

Fire Extinguisher Located in Site vehicles

PLEASE CONTACT GERALD KERLIN ON 02877741143

FIRST AIDER IS Gerald Kerlin

In The Event Of An Accident

You must immediately contact John Farren, or the relevant supervisor listed on your site emergency poster who will in turn contact the relevant emergency services. If a person is injured do not attempt to move them, seek help from the first aider. Follow the emergency procedures placing in company vehicles. In The Event Of A Road Traffic Accident

You must put on your hazard warning lights, turn off your engine, Check to see if anyone has been injured and if necessary call 999. You must immediately contact John Farren and inform him of the accident, following on the road traffic accident form should be completed at head office. This form should be completed within 24 hours of the road traffic accident. It should be completed by the person/s who witnessed the accident or incident in conjunction with their supervisor or safety officer. This form covers road traffic accidents in the North and South of Ireland.

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In The Event Of A Fire If the fire is minor and you know how to use the fire extinguisher and you are sure you can put the fire out use the on site extinguisher. The Extinguishers are placed in site vehicles and are clearly colour coded. If you are in any doubt leave the area and inform Mr Farren or acting supervisor. If you are told by the Site Supervisor to evacuate the site do so immediately. In the event of the site having to be evacuated you must assemble at the assembly point, which will be indicated, to you at the start of the short term contract. Remain there until the Site Supervisor informs you what to do next. Fire Fighting Equipment

Extinguishers are placed within the site vehicles. Each vehicle is fitted with a fire extinguisher and a first aid kit. A competent agent checks the equipment annually. Do not operate fire-fighting equipment unless it is safe to do so and you have been trained. Fire exits are located at strategic points throughout the various workplaces the Imac undertake work in. Site foreman will point out fire exits on work sites to staff. Exit doors and corridors must never be locked, blocked or used as storage space. Smoking Policies

Smoking is prohibited in all areas of the workplace except those areas that have been specifically designated as smoking areas. There will be no smoking in the company vehicles and the person found smoking will be subject to a fine from the local environmental health department. Smoking areas should at all times be kept fire safe. Combustible materials must never be stored or allowed to accumulate in areas where smoking is permitted. The company have produced a smoking policy which is placed in company vehicles. Accident Investigation And Reporting

It is important that ALL accidents involving injury, damage to health, property, plant or equipment, and all near misses, are reported to Mr John Farren without delay. It is equally important that all defined accidents and dangerous occurrences are reported to the enforcing authorities. All accidents must be reported and recorded in the in-house accident book. The Accident Books are located in the site vehicles. Please ensure all accidents are recorded in the Accident Book. If a serious accident should occur the MD / acting supervisor will take the responsibility for calling the emergency services. The MD / external safety advisor will contact the HSA by telephone and then complete the AR1 Form within 10 days. The MD will undertake a complete investigation of any accident that occurs and will work closely with all involved in accident. First Aid

The first aider on site is Mr Farren. It is vital that in the event of an emergency or accident that staff know the procedures in place. If a worker or colleague is injured don’t attempt to move the person, get help immediately and make the casualty comfortable. All staff will be briefed on what to do in an emergency and all of the above will be mentioned in induction training.

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Working At Heights And Hierarchy Of Control

The company will work towards the hierarchy of control within the working at heights regulations and will follow their guidelines by: Eliminating the need to work at height if possible Planning and risk assess the work Reduce the distance of a fall Provide adequate edge protection for roof work Provide adequate working platforms Working on Roofs/roofing ladders - Minor roof work repair

• Plan the work properly before you start, include in your plan what you will do in an emergency, or if someone falls. Involve the workers who are doing the job in your planning and consult them about the right equipment to use.

• Check that the roof is strong enough to support any weight you put on it. • Make sure that nothing can fall off the roof and injure someone. If there is a risk of this,

make sure no one comes into the area below the work. • Take frequent breaks, especially when working from a ladder - do not work from a ladder

for longer than 30 minutes at a time. • If you use a ladder, keep three points of contact wherever possible. • Always use a roofing ladder to carry out minor repairs

Working platforms / mobile towers / scaffold and edge protection The company use scaffold for short-term contracts for a period of no longer that one or two weeks per year. The scaffold will be inspected for the following

• Edge protection • Wherever anyone could fall, the first line of defence is to provide adequate edge protection

to prevent a fall occurring. This should include or be equivalent to: a main guard rail at least 950 mm above the edge;

• a toe board and brick guard where there is risk of objects being kicked off the edge of the platform; and a suitable number of intermediate guard rails or suitable alternatives positioned so that there is no gap more than 470 mm.

Tower Scaffold is used occasionally. It is inspected, situated in firm ground, casters locked when working on it. Not moved whilst employees are working on it. Inspected weekly. MEWP will be used were necessary with the operator attaining training before use. The site foreman will ensure that the lifting equipment meets statutory requirements. The mewp will be inspected, fit for use and operated by competent person. The operator will pay attention to overhead cables. The company will use the appropriate inspection forms. Ladders only used for short term and should be tied and footed. Refer to toolbox talk for ladders.

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Plant Equipment & Inspection

The site foreman carries out the site inspections; however it is the duty of all staff to be aware of hazards and to report the hazards to the MD. The company do not own plant and hire equipment when required, which is supplied with a statutory inspection certificate. The company do own two trailers) It is the duty of all staff to inspect the equipment before and after each use. All such records will be kept in the site offices. In addition the company will ensure that:

• The use of any work equipment that could pose a risk to the well being of persons in or around the workplace will be restricted to authorised persons.

• All work equipment will be maintained in good working order and repair. • All workers will be provided with such protection as is adequate to protect them from

dangers occasioned by the use of work equipment. • All work equipment will be clearly marked with health and safety warnings where

appropriate. • No un-authorised personnel to drive plant or equipment unless they are competent and

trained to do so. Working platforms will be inspected weekly. Lifting equipment will be subject to a statutory inspection every 6 months. The appropriate GA3 form will be used. Glazing repairs and installation

Extra care and attention should be given to removal of broken glazing units. Always use the gloves provided. Do not leave broken glass lying in an area where children are likely to be present. Place the broken glass in newspaper for disposal. Always inform the teachers and school users of glazing repairs which are likely to take place. Installing new glazing at height. The company will supply the appropriate working platform which in most cases will be a scissor lift if work has to take place from outside the building at height. If the repair can be carried out from inside the building then do so. Barricade off the area in the classroom, put signage on doors to for unauthorised entry, inform the principal of works taking place.

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Abrasive Wheels

Abrasive wheels and Concrete cutting saw No employee or sub contract may mount an abrasive wheel unless they are competent to carry out that duty. They will have been specifically appointed to do so. Before the wheel is run, the guard should be properly adjusted and secured. If the machine is fitted with a work rest, it should be adjusted as close as possible to the wheel and the wheel should then be rotated by hand to ensure that it is clear all the way round.

o A wheel should be mounted only on the machine for which it was intended. Before mounting, all wheels should be closely inspected to ensure that they have not been damaged in storage or transit.

o The speed marked on the machine should not exceed the speed marked on the wheel, blotter or identification label.

o The bush, if any, should not project beyond the sides of the wheel and blotters. The wheel should fit freely but not loosely on the spindle.

o Flanges should not be smaller than their specified minimum diameter, and their bearing surfaces should be true and free from burrs.

o With the exception of the single flange used with threaded-hole wheels, all flanges should be properly recessed or undercut.

o Flanges should be of equal diameter and have equal bearing surfaces. Protection flanges should have the same degree of taper as the wheel. Blotters, slightly larger than the flanges, should be used with all abrasive wheels. Wrinkles in blotters should be avoided.

o Wheels, blotters and flanges should be free from foreign matter. Clamping nuts should be tightened only sufficiently to hold the wheel firmly. When the flanges are clamped by a series of screws they should be tightened uniformly in a criss-cross sequence. Screws for inserted nut mounting of discs, cylinders and cones should be long enough to engage a sufficient length of thread, but not so long that they contact the abrasive.

o When mounting the wheels and points, the overhang appropriate to the speed, diameter of the mandrel and size of the wheel should not be exceeded, and there should be sufficient length of mandrel in the collect or chuck.

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Stihl Saws

There are several hazards associated with the use of concrete cutting saws: Noise/Dust, Manual handling, Kick back, Blade sticking, Entanglement, Flying debris User must be trained. Guards must not be removed. Wet cutting will take place where possible, eye, ear dust protection is mandatory and must be worn during all cutting operations. Cutting operations should not take place close to members of the public. Do not overreach or cut above shoulder height. Only correct blades used and fitted onto saw. Site Vehicles

All site vehicles are fitted with fire extinguishers and first aid equipment. This equipment will be updated and replenished when necessary. All drivers will be responsible for routine checks of vehicles and reporting any defects to site foreman as soon as they are discovered. All tools must be secured using the fitted straps in the back of the vehicle; on no account should pipes or tools be allowed to move freely in the back of the vehicles. A photocopy of all employees driving licence will be kept on file and reviewed annually. Use Of Mobile Phones On Sites

The use of mobile phones is strictly prohibited while driving and when working on site. Employees must not use mobile phones whilst driving, working at heights or at any time during normal working hours. Phones may be used at lunch time. House Keeping And Welfare On Site

Foreman will check each new site to ensure they are meeting requirements under the Welfare At Work Regulations and will cover:

o Maintenance of workplace/Maintenance of plant and equipment o Temperature, Lighting o Cleanliness, drinking water, eating areas and hot running water o Access and egress in schools and hospitals o Falls and falling object

Keep materials and equipment clear of access ways and road. Never obstruct entrances and exits with stored materials. In particular, public access should always be left clear, and holes, ramps etc, be well sign posted and protected. All vans will carry paper towels, hand cleaner and wipes. Arrangements will be made to allow permission for technicians to use the client’s facilities.

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Site Security working in occupied premises, schools and hospitals.

The company will at all times provide security to all our contracts and in particular those in which children may be present. Security will be reviewed and implemented from project to project, depending on the level of security needed. Sites will be secured by appropriate means either by heras fencing where necessary or simple barriers for smaller projects. All employees are briefed and given guidance on what to do when working in occupied premises. Tools and equipment will not be left unattended at any time. Adequate signage to inform students and staff of work activities will be displayed. Employees will work in small groups and not alone with young persons. The site supervisor will communicate to the principals and relevant personnel to follow and work with their guidelines to compliment the company’s guidance. Excavations

Working in excavations is limited and usually takes place in the form of foundations. Care must be taken with services, especially electric cables. All services will be identified prior to any excavation. Excavations should be adequately protected, barriers, covers at manholes, if in a public area the excavation should be well lit at night. Proper access and egress must be established. Ladders must be tied and secured, supports or timbers should not be climbed on, always use a ladder. Hard hats must be worn when in a trench. Vehicles will not be permitted adjacent to excavations. Excavations must be regularly inspected at least formally once a week, visually before each shift.

Hand Tools

Accidents involving hand tools are rarely fatal but can result in nasty injuries. Make sure that handles are properly and firmly fitted. Do not use chisels with chipped points or mushroomed heads. Only use spanners that are the correct size for the job. Always wear appropriate eye protection when working on hard or brittle materials. Compressed Air

Compressed air as used on sites has sufficient power to penetrate the body, causing severe injury or death. Never use compressed air line to dust yourself down or clean any areas. Under no circumstance should you fool around with compressed air. Before disconnecting any air tools always turn off the air supply. Check the hose connections are good and that lines are free of dirt or moisture. Report any defaults to our supervisor immediately.

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Working With Young People

Much of the company’s work is carried out in occupied premises, which means the staff will have to work in the vicinity of young people from time to time. Please follow the guidelines below

• Take all reasonable steps to ensure the health, safety and welfare of any child in the area you are working in.

• Respect the wishes of a child as you would an adult, you must not impose yourself on them.

• Remember that children regard adults as role models and ensure your behaviour, language, gestures etc. are appropriate and above reproach.

• Be aware of Child Protection issues in relation to the work you do and do not become complacent and believe ‘it could never happen to me’.

• Ensure you are not left alone in any area with a child while you are working. Plan your work to involve other adults in the vicinity you are working in

• Do Not physically, emotionally abuse any child or young or vulnerable person Violence From Members Of The Public

• The Company will not tolerate any acts of violence perpetrated against any member of

staff. If staff faces verbal abuse from members of the public they should:

• Remain calm and polite and attempt to defuse the situation. Never respond by verbally abusing the member of the public.

If a member of staff is physically attacked they should:

• Respond by asking other members of staff for assistance. The site supervisor will be called and the police will be informed. Should medical attention be required then the first aider will be called.

• Witnesses to the attack should remain on site until questioned by the police.

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Lone Working

It is the policy of the Company to comply, so far as is reasonably practicable, with the law as set out in Management of Health and Safety at Work Regulations to ensure the safety of all lone workers The Company is committed to make available such measures as are deemed necessary to safeguard its employees. A competent person on all premises and events where the lone worker shall be employed shall carry out a risk assessment. Any identified hazards must be eliminated or controlled before a member of staff commences work at said venue.

• Periodic visits from the supervisor to observe what is happening • Regular voice contact with the lone worker by mobile phone at specific time which will alert

supervisor if not received • Checks made that lone worker has returned home • Mobile first aid kits available

Legionnaires Disease Legionella bacteria are widespread in nature, mainly living in natural water systems, eg rivers and ponds. However, the conditions are rarely right for people to catch the disease from these sources.

Outbreaks of the illness occur from exposure to legionella growing in purpose-built systems where the water is maintained at a temperature high enough to encourage growth, eg cooling towers, evaporative condensers, spa pools, and hot water systems used in all sorts of premises (work and domestic).

The symptoms of Legionnaires' disease are similar to those of flu:

• high temperature, fever and chills; • cough; • muscle pains; and • headache

if you suspect you are working in a water system within any occupied premises where the water might be contaminated contact your supervisor immediately. Alcohol Policy

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This policy has been formulated to help comply with our legal obligations, which include providing a safe place to work for employees and others who may be affected by our activities. We are aware that alcohol consumption before or whilst at work can have serious Health and Safety implications for our employees therefore; this policy sets out our position on alcohol in the workplace. Whilst the consumption of alcohol is an integral part of many employees’ lifestyle, its presence in the workplace is never appropriate. Not only can a small amount affect work performance, but it can also compromise the individual’s safety and that of others. Usual side effects include a loss of concentration, impaired judgement, loss of coordination and dexterity. This has implications for all staff, but particularly for those working in a safety critical role. These include, but are not confined to those operating vehicles and machinery or working at height.

For these reasons, all members of staff are forbidden from bringing alcohol onto company premises for the purpose of consumption during working hours, including lunchtimes. If an employee comes to work whilst under the influence of alcohol, or consumes alcohol on the premises in breach of this policy, it will result in disciplinary action being taken. We retain the right to summarily dismiss on the grounds of gross misconduct. We understand that there may be circumstances where an employee has an alcohol related problem that requires specialist help, so it is our intention to treat these cases sympathetically. Workplace Drugs Policy

In compliance with regulations, this policy has been drafted to highlight our position on drugs in the workplace. We recognise that illegal drugs are widely available and they can have fatal consequences, especially when consumed in the workplace and we are aware that, whilst not developing an addiction, many people today take illegal drugs recreationally. Many drugs influence an individual’s health and compromise not only their own safety but also those around them. Drugs can cause serious side effects such as loss of concentration, forgetfulness, confusion and loss of coordination and dexterity. This leads to potentially fatal results especially to those operating machinery, working at heights and driving vehicles. Due to these risks we are committed to a drug free workplace where all illegal substances are forbidden within working hours. We understand that we have no right of control over our employees’ personal lives but we will actively encourage compliance with our drug policy and try to ensure that our employees adhere to it not only within working hours but also in their private lives.

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Equal Opportunities Policy

IMAC Group Ltd. is committed to a policy of equal opportunities within its employment practices and intends to ensure that no actual or potential job applicant or staff member is discriminated against directly or indirectly on the grounds of gender, marital status, disability, race, creed, political status, community background, age, dependants, sexual orientation or trade union membership. Each person shall have equal opportunity for employment, training and advancement on the basis of ability, qualifications and performance.

All members of staff are responsible for compliance with this policy and for reporting breaches of it. We encourage staff at all levels to examine their attitudes in order to ensure that no trace of discrimination is allowed to affect their judgement. Pregnant Workers Policy

INTRODUCTION AIM IMAC Facilities Management will take all reasonable steps to safeguard the health, safety and welfare of new and expectant mothers, and of their unborn children. OBJECTIVES To protect pregnant workers from:

• Unsafe Environments • Excessive Manual Handling Tasks • Undue Noise • Shocks, Vibration and sudden Movements A • Harmful Substances • Radiation • Undue Temperature Exposure • Chemical or Biological agents • Inadequate Hygiene and Welfare Conditions

The agent will take every effort to protect expectant mothers against Biological hazards. ORGANISATIONAL RESPONSIBILITIES Are to be involved in the process of pregnancy risk assessment by, where possible attending and contributing to the assessment with Occupational Health and the employee. The Overall responsibility for the discharge of this policy lies with the management. RELATED DOCUMENTATION AND RETENTION PERIOD Form Nr. Title Retention Time Form MAT B1 Sample only, this is retrieved from your Duration of

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maternity clinic maternity leave HAZARDS Biological agents & Infectious Diseases Employers must pay particular attention to the infection hazards that could affect the new or expectant mother and her unborn child and take actions that are reasonably practicable to prevent or control the hazards. Rubella, German Measles Chickenpox and Cytomegalovirus have the potential to harm the foetus if the mother has not developed resistance previously. Listeria bacteria and the Toxoplasma parasite can also harm the foetus. Advice should be sought where there is doubt as to the expectant mother’s immune status. Chemical agents Certain chemicals have the potential to or are known to cause harm to the unborn child or breast fed babies. These chemicals can be identified by their risk phrase allocated to them (refer to the COSHH Regulations). The actual risk to health will need to be determined following a risk assessment on the use of the chemical concerned in the work place. Glutaraldehyde / Formaldehyde / Methylmethacrylate The storage, use and disposal of these substances must comply with the Control of Substances Hazardous to Health Regulations. Environmental extraction equipment must be active, properly maintained and levels monitored to determine effective removal of waste vapour and gases. Appropriate personal protective equipment must be worn as necessary and safety procedures adhered to. Heights Pregnant employees may experience problems in working at heights, for example, ladders and platforms. Dexterity, agility, co-ordination, speed of movement, reach and balance may be impaired. An increased risk of accidents will need to be considered. Lead Exposure to lead can result in infertility, abortion and still birth; therefore, woman of reproductive capacity may not be employed in certain lead processes. Once pregnancy has been confirmed, the pregnant mother may be suspended from working with lead as the lead can enter breast milk and the circulation of the foetus in utero. Blood lead levels should be monitored as part of a routine health surveillance programme. Manual handling of loads Every manual handling operation at work should be risk assessed in line with the Manual Handling Operations Regulations. The risk assessment should take note of individual capability, the task, the

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load and the environment. The primary aim should be to avoid manual handling activities. Where this is not possible, the employer should consider altering the nature of the task to reduce risks and ensure the employee has received suitable and sufficient training in manual handling and has the appropriate equipment with which to undertake the task. The employee has a responsibility to use manual handling equipment, where available, and if suitable for the task. Pregnant workers are at risk from manual handling injury; for example, hormonal changes can affect the ligaments so increasing susceptibility to injury. Therefore, employees should avoid heavy and / or repetitive manual handling. In the early stages of pregnancy there is an associated increased risk of miscarriage and in the later stage there is a shift in the centre of gravity which creates additional strain on the musculo-skeletal system. Mercury Mercury is a potential reproductive hazard (that is, it can affect the foetus) which, when spilled, disperses into tiny droplets that emit a toxic vapour. Contained mercury is not a hazard. Night working, overtime or lone working Working long hours can result in fatigue, which may be exacerbated during pregnancy. An employee who normally works nights, who is pregnant and who has a medical certificate which states that her health and safety may be adversely affected as a consequence of night working must be referred to the safety committee. Noise There appears to be no specific risk to new or expectant mothers or to the foetus, but prolonged exposure to excessive noise may result in increased distress and fatigue. The requirements of the Noise at Work Regulations should be sufficient to meet the needs of new or expectant mothers. Radiation Employees working in this speciality must inform their manager if they are considering becoming pregnant and when pregnant, as significant exposure to ionising radiation can be harmful to the foetus. There are lower statutory dose levels for pregnant women and their personal dose monitoring levels must take account of this. Rest Suitable rest facilities (e.g. a non-smoking environment close to toilet facilities) and breaks should be provided at work for any new or expectant mothers. Solvents The new or expectant mother should not be exposed to levels of solvents (e.g. toluene, xylene) which exceed Occupational Exposure levels) Visual Display Screen Units (VDUs) There is no evidence to date that working with a VDU is harmful to the health of the new or

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expectant mother as the levels of non-ionising radiation are likely to be below those recommended. However, any employee who is anxious about potential hazards should be given the opportunity to discuss these concerns. Work environment The work environment and practices may create hazards for the new or expectant mother. Examples include slippery floor surfaces, excess reach, need for prolonged standing. Risk controls should be introduced where possible when hazards are identified. Workstations A risk assessment must be undertaken of work activities, the environment in which the workstation is situated and of the workstation itself. For example, pregnant workers may experience problems in working in tightly fitting work spaces or with workstations which do not adjust sufficiently to take account of increasing abdominal size. Frequent rest breaks will help to avoid or reduce fatigue and a suitable chair will reduce the hazards of postural Needle stick Injuries

Needle stick injuries occur when a hypodermic needle or sharp medical device such as a scalpel accidentally punctures a person’s skin. It is sometimes also referred to as a sharps injury.

Often the physical injury will not be too severe, but the mental effects of this type of injury can be devastating. The victim will suffer weeks or months of anxiety whilst they await the results of tests they will undergo to ensure that the puncture injury has not resulted in their being infected by a disease carried by the user of the needle, or patient treated by the scalpel.

What to do if you receive a sharps injury

If you suffer an injury from a sharp which may be contaminated:

• Encourage the wound to gently bleed, ideally holding it under running water

• Wash the wound using running water and plenty of soap

• Don't scrub the wound whilst you are washing it

• Don't suck the wound

• Dry the wound and cover it with a waterproof plaster or dressing

• Seek urgent medical advice (for example from your Occupational Health Service) as effective prophylaxis (medicines to help fight infection) are available

• Report the injury to your employer.

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ASBESTOS

In accordance with The Control of Asbestos at Work Regulations 2012 (NI) and associate Approved

Codes of Practice, all work carried out by the Company shall be covered by a written Assessment,

which will form the basis, together with company Standard Asbestos Procedures Manual for the

PLAN OF WORK

ASBESTOS POLICY STATEMENT

As a company we are engaged in the removal of asbestos insulation, coatings, insulation board and

asbestos cement products. Bulk samples will be taken to determine type of asbestos involved.

Where this is not done the company will assume that the asbestos present contains either amosite or

crocidolite. Where Contracts Manager considers it necessary, air samples should be taken outside

the working enclosure to determine background levels before work commences.

i. The specific type of work to be carried out, i.e. removal, encapsulation and expected

duration of contract will be shown in the relevant method statement.

ii. It will be assumed that all work being undertaken by the Company will always result in the

relevant 'action levels' and 'control limits' being exceeded.

iii. For all types of asbestos removal work, full-face high efficiency power assisted respirators

will be worn by operatives carrying out the work.

iv. It is our intention to control exposure and release of asbestos dust outside the working zone

by erection of an enclosure under negative pressure. Within the working enclosure every attempt

will be made to reduce airborne dust levels to below 1 fibre per mltr, by employing wet stripping

methods using penetrating fluids involving either spray technique or full penetration soaking,

dependent on the type of insulation involved.

v. Where 'wet strip' is inappropriate, i.e. AIB, shadow and mist spray will be use in the vicinity

of the workface in order to ensure dust levels are kept to a minimum.

vi. For 'hot work', working procedures will be in accordance with the job specific Plan of Work.

vii. In order to ensure adequate control measures are being maintained, air monitoring will take

place on selected contracts within the enclosure (operative personal sampling) and where

considered necessary, outside the enclosure shortly after stripping commences.

viii. Movement of asbestos operatives to & from the working enclosure will be strictly controlled

in accordance with the procedures contained within the Plan of Work.

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Waste

Waste will be contained in appropriately labelled double asbestos bags. It is our intention that bags

will be sealed and surfaces cleaned and vacuumed before being placed in designated closed

container and disposed of in accordance with the Special Waste Regulations 1996.

Emergencies

Specific site emergency procedures will be detailed within the Plan of Work. Prior to

commencement of contract, these procedures will be discussed with client to take into account

emergency procedures that may exist as part of the client's site controls.

Site Clearance

On completion of asbestos removal and full decontamination of working area, final air clearance

samples will be taken by UKAS accredited laboratory. Until satisfactory results of these clearance

samples are received the area will still be treated as contaminated and full asbestos procedures will

apply. On successful completion of the FOUR STAGES OF SITE CLEARANCE the area will be handed

over to the client together with a 'Certificate of Reoccupation'.

ASBESTOS ASSESSMENT

The Company will carry out a complete assessment of the proposed works which will follow the

attached guidelines.

a. Contract Details

b. Site Supervisor

c. Details of Supervisor attendance on site.

d. Contract duration & manpower.

e. Start Date & expected duration of works.

f. If CDM applicable.

g. Any other licence holders involved.

h. Analyst details.

Scope of Work & Risk Assessment

a. Details of survey (if applicable).

b. Type of premises.

c. Vehicle access to premises.

d. Location of work (within premises.

e. Work scope description (function of insulation).

f. Type of application.

g. Work technique to be used. (Fibre control).

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h. Type of asbestos.

i. Specification of asbestos to be removed.

j. Extent of work (linear/square metres.

k. Condition of asbestos.

l. Plant-equipment or pipework service status.

m. Temperature of work area before erection of enclosure.

n. Temperature of surface to be stripped.

o. Degree of difficulty.

p. Proximity of 3rd parties.

q. Access requirements.

r. Fire risk.

Assessment of Exposure

a. Assessment of exposure to work being undertaken. Previous work data.

b. Steps to be taken to reduce exposure

c. Protection of third parties.

d. Enclosure construction. (Size & negative pressure requirements).

e. Enclosure Size.

g. RPE Selected.

h. Airborne fibre monitoring

i. Type of monitoring & frequency.

j. Details of smoke test.

Methods of Work for Removal

a. Details of Hygiene Unit.

b. Method of Removal & cleaning.

Other Site Specific Information

a. PPE.

b. Welfare facilities.

c. Bagging, Storage & Disposal of Asbestos Waste.

d. Communication.

PLAN OF WORK (METHOD STATEMENT)

Client's Understanding

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Method and procedures to be used will always be discussed with the client at pre-start meetings,

where these occur. This will ensure that the client is fully aware of the details concerning the work

and if necessary, allow him to inform his own employees of the working situation, i.e. Restricted

access to certain areas and also allow the client to make provision for any changes to their own

working schedules. In addition, this information will help in reassuring client's employees and allay

any fears they may have concerning the work.

Communication

The Supervisor will be fully aware of the requirement of the Plan of Work and company Asbestos

Procedures. He shall also responsible for ensuring that all operatives are aware of what is required.

Deviations

Any deviations from the programme laid down which may occur will be authorised by contract

manager and client. This is particularly important where additional costs may be incurred.

CONCLUSION

It is appreciated that there may be variations from job to job that have been stipulated by the

client in his original enquiry.

Supervision/Manager will also, prior to commencement of contract, liaise with the analyst, who

may have either been appointed by the Company or by the client, and requirements and procedures

discussed and agreed. Variations will occur between different contracts.

The following shows an example sketch detailing the normal requirement as detailed at ref. In

addition a form which may be used detailing the basic requirements.

Safety Rules

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• All employees should be aware of, respect and adhere to the rules and procedures contained

in this safety statement.

• All employees shall immediately report any unsafe practices or conditions to the relevant

authority.

• Any person under the influence of alcohol or any other intoxicating drug, which might

impair motor skills or judgement, whether prescribed or otherwise, shall not be allowed on

the job.

• Mobile phones, Ipods or MP3 players are not permitted during normal working hours

• Horseplay, practical joking or any other acts, which might jeopardise the health and safety

of any other person, are forbidden.

• Employees shall not adjust, move or otherwise tamper with any electrical equipment,

machinery or air or water lines in a manner not within the scope of their duties, unless

instructed to do so by a senior member of staff.

• All waste materials must be disposed of carefully and in such a way that they do not

constitute a hazard to other workers.

• No worker should undertake a job that appears to be unsafe.

• No worker should undertake a job until he or she has received adequate safety instruction

and is authorised to carry out the task and in particular working with abrasive wheels,

driving a dumper or any other item of plant, operating a cartridge tool, slinging or loading,

scaffolding or trench shoring.

• All injuries must be reported to the Safety Officer or site foreman.

• Employees should take care to ensure that all protective guards and other safety devices are

properly fitted and in good working order and shall immediately report any deficiencies to

the supervisor or the Safety Officer.

• Work shall be well planned and supervised to avoid injuries in the handling of heavy

materials and while using equipment.

• No employees should use chemicals without the knowledge required to work with those

chemicals safely.

• Suitable clothing and footwear will be worn at all times. Personal protective equipment

shall be worn wherever appropriate.

ACKNOWLEDGEMENT OF STATEMENT

Please take time to read this statement and evaluate if your job description match the activities stated within this statement. If you are concerned in any way that you are unable to do your job safely you must contact the Director immediately.

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Statement evaluation

Yes

No

Have you read the statement and agree that you are confident of your ability to carry out current job role?

Do you require any specialist training in order to develop your work area or job role?

Do you understand all topics listed within this statement?

Do you have all the necessary equipment and PPE to carry out your work safely?

Are you aware of your role and responsibilities within this statement?

Are you familiar with the legal requirements set out within this statement?

Are you happy with your induction process and are aware of complete layout of emergency exits and location of fire extinguishers?

If you are happy with all of above please sign and date to acknowledge receipt of statement and to confirm that you understand your duty of care to work towards the guidelines as set out in this statement. If for any reason you are unable to answer some of the questions above please contact the safety officer to discuss the contents of the statement further. Employee Signature Or Sub Contractor’s Signature ____________________ Date ____________________ Director’s Signature I, the above named employee confirm I have received induction training on all aspects of health and safety , viewed risk assessments and method statements and will do what is reasonably practicable to avoid injury and accidents to myself and others. I, the above named employee confirm I have received induction training on all aspects of health and safety , viewed risk assessments and method statements and will do what is reasonably practicable to avoid injury and accidents to myself and others. 2.1 VERSION CONTROL RECORD Version Reason Date Effective

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1.0 First Issue April 2011 2.0 Amendments to roles

and responsibilities of those cited in the organisational chart

April 2013

3.0 Pregnant Woman procedures added

May 2013

4.0 Needlestick injuries procedures added

November 2013

5.0 Asbestos Added April 2015 Date 26/02/2015 Director’s Signature