Hello Islandora: Building a Digital Repository Part One: Panel DiscussionNew York Academy of Medicine (The Academy)November 30, 2016

Introductions

Erin Tripp, discoverygarden inc.Librarian and business development

manager at discoverygarden. Erin has managed more than 40 digital

repository projects.

❏ Currently enthralled with on the research data management applications of Islandora

❏ Particular interest in accommodating funder requirements and large datasets in obscure file formats

❏ Participating in the JISC Research Data Management Shared Service Framework and collaborating on the University of JISC testing instance of Islandora

AgendaIslandora Overview

Introducing our Panelists

Panelist Project Overviews

Panel Discussion - Questions

Top Takeaways

The Technology Islandora

The Technology

Presentation & Collaboration

Drupal is the leading open source content management system with over 30,000 user contributed modules from almost 100,000 active community members.

Drupal serves as the presentation and collaboration layer in Islandora.

Islandora is a set of Drupal modules which allow users to manage and preserve digital assets.

The Technology

Search & Discovery

Solr powers some of the most heavily-trafficked websites and applications in the world.

Key features include:

Full-text search

Search faceting & filtering

Highly scalable/Fault tolerant

Near real-time indexing

The TechnologyStorage & Preservation

Fedora Commons is purpose built for data preservation and long-term data accessibility.

Key features include:

Auditing & Fixity checks

RDF Support

Scales to millions of objects

Support for virtually any filetype

Files are readily accessible (no lock-in)

IslandoraOpen Source Digital

Repository Framework

Organizations can create robust digital repository systems tailored to their specific needs and grow the system to handle virtually limitless amounts of data.

Now, for introductions...

Introducing Martha Tenney

Martha Tenney, Barnard CollegeMartha is the Associate Director of

the Barnard Archives and Special Collections and oversees digital

archives projects.

❏ She manages selection and digitization of archival materials, works on metadata and design for the digital collections, and collaborates with Ben Rosner on development and functionality for the digital collections site.

❏ She holds a Master's in Information Science with a concentration in Digital Archives, and her undergraduate degree is in Sociology.

❏ Martha’s research interests include online communities and Web archiving, artists' archives, and human rights archives.

Barnard College

BarnardA liberal arts college for women. Affiliated with Columbia University.

Our collection includes over 125+ years of Barnard’s incredible history.

About 70k individual archival objects representing: Yearbooks, Oral Histories, Manuscripts, Photographs, Special Collections and Projects.

Involved in the community.

Solr Collections

Curated Collections Pages for Islandora content.

Introducing Chris Stanton

Chris Stanton, METROChris is the Digital Projects and

Metadata Librarian at the Metropolitan New York Library Council

(METRO), where he works on METRO's hosted digital collection

service, Digital Culture of Metropolitan New York (dcmny.org).

❏ Chris is primarily responsible for all aspects of metadata creation and editing as well as facilitating the ingest of partner content into the repository.

❏ At METRO, Chris also facilitates the harvesting and ingestion of metadata records from libraries, archives and cultural heritage institutions throughout New York State into the Empire State Digital Network (ESDN) repository for contribution to the Digital Public Library of America.

Metropolitan New York Library Council

Range of Content

Partners include a variety of institutions throughout New

York and Westchester County

Digitization and Support

Introducing Henry Raine

Henry Raine, NYHSHenry Raine is the Director of Digital

Projects and Library Technical Services at the New-York Historical Society, where he has worked since

1997 managing large-scale cataloging, archival processing, and

digitization projects.

❏ He recently oversaw the migration of the library’s digital collections to Islandora and the development of the N-YHS Islandora site.

❏ Prior to working at the N-YHS, he held positions at the Folger Shakespeare Library, the National Library of New Zealand, and the Library of Congress.

❏ Active in several professional organizations, he was Chair of the Rare Books and Manuscripts Section of the Association of College and Research Libraries in 2010-2011 and served on the Board of Directors of the Ephemera Society of America from 2010 to 2015.

New York Historical Society - Project Objectives

Project Objectives

Build a flexible, customizable digital repository for the entire institution, not just the library

Allow institutional branding

Realize the long-term goal of searching across library and museum collections

Wean from proprietary software and become part of a open-source community

Content Migration

102,773 images total

Migrated primarily historical manuscripts and photographs

CONTENTdm collections (Dublin Core metadata)

Legacy Collections (MARC metadata)

New York Historical Society - Next Steps

Introducing Robin Naughton

Robin Naughton, PhD, The AcademyRobin Naughton, PhD is Head of

Digital for the New York Academy of Medicine Library. She manages the

digital program for the library, including digitization efforts and

library systems.

❏ Since starting in June 2015, she has worked on migrating the Library’s digital collections to Islandora and is in the early phases of development.

❏ Prior to joining the Academy, Dr. Naughton was a Digital Consultant in educational technology and has worked with LearningExpress, an EBSCO company, Oxford University Press, English Language Teaching, and Kaplan Test Prep and Admissions.

❏ She has managed digital library migrations, interactive educational products (web & mobile) created for public and state libraries, the transition of print to eBooks, and eLearning courses.

The New York Academy of Medicine

Building Digital

CollectionsDigitizing and Migrating

Helfand Pharmaceutical Trade Card Collection

Building Digital

CollectionsInternet Archive Book

Viewer

Rare and Historical Books

Q&A Panel Discussion

Question 1Getting started

Henry,

Tell us about the decision to move forward with a new

digital repository.

Why did you go ahead with it? What were the main factors in

your decision?

Question 2Impact

Robin,

Tell us about your experience moving to an Open Source

software.

What were the surprises, challenges/ successes?

Question 3Community

Martha,

Open Source has a lot to do with community. Tell us about

your interactions with the Islandora Community.

What resources were most valuable?

Question 4Customization

Chris & Martha,

Tell us about your decision to customize Islandora.

What were the considerations/ implications/ benefits?

Question 5Data modelling

Henry,

Tell us about the migration process.

What should one take into consideration before starting a

migration?

Question 6Impact

Chris,

Tell us about the impacts of harvesting your repositories.

How has it impacted contributors and users?

Question 7Impact

Martha,

The Barnard College repository has been in production longer than the others. Tell us about the impacts of your repository

project overall.

Have there been engagement, research or other benefits?

Question 8The Future

Panelists,

Tell us where you’ll go next with your repositories.

What are your plans and your goals?

Curious? Open to the Floor for Questions

Top Takeaways

Group Discussion

● What have been the easy parts?

● What have been the most difficult tasks?

● What resources did you need or find helpful?

● What was your AH HA! moment?

Thanks for coming! Contact me at: erin@discoverygarden.ca

Lunch Break60 minutes

Hello Islandora: Building a Digital Repository Part Two: WorkshopNew York Academy of Medicine (The Academy)November 30, 2016

Welcome!Agenda

• Islandora Overview

• Solution Packs & cModels

• Ingest Methods

• Configuring Search Tool

• Applying Restrictions

• Harvesting via OAI-PMH

Islandora is used by some of the most prestigious organizations in the world...

IslandoraOpen Source Digital

Repository Framework

Organizations can create robust digital repository systems tailored to their specific needs and grow the system to handle virtually limitless amounts of data.

discoverygarden

Removing Barriers to Using Open Source

• Service Provider

• Launched in 2010

• 92% of Islandora code is written by discoverygarden on behalf of customers

• Uses Drupal Coding Standards, Scrum Process, QA (Selenium, Travis CI)

Case Studies RDM, Archives, IRs

Case StudyUniversity of Prince Edward

IslandResearch Data Management

Repository to manage the entire lifecycle of research data.

Project features: Drupal data management

planning toolsAn open source dropbox-like

utility for “working” data called Pydio

Workflow states for Public, Embargoed, or Archive content

Minting DataCite DOIs for any published materials

https://data.upei.ca/

Case StudyNational Baseball Hall of

Fame and MuseumSpecial Collections

Building the digital presence of the Library and Museum under a unified DAMS with 3,500,000+ Objects

Large-scale architecture

Preservation Strategy

Integration of Library Cataloging Functions

Museum Functions

Workflow Development

Migration and Consolidation

Integration with Existing Portals and Apps

Training & Knowledge Transfer

http://collection.baseballhall.org/

Case StudyBoston College

Institutional Repository

Using Islandora as an Institutional Repository. Launched in 2015. Project features:

Focused on copyright management and embargo

Representing metadata in MODS and embedded ETD-MS

Preserving and exposing assets related to scholarly publications - research data

http://dlib.bc.edu/

The Technology

Drupal + Solr + Fedora

Ingest Methods

Creating, Reading, Updating and Deleting Content

Content Models act as a template for adding digital assets to the repository

E.g. Defines content model, workflow, metadata entry forms, derivative generation, viewer, display, etc.

Solution Packs are modules that apply content models and manage CRUD operations

Create, Read, Update, Delete

Ingest Methods

Over the Web or on the Command Line

Individual ingest available over the web

2 GB file limit

Batch Ingest modules over the web

Zip File Importer

Four Batch Citation Uploaders

2 GB file limit

Scripted ingests on the Command line for large files or large batches

British Columbia Electronic Library Network (BC ELN)Ingest MethodsIngest Methods

Discovery Settings Search Results,

Facets, Advanced Search,

Record Display and more

Basic/ keyword search out of the box

Easy to configure modules for collection search, advanced search, facets, sort, and custom record display

External discovery modules for being indexed by Google, Google Scholar, WorldCat, Summon and more!

British Columbia Electronic Library Network (BC ELN)Ingest MethodsDiscovery Settings

Access Controls

Applying Embargoes or Restrictions

on Repository Content

Islandora supports three methods for applying embargoes:

• Active/ Inactive State

• XACML Security Policy Editor

• Scholar Embargo /IP Embargo

British Columbia Electronic Library Network (BC ELN)Ingest MethodsAccess Controls

HarvestingIncreasing Access to your

Collections

Data Providers are repositories that expose structured metadata via OAI-PMH= Repository

Service Providers then make OAI-PMH service requests to harvest that metadata = Harvester

British Columbia Electronic Library Network (BC ELN)Ingest MethodsHarvesting

Vocabulary

Request/ Verb/ Service The action that the service provider (harvester) is requesting from

the data provider (repository)

Response Size The maximum number of records to issue per response

Resumption Token

When a request returns records greater than the response size a resumptionToken is issued such that the service provider can resume harvesting from where it left off

Vocabulary… continued

IdentifyThis request used to retrieve information about a repository. Some of the information returned is required as part of the OAI-PMH. Example: YourSite/oai2?verb=Identify

ListMetadataFormatsThis request is used to retrieve the metadata formats available from a repository.Example: YourSite/oai2?verb=ListMetadataFormats

Vocabulary… continued

ListRecordsThis request is used to harvest records from a repository. Optional arguments permit selective harvesting of records based on set membership and/or datestamp. Example: YourSite/oai2?verb=ListRecords&metadataPrefix=oai_dc

ListSetsThis request is used to retrieve the set structure of a repository, useful for selective harvesting. Specific Collection Example: YourSite/oai2?verb=ListRecords&metadataPrefix=oai_dc&set=ir_citationCollection

ResourcesWant to Learn More

About Islandora?

Islandora Online Discussion Forumshttps://groups.google.com/forum/#!forum/islandora

Islandora Documentation https://wiki.duraspace.org/display/ISLANDORA715/Start

discoverygarden Case Studies http://www.discoverygarden.ca/case-studies/

Questions?Contact us at: info@discoverygarden.ca