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HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA DATE: August 10, 2011 LOCATION: City Council Chambers TIME: 4:00 p.m. – 6:00 p.m. (No Supper) 1. Welcome – Chair 2. Approval of Agenda 3. Adoption of Minutes (Attachment 1) 4. Business Arising 5. Strategic a. 2012 to 2014 Budget and Timelines Continuation (Attachment 2) i. Base Budget of Downtown Revitalization Fund of $500,000 per year is going forward ii. Have received wish lists from each of the Committees, all of which results in a deficit budget of $454,727 for the period 2011 – 2014 iii. Administration Report to come back in September, 2011 b. Terms of Reference i. The current Terms of Reference is attached (Attachment 3) ii. Draft Terms of Reference (Attachment 4) 6. Operational a. Sub-Committee Reports b. Parking Issues (Attachment 5) 7. For Information a. Building & Development Permit Activity (Attachment 6) b. Revised Downtown Events Sub-Committee Terms of Reference (Attachment 7) c. Jazz Society Final Report (Attachment 8) d. Grande Prairie International Street Performers Festival (Attachment 9) 8. What’s happening a. Around the Table b. Downtown Revitalization Manager (Attachment 10) 9. Adjournment

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Page 1: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA

DATE: August 10, 2011

LOCATION: City Council Chambers

TIME: 4:00 p.m. – 6:00 p.m. (No Supper)

1. Welcome – Chair

2. Approval of Agenda

3. Adoption of Minutes (Attachment 1)

4. Business Arising

5. Strategic

a. 2012 to 2014 Budget and Timelines Continuation (Attachment 2)

i. Base Budget of Downtown Revitalization Fund of $500,000 per year is going forward

ii. Have received wish lists from each of the Committees, all of which results in a deficit budget of $454,727 for the period 2011 – 2014

iii. Administration Report to come back in September, 2011

b. Terms of Reference

i. The current Terms of Reference is attached (Attachment 3)

ii. Draft Terms of Reference (Attachment 4)

6. Operational

a. Sub-Committee Reports

b. Parking Issues (Attachment 5)

7. For Information

a. Building & Development Permit Activity (Attachment 6)

b. Revised Downtown Events Sub-Committee Terms of Reference (Attachment 7)

c. Jazz Society Final Report (Attachment 8)

d. Grande Prairie International Street Performers Festival (Attachment 9)

8. What’s happening

a. Around the Table

b. Downtown Revitalization Manager (Attachment 10)

9. Adjournment

Page 2: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

MINUTES of a Meeting of the HEART OF OUR CITY REVITALIZATION COMMITTEE, held on Wednesday, July 13, 2011, at 4:00 p.m. in the City Hall of the City of Lethbridge with the following in attendance: CHAIRMAN: Ken Nakagama, Downtown BRZ MEMBERS: Jeff Carlson, Alderman

Jeff Coffman, Alderman Grace Duff, Chamber of Commerce Bev Lanz, Downtown BRZ

OTHERS: Jeff Greene, Director, Planning and Development Services

David Sarsfield, City Clerk’s Office ABSENT: Renae Barlow, Economic Development Lethbridge Mark Bellamy, Citizen-at-large

Belinda Crowson, Lethbridge Historical Society Suzanne Lint, Allied Arts Council

CALL TO ORDER: The Meeting was called to order at 4:05 p.m. by Chairman Nakagama APPROVAL OF AGENDA: The agenda for July 13, 2011 was circulated.

GRACE DUFF: THAT the Agenda of July 13, 2011 be approved as presented.

CARRIED APPROVAL OF MINUTES: The Minutes of June 8, 2011 were circulated.

JEFF COFFMAN: THAT the Minutes of June 8, 2011 be approved as presented.

CARRIED BUSINESS ARISING: Jeff Greene is to check with Kathy Wolansky, the City’s FOIP Coordinator, on the use of the BRZ’s mailing list, reporting back to the Design, Planning, and Regulatory Processes Sub-Committee.

ACTION: Jeff Greene to check with Kathy Wolansky on the use of the BRZ’s

mailing list, reporting back to the Design, Planning, and Regulatory Processes Sub-Committee

Page 3: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

Page 2 of 4 Heart of Our City Revitalization Committee Minutes

STRATEGIC: a) 2012 to 2014 Budget and Timelines Continuation – The Base Budget of $500,000

per year for the Downtown Revitalization Fund will be going forward. Ongoing adjustments and allocations to the individual buckets can be made as priorities change. The Budget for the Design, Planning and Regulatory Processes Sub-Committee was presented: Item 2012 2013 2014 Bylaw Reviews 5,000 5,000 5,000 Downtown Revitalization Incentive Program 100,000 100,000 100,000 Parking Lot Design 10,000 0 0 Total 115,000 105,000 105,000 The Budget for the Marketing Sub-Committee was also circulated: Item 2012 2013 2014 Branding 45,000 Advertising 4,000 Total 49,000 50,000 50,000 The 2012 - 2014 Budgets for the other Committees have not yet been received. They will be required by August 1, 2011 so they can be circulated and discussed at the next meeting.

ACTION: Downtown Life (Events) Sub-Committee to submit their budget by August 1, 2011 Functional Works and Maintenance Upkeep Sub-Committee to submit their budget by August 1, 2011

b) Terms of Reference – The current Terms of Reference were circulated. The

following changes were proposed:

• language regarding length of appointments from outside groups so that it is clear that only appointments by City Council are constrained by the six year limit

• Downtown Lethbridge Business Revitalization Zone (BRZ) – from member of the Board to representative (similar to the other appointing bodies)

• add statement under “Duties and Responsibilities” to prepare and recommend the Downtown Redevelopment Fund budget on an annual basis

• add the word “special” to a committee meeting may be called at the request of the Chair or Vice-Chair with 48 hours notice

• Leave quorum at five voting members The Committee then discussed possible changes to the membership. Some of the options discussed included the following:

• adding a representative from the Urban Development Institute • adding an additional citizen at large position which could be a downtown resident

or someone from the educational community or just someone at large • changing the City Council membership to one member and an alternate. • reducing the BRZ membership to one representative

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Page 3 of 4 Heart of Our City Revitalization Committee Minutes

• deletion of the Chief Administrative Officer of the BRZ, making it similar to the Downtown Revitalization Manager

• base the membership on the pillars listed in the Municipal Development Plan (economic, social, cultural, environment, and governance)

City Council is in the process of reviewing the Council membership on all committees to determine added value. The City Council members will discuss the issue with their colleagues. A revised Terms of Reference will be sent out. ACTION: City Council representatives to discuss representation to the

Committee David Sarsfield to send out revised Terms of Reference

OPERATIONAL: The Market Sub-Committee reported on the awarding of the Request of Proposal for the development of a Strategic Marketing Plan. It was awarded to the St. Clements Group of Toronto, Ontario (http://www.stclementsgroup.com). The project is set to commence on July 19, 2011. Functional Works and Maintenance Upkeep Sub-Committee reported on the WIFI launch. It was suggested that there be a strategic decision to involve City Council more on good news events. This could include a presentation to Council. Design, Planning and Regulatory Sub-Committee plans on sending out their survey in the first part of September, 2011. FOR INFORMATION: a. Building and Development Permit Activity The activities for the month of June, 2011 were circulated. It was also reported that Lethbridge Centre will be doing changes to the east entrance. b. Transforming and Revitalizing Downtown Summit Bev Lanz and Ken Nakagama attending a Downtown Summit in Toronto June 14 – 15, 2011. The highlights of their report included the following:

• similar issues facing downtowns across North America • development of the Master Plan shows that we are on the right path • important to embrace as many aspects of the culture of the community as

possible o as to develop a multi-layered district that is a destination for all persons

• little was said about specifically targeting business growth in the downtown • don’t just build “crap”. City of Hamilton allowed all development which resulted in

many parking lots and bingo parlours that had walls of concrete with no doors or windows

• offer incentive programs that are easy to access and are building friendly • invest in the public realm (i.e. parks, theatres, arenas, etc.) • attract satellite campuses as economic anchors

Page 5: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

Page 4 of 4 Heart of Our City Revitalization Committee Minutes

• implement housing incentives It was questioned if the conference discussed the “economy of the night” Alderman Coffman suggested that the Committee members read the following books:

• “Life and Death of the American City” by Jane Jacobs • “Rise of the Creative Class” and “Flight of the Creative Class” by Richard Florida • James H. Kunstler on www.ted.com

c. Enhancement and Functional Works Sub-Committee Terms of Reference d. Downtown Life and Events Sub-Committee Terms of Reference The completed Sub-Committee Terms of Reference were circulated. e. Report on PRATS Charrette Exercise The report on the PRATS Charrette Exercise will be done at the September, 2011 Meeting. WHAT’S HAPPENING: a. Around the Table

b. Downtown Revitalization Manager Jeff Greene reported that the location for the additional Christmas lighting has been completed. It was suggested that Downtown BRZ be asked for feedback on Christmas lights. This could be done through the Summer Ambassadors. NEXT MEETING: The next regular meeting will be held Wednesday, August 10, 2011 from 4:00 - 6:00 p.m. ADJOURNMENT:

JEFF CARLSON:

That the meeting adjourn.

CARRIED

The meeting adjourned at 5:45 p.m.

CHAIRMAN

CLERK

Page 6: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

George Kuhl Downtown Revitalization Manager

City of Lethbridge 910 – 4th Avenue South,

Lethbridge, Alberta, Canada,T1J 0P6 Phone:(403) 320-3926

Cell: (403) 330-4235 Fax:(403) 327-6571

HOCRC Briefing Report Date: August 4, 2011

To: Heart of Our City Revitalization Committee

Re: 2011 to 2014 Downtown Revitalization Budget Report

______________________________________________________________________________ The following is a briefing regarding the budget allocations process and recommendations for the HOCRC to consider. Base Budget

Through the Heart of Our City Revitalization Committee budget discussions the HOCRC has requested maintenance of the $500,000 per annum base budget allocation in City Council’s 2012 to 2014 Operational Budget. This level of funding permits the HOCRC to continue downtown revitalization efforts on behalf of City Council and the community.

Strategic Investments

The strategic investment approach to managing the budget commenced in 2011 and a number of projects are currently underway; a list of funded projects and their status is attached to the agenda under separate cover. This approach is proving to result in improved delivery of programs and projects in the downtown.

The HOCRC determined that there was a need for some flexibility, within the parameters of the approved budget, in order to respond to opportunities or challenges that may arise over the course of the 3-year budget cycle.

As such the HOCRC created strategic investment sub-committees to create ownership over projects, improve the delivery of individual projects, assess the ongoing strategic investment budget allocations, and make recommendations as to adjustments, as required.

Page 7: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

Status

A number of recommendations have been presented to the HOCRC from sub-committees to date. On their own, and in the absence of defined cuts or other adjustments to other program areas of the budget, the requests create upward pressure on the budget and a deficit position for 2014.

However, experience in managing the strategic investment areas suggests that program efficiencies are attainable, reductions to certain offering are likely, and deferral of some projects due to challenges (e.g. labor, materials, services providers) are probable. This supports the HOCRC committee position that flexibility is required.

Recommendation

Given the above it is the recommendation of the Downtown Revitalization Manager:

1. That the HOCRC continues to support in principle the three year strategic investment categories and subcommittees approach; AND THAT

2. The HOCRC directs administration to review the recommendations of the subcommittees against the 2012 budget and present alternatives/suggestions for integrating the recommendations including, but not limited to, seeking defined program cost efficiencies, savings and/or program adjustments that may be required to ensure that a balanced budget is achieved; AND THAT

3. A report be presented to the HOCRC at the September meeting of the HOCRC.

Page 8: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

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CITY OF LETHBRIDGE HEART OF OUR CITY REVITALIZATION COMMITTEE

TERMS OF REFERENCE (as of March 21, 2011)

1. Name and Type of Committee

a. Heart of Our City Revitalization Committee b. Standing Committee of City Council

2. Statement of Purpose

The purpose of the Heart of Our City Revitalization Committee is to champion the revitalization of Downtown Lethbridge through implementation of the Heart of Our City Master Plan and to provide strategic leadership through the implementation of the Heart of Our City Master Plan.

3. Composition of the Committee

The Committee shall be comprised of representatives according to the following: a. City of Lethbridge

i. two (2) City Council representatives

ii. Mayor (as ex-officio)

iii. City Manager or designate (non-voting)

b. Downtown Lethbridge Business Revitalization Zone:

i. two (2) members of the board

ii. Chief Administrative Officer (non-voting)

c. Lethbridge Chamber of Commerce - one (1) representative

d. Economic Development Lethbridge - one (1) representative

e. Lethbridge Historical Society – one (1) representative

f. Allied Arts Council – one (1) representative

g. Citizen at Large - one (1) representative

4. Term of Appointment

Members of the Committee shall be appointed for two (2) year terms except for City Council and City Administration. Members are eligible to be appointed for a maximum period of six (6) years.

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5. Chair and Vice-Chair

a. The Chair shall be elected from amongst the membership.

b. The Vice-Chair shall be a member of City Council c. The Chair and Vice-Chair are to be elected annually

6. Sub-Committees The Committee may establish sub-committees to examine, consider, report, and take action, which is consistent with the sub-committee terms of reference.

a. The Chair of any such committee shall be a board member.

b. Members from the community at-large may be appointed to committees.

c. Committee meetings may be called at the request of the chair of the committee.

d. Minutes of all committee meetings will be provided to all Committee members.

7. Duties and Responsibilities

a. The Committee shall have standing to make recommendations on planning and

development matters with respect to downtown revitalization to City Council;

b. The Committee shall monitor planning and development applications and may make representation on planning and development matters with respect to downtown revitalization;

c. The Committee shall undertake and be responsible for:

i. recommendations to City Council on strategic direction and policy to implement the Heart of Our City Master Plan Campaign;

ii. identification of critical success measures that City Council and the community can use to monitor and to evaluate the efficacy of the Heart of Our City Master Plan Campaign;

d. The Committee shall:

i. monitor and review the Downtown Redevelopment Fund budget on an annual basis;

ii. advise on the preparation of business planning related to Downtown Revitalization in alignment with City of Lethbridge budget cycles

e. The Committee shall review the Terms of Reference annually with any amendments being agreed upon by the Committee and adopted by City Council;

f. The Committee shall submit an annual report to the City Council

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8. Meetings

a. The committee meetings shall be held monthly.

b. A committee meeting may be called at the request of the Chair or Vice-Chair with 48 hours notice.

9. Voting

All decisions of the Committee shall be by a simple majority of members present.

10. Quorum

A quorum of the Committee shall consist of five (5) of the voting members. 11. Support Services

The City of Lethbridge shall provide the Committee with administrative and clerical support.

Page 11: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

1

CITY OF LETHBRIDGE HEART OF OUR CITY REVITALIZATION COMMITTEE

DRAFT TERMS OF REFERENCE

1. Name and Type of Committee

a. Heart of Our City Revitalization Committee b. Standing Committee of City Council

2. Statement of Purpose

The purpose of the Heart of Our City Revitalization Committee is to champion the revitalization of Downtown Lethbridge through implementation of the Heart of Our City Master Plan and to provide strategic leadership through the implementation of the Heart of Our City Master Plan.

3. Composition of the Committee

The Committee shall be comprised of representatives based on the pillars listed in the Municipal Development Plan (governance, economic, social, cultural, and environment) according to the following:

Governance a. City of Lethbridge

i. one (1) City Council representative

ii. one (1) City Council alternate representative

iii. Mayor (as ex-officio)

Economic

b. Downtown Lethbridge Business Revitalization Zone - one (1) representative

c. Economic Development Lethbridge - one (1) representative

d. Urban Development Institute – one (1) representative

Social - Environmental

e. Lethbridge Chamber of Commerce - one (1) representative

f. Citizen at Large - two (2) representatives, one of which is from the educational community. Consideration will also be given to those which reside in the Downtown Area

Cultural

g. Lethbridge Historical Society – one (1) representative

h. Allied Arts Council – one (1) representative

i. Citizen at Large – one (1) representative. Consideration will also be given to those which reside in the Downtown Area

Page 12: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

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4. Term of Appointment

Members of the Committee shall be appointed for two (2) year terms except for City Council and City Administration. Members appointed by City Council are eligible to be appointed for a maximum period of six (6) years. Term length for members appointed by other groups is left at the discretion of the group.

5. Chair and Vice-Chair

a. The Chair shall be elected from amongst the membership.

b. The Vice-Chair shall be a member of City Council c. The Chair and Vice-Chair are to be elected annually

6. Sub-Committees The Committee may establish sub-committees to examine, consider, report, and take action, which is consistent with the sub-committee terms of reference.

a. The Chair of any such committee shall be a board member.

b. Members from the community at large may be appointed to committees.

c. Committee meetings may be called at the request of the Chair of the committee.

d. Minutes of all committee meetings will be provided to all Committee members.

7. Duties and Responsibilities

a. The Committee shall have standing to make recommendations on planning and

development matters with respect to downtown revitalization to City Council;

b. The Committee shall monitor planning and development applications and may make representation on planning and development matters with respect to downtown revitalization;

c. The Committee shall undertake and be responsible for:

i. recommendations to City Council on strategic direction and policy to implement the Heart of Our City Master Plan Campaign;

ii. identification of critical success measures that City Council and the community can use to monitor and to evaluate the efficacy of the Heart of Our City Master Plan Campaign;

d. The Committee shall:

i. Prepare and monitor the Downtown Redevelopment Fund budget on an annual basis;

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3

ii. advise on the preparation of business planning related to Downtown Revitalization in alignment with City of Lethbridge budget cycles

e. The Committee shall review the Terms of Reference annually with any amendments being agreed upon by the Committee and adopted by City Council;

f. The Committee shall submit an annual report to the City Council

8. Meetings

a. The committee meetings shall be held monthly.

b. A special committee meeting may be called at the request of the Chair or Vice-Chair with 48 hours notice.

9. Voting

All decisions of the Committee shall be by a simple majority of members present.

10. Quorum

A quorum of the Committee shall consist of five (5) of the voting members. 11. Support Services

The City of Lethbridge shall provide the Committee with administrative and clerical support.

Page 14: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

TO: Heart of Our City Revitalization Committee RE: Parking Issues

The Province of Alberta announced the implementation of a $15 traffic ticket surcharge as part of their 2011-2012 Budget. This charge would apply each time a municipality electronically checked a licence plate to find the name and address of drivers accused of speeding or parking violations. Police and parking authorities used to be exempt from paying the fee. For the City of Lethbridge, the surcharge means search fees between $600,000 and $800,000 per year payable to the Province. It was originally to come into effect April 1, 2011, but has been delayed until September 1, 2011.

Provincial Surcharge

A Bylaw amendment is being proposed by the City to pass on the surcharge to the offenders, also effective September 1, 2011.

At the same time, the City of Lethbridge is in the process of reviewing parking rates and fines. The City currently charges $25.00 for the following offenses under Bylaw 3499:

Parking Fines

• Meter Time Expired • Overparking • Parking outside space • Illegal Parking • Parking without valid tag in parking lot • Prohibited parking • Improper parking in truck loading space • Parking of unauthorized vehicle • Prohibited angle parking • Parking outside parking space • Improper parking • Prohibited parking in taxicab stand • Coast on highway

If the fine is paid within seven days, the current $25.00 fee is reduced to $6.00. It is proposed to increase the initial fee to $40.00. However, if the individual pays it within the seven day period, it still will be reduced to $7.00 as the $15.00 surcharge only applies when the City is sending out a warning notice to the registered owner of the vehicle, necessitating a provincial electronic search. The City is also thinking about increasing the base fine of $6.00. It has remained at that level since 1990.

City of Lethbridge maintains approximately 1,600 parking meters as shown in the attached downtown parking map. The parking meters allow parking for the following durations and rates:

Parking Meters

38 minute $0.80 per hour Type of Meter Meter Rate

1 hour $0.80 per hour

Page 15: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

2 hours $0.80 per hour 3 hours $0.80 per hour 10 hours $0.35 per hour

The rates may also change in the near future.

Page 16: HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA€¦ · HEART OF THE CITY REVITALIZATION COMMITTEE AGENDA . DATE: August 10, 2011 . LOCATION: City Council Chambers . TIME: 4:00

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Parking Meter Mapµ

This map is i llustrative only. It is not a legal representation of any depicted data. Posts with multiple parking meters may not be in actual location represented.Source of Information: City of Lethbridge, Traffic Operations; Data complied from the field survey and historical records.

3 Avenue S

4 Avenue S

5 Avenue S

2 Avenue S

4 Street S

5 Street S

6 Street S

7 Street S

8 Street S

Stafford Drive S

11 Street S

9 Street S

Scenic Drive S

6 Avenue S

Parking Meter Durations! 1 hr $0.80/hrX 10 hr $0.35/hr#* 2 hr $0.80/hr") 3 hr $0.80/hrk 38 min $0.80/hr

V.1 Jan2010

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Folder Number

Civic Address Subject

Application Date

Total Value

BP011165 200 4 AVE SOffice / Showroom conversion from "Only Women's Fitness" - Lethbridge Centre 19-Jul-11 58,000.00

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Downtown Life (Events) Sub-Committee Terms of Reference July 8, 2011

Purpose The purpose of the Downtown Life (Events) Sub-Committee is to assist the Heart of Our City Revitalization Committee (HOCRC) in providing event opportunities in the downtown core.

Composition of the Sub-Committee

The Sub-Committee shall be comprised of no less than two (2) HOCRC representatives and the Downtown Revitalization Manager. The Sub-Committee, at its discretion, may also invite other persons to sit on the Sub-Committee on an ad hoc basis to be of assistance with regard to the various initiatives and projects that they may oversee.

Sub-Committee Chairman

The Chairman shall be determined by the members of the Sub-Committee.

Duties and Responsibilities

a. The Downtown Life (Events) Sub-Committee shall advise and inform the HOCRC with issues and priorities arising from the events occurring in the downtown core.

b. The Downtown Life (Events) Sub-Committee shall provide the HOCRC with an events budget recommendation in conjunction with the City of Lethbridge Three Year budget process.

c. The Downtown Life (Events) Sub-Committee shall annually review the Heart of The City Activity Grant program and will recommend modifications as required.

d. The Downtown Life (Events) Sub-Committee will provide monthly reports to the HOCRC

Meetings

The Downtown Life (Events) Sub-Committee shall meet at least twice annually. The Sub-Committee may schedule any special meetings with 48 hours notice.

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August 4, 2011

2011 Heart of Our City Projects Implementation

Investment Area Department Completion Target Date & Status

Notes

Clean Sweep Program

Planning & Development & Community Services – Community & Social Development

Ongoing

Transition to BRZ complete

Logistics still being tweaked

Summer Ambassadors

Planning & Development; Infrastructure

July 1 to August 31

Currently underway

City Departments assist as necessary when requested

Sidewalk cleaning Infrastructure

(Right-of-way coordinator)

Planning & Development

Risk Management

City Solicitor, City Clerk

June 30

Completed

We have asked the contractor to be “on-call” for some emergency cleaning such as where public urination or defecation has taken place (There is capacity in the budget since the successful bidder came in substantially under our estimate)

Galt Gardens Security

Community Services (Corporate Security)

Ongoing

Monthly Meeting August 3rd

Agreed to double security for “Movies in the Park” and other events as necessary. Park programming schedule will be more widely distributed by Ray Waddle to Corps of Commissionaires are better informed of events.

LRPS will also have a more noticeable presence at larger events.

Bike racks

Community Services (Facility Services)

Completed July 20 except for SAAG

2 @ SAAG in appropriate location (racks will be installed at same time as info kiosk)

New requests for racks will be accommodated while supplies last

Garbage Receptacles Infrastructure (Amenity Services)

Completed July 13

Heritage Street Signs

(Alpha-numeric)

Infrastructure Stantec Report pending - Complete

Progress Meeting with Stantec Thursday, July 7 – Complete

Working group meeting with Stantec July 20 - Complete

Assessment phase complete; Design phase underway.

• Stantec to contact City sign shop to have new prototype fabricated (12” X 24”)

• Stantec to propose staging plan (likely frame Downtown along arterials as phase 1)

• Stantec to identify existing traffic light poles that will support signs & acceptable alternatives for those that will not support new signs)

Information Kiosks Community Services

(Facility Services)

Completion Target August 31

Pole Collars Community Services Fabrication still underway

Christmas Meter plug.

Infrastructure Dec 1 – Dec 23 Project should be ready for BRZ to launch through media; web site etc. by 3rd week of November

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Snow Clearing Infrastructure (Transportation Operations)

Aug 31 Need program in place well in advance of winter

Back Alley Walkway Community Services (Facility Services)

Revised completion Target: August 31

Bus Shelter Cleaning

Community Services (Transit)

Contract in Place with Pattison

Specially cleaning possible if required

Decorative lighting (GG)

Infrastructure (Parks) New lights to be ordered by August 31

Installation Target: November 15

Re-installation of Chinook-a-tron

Infrastructure

(Electrical)

May 30

Completed May 12th

Maintenance of Andy Davies Sculpture

Infrastructure

(Right-of-way Coordinator)

Private contractor

75% Completed mid June

(one piece currently being powder coated and re-installation)

Completed July 22nd

Christmas lighting

Community Services

Infrastructure Services

Identify Streets by July 30th Complete

Lights ordered for 2011

Installation Target: November 15

New planters

Infrastructure (Parks) First week of June

Soil placement completed May 18, 2011

Flowers planted on schedule

Completed

Ray will fill planters with soil & supervise Clean Sweep workers for planting

Planting commenced May 25

Historic Plaques Community Services 2011 Plaques unveiling May 6

Completed

2012 plaques currently being decided

Public Art Plaques Community Services; Infrastructure

Planning & Development

May 17 decision

Fabricator selection underway (June 28)

September 15 installation target

Design currently being finalized by Pub Art Com with consultant

Some work may be required relative to affixing signs to poles in Right-of-way

Gateway Design Community Services

Infrastructure Services

Planning & Development

2012-2014

Preliminary design of 5th St. & 6th Avenue (Old Fire Hall site) Concept completed as part of PRATS design charette

Landscape Project

Multi-Departmental Concept by October 2011

Set up meeting – possible parking lot enhancement or other project

Committee consultation Landscape Architect

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Wifi – wireless internet

IT, Facility Services Go live June 15 in Phase 1 area

Official Unveiling was held June 30

Nerds-on-Site, the current service provider is presently determining optimum transmitter locations for blanket coverage of Downtown together with a cost and time estimate.

Galt Gardens Phase 3

Design

Infrastructure; Community Services & Planning & Development

Initial meeting May 10

Follow-up meeting required-

Discussion of ideas; discussion concept ($ from HOCRC budget need to be allocated)

Landscape Architect

Public Process required

Branding & Marketing Planning & Development November 30

Interviews currently being arranged for August 29-31

Last week of August consultant to meet with sub-committee and stakeholders

Downtown Events

Bright Lights Festival Community Services November 18 Committee to be activated by BRZ

Other events Community Services ongoing The Events sub-committee established a funding process

Jazz Festival Planning & Development

completed

Spoken Work Festival Planning & Development

Event scheduled for September 25

Expecting application from Festival sponsors

LSCO Family Festival Planning & Development

Event scheduled for August 23

Application approved

PRATS

Planning & Development

October 31 target

Next meeting Aug. 30

Design Charette info distributed

DARP Planning & Development

June 30, 2012 Somewhat parallel process to DARP but dependent on DARP outcomes

Hazardous Materials Removal Assistance Grant Adaptive Reuse

Planning & Development

Roll-out

September 1

George consulting with others to tweak roll out of the program

Service Complaints/Requests

Request to move garbage receptacle located near Club Cigar Store as it is a focal point for loitering

Infrastructure (Amenity Services)

July 29 Will be completed within 2 weeks or sooner if work schedule allows

Request to create a playground zone around sections of Galt Gardens because of heavy use in summer attributable to water feature and other planned events

Infrastructure (Traffic Engineering & Transportation Planning TEATP)

Resolved August 2

July 29

Zebra crossing on 7th Street and 2 Ave S recently painted to make the pedestrian crossing more conspicuous. TEATP has also has signs and pedestrian crossing markings on all the intersections in the area. Vehicular speeds in Downtown generally tend to be lower due to on-street parking as well as pedestrian activity. TEATP will investigate if anything further needs to be done in terms of signs and/or road markings to make motorists aware of pedestrian crossings.

Complaint: parking stall blockage adjacent to back Alley park project

Facility Services – (Dean Romeril)/Ward Bros Construction

Resolved July 22

Requested to have cleaned up before work on Monday July 25th.

Property owner resolved situation himself

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Complaint: loitering & littering at 6th Avenue Firehall site

Real Estate & Land/ Regional Police/Regulatory Services

Resolved July 25

July 20

Tree and shrub trimming occurred – site now more visible. (May be required until property sold)

Complaint received about intoxicated persons hanging around unkempt areas of firehall. Combination of CPTED/ property management issue. Regulatory Services asked to be extra “eyes on the street”.

Suggestion to call MUST van

Complaint: messy sidewalk following tree replacement

Infrastructure/Parks Operations (John Gilbert)

Resolved July 13

Cleaned up

Request - Garbage receptacle

Infrastructure/Amenity Services (Steve Hill)

Completed July 7

New receptacle installed

Complaint - Broken tree branches

Infrastructure/Parks Operations (John Gilbert)

Resolved July 7

July 6

Trimming undertaken

Request – to repaint parking stall lines on 5th Ave. between 5th 7 6th Streets

Infrastructure/traffic operations (Ahmed Ali)

Completed July 27

July 6

Ahmed Ali will make sure line painting is completed when 5th Ave resurfacing is finished

Ahmed will review July 25 when he returns from vacation

Request to sweep 4th avenue between 5th & 6th streets

Infrastructure/Public operations (Lee Perkins)

July 5

Complete

Based on complaint from local business owner

Request - Garbage receptacles relocation

Infrastructure/Amenity Services (Steve Hill)

June 22

Complete

Relocated for better customer service