hepatitis c action plan: phase ii 2008-2011 programme management approach
TRANSCRIPT
Hepatitis C Action Plan: Phase II 2008-2011Programme Management Approach
Outline
• Definitions• Governance• Supporting Infrastructure• Programme Planning• Reporting Process
Definitions
• Governance Board
• Lead Organisations
• Programme Team
DefinitionsGovernance Board
• The project steering group• Used by the project ‘owner’ to review progress. • It ensures the Phase II Action Plan is implemented in a timely,
effective and efficient manner:
– Monitors operational progress including performance of actions and financial spend.– Identifies and addresses potential and evolving high-level risk.– Approves modifications and additions to actions or project strands.– Approves modifications to financial allocation (purpose/amount) for actions or project
strands by financial year and the life of the project. – Identifies recommendations and proposals for future action beyond the life of the
project – Report its findings to Scottish Government
DefinitionsLead Organisations
• Identified organisations responsible and accountable for the delivery of specific assigned actions for the Phase II Action Plan:
– The recipient of an allocation of the total Hepatitis C Programme budget for the Hepatitis C Action Plan: Phase II to enable sufficient resource(s) for effective action delivery.
– Responsible for development, implementation and closure of a consolidated project plan to deliver specific assigned actions in their board area using a project management approach.
– Change and configuration management locally – Quality assurance locally– Financial management of the awarded Phase II funding allocation.– Progress reporting for assigned action(s) including financial spend (refer to xx for
further details).– Employing a Project Management approach to deliver assigned actions.
DefinitionsLead Organisations
Notes:– Prior to Phase II initiation (during the Phase I Action
Plan: 2006-2008), each lead organisation was consulted and agreed to be responsible for the delivery of the specific actions assigned to them
– Specific actions have been assigned to them with the timescales, budget and outcomes defined in the Hepatitis C Action Plan for Scotland: Phase II 2008-2011
DefinitionsProgramme Team
• Health Protection Scotland (HPS), through its parent body National Services Scotland (NSS), is responsible for co-ordinating the Action Plan nationally.
– Responsible for co-ordinating the Action Plan nationally using a project management approach:
– Development, implementation and closure of a national ‘overarching’ project plan. – Change and configuration management nationally – Quality assurance nationally– Monitoring Action Plan progress and performance, providing consolidated
reporting to the Governance Board on a regular basis and to the project owner as required to ensure Phase II delivery is in a timely, effective and efficient manner.
– Establishing and maintaining national networks to support NHS Boards and other Lead Organisations in their delivery of different aspects of the Action Plan
– Communicating Action Plan progress to, and getting feedback from, stakeholders nationally
Governance
• Groups providing governance to the project are:
– Action Plan Governance Board (Project Board/Steering Group)
– Project Sponsor
– Programme Team
– Corporate Programme Office
– EMT
– NSS Board
Action Plan Advisory Board
Action Plan Governance BoardScottish GovernmentLead Organisation RepresentativesChairs of Lead National Networks
Scottish Government Public Health and Wellbeing Directorate (SGPHWD)
Lead Organisations: Accountable/Responsible for Delivery and Reporting of Agreed Actions and Project Plans
NHS HealthScotland
(Action 16)
NES
(Action 3)
ISD
(Action 21)
NHS QIS
(Action 2)
SPS
(Actions 7, 17, 23)
LTS
(Action 18)
HPS (Actions
12**, 19, 20, 22, 24, 26-
29)
SG – Marketing Unit
and Drugs Policy Unit
(Actions 5, 6* 11, 14, 25)
COSLA
(Action 9)
Univ of the West of
Scotland(Action 22)
NSS NSD
(Action 6)
NHS Boards(Actions 1, 4, 6, 8, 10, 13, 15, 16, 30-
34)
Consolidated reporting by exception against Programme Plan
Lead National Networks: Supporting Delivery, Planning and Development of Best Practise
NE Guidelines Development
Group (13, 14)
Information Generating Initiatives Network (19- 24)
NGO Network
(4. 5. 6*, 8. 11.16, 18)
National Hep C Exec
Leads/ SPS Network
(1, 13)
ETA (incl WFDLs)(3, 4, 5, 11,
16, 18)
Action PlanProject Mgt
Network (25, 26, 27, 28, 29, 30, 31, 32,
33, 34)
National Prevention
Leads Network (13, 15, 16, 17)
National MCN Clinical Leads/ Coordinators
Network(2, 6, 7, 12)
Advice, input and shared learning
Legend:ETA: Education, Training and Awareness-RaisingHCV: Hepatitis C VirusHPS: Health Protection ScotlandISD: Information Services Division, NSSLA: Local AuthorityLTS: Learning and Teaching ScotlandNES: NHS Education ScotlandNHS Health: NHS Health ScotlandNHS QIS: NHS Quality Improvement ScotlandSG: Scottish GovernmentSPS: Scottish Prison ServiceMCN: Managed Care NetworkNE: Needle Exchange NGO: Non-Governmental OrganisationNSD: National Services Division NSS: National Services Scotland NationalWFDL: WorkForce Development Lead*Action 6: SG is interim Lead organisation for NGOs until tendering is completed in early 2009**Action 12: Accountability is to NSS NSD (Specialist Labs) but via HPS as the Lead Organisation for this action.
Development of national project plan templates and guidance
Phase II Action Plan: Governance
Advice
Accountability
Reporting by exception against Project Plan for each Lead Organisation
Reporting high level risks and issues
HPS Programme Team
PM Function
Consolidated progress reports
Advice/shared learning/guidance/support
Accountability
Reporting documentation
Key
Supporting Infrastructure‘Networks’
• The Phase II Action Plan requires a multi-disciplinary approach and stakeholder involvement throughout its implementation for successful delivery, manifested by the establishment of local and national networks comprising representatives from relevant disciplines and organisations.
• Networks established shall support national and local delivery, planning and development of best practise throughout Phase II Action Plan implementation:
– Support lead organisation(s) in action delivery– Develop guidelines, standards and protocols to ensure approaches undertaken are
effective, efficient and, where appropriate, consistent.– Share experience, best practice and progress on the delivery of the Action Plan– Provide support, advice and guidance throughout Phase II Action Plan delivery
Action PlanProj Mgt Network (25, 26, 27, 28, 29, 30, 31, 32, 33, 34)
NGO Network
(4. 5. 6*, 8. 11.16, 18)
ETA Network
(3, 4, 5, 11, 16, 18)
Information Generating Initiatives Network (19-24)
HCV Clinical Database
Monitoring Group(19)
National Networks and Sub-Groups: Supporting National Delivery, Planning and Best Practise
National guidance and project plan templates
Lead Organisations: Accountable for Action Delivery and Reporting
Phase II Action Plan: Networks and Groups supporting Lead Organisations
Local Networks: Supporting Local Delivery, Planning and Development of Best Practice
National Hep C Exec Leads/ SPS Network
(1, 13)
Shared learning and guidance towards development of best practise
Advice, input and shared learning
Legend:ETA: Education, Training and Awareness-RaisingHCV: Hepatitis C VirusHPS: Health Protection ScotlandISD: Information Services Division, NSSLA: Local AuthorityLTS: Learning and Teaching ScotlandNES: NHS Education ScotlandNHS Health: NHS Health ScotlandNHS QIS: NHS Quality Improvement ScotlandSG: Scottish GovernmentSPS: Scottish Prison ServiceMCN: Managed Care NetworkNE: Needle ExchangeNGO: Non-Governmental OrganisationNSD: National Services Division NSS: National Services Scotland NationalWFDL: WorkForce Development Lead*Action 6: SG is interim Lead organisation for NGOs until tendering is completed in early 2009**Action 12: Accountability is to NSS NSD (Specialist Labs) but via HPS as the Lead Organisation for this action.***Action 17::Applicable where relevant to individual NHS Boards
Local Prevention Networks (4, 5, 15,
16, 17***)
National Prevention
Leads Network (13, 15, 16,
17***)
LTS Advisory
Group(18)
Website Development
Group (5)
NES Advisory
Group(3)
Needle Exchange Guidelines
Development Group (13, 14)
National MCN Clinical Leads/ Coordinators
Network(2, 6, 7, 12)
LA Leads Network
(9)
National WFDL Leads
Network (4)
Advice/shared learning/guidance/support
Key
Local MCNs(4-10)
Nationals Networks
National Project Plan Templates
Lead OrganisationIndividual Project Plans
for each Action
Local Networks
Lead OrganisationConsolidated Project Plans
HPS Programme Team
Scottish Government Public Health and Wellbeing Directorate (SGPHWD)
Action Plan Governance BoardNational Programme Plan National Risk RegisterNational quality assurance definition (consolidated criteria)
Sign off National Programme Plan
Phase II Action Plan: Planning Process
Review locally
Consolidate (where relevant ie. multiple actions)
Consolidate project plans from multiple Lead Organisations intoan overarching National Programme Plan
Collate Project Plan from each Lead Organisation
Supported by Programme TeamFacilitation, advice, guidance, scoping and training with local project managers and support for Network Chairs
Advice/shared learning/guidance/support
Planning process step
Support and facilitation via Programmed Team
Key
Nationals Networks
National Project Plan Templates
HPS Programme Team
Scottish Government Public Health and Wellbeing Directorate (SGPHWD)
Action Plan Governance BoardNational Programme Plan National Risk RegisterNational quality assurance definition (consolidated criteria)
Report: high level risks and issues
Phase II Action Plan: Reporting Process
Consolidate to produce overarching report against National Programme Plan
Collate each Lead Organisation Report of Exceptions
Board CommunicationsMostly electronic on a monthly basis plus teleconference with Lead Organisations as required for issues arising.
Actual (face to face) meeting frequency to be determined.
Monthly
Monthly exceptions
Monthly exceptions
Monthly exceptions
Local Lead OrganisationsNHS Boards
Consolidated Report against Local Project Plan
National/Regional Lead OrganisationsNon-NHS Boards
Report Against Project Plan
Local MCN Report against Project Plan
(4-10)
Local Prevention Network Report against Project Plan
(4, 5, 15, 16, 17**)
WFDL Report against Project Plan
(4)
Signed off by Exec Lead
Collated by Local Project Manager
Advice/shared learning/guidance/support
Reporting communications
Reporting documentation
Key
Monthly exceptions
Signed off
Annual Progress Report to Scottish Government
Lead Organisations
Next Steps
• Establish National Networks– Dates arranged– Progress Terms of Reference with Network Chairs– Scoping workshops to draft project plan templates
• Establish Reporting Documentation Template– Meet with volunteer Executive Leads (or their representative) to
design initial template– Distribute to Lead Organisations, Project Sponsor and Owner for
comment– Finalise reporting template– Train locally appointed Project Managers (and their equivalent) for
each Lead Organisation– Implement in late 2008 in preparation for the first Governance Board
meeting in Jan 09
• Develop Programme Communication Plan
• Any questions?