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Help on Item Master Mapping

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Version: Help on Item Master Mapping/1.1/July 2009

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Contents

Help on Item Master MappingScope...................................................................................................................................................... 1Significance of Item Master Mapping ...................................................................................................... 1Classifications of Shoper Standard Product............................................................................................ 2Procedure for Item master mapping........................................................................................................ 2

Super Classifications............................................................................................................................. 2Major Classifications ............................................................................................................................. 2Analysis Classifications ......................................................................................................................... 3

Steps to Classify Item Master ................................................................................................................. 3Super Classifications............................................................................................................................. 3Major Classifications ............................................................................................................................. 4Analysis Classifications ......................................................................................................................... 4Super Classifications............................................................................................................................. 4Major Classifications ............................................................................................................................. 4Analysis classifications .......................................................................................................................... 5


ScopeThis document is an aid to classify the item master by identifying key attributes and mapping for different type of business segments. The right classification of item masters is a key for chain stores using Shoper. It’s significance is explained in corresponding sections of this document.

Samples of item master classifications done for various verticals and some prestigious AFS segment businesses are detailed. Sample databases of various verticals will help the imple-menter in creating various transactions in Shoper and verifying the related reports.

Significance of Item Master Mapping1. Better inventory management: Correct mapping for the business improves operational

efficiency across the business and subsequently reduces inventory holding and distribution costs.

Example: Easy accessibility to the right merchandise for better inventory control.

2. Identification of merchandise: Identification of the merchandise can be done by map-ping the items correctly, i.e., items can be identified and segregated by attributes like style, shade, etc.

Example: Proper classification of the merchandise helps in identifying each merchandise attribute-wise and will ease the identification process.

3. Reporting: Business reports can be viewed and analysed based on the key attributes which will help in better business forecasting.

Example: Proper classification of the merchandise helps the management to view various reports on sales and stock figures which will definitely help in forecasting.

4. Replenishment: Based on the key attributes, the replenishment system can trigger the requirement and lead time for delivery of inventory.

Example: Re-order and replenish the stocks based on key attributes of an item.

These are only examples. Different businesses have different requirements, therefore the classifications needs to be done based on business needs only.

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5. Analysis on merchandise: Stock movement, ageing analysis can be done based on the item classifications.

Example: classifying the attribute further will help in analyzing the past consumption and stock movement along with the ageing of stocks.

6. Defining promotional schemes: Different offers and discounts can be announced after analysis based on key attributes and ageing of stocks.

Example: The management can arrive at various promotional schemes.

Classifications of Shoper Standard Product Identify the type of business.

Key attributes where we can bind major item classifications.

Pivotal grouping.

Unique identification of merchandise based on classification of an Item.

All the transactions are based on the major classification of an item.

Can generate reports based on the major classifications of an item.

We can group the key attributes for MIS purpose.

Procedure for Item master mappingIn Shoper, there are 2 super classifications, 5 major classifications and 32 analysis classifica-tions.

Super ClassificationsThe super classifications stand at the top of the hierarchy. The two super classifications are Superclassification1 and Superclassification2. Super Classifications are preferably used when the business/ stores deals with more than one segment.

Major ClassificationsThe five major classifications are Class1cd, Class2cd, Subclass1cd, Subclass2cd, and Sizecd.

These are the key attributes which help us in arriving at the uniqueness of the merchandise and play a vital role in carrying out most of the transactions and key reports. The correct mapping of key attributes with business requirement help in generating correct reports.

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Analysis ClassificationsThese classifications can be used to further describe the attributes based on the requirement of business. In Shoper, there is a facility to further classify the attributes as 32 Analysis codes. Usage of all the Analysis codes is not mandatory.

Steps to Classify Item Master.Following are the steps to classify an item master under various Business scenarios.

1. Identify the type of business.

Example: whether the store is dealing with a single brand (exclusive) or with more than one brand (multi-brand) or one off (many brands, products and receiving items from several suppliers)

2. Identify whether the store is one-off, buy and sell consignment or a Chain store.

In case of a One-off store, the customer would like to view the sales and stock reports based on the product and the supplier, as the later is crucial for reporting (…reporting what?) and transactions. Here, class1 and class2cd can be classified as product and supplier or vice versa.

In case of Buy and Sell, the customer would like to view the reports based on the prod-uct and brand. Here, the supplier will have least significance. The class1 and class2cd can be classified as product and brand or vice versa.

In case of Consignment, the customer would like to view reports on the brand and product. Here, the brand would be crucial for the business. The class1 and class2cd can be classified as brand and product.

3. An item attribute can be further classified by mapping with 32 analysis classifications of Shoper based on customer requirement. Example, fabric type, fit, styling, usage, imported, local, etc.

4. In case of multi-segment / multi-floor / Jewellery stores, each item can be grouped based on segments and floors, as super classifications in Shoper. Example, department, brand, business type, etc.

Shown below is the procedure for item master mapping, taking two business scenarios of readymade garments as an example:

Example 1: Case 1

Super Classifications1. Super Classification 1: - Gender/floor

2. Super Classification 2: - Department/

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Major Classifications1. Item Classification 1: - Product

2. Item Classification 2 :- Brand

3. Item Sub-Classification 1: - Style

4. Item Sub-Classification 2: - Shade

5. Size :- Size

In this case, the store is exclusive and dealing with multiple brands, concentrating on Product and Brand. If you classify key attributes in Class1Cd and Class2Cd of Shoper, you can view all types of reports. Further, items can be classified based on Style, Shade and Size and can be mapped with Item Sub classification 1, Item Sub Classification 2 and Sizecd.

Analysis Classifications1. Analysis Code 1: - Fabric

2. Analysis Code 2: - Collection

3. Analysis Code 3: - Fit

4. Analysis Code 4: - Usage

5. Analysis Code 5 : - Styling

The item can also be classified based on the customer needs by mapping item attributes with Shoper analysis classifications.

Example 2: Case 2

Super Classifications1. Super classification1 :- Group

2. Super classification2 :- Category

Major Classifications1. Item Classification 1: - Brand

2. Item Classification 2 :- Product

3. Item Sub-Classification 1: - Style

4. Item Sub-Classification 2: - Shade

5. Size :- Size

In this case, the store is multi-brand and deals with multiple products, concentrating on Brand and Products. If we classify key attributes in Class1Cd and Class2.Cd of Shoper, we can view

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all types of reports. Further, items can be classified based on Style, Shade and Size and can be mapped with Item Sub classification 1, Item Sub Classification 2 and Sizecd.

Analysis classifications1. Analysis Code 1: - Fabric

2. Analysis Code 2: - Type

3. Analysis Code 3: - Fit

4. Analysis Code 4: - Target

5. Analysis Code 5 : - Collection

The items can also be classified based on the customer needs by mapping an item attributes with Shoper analysis classifications.

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