hexagon files (november 2015)

NOVEMBER 2015

NOVEMBER 2015

NOVEMBER 2015 Chronicles of the Transformation Journey HEXAGON FILES

VISION: “...HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE” 2

EDITORIAL STAFF

PSSUPT JOHN MITCHELL V JAMILI Editor-in-Chief

PSINSP FRANCISCO D PAGUIA

Assistant Editor-in-Chief

PO3 Francisco B Lindero, Jr. Desk Editor

and Lay-out Artist

PO1 John Kenneth Denosta PO1 Shella Recto

NUP Mylene Peldonia Publishing Staff

TEAM DEBRIEFING. Police Senior Superintendent John Mitchell Jamili, Acting Team Leader of the

Compliance Evaluation Team, engages the auditors on their findings and observations during the documents

and personnel interviews at Aklan Police Provincial Office, November 12, 2015.

EDITORIAL

TRANSFORMATION IS

BEYOND NUMBERS,

PERCENTAGES Everyone aspires for a good rating. In fact, it is the reason

that they give so much efforts in preparing for the performance

audit to be conducted by the Compliance Evaluation Process

(CEP) Team this November.

As shown in Facebook posts of lower units, members of

see TRANSFORMATION, Page 4



COMPLIED OR NOT...from Page 1

The PRO6 CEP is headed by Police Senior Superintendent Alfredo Valdez, Chief Regional Directorial

Staff, with personnel from various units in the Regional Headquarters: PSSupt. John Mitchell Jamili, Assistant

Chief, Regional Police Strategy Management Unit; Police Senior Inspector Francisco Paguia, Chief, Scorecard

Management and Alignment Branch, RPSMU; PSInsp James Latayon, Chief, Regional Tactical Operations

Center; PSInsp Elma Posadas, Chief, Personnel Records Management Section; PSInsp Michelle Prete, Chief,

MOOE Disbursement Management Section; Senior Police Officer 2 Nancy Mallorca, Intelligence Research

Section; and Police Officer 3 Francisco Lindero Jr., Strategy Communication and Alignment Section,

RPMSU.

The team spent two days in every police unit being audited. The process involved Focused Group Dis-

cussion, Interview, Facility Walkthrough, Site Visit, and Documents Review.

The audit was aimed at evaluating the level of compliance of lower units on the six elements of Com-

pliance Stage, the second level of the Performance Governance Pathway; engaging the personnel and other

stakeholders through interview and Focused Group Discussion; and enlightening the personnel on policies and

other directives pertaining to the performance governance program being adopted by organization through the

implementation of the PNP P.A.T.R.O.L. Plan 2030: Peace and order Agenda for Transformation and uphold-

ing the Rule-Of-Law.

The result of the audit will determine whether the unit can proceed to the Revalida, wherein the unit

heads will be given an opportunity to present before a panel their accomplishments.*

Police Senior Inspector Michelle Prete (left), member of CEP Team, goes through the report of Regional

Public Safety Battalion on the alignment of budget to strategy as unit focal person looks on.



the Technical Working Groups

(TWGs) and Police Strategy Man-

agement Units (PSMUs) are work-

ing overtime to prepare the docu-

ments and their personnel for the

two-day activity.

The CEP will determine the

adherence of lower units to the re-

quirements of the second stage of

the Performance Governance Path-

way.

The compliance to the re-

quirements will be deduced from

documents and information gath-

ered through personnel interview.

But despite how the units

prepared for the audit, the CEP

Team is trained to get reliable basis

in evaluating the units perfor-

mance.

The reason for the searching

inquiry of CEP Team with regard

to the compliance of the unit is to

establish a more objective assess-

ment on the unit performance.

This is to ensure that unit

would be guided properly on their

implementation of the good gov-

ernance program through the adop-

tion of the PNP P.A.T.R.O.L. Plan

2030.

Further, this is to establish

the conviction that transformation

of the police service goes beyond

numbers and percentages.

And that real transformation

is the difference that the unit

makes in people’s lives.*

TRANSFORMATION, from Page 2

PERFORMANCE AUDIT. Police Senior Superintendent John

Mitchell Jamili (2nd from left), acting Team Leader of the CEP Team,

interviews the PSSupt. Ricardo De la Paz (left)and PSupt. Alberto

Pabalan (extreme right), Provincial Director and Deputy Provincial

Director, respectively, of Guimaras Police Provincial Office. Also in

photo is Police Senior Inspector Elma Posadas, a member of CEP

Team.

Police Senior Inspector Francisco Paguia (center), explains his obser-

vation on the Unit Dashboard to the PSMU staff of Makato Munici-

pal Police Station during the field visit in line with the Performance

Audit to Aklan Police Provincial Office on November 11-12, 2015.



CELBRATING MILESTONES

ON GOOD GOVERNANCE

T oday, we start celebrating success.

Foremost, we take pride in our attainment of the Compliant Status in the PGS Pathway.

We also bagged a Silver Eagle Award in recognition of our outstanding commitment and un-

wavering support in the implementation of the PNP P.A.T.R.O.L. Plan 2030.

It is also worth mentioning the fact that we got the highest rating (93.77%) in the Sixth Bath of the Per-

formance Governance Certification and Reporting.

This milestone is a testament of our concerted efforts as individuals and units.

Let me, therefore, commend all of you for your invaluable contributions in the attainment of a “highly

capable, effective and credible police service” towards a safer Western Visayas.

May I remind you, however, that it is no time to sleep on our laurels, marami pa ang kailangang gawin

at marami pa ang maaaring gawin.

We also celebrate today the personal triumphs of our colleagues and friends: PCSUPT MARIETTO

VALERIO and PSUPT RONILO DATU.

After years of dedicated service to the Ilonggos, they are now heading towards another milestone of

their career.

The excellent performance of PCSUPT VALERIO as Deputy Site Task Group in four (4) APEC events

here in Region 6 did not unnoticed by our Chief, PNP, PDG RICARDO MARQUEZ.

PCSUPT VALERIO, our DRDA, will no be gearing towards his second star though his new assign-

ment in the DIPO-Southern Luzon.

Mar, in behalf of the men and women of PRO6, I thank you for your long years of dedicated service.

You have been an epitome of a gentleman and officer. You will be missed here.

But, even if we want you to stay, we also support the advancement of your career. Go! We wish you

good luck and more meaningful journey in DIPO-Southern Luzon.

Another officer and gentleman that we will be missing about is Father Ronilo Datu. He has been our

strength and spiritual vitality.

His prayers have been proven effective and powerful with the litany of accomplishments we have

made.

But, surely, even if he is away, Father Datu will remain too close to us in his prayers.

(Message delivered during the Flag Raising and Awarding Ceremonies on November 9, 2015

at PRO6 Parade Ground, Camp Martin Teofilo B. Delgado, Fort San Pedro, Iloilo City)

see MILESTONES, Page 8

TOP

COP

Corner



NICE-TO-KNOW Q: What are the six (6) elements of the Compliance

Stage?

A: The Compliance Stage is second of the four stages of the gov-ernance pathway. This stage has six mandatory elements, namely:

1. Formalization of the Advisory Council;

2. Cascading of Vision and Strategy down to the Individual Personnel;

3. Alignment of Budget and Human Resources to the Strate-gy;

4. Presentation of Scorecard Accomplishments; 5. ImPlan to ComPlan; and 6. Collation of Emerging Best Practices.

To determine the adherence of the unit to the aforesaid ele-ments, the following parameters are considered:

Element Parameters

Formalization of

the Advisory

Council

1. Establishment of organizational systems

and structures;

2. Conduct of regular meetings;

3. Issuance of resolutions (approved /

adopted)

4. Proof of actual results of engagement

Cascading of Vi-

sion and Strategy

down to the Indi-

vidual Personnel

1. Matrix of cascading activities

2. Compliance on the development of indi-

vidual Scorecard and IP Card of all per-

sonnel.

Alignment of

Budget and Human

Resources to the

Vision and Strate-

gy

1. Development of alignment strategy

2. Proof of allocation of resources to initia-

tives

3. Milestones or progress on the implemen-

tation of initiatives.

Presentation of

Scorecard Accom-

plishments

1. Conduct of quarterly strategy and month-

ly operations Reviews

2. Accomplishments vs targets

See CEP, Page 8

THE COMPLIANCE

EVALUATION PROCESS

The Compliance Evaluation Process

(CEP) is composed of three (3) Phases:

1. Strategic Readiness Test (SRT) - a

three-pronged assessment using Sur-

vey, Focus Group Discussion (FGD),

and Interviews to very the unit’s pro-

gress in the PGS Pathway. The se-

quential evaluation process are:

a. Self-Assessment Survey - an as-

sessment on the compliance of the

units in the development, imple-

mentation, and monitoring and

evaluation of the unit’s adopted

strategies.

b. Focus Group Discussion—

provides context to the results of

the self-assessment survey; and

c. Interview—provides deeper in-

sights on the progress of the unit

in the PGS. It also gives an indi-

cation on the level of understand-

ing and commitment of the per-

sonnel to the PNP P.A.T.R.O.L.

Plan 2030.

2. Performance Audit—assessment on

the presence and validity of the man-

datory elements of the stage.

It shall be conducted to validate the

presence of the mandatory elements

of the PGS Compliance Stage

through the following methodologies:

a. Documents Review

b. Personnel Interview

c. On-Site Visits

See NICE-TO-KNOW, Page 8



Performance audit through documents review and

personnel interview as part of the Compliance

Evaluation Process of Lower Units



Element Parameters

Presentation of

Scorecard Accom-

plishments

3. Show proof of strategic initiatives’ con-

tribution to the attainment of objectives

4. Alignment of Objectives/Measures with

the PNP Scorecard

ImPlan to Com-

Plan

1. Show proof of initiatives and actions tak-

en to communicate the strategy

2. Results on the impact of effectives of the

ComPlan

Collation of

Emerging Best

Practices and other

Initiatives

Identify emerging best emerging and other

initiatives in the implementation of the PNP

P.A.T.R.O.L. Plan 2030

NICE-TO-KNOW, from Page 6

HEXAGON FILES is the official monthly publication of the Regional Police Strategy Management Unit

6, Camp Martin Teofilo B. Delgado, Fort San Pedro, Iloilo City.

For subscription, e-mail to [email protected].

3. Unit Revalida - consolidation and

presentation of the unit’s progress

in the PGS Journey.\

It requires the presentation of a PNP

office/unit’s consolidated progress

in the PGS journey. A unit shall un-

dergo a one-hour PNP Unit Certifi-

cation and Performance Governance

Reporting where the head of office

shall deliver a 30-minute presenta-

tion of the accomplishment and a 30

-minute panel examination.*

CEP, from Page 6

Father Ron, please always include our intentions in your prayers.,

And rest assured that we will also remember you in ours.

Another triumph we celebrate today is the entrance of our new civilian employees.

Their long wait is over. They have injured the agony of waiting. And they have proved to themselves

that patience is indeed a virtue.

Congratulations, to our new Non-Uniform Personnel! You are now members of the PNP. Condemn it

not rather protect it from detractors and promote its good name.

We also celebrate the positive contributions of our awardees in the campaign against illegal drugs and

other police operations.

Their accomplishments bespeak, indeed, of their professionalism, dedication to duty and loyalty to the

organization.

Let us be inspired by their examples and may we learn to make a difference in our little corners as our

humble contribution to the PNP P.A.T.R.O.L. Plan 2030.

Definitely, we have made a good start today.

Let us make a bang in the rest of the week.*

MILESTONES, from Page 5