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HealthCare Templates
For Budgeting and Reporting
A Solver White Paper
July 2012 solverusa.com Copyright © 2012
Copyright Solver, Inc., 2012 HealthCare Templates | Page 1
Table of Contents
Solver Templates .................................................................................................................................................................. 3
Budget and Forecast Examples ............................................................................................................................................ 4
Assumptions ...................................................................................................................................................................... 4
Provider Revenue .............................................................................................................................................................. 5
Managed Care and Other Revenue ................................................................................................................................... 6
Personnel (Non Staff) ........................................................................................................................................................ 7
Staff Personnel .................................................................................................................................................................. 8
Variable Expenses ............................................................................................................................................................. 9
Fixed Expenses ............................................................................................................................................................... 10
Capital Budget ................................................................................................................................................................. 11
Reports ................................................................................................................................................................................ 12
Profit and Loss Detail – Clinics/Locations across Columns .......................................................................................... 12
Profit and Loss Detail by Month .................................................................................................................................... 13
Profit and Loss Variance Report ................................................................................................................................... 14
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Trial Balance by Month by Clinic................................................................................................................................... 15
Trial Balance by Clinic .................................................................................................................................................. 16
Encounters by Compensation ....................................................................................................................................... 17
Statement of Operations with KPIs ............................................................................................................................... 18
Profit & Loss Variance Report with KPIs ....................................................................................................................... 19
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Solver Templates The forms and reports in this document are templates that Solver has created based on a generic HealthCare BI360
demo model. These forms and reports represent examples of what many companies and organizations use their
budgeting and forecasting processes. The templates below can be used for your organization as well. You can take the
templates as a starting point and modify them for your needs or create your own templates using the BI360 report
designer. Please contact Solver at [email protected] for any comments or questions.
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Budget and Forecast Examples
Assumptions
The assumption form values are used in revenue and personnel.
o The form is executed for budget year and budget version.
o Note that the form is locked down and only the yellow cells allow input.
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Provider Revenue
The provider revenue form brings in all non-administrative employees that were budgeted for in the personnel form. The
information brought in is current and prior year FTE as well as the prior year patient encounters. The encounters are then
multiplied by the increase from the administrative form and then multiplied by the rate in the administrative form. The only
input allows for adjustments to the total encounters. The form also has the following benefits:
o The form is executed by budget year, budget version, and clinic.
o The total dollars are spread evenly across the 12 months (all months did not fit on the page).
o Everything is calculated other than the adjustment.
o Note that the form is locked down and only the yellow cells allow input.
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Managed Care and Other Revenue
The managed care and other revenue form is based on the member lives based on individual managed care codes. The
rate is brought in from the assumption form. The form also has the following benefits:
o The form is executed by budget year, budget version, and clinic.
o The total dollars are spread evenly across the 12 months.
o Only member lives and assumptions are available for input.
o Other revenue is a single row for input.
o Note that the form is locked down and only the yellow cells allow input.
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Personnel (Non Staff)
The payroll example below allows the end user to calculate the annual budget for salary and benefits for all employees
who are not administrative. Note that the employee information should be added to the BI360 data warehouse (“SODS”)
(starting salary) prior to the start of the budget process. The form also has the following benefits:
o Salaries are evenly spread across the twelve months.
o The form is too large to show in a print screen. There are separate detail columns (12 months) for salary, total
compensation, and each of the benefits.
o Users can terminate, add, increases, and include shift differential and overtime.
o The form is executed for budget year, company, clinic and budget version.
o Note that the form is locked down and only the yellow cells allow input.
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Staff Personnel
The payroll example below allows the end user to calculate the annual budget for salary and benefits for all staff
employees. Note that the employee information should be added to the BI360 data warehouse (“SODS”) (starting salary)
prior to the start of the budget process. The form also has the following benefits:
o Salaries are evenly spread across the twelve months.
o The form is too large to show in a print screen. There are separate detail columns (12 months) for salary, total
compensation, and each of the benefits.
o Users can terminate, add, increases, and include shift differential and overtime.
o The form is executed for budget year, company, clinic and budget version.
o Note that the form is locked down and only the yellow cells allow input.
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Variable Expenses
The variable expense form is based on the prior actual encounters to the budgeted encounters. The account types, fixed
or variable, are referenced in the warehouse. The form also has the following benefits:
o Expenses are evenly distributed among the twelve months.
o Calculation: (Prior Year Actual Expenses/Prior Year Actual Encounters)*Current Budget Encounters*(1 + Inflation).
o The form is executed for budget year, company, and budget version.
o The only inputs are the individual account adjustments.
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Fixed Expenses
The fixed expense form allows input per expense with the ability to do line-item detail.. The account types, fixed or
variable, are referenced in the warehouse. The form also has the following benefits:
o Line-item detail, with spreading, is available through BI360 Budgeting.
o The prior year actual data is available off to the right (the print screen below shows the first three months).
o The form is executed for budget year, company, and budget version.
o The only inputs are the individual account adjustments.
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Capital Budget
The capital example below allows the end user to calculate the capital expenditures and depreciation for the annual
budget. Form features:
o There are five rows of input for each capital account. This can be increased by adding additional codes to the BI360 data
warehouse (“SODS”). Note that if all rows are used, then the form can be stored and re-executed and blank rows will be
available.
o The prior year actual data is available for comparisons purposes (not seen due to space limitation on the screenshot).
o The depreciation is calculated to the right of the capital expenditures (not shown due to space limitations in the screenshot)
and is based on the straight line method.
o The form is executed for budget year, company, and budget version.
o Note that the form is locked down and only the yellow cells allow input.
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Reports The report examples below will show the parameters used and a print screen of each report. Note that an entire report
may not fit in a single print screen.
Profit and Loss Detail – Clinics/Locations across Columns
o Parameters: Period.
o The clinics appear across the column for a month-to-date profit and loss.
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Profit and Loss Detail by Month
o Parameters: Scenario, Period, and Clinic(s).
o The report will show the year-to-date periods.
o The expenses will be broken up by clinic. Note that the report is too large to show on a print screen.
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Profit and Loss Variance Report
o Parameters: Period and Clinic(s).
o The report show account groupings by the clinics chosen with month-to-date and year-to-date across the columns.
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Trial Balance by Month by Clinic
o Parameters: Period and Clinic.
o The entire report is too large to fit on one page.
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Trial Balance by Clinic
o Parameters: Period.
o The entire report is too large to fit on one page.
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Encounters by Compensation
o Parameters: Period, Clinic, and Scenario.
o Shows the total compensation by employee along with encounters. The total compensation is then divided by total
encounters.
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Statement of Operations with KPIs
o Parameters: Period, Clinic, and Scenario.
o Shows the patient volume, revenues, expenses, EBITDA, Net Profit as well as a number of KPIs.
o Note that the entire repot is too large to fit in the screenshot below so only the lower part of the report is shown.
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Profit & Loss Variance Report with KPIs
o Parameters: Period, Clinic, and Scenario.
o Shows the patient volume, revenues, expenses, EBITDA, Net Profit as well as a number of KPIs.