Here are ten free time management slidesHere are ten free time management slides

Get 1000 adaptable slides in 18 setsGet 1000 adaptable slides in 18 sets

with 193 pages of Word notes that’s 25,000 wordswith 193 pages of Word notes that’s 25,000 words

6000 great one line thoughts 6000 great one line thoughts

Leadership Customer service mentoring teams Leadership Customer service mentoring teams

Performance management coaching QualityPerformance management coaching Quality

Negotiation change management ...and a lot moreNegotiation change management ...and a lot more

Go to my shop at: Go to my shop at: www.andrewgibbons.co.uk

Delegation – three key factorsDelegation – three key factors Allocation:Allocation:

giving people tasks that need to be donegiving people tasks that need to be done

Abdication:Abdication:

giving others tasks you should do yourselfgiving others tasks you should do yourself

Delegation:Delegation:

giving tasks that are developmental and useful giving tasks that are developmental and useful

How to prioritise tasksHow to prioritise tasks Category one Category one

Important and urgentImportant and urgent

Category twoCategory two

Important but not urgentImportant but not urgent

Category threeCategory three

Urgent and not very importantUrgent and not very important

Category fourCategory four

Neither urgent or very importantNeither urgent or very important

Six ways people manage time badlySix ways people manage time badly

Giving fine details too much attentionGiving fine details too much attention

Preferring routine tasks over major projectsPreferring routine tasks over major projects

Getting involved in too many things at onceGetting involved in too many things at once

Anticipate and magnify problemsAnticipate and magnify problems

Stick without deviation to a sacred routineStick without deviation to a sacred routine

Have discontented, demotivated colleaguesHave discontented, demotivated colleagues

Source: Dorri JacobsSource: Dorri Jacobs

Seven ways to manage timeSeven ways to manage time Get organised Get organised

Clarify objectives and prioritiesClarify objectives and priorities

Combine similar or sequential tasksCombine similar or sequential tasks

Know and optimise your most productive time of day Know and optimise your most productive time of day

Manage and minimise interruptionsManage and minimise interruptions

Avoid perfectionismAvoid perfectionism

Learn to say ‘no’ Learn to say ‘no’

Eight rules for time Eight rules for time management management

Throw away what you know you’ll do nothing aboutThrow away what you know you’ll do nothing about

Set deadlines for every task and take these seriouslySet deadlines for every task and take these seriously

Sort through your drawers and files regularlySort through your drawers and files regularly

Do short tasks between other more demanding onesDo short tasks between other more demanding ones

File things immediately and in the right placeFile things immediately and in the right place

Only have what are working on on your desk at a timeOnly have what are working on on your desk at a time

Don’t put off the pleasant tasks it will escalateDon’t put off the pleasant tasks it will escalate

Do one thing at a time – ignore this at your perilDo one thing at a time – ignore this at your peril

From: Roy BrightonFrom: Roy Brighton

Nine ways to make the most of timeNine ways to make the most of timeDo difficult tasks when you feel at your best Do difficult tasks when you feel at your best

Stand up when interrupted to keep it shortStand up when interrupted to keep it short

Finish what you startFinish what you start

Don’t confuse activity with productivityDon’t confuse activity with productivity

Use an ‘everything book’ it will help get organisedUse an ‘everything book’ it will help get organised

Know what an hour or your time is worthKnow what an hour or your time is worth

Never begrudge planning or thinking timeNever begrudge planning or thinking time

Clear your desk and ‘file the pile’ – look organisedClear your desk and ‘file the pile’ – look organised

Know and work within your concentration spanKnow and work within your concentration span

Source: Andrew GibbonsSource: Andrew Gibbons

Nine basic steps to time managementNine basic steps to time management

Decide what you really want out of lifeDecide what you really want out of life

Set concrete goalsSet concrete goals

Analyse your current use of timeAnalyse your current use of time

Plan your dayPlan your day

Follow your energy cycleFollow your energy cycle

Keep a ‘do do’ listKeep a ‘do do’ list

Beware of the big five: indecision, worry, guilt pessimism and procrastination Beware of the big five: indecision, worry, guilt pessimism and procrastination

Avoid emotions that drag you down, be positive!Avoid emotions that drag you down, be positive!

Get organised Get organised

Wasted time results from…Wasted time results from… Lack of focusLack of focus

Failure to planFailure to plan

InterruptionsInterruptions

FatigueFatigue

Inability to delegateInability to delegate

Lack of assertionLack of assertion

LazinessLaziness

Badly run and/or pointless meetingsBadly run and/or pointless meetings

Poor prioritisingPoor prioritising

““A good manager is someone A good manager is someone who can find big chunks of time who can find big chunks of time

to do important things well” to do important things well”

Source: Sir Derek Rayner – when Boss of Marks and Source: Sir Derek Rayner – when Boss of Marks and SpencerSpencer

WhyWhy

are so many meetings are so many meetings ineffective? ineffective?