Henry M. Jackson High School

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Directions for Administration (DFA) – New layout and Shorter directions DAPE - ES/MS in one manualEOC - One set of directions for Three-session and one

set of directions for Single-session administrations.State Use Box Row 1 (unexpected medical emergency

need to use a scribe without IEP/504)Resources and Tools (page 3&4)

Section: ResourcesR3-4-5 Checklists for ProctorsR11-14 Test Irregularity guidelines and formsR29 Test Security Assurance forms

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State Laws Governing Security All test content including, but not limited to, test booklets and accommodated forms are confidential and must not be reviewed except to the extent necessary for administration of state assessments.

Follow your Test and Security “Building Plan” Tests must be locked-up when not in use Verify ID if you don’t know the student Only staff members carry test booklets Account for all secure materials

Ensure confidentiality of test booklets under your control

Ensure students have access to what they need – not an advantage

Provide appropriate allowable accommodationsfor all students

DFA 5

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DFA6-7

Follow the Code of Professional Conduct, Chapter 181-87 WAC. Public school employees are expected to know and comply with procedures, established by the Office of Superintendent of Public Instruction.

Securing Testing EnvironmentPost “Testing – Do Not Disturb” signsElectronic devices are turned off and out of view (both staff and student should not use phones during breaks)Backpacks and purses out of reach

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Teach students test-taking strategiesFamiliarize students with question formats

Multiple ChoiceShort-AnswerCompletionEssayStand-Alone

Familiarize students with how to accurately fill in an answer circle

Encourage students to try questions and tasks even if they are uncertain

Help students to relax and be confidentAvoid excessive testing and coaching

Important: Use test results appropriately including maintaining confidentiality of individual students’ results.

DFA 8

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Before: Read the Directions for Administration (DFA) Familiarize yourself with “Building Plan” schedule and

accommodations needed in your classroom Provide a positive environment Prepare your room

During: Read direction verbatim and follow the directions in the DFA Monitor students Report irregularities

After: Inventory and return all test booklets to the SAC Inventory and return all other ancillary materials, i.e. yellow lined

paper, glossaries, or formulas sheets, if distributed Complete and sign a test security assurance form Provide feedback when OSPIs e-mails the Proctor Survey

DFA 8-10

We can re-read test directions (NOT test questions) aloud for any test as many times as students need.

If a student asks for help on a question, we can suggest: * Read the question quietly, out loud to yourself.* Use your pencil to underline key words in the test question.* Think about what the question is asking you to do.

At the beginning of the test we can remind students to complete all items.

When they begin to turn in their booklets, we can reread the direction, “…check that you have answered all the questions on each page.”

For the Writing test:* We can define single words in the writing prompt (task) in a way that ensures students understand.* We can define any words or phrases on the Writing checklist, as long as we don’t hint or imply how students should write their response.

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What is allowed during test administration?

Smile and make eye contact whenever

possible!

Monitor by walking around the room. Ensure that students are:Using #2 pencils (the scanner may not be able to read the

responses which could effect the student's score)Using a calculator, not textingNot sharing their workNot using unauthorized toolsNot writing on the inner ½ inch of the booklet, by the spine

Notice if students:Are in need of an extra breakNeed help navigating the assessment

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Retake Opportunities: HSPE in August, DAPE in November, EOC Math in January Students who want to improve their scores

Special Education and Section 504 testing accommodations : Basic (meet standard at level 2) WAAS-DAPE (meet standard on ES or MS level) WAAS-Portfolio LDA option

English Language Learners (ELL) Students who qualify for English Language Development (ELD) services: Testing accommodations plans for ELL students must be

documented and placed in the student’s cumulative folder.DFA 11-13

Extended-time location Add your notes or delete

Who will test where?

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Uniform administration of state assessments ensures that no one student has an unfair advantage over any other student:

Allow 15 to 20 additional minutes for test proctor activities Breaks are not included in the timeframes below, follow breaks as

outlined in the DFA Assessments are untimed but must be finished in the day it was begun.

Subject Estimated Student Working Time per session

Writing All Levels 90-120 minutes per session

HSPE – Reading 100-120 minutes

DAPE – ES/MSRdg/Math 90-120 minutes

MSP – 6-8 Rdg/Math/Science

90-110 minutes

MSP – 3-5Rdg/Math/Science

70-90 minutes

EOC Math/Science

120 minutes (single session)

DFA 16

Close test booklets Instruct students not to discuss the test Students are monitored by staff Bathroom break – one student at a time

Extended testing time: If students are moving to a different testing location, a staff

member must transport the booklets

DFA 15

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POST pink attendance sheets by 7:45 RETURN white chain of custody forms with

books (don’t forget to transfer attendance info to this sheet before posting!)

Take BLUE extended time sheets to the library with extended testers

Students arriving late can test if: There is enough time to finish the assessment, they have not had access or knowledge about testing

materials, and reading directions will not disturb others.

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Before: Receive and sign-out all test booklets and CDs Verify appropriate materials for the content area

During: Reporting a Perceived Error on the test

Notify the SAC of the perceived error, including subject, grade, test booklet form, test question number and page number

Instruct students to do their best, the state will provide a remedy if necessary

After: Return and sign-in all materials including scratch paper

Or sign-out to Extended-Room proctor Return signed Test Security Assurance Form for each proctor

DFA 5 & 23

Do what you can to correct the situation, move the students or take away the cell phone. Continue testing whenever possible.

Report to your SAC – Nyla - immediately regarding any irregularity – CALL x7010

When instructed by the SAC, document the irregularity on the front cover of test booklets in the “Notes: Proctor/Coordinator” box.

Record the events on your “Test Security Assurance Form” and provide the SAC with specific details of what transpired

IMPORTANT: DO NOT INVALIDATE A TEST BOOKLET

DFA R11-14Slide 15

Pick-up booklets in the Main Office Conference

Room by 7:10 am. DFA in the classroom (Reminder: Writing prompt is not

in the DFA - read from a student test booklet) Tools clearly identified for the subject area and

available for students Room is ready, walls have only appropriate

materials Place “Testing-Do Not Disturb” sign on door Collect backpacks and cell phones

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Proctor Training Materials in HSPE SCOOP

•Proctor Assignment Spreadsheet • Check ALL tabs for assignments each day

•Proctor Training PowerPoint •Checklist for Proctors•What is Allowed •Proctor Quiz•Tools for State Assessments•EPS Irregularity Guidelines•Individual Irregularity Report•Universal Accommodations Available for All Students

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