held on thursday 13th march 2014 at council …...crm inspections carried out, blocked drains,...

……………………………………………………………………………………………………………………………………………………. This is page 1 of 17 of the Minutes of the Ordinary Meeting held Thursday 13TH MARCH 2014 ……………………………………….. ..…………………………………….. MAYOR CHIEF EXECUTIVE OFFICER

MINUTES OF THE ORDINARY MEETING OF THE LITCHFIELD COUNCIL

HELD ON THURSDAY 13TH MARCH 2014 AT COUNCIL CHAMBERS, BEES CREEK ROAD, FREDS PASS

Present Allan McKay Mayor Victor Statham Deputy Mayor/South Ward

Mathew Salter Councillor/North Ward Mike Bowman Councillor/East Ward Derrick Tranter Governance Manager Glen Roberts Property Manager Graeme Francis Director of Planning & Works Marlene Watt Council Secretary

Public: Rod Hass Nightcliff Kate Poole Howard Springs Maureen Peard Howard Springs Barbara Crane Howard Springs Daniel Casey Humpty Doo (8.00 p.m.) 1. OPENING OF MEETING: The Mayor, Allan McKay opened the Meeting at 6.30 p.m. welcoming members of the public. 2. CONFLICT OF INTEREST: Nil 3. APOLOGIES AND LEAVE OF ABSENCE: Councillor Judy Cole and Chief Executive Officer, Russell Anderson. 4. PUBLIC FORUM: Kate Poole advised that she had come along on behalf of Kezia Purich, MLA Member for Goyder to present a petition to Council with some 628 signatures from residents wanting the Council to withdraw its request for Expressions of Interest to develop land zoned at Humpty Doo District Centre from Community Purpose (CP) to commercial and residential purposes as they believe the land should remain for community purposes and believe that Council should stick to delivering the basic services and should not act as a land developer. The petition was tabled. Maureen Peard asked the Mayor if he had anything further on the Radford Road issue in relation to cars coming from the Palmerston Estate into the local area and how is it going to


effect the localS in getting to Coolalinga if they close the medium strip on Stuart Highway. The Mayor advised that he would know more by Wednesday and asked Mrs Peard to ring him on Wednesday. Rod Hass advised he had come along to observe only, he sells real estate and is interested in what is happening in the rural area and the development that is taking place. Barbara Crane in relation to the Towards a Darwin Regional Land Use Plan advised that she had read in the paper that the Architects Body believed that further development should be in the Darwin area and not encroach on the rural area and that housing should be intensive in the areas where there was transport, roads, water and power already in place. She believed that the rural area should be preserved as once these pristine areas are gone they can never be retrieved. Barbara Crane asked the Mayor if he had read her email she had sent to Council and staff last week in relation to previous requests for Council to consider providing a dog exercise park in the municipality as she had not received a reply from anyone. The Mayor advised that he had read the email and taken it on board. Mrs Crane wanted to engage the Council in further discussion with the Mayor advising that Council will take on board her suggestion. Mrs Crane went out of the building and returned and asked that she be allowed to table her email which she then read out.


Barbara Crane asked what was staff amenities in the payment list. The Acting Chief Executive Officer advised items such as tea, coffee and general needs of running an office. Barbara Crane advised that she had raised this issue before and asked that Council in the Whats news section on their web page provide the Council meeting dates. Mrs Cranes point was noted. Kate Poole asked if the toad collection point was still at Freds Pass. It was pointed out that Graeme Sawyer was the organiser for this and that it had not been on the Reserve for some time. Kate Poole and Maureen Peard left the meeting at 7.15 p.m. with the Mayor reminding Maureen to ring on Wednesday. 5. ACCEPTING OR DECLINING LATE ITEMS: Nil 6. CONFIRMATION OF MINUTES 6.1 Minutes of the Ordinary Meeting held Thursday 13TH February 2014 The Mayor called for confirmation of the Minutes of the Ordinary Meeting held Thursday 13th February, 2014. It was resolved that the Minutes of the Ordinary Meeting held Thursday 13th February 2014 are confirmed in full by full Council. MOVED: M. BOWMAN SECONDED: V. STATHAM CARRIED 6.2 Minutes of the Dog Management By-Law Committee Meeting with Council held on Thursday 20th February, 2014 The Mayor called for confirmation of the Minutes of the Dog Management By-Law Committee Meeting with Council held on Thursday 20th February, 2014.


It was resolved that the Minutes of the Dog Management By-Law Committee Meeting with Council held on Thursday 20th February, 2014 are confirmed in full by full Council. MOVED: M. BOWMAN SECONDED: V. STATHAM CARRIED 7. BUSINESS ARISING FROM THE MINUTES: Nil 8. ACTING DIRECTOR OF PLANNING AND WORKS REPORT: MARCH

Planning and Works Report for February 2014

Capital works report end February Nil

Following roads resealed February Nil

Maintenance Works Completed

17/2/2014---28/2/2014

Patching: Patrolling heavily used roads as well as conducting inspections post

completion.

Maintenance works completed:

o Byers Rd: Surface upgrade of 2.1 Km

o Miniata Rd: Cul-de-sac upgrade to cater for a school bus turning.

o Gum Tree Rd: Repair table drain invert from erosion (80m).

o 55 Freds Pass Rd: 125 m2 Verge has been maintained to allow free flow and to

provide a hard stand for parking (school).

o 395 Virginia Rd: Repair headwall culvert.

o Keleson Rd: Grading maintenance 1.6km approximately.

o Sandy Rd: 2.2 Km Maintenance grading.


Estimates have been prepared for:

o Mocatto Rd: 2 km approximately Maintenance grading.

Manton Valley Rd , Leonino Rd, & Rock/ Gravel ( 66 Tonne ) to HSWTS, HDWTS,

BSWTS for urgent maintenance purposes.

CRM Inspections carried out, blocked drains, damaged road signs, missing floodway

depth markers.

Erosion effecting culverts, clearing of drain blockages, access to property.

Purchase new hand tools, sing hardware, safety equipment (E- Flares, Hard Hat) to attend

by the work supervisor when possible.

Meet with contractors on site to listen to their concerns and obtain an understanding of

materials to complete works.

Russell Muirhead. Repairs Maintenance Works Supervisor (Acting)

Pot holes Patrolling – Howard Spring Suburb.

Road inspection and rerating – For all the roads that in condition 0, 5 and 4

Estimation for potholes and road re-gravelling: 7 pothole estimates and 2 road re-

gravelling has been completed.

Site meeting on Leonino Rd with Russel (Hawke) in regards to the cross-road culvert

upgrade.

Site meeting with Mark from Hawke in regards to the re-gravelling progress on Byers

Road.

CRM inspection to fill supervisor on sick leave (Geoff).

Edward Li

Please see attached reports for CRMs

Mobile Work Force February Slashing:

Mira Rd and Mira Rd south, Spencer, Peacock, section of Letchford Rd, Leonino and roads coming off, Reedbeds Rd South, Southport Rd, Stockwell Rd and Williams Rd, Carveth Rd and Cyrus Rd, Livingstone, Scrutton, Blyth, Kentish, Wheewall and Bandicoot Roads. Due to the Jan/Feb heavy rainfall not all the above roads were completely slashed. Spraying:


Beddington Road and roads coming off, Daniel Ct and the roads coming off, Patterson, Ballinger and Harmer roads, Bye Ct, and Barnett Ct, Virginia Rd, Bees Ck Road, Bronzewing Road and side roads in Howard River park, all of the roads in The Grange on Stuart including the bike paths, Hamilton Road and commencing on Lowther Rd . Mobile Work Force has assisted Council Road Works Dept with road flood and closed

sign placement, checking, radioing in floodway levels and removal of signs. The most common roads flooding roads are Reedbeds Rd South, Leonino, Old Bynoe,

Virginia Rd, Girraween Rd, Power Rd and Lowther Rd. Assisted the Works Dept with traffic management on occasions. Pothole repairing, urgent jobs that the Contractor was not available to do. Cut up & removed several rain/wind related fallen trees on Produce Rd and another six

from Alverly Rd. Relocated approximately 20 tonnes of concrete rubble dumped on Mira Rd to the

Humpty Doo Transfer Station. Council have received a letter of appreciation from residents in the area for our prompt service.

Council ground maintenance twice this month. Andrew Farrell Mobile Workforce Manager.

Property Management February Report

Obtained Council approval to employ a consultant to design Mobile Workforce Tractor

shed to be located on Council Office land Bees Creek Rd; confirm this structure is Zone

Compliant, and obtain estimate of costs. In hand.

Received new Flag Poles for the Polo Cross Nationals to be held at Freds Pass Reserve

July 2014. To install a little closer to the event.

Purchased insulated sea container to house radio equipment for approved VHF radio

transmitter installation @ Police Manton Dam Radio site.

Construction completed of 3 x colour-bond sheds for Waste Stations; each to house a

2,000ltr Oil tank & associated bund - for Council’s Waste Stations – Grant $60,000.

Inspected new Hyundai Front End loader at Western Diesel. Waiting on 4 in1 bucket

before taking ownership.


Police Callout 6.30pm Thursday 6 February single vehicle accident Virginia Rd; to attend

and mop up oil draining into table drain from a damaged sump.

Received confirmation from Building Advisory Services Friday 21 February that they

have now approved the Variation to the original Development Application for the

Humpty Doo Waste Station Construction to build the All Weather roof facility over the

Gate Keepers office (Approved Capital Works).

Construction complete of a 4m square trailer lock up for the McMinns Lagoon Reserve.

(Grant funds $11K).

Oversee daily operations of the Mobile Work Force and Waste Station Managers’ daily

operations.

Development Applications Last Month – February Council has submitted comments

ID ADDRESS PURPOSE PA2014/0012 59 Williamsw Rd Girraween Dependant Unit

PA2014/0065 85 Sandpiper Gr Howard Springs Dependant Unit

PA2014/0020 51 Thomas Rd Humpty Doo Rural Industry

PA2014/0078 5 Thorak Rd Knuckey Lagoon Boarding Kennels

PA2014/0085 9 Constant St Coolalinga 4x3 Bedroom Multiple Dwellings

PA2014/0069 25 Smyth Rd Howard Springs Amend SL11 to allow 20 allotments for residential dwellings on each allotment

PA2014/0047 160 & 220 Brandt Rd Knuckey Lagoon Leisure & recreation track

PA2014/0246 20 Henning Rd Coolalinga Variation to DP09/0557C

Awaiting response from Council ID ADDRESS PURPOSE

DUE 10 March 2014 Towards a Darwin Regional Land Use Plan

EDP2014/0042 1340, 1370 & 1366 Stuart Hwy and 39 Gulnare rd

Additions to existing crocodile farm and abattoir

PA2014/0131 500 Redcliffe rd Noonamah Subdivision to create 4 lots

PA2014/0128 550 Lowther Rd Virginia Single Dwelling on lot within storm surge area

PA20114/0122 25 Lennox Rd Darwin River Transport Terminal Helicopter storage facility

Pa2014/0048 40 Grice Cres Coolalinga Unit Title Schemes subdivision to create two units and a common property

PA2014/0050 42 Grice Cres Coolalinga Unit Title Schemes subdivision to create two units and a common property

Section 368/5621 200 Strangways Rd Humpty Doo purpose of material storage and car parking

PA2014/0147 15 Miles Rd Berrimah 2x Warehouses & 2x Showroom sales with ancillary offices in a single storey


building

PA2014/0152 125 Lagoon Rd Knuckey Lagoon Additions and alterations to existing crocodile farm

PA2014/0151 630 Anzac Pde Middle Point Additions and alterations to existing crocodile farm and clearing of native vegetation

PA2014/0143 4 Mathew Hopkins Rd Holtze 2 warehouses with ancillary office

PA2014/0142 305 Bees Creek Rd Bees Creek Shed with a reduced side setback

February 2014 Waste Transfer Station Report Waste types Howard Springs Humpty Doo Berry Springs

Batteries 6.5 pallets 8 pallets Not Accepted

Cardboard 30 35 21

Co-mingle 14 25 4

Construction Waste N/A 93.75 tonnes Not Accepted

Domestic vehicle 5517 6081 N/A

Greenwaste ute or trailer 193 m3 105 m3 N/A

Greenwaste ute & trailer 0 m3 m3 N/A

Greenwaste truck 0m3 14.10 tonnes N/A

Mulch Sales 61 m3 137 m3 Not Accepted

Non Litchfield Residents 9 21 Not Accepted

Shoal Bay Tonnes 176.78 404.68 152.54

Shoal Bay Trucks 22 37 21

Scrap Metals 4 bins 32.38 tonnes N/A at this time

Used Oil 2200 litres 800 litres Not Accepted

White Goods 1 bins 3.58 tonnes N/A

Crushed Concrete 40m3

Education Officer

Assisted with training of a new temporary gatekeeper Humpty Doo WTS

Attended Waste Recycling Industry NT (WRINT) launch to catch up with people from the industry. The group included City of Darwin, NTRS, Cleanaway, Toxic Free (recently bought Waste Solutions), Sims and Sell and Parker (metal recyclers) and Peter McLinden from LGA. The Launch was to discuss waste and recycling issues around Darwin. Planned quarterly meetings.

Attend a DrumMuster meeting with NT Farmers.

NT Famers to organise the removal of emptied herbicide drums that are currently in the NTRS cage at HDWTS.

DrumMuster inspection training for new WTS staff.

Attended a Veolia meeting with Waste Manager and Glen R, discussions regarding current operation activities, including the annual rise and fall relating to their monthly invoicing.

Contacted Ipswich Council to obtain additional waste and recycle education information from a different perspective.


As part of the Office operation team, using multi-skilled knowledge and experiences to assist the Property Manager when requested.

Assist Waste Station Manager with Environmental and Licence queries, plus end of month acquittals & I-weigh program enquires.

It was resolved that the Acting Director of Planning and Works Report be noted. MOVED: M. BOWMAN SECONDED: M. SALTER CARRIED 8a BUSINESS ARISING FROM THE ACTING DIRECTOR OF PLANNING AND WORKS REPORT - MARCH Nil 9. POLICY AND ADMINISTRATION MATTERS: 9.1 PA14/CAM/002: DEPUTY MAYOR OF COUNCIL It was resolved that Council appoints Councillor Mathew Salter as Deputy Mayor for the period from the conclusion of the April 2014 Ordinary Meeting up to and including the Ordinary Meeting to be held in April 2015. MOVED: A. MCKAY SECONDED: M. BOWMAN CARRIED 9.2 PA14/PRCS/016 LETS GO KIDS ADVERTISING 2014 It was resolved that Council include a one page advert with the ¼ page free for $1,518 based on the 7 Recreation Reserves as in 2013. MOVED: M. BOWMAN SECONDED: V. STATHAM CARRIED 9.3 PA14/CL/009 COUNCIL LAND - HOT DOG LADY


It was resolved that Council advise that the area is a public car park and, although no formal agreement or lease can be given, that the applicant may use the car park for the purpose subscribed, provided it does not obstruct other users. MOVED: M. BOWMAN SECONDED: V. STATHAM CARRIED 10. COMMUNITY ISSUES – PETITIONS/REQUESTS NIL 11. FINANCE AND RECREATION MATTERS: 11.1 FR14/FIN/008: FINANCIAL REPORT FEBRUARY 2014 It was resolved that Council note the contents of the Financial Report for February 2014. MOVED: M. BOWMAN SECONDED: M. SALTER CARRIED 11.2 FR14/FPRS/004 FREDS PASS SHOW 2014 It was resolved:- a) That Council have a stall at Freds Pass Show to be held from Friday 16th to Sunday 18th May, 2014; and

b) That Council advise staff as soon as practical what it requires to furnish the tent and display boards so that everything will be ready in a timely manner; MOVED: M.BOWMAN SECONDED: M. SALTER CARRIED 11.3 FR14/RL/004 : LIVINGSTONE VOLUNTEER BUSH FIRE BRIGADE LAND


It was resolved that Council lay the matter on the table and that a meeting between the Reserve Board, Volunteer Brigade and Council. MOVED: V. STATHAM SECONDED: M. BOWMAN CARRIED 12. PLANNING AND WORKS MATTERS: 12.1 PW14/PNC/176: PLACE NAMES COMMITTEE – LITCHFIELD – HUNDRED OF COLTON - ACACIA HILLS – NAMING OF A ROAD – MAJAR ROAD – ADDITIONAL ROAD IN THE SUBDIVISION OF SECTION 148 It was resolved that Council supports the name of “MAJAR ROAD” for the additional road in the subdivision of Section 148, Hundred of Colton, in Acacia Hills. MOVED: M. BOWMAN SECONDED: V. STATHAM CARRIED 12.2 PW14/PNC/177: PLACE NAMES COMMITTEE – LITCHFIELD – TOWN OF SOUTHPORT NAMING OF ROAD – RIVERSIDE STREET It was resolved that Council supports the name of “RIVERSIDE STREET” for the new road opening in the Township of Southport. MOVED: V. STATHAM SECONDED: M. SALTER CARRIED 13. MAYOR’S REPORT: MARCH The Mayor tabled his report. (See attached at end of Minutes) It was resolved that Council note the Mayor’s Report.


MOVED: M. SALTER SECONDED: M. BOWMAN CARRIED 14. CHIEF EXECUTIVE OFFICER’S REPORT: MARCH The Acting Chief Executive Officer, Governance Manager, Derrick Tranter tabled the Chief Executive Officer’s Report. “Council has received advice that the Monsoonal Trough 10 January – 13 February 2014 is to be treated as an eligible event for Natural Disaster Relief and Recovery Arrangements (NDRRA) purpose. Staffs are gathering the details of cost relating to this period that are attributed to this event. The amended Dog Management By-laws will be advertised this Saturday giving a period of 21 days to submit written comments, both the original and amended By-laws will be available at the front counter and on the web-site. A request for quotation was advertised last weekend for the provision of real estate marketing and auctioneering services for a period of two years. Closing date is Tuesday 18 March. A list of abandoned vehicles was advertised last weekend to help clear the vehicles from the Council yard.”

It was resolved that Council note the Chief Executive Officer’s Report. MOVED: A. MCKAY SECONDED: M. SALTER CARRIED 15. URGENT GENERAL BUSINESS: MARCH Nil 16. NOTICE OF MOTION: MARCH Nil 17. QUESTIONS FROM THE PUBLIC GALLERY: MARCH


Mr Casey had come along to ask if Council was more prepared than the Territory Government in light of the power failure this week and what a wake up call the power failure had been to Darwin in relation to a cyclone. The Mayor advised that Council was prepared for such events and that a plan was in place and that Council now has its own generator which is capable of running the Council building totally. During the power failure Council was fully operational with only a few staff that had children absent. Mr Casey’s concerns were taken on board. Barbara Crane queried from Council endorsing the construction of the Mobile Work Force Machinery Shed and Amenities at a cost of $800,000. The Mayor advised that it has been approved in principle only and that costs, plan etc will need to come back to Council before the project would be endorsed to go ahead. 18. REPORTS FROM MEMBERS: MARCH 18a PA14/WR1/006 North Ward – Councillor Mathew Salter Councillor Mathew Salter gave an overview of problems facing Freds Pass Reserve in creating a 50 year plan and the traffic at the intersection of Howard Springs Road and the Stuart Highway at peak hour and the number of buses lined up at the lights at any one time from the Inpex Village. 18c PA14/WR3/006 East Ward – Councillor Mike Bowman Nil 18d PA14/WR4/006 South Ward – Deputy Mayor – Councillor Vic Statham Deputy Mayor, Councillor Vic Statham advised that there had not been any great issues during the month. The Mobile Work Force have been out and about patching and grass cutting when the weather permitted. A few guide posts have been knocked over during the work as they learn the area. The water has been going down quickly, usually it will run till around June but it is at the moment not far from stopping. 18b PA14/WR2/006 Central Ward – Councillor Judy Cole Report February The Governance Manager, Derrick Tranter, on behalf of Councillor Judy Cole tabled Councillor her report.

REPORT February/March

Council Representations


Date Feb/March2014

Event Comments

20/2/14 Litchfield Council Meeting

6/3/14 Litchfield Council Special meeting

22/2/14 Coolalinga Shops Mobile office Had a coffee with a constituent and several reports of pot holes.

1/3/14 Coolalinga Markets Mobile Office A report on a pothole and a query on fire breaks.

9/3/14 Litchfield Council meeting with developer

10/3/14 Litchfield Councillor’s preparation for council meeting

Community Activities

DateFeb/March2014 Event Comments

23/2/14 Rotary Fund Raiser Movie event for Polio world eradication

Contact made with the larger Rotary Club to discuss infrastructure at Freds Pass

25/2/14 Freds Pass Board Strategic Planning Cricket Club user group consultations

Lots of great ideas and a very healthy future for cricket. Support needed for infrastructure and growth

4/3/14 Freds Pass Board Strategic Planning Coming towards a final document.

5/3/14 Freds Pass Board Strategic Planning Litchfield Bears user group consultations

A growth club who needs their infrastructure finalised and an additional field for growth. The closure of Richardson Park will affect the use of this area.

5/3/14 Litchfield Orchid Club This rich and vibrant group is preparing for the Orchid Spectacular in June 21-22.

6/3/14 Litchfield CWA AGM Unfortunately due to a Council special meeting I attended only the last few minutes. This is a growing group and working towards good participation in the Freds Pass Show.


8/3/14 Freds Pass Board Strategic Planning Coolalinga markets user group consultations

What a great decision to come to Freds Pass. This group has grown in strength. Most important issue right now is a need for toilets close to the big shed.

Comments

The Fred's Pass Sports and Recreation Management Board (FPSRMB) has commenced the

consultation process with all user groups. It has been exciting to meet with groups to discuss

their vision for the future of their groups. Our clubs are healthy and outgoing their facilities.

Most need to build or develop improved clubhouses. Several will need more fields to cope with

increased membership especially youth teams. This is everyone's opportunity to have input

into the future planning for Fred's Pass Reserve.

The Board is open to ideas and wants to see more community events like concerts, fireworks

and National events like the Polocrosse Nationals in July this year. We also would like to see

walking paths and exercise stations that both the community and sporting groups can use.

Finally there is quite some pressure to accept new groups and the answer is in the big shed.

The Board is responsible and needs to priorities roads, parking, drainage and power, but the

future is looking exciting. If you have anything to add to the plan please contact us at the office.

Don't forget the Orchid Spectacular in June and Fred's Pass Rural Show in May.

Have a great month.

Judy Cole Litchfield Council

Central Ward

19. QUESTIONS FROM MEMBERS: MARCH NIL


ADJOURNMENT OF PUBLIC MEETING: That pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration Regulations) the meeting is closed at 8.15 p.m. to the public to consider the Confidential Items of the Agenda. Mr Hass, Mrs Crane and Mr Casey left the meeting. The Meeting reconvened at 8.20 p.m. 20. CONFIDENTIAL SECTION: 20.1 PW14/DCPR/003: EXTENSION OF WETHERBY ROAD It was resolved that Council pay Sage Contracting Pty Ltd the amount of $34,298.98 from the Infrastructure Development Levy funds. MOVED: M. BOWMAN SECONDED: V. STATHAM CARRIED 21. CLOSE OF MEETING The Meeting closed at 8.25 p.m. 22. NEXT MEETING: THURSDAY 10TH APRIL 2014 MINUTES CONFIRMED 10TH APRIL 2014 ........................................................... ....................................................................... MAYOR CHIEF EXECUTIVE OFFICER

held on thursday 13th march 2014 at council …...crm inspections carried out, blocked drains,...

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