Held December 4 @ Miami Co. ESC 9-12Held December 5 @ EPC 9-12 and via Webinar

MDECA FISCAL SERVICES CALENDAR YEAR END MEETING 2014

› OnBase and RAM updates

› Unicenter Changing to Cherwell

› RETIRING STAFF?

› NEW STAFF- quite a few

INTRODUCTIONS AND NEWS

- Federal tax tables will be available later in December- Changes to State of Ohio tax collections- EDIRDEP ISSUES – Run BIO_EMAIL –verify email addresses- Changes to Direct Deposit file formats – November?- FirstDay to RiverValley credit union change- STRS FY15 % changes went much better!- Staff EMIS Period L progression and deadlines

- STATUS HEALTHCARE REFORM - AFFORD report , American Fidelity WORXTIME option

- USPS-R, newest Milestone to be completed very soon

- IRS Seminar – fringe benefits

- Reminder – after CHKUPD, go to PAYROLLCD, verify reports

• USPS News – Chris Trepal

› September release – all related to SERSHIRE/STRSHIRE

-SERSHIRE/STRSHIRE have been added to PAYROLLCD

› -allows up to 6 months for new employee to be reported

› -will now allow future dates up to 6 months (182 days)

› -STRSHSEND will display STRSHIRE .seq files (not STRSREG)

› -Manual intervention for reporting STRS rehire retirees

› -discuss use of STRSHIRE/SERSHIRE for new hire reporting

› December Release will be available later this month

› - a few new FATALS on w2 report

› - bugs resolved in the PAYREC, BENRPT AND USPLOAD

USPS Release high-lights

See below link to view USPS checklist:

USPS CALENDAR YEAR END CHECKLIST REVIEW

CY 14 USPS checklist new.pptx

› Kiosk enhancements

› Kiosk integration with AESOP

› When email addresses change - procedure review

› Blackout dates options

› USPSWeb Supervisor ID error – JOBSCN 3 CTD totals

KIOSK – Jason Otoski

FOLLOWED BY A DOOR PRIZE DRAWING

10 MINUTE BREAK…

› - 1099’S are now available on FISCWEB REPORTS!

› - Reminder- after ADJUST runs, go to MONTHLYCD, verify reports

› - SSDT USAS-R status - Milestone 9 released on 7/14/14

-Milestone 10 released on 12/1/14

USAS NEWS – Jason Otoski

› September Release– Remove OPU Validation: The account validation requiring

an OPU related to a building IRN for certain function codes was temporarily removed until determined how applied in EMIS-R

– Minor errors corrected regarding missed checks in ACTRPT, invoicing after posting a future PO, XML PO batch print file total, future PO query in USASWeb, & VALACT for newer 4 digit 13xx function codes

› December Release will be available later this month– Add OPU warnings to VALACT, Remove old funds 494, 504,

& 532, change F1099 vendor address field size to 40 char., increase FINDET cash acct. max to 5000, & fix FNDREVEX error printing to 2nd page

USAS Release high-lights

See below link to view USAS checklist:

USAS CALENDAR YEAR-END CHECKLIST REVIEW

CY 14 USAS checklist new.ppt

› IF USING EIS SOFTWARE, MANY ARE IN OPEN YEAR F14

› AFTER AUDIT, ADD CHANGES – IF NEEDED

› RUN EISEMS AND RETAIN REPORT FOR YOUR RECORDS

› DON’T FORGET TO CONTACT MDECA FOR BACKUP

› THEN RUN EISCD (VERIFY REPORTS DID WRITE TO THE EISCD ON MDECA WEBSITE)

› RUN EISCLS – DEPRECIATION OCCURS AT THIS POINT --

AND THE YEAR IS CLOSED

› FY16 CAPITAL ASSET FILES ARE DUE AT ODE END OF SEPTEMBER.

› AUDITOR ACCESS – PASSWORD RESET REQUEST AND ACCOUNT REQUEST FORMS FOR AUDITOR/USER ACCESS MUST COME FROM THE TREASURER. SPECIFY EIS, USPS, USAS, WEBGAAP

› ACCOUNT REQUEST FORMS ARE AVAILABLE ON OUR WEBSITE UNDER “RESOURCES.”

EIS AND AUDITORS – Chris Trepal

HAPPY CALENDAR YEAR END AND