Booth and equipment order form with terms for ABIM 201723 ─ 25 October 2017, Congress Center Basel, Switzerland

The exhibition will be open from 13:00 Monday to 13:00 Wednesday. It will take place in the Foyer, in

the Singapore hall and in the Sydney hall of the Congress Center Basel.

All booths are equipped with at least one side wall and back walls but without signage. You have the

choice between a furnished booth, a bare booth and a bare booth with an adjoining semi-private

room, which may be used for storage, administration, small meeting space etc. Additional furniture

and walls, desks, flyer displays, carpets and signage can be ordered from the Congress Center

Basel.

You get the login to the shop from the conference secretary: anne.merz@fibl.org.

The layout plan is a preliminary draft. The final version of the plan of the exhibition will be drawn up

after the registration deadline. The final layout of the exhibition depends on the booked number of

booths, and on the sizes and shapes of all booths. All exhibitors may make their choice. Booths are

assigned on a first-come, first-served basis. We will do our utmost to accommodate your wishes.

Please note that exhibitor personnel also need to additionally be registered for the conference and

exhibition (including all meals, coffee breaks and receptions) and that there is no facility to admit

unregistered visitors or those not using a transferable guest pass purchased by the exhibitor.

It is the responsibility of the exhibitor to allocate, issue, retrieve, manage and transfer any purchased

transferable guest passes.

ABIM 2017 - Order form for booths, terms for exhibitors 6 April 2017 Page 1/9

Address and signaturePlease send the signed and dated order form to: anne.merz@fibl.org or fax it to +41 (0)62 865 72 73

Please fill in completely and sign the order form. Please do not use capital letters only.

Company or institution(to be included in the list of exhibitors)

Street and number

Postal code and town

Country

Web address(to be included in the list of exhibitors)

http://www.

Exact address for the invoice (if not the same as above)

VAT registration number

We agree with the terms for exhibitors

(see below)☐

We confirm that our company has

appropriate insurance as described below.☐

On the App, the exhibitors have the opportunity to add the logo of the company to the list of exhibitors.We will send the logo for the app.

Please send the logo of your company in an eps, jpg, gif, png or pdf format in a high resolution.

☐

Please us the logo we have sent last year. ☐Place and date:

____________________________________

Signature:

Name:

____________________________________

Email:

_________________________________________

Phone:

_________________________________________

Name of the contact person for your booth:

_________________________________________

Email contact person:

_________________________________________

ABIM 2017 - Order form for booths, terms for exhibitors 6 April 2017 Page 2/9

OrderPreferred place (see layout plan)

1st choice, booth no.: 2nd choice, booth no.:

System booth with furnitureIncludes floor space, electricity, lighting, back walls, one side wall, table(s) and chairsPlease order additional furniture in advance. You get the login to the shop from the conference

secretary anne.merz@fibl.orgSwiss franc

☐ 6 m2 (3x2 m), 1 table and 4 chairs 1500.00

☐ 9 m2 (3x3 m), 1 table and 4 chairs 1900.00

☐ 12 m2 (3x4 m), 1 table and 4 chairs 2600.00

☐ 18 m2 (3x6 m), 2 tables and 8 chairs 4000.00

☐ 24 m2 (3x8 m), 2 tables and 8 chairs 5100.00

System booth without furniture including adjoining semi-private room for administration, small meeting space etc.Includes floor space, electricity, lighting, walls

☐ Total 12m2 = 6 m2 (3x2 m) booth and adjoining semi-private 6 m2 (3x2

m) incl. electrical connection, lighting.3300.00

☐ Total 18 m2 = 9 m2 (3x3 m) booth and adjoining semi-private 9 m2 (3x3

m) incl. electrical connection, lighting.4900.00

☐ Total 24 m2 = 12 m2 (3x4 m) booth and adjoining semi-private 12 m2

(3x4 m) incl. electrical connection, lighting.6500.00

System booth without furnitureIncludes floor space, electricity, lighting, and back walls, one side wall

You get the login to the shop from the conference secretary anne.merz@fibl.org Swiss franc☐ 6 m2 (3x2 m) 1400.00

☐ 9 m2 (3x3 m) 1800.00

☐ 12 m2 (3x4 m) 2500.00

☐ 18 m2 (3x6 m) 3700.00

☐ 24 m2 (3x8 m) 4900.00

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Quantity Miscellaneous Unit price

Swiss francPoster (Standard size A0, 841x1189 mm) 75.00

Advertisement in New Ag International 1/4 page full colour 510.00

Parking cards please order at the Congress Center

You get the login to the shop from the conference secretary anne.merz@fibl.org

Transferable pass for your guests for three days 410.00

Transferable pass for your guests for Monday 23 October 250.00

Transferable pass for your guests for Tuesday 24 October 250.00

Transferable pass for your guests for Wednesday 25 October 250.00

Pictures

System booth, setup of the wall elements

System booth without furniture with adjoining semi-private room(Please note furniture in photograph is for illustration only and is not included)

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ABIM 2017 – Terms for exhibitors

ABIM strives to maintain a professional atmosphere for attendees and exhibitors. To this end, terms

have been established to govern the exhibition hall. Exhibitors understand that when applying for and

agreeing exhibition space they are bound by the ABIM terms.

It is imperative that all exhibitors, installers and dismantling companies, exhibit designers, and

communication and marketing firms acting on an exhibitor’s behalf are aware of and adhere to the

ABIM terms.

Exhibition managementABIM reserves the right to reject, for any reason, any company, product or service.

Booth layout planABIM reserves the right to determine the layout of the exhibition. The layout depends on the number

of booths and their sizes. The organisers cannot guarantee that a company will always be in the

same or requested space.

Exhibition opening hours:

Monday, 23 October 13:00 ─ 19:00

Tuesday, 24 October 08:00 ─ 19:00

Wednesday, 25 October 08:00 ─ 13:00

Installation hours

Monday, 23 October 08:00 ─ 12:00

All booths and material must be set up by 12:00 Monday 23 October. Any booth unoccupied by

12:00 on Monday 23 October will be regarded as a no show and the contract to exhibit will be

terminated unless ABIM has pre-authorised a late setup. All freight will be removed and returned to

the loading dock at the exhibitor’s expense.

Posters and other items must be fixed by removable means which do not leave any traces. Any

rubbish must be disposed. Any cleaning costs incurred will be recharged to the exhibitor. ABIM

reminds exhibitors that as a “green” industry our exhibitors should consider the type of display used

and promotes reuse and recycling of display material.

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Delivery prior to the eventDeliveries are not allowed before 18 October 2017. Parcels can be rejected before this date.

Congress Center Basel (CCB)

MCH Messe Schweiz (Basel) AG

c/o ABIM 2017 / Foyer 2. Stock

Company Name / booth number

Messeplatz 21

4058 Basel

Switzerland

Responsible persons at the Congress Center:

Jasna Niederberger phone: +41 58 206 30 95

Christine Stauffer phone: +41 58 206 26 83

Heavy deliveries and pallets must be delivered via “Anlieferzone” 4 Halle 4 (opposite to Clarahofweg

39).

Please inform Jasna Niederberger or Christine Stauffer exhibition@congress.ch about incoming

deliveries.

The CCB is not responsible for lost or undelivered goods.

Please make sure that the shipment of your materials is paid by your company. The CCB is not liable

for any costs including deliveries.

Dismantling hours

Wednesday, 25 October 13:13:00 ─ 16:00

Dismantling or demolishing exhibits prior to this time is prohibited.

Damage caused by improper handling must be paid by the exhibitor.

The exhibitor is responsible for the shipping of booth materials. All shipping documents must be

ready and the costs of shipping and customs must be paid by the exhibitor.

Installation and dismantling staffInstallation and dismantling personnel who are not employees of the exhibiting company must on

arrival report to the reception desk and state which exhibiting company they are acting for but do not

need to be registered.

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RegistrationPlease note that exhibitor personnel also need to additionally be registered for the conference and

exhibition (including all meals, coffee breaks and receptions) and that there is no facility to admit

unregistered visitors or those not using a transferable guest pass purchased by the exhibitor.

It is the responsibility of the exhibitor to allocate, issue, retrieve, manage and transfer any purchased

transferable guest passes.

Exhibitor staffingExhibits must be staffed and operational at all times during show hours.

Cancellation policyIf cancellation occurs before or on 31 August 2017, an administration fee of 20% of the total for the

booth will be charged.

If cancellation occurs later, the charges for the booth are payable in full.

BoothsThe booths will be set up before the exhibitors may enter the hall.

Exhibitor give-aways should be educational or modest in value. To provide food and beverages in

competition with the catering provided by the organisers is not allowed.

All exhibitors’ marketing activity is limited to the confines of their contracted exhibition space.

Booth assignmentsABIM reserves the right to modify the floor plan to accommodate booth sales and/or avoid conflict

and to relocate exhibition booths as necessary after consultation with exhibitors who are affected by

the modification. Every effort to consider the location of competitors and accommodate special

requests will be made; however, ABIM cannot guarantee booth location.

The sub-letting or assignment of a portion or the whole of the space by an exhibitor is prohibited.

Exhibitors may not permit any other party to exhibit in their space.

AdvertisingExhibitors will not use the ABIM registered trademark, be it prior to, during or after exhibiting.

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Code of ConductExhibitors will agree to act in a responsible manner whilst exhibiting at ABIM. They shall make claims

that are “based on good science” and are not misleading in any way. The authorisation or approval

status of products or ingredients/agents, when claimed, should be accurate and should be supported

with appropriate documentation if asked by visitors to the booth. As the exhibition is about biocontrol,

relevance of the display to an audience with an interest in biocontrol should be demonstrated.

Exhibitors should avoid direct comparisons with competitors without reference to reputable scientific

studies. Exhibitors agree to act in a responsible manner at the booth and not prevent or hinder other

exhibitors from promoting their products. Sample products should ideally be dummy packs. Bringing

dangerous and/or toxic substances to the booth is prohibited. Exhibitors agree to amend or remove

elements of their display that are deemed to be in conflict with the Code of Conduct by the ABIM

Steering Group as the sole arbitrator of this policy.

InsuranceFor the duration of the agreement, the exhibitor shall maintain comprehensive general liability

insurance against claims for bodily injury or death and property loss or damage occurring in or upon

or resulting from the premises leased by ABIM. Such insurance shall include contractual liability and

product liability coverage, of at least $1,000,000 per occurrence with a $2,000,000 aggregate. ABIM

and the Congress Center Basel shall be added as additional insureds to such insurance. The

exhibitor shall confirm to ABIM that such insurance cannot be cancelled or changed prior to ABIM.

The exhibitor agrees by signing the ABIM Exhibitor Agreement that the required insurance is in place

and will remain in force for the duration of the exhibition.

ABIM will bear no liability for personal injuries, whether suffered by an exhibitor, its employees, its

contractors, agents or business invitees. ABIM will also assume no liability for loss or damage to the

property of an exhibitor, its employees, its contractors, agents or business invitees, regardless of the

cause, unless such injury or damage results from, or is caused directly or exclusively by, the

negligence or wrongful acts of ABIM.

Liability and indemnificationThe exhibitor will be fully responsible for any claims, liabilities, losses, damages, or expenses,

including attorney’s fees, relating to or arising out of any loss of, injury to, or damage to any person

or property of the exhibitor or any other property where such injury, loss or damage is incident to,

arises out of or is in any way connected with the exhibitor’s participation in the exhibition. The

exhibitor shall protect, indemnify, hold harmless, and defend ABIM, its officers, directors, agents,

volunteers, vendors, and employees from and against any and all such claims, liabilities, losses,

damages, and expenses, including attorneys’ fees, provided that the foregoing shall not apply to

ABIM 2017 - Order form for booths, terms for exhibitors 6 April 2017 Page 8/9

injury, loss, or damage caused by or resulting from the negligence or willful misconduct of ABIM, its

officers, directors, agents, volunteers, vendors or employees.

Force majeureIn the event that any part of the exhibition hall is destroyed or damaged so as to prevent ABIM from

permitting an exhibitor to occupy assigned space during the exhibition period (in part or in whole), or

in the event that occupation of assigned space during the exhibition period (in part or in whole) is

prevented by strikes, Acts of God, national emergency, or other causes beyond the control of ABIM,

then the exhibitor will be charged for space only for the period the space was or could have been

occupied by the exhibitor, and the exhibitor hereby waives any claim against ABIM, its officers,

directors, agents, volunteers, vendors and employees for losses or damage which may arise in

consequence of such inability to occupy assigned space.

Interpretation and application of termsAll matters and questions not specifically covered by these terms, as well as booth assignments, are

subject to the arbitration decision of ABIM’s steering committee.

Address of the organisersForschungsinstitut für biologischen Landbau FiBLResearch Institute of Organic Agriculture

Ackerstrasse 113

Box 219

5070 Frick

Switzerland

Phone +41 (0)62 865 72 04

Internet: www.fibl.org

International Biocontrol Manufacturers Association (IBMA)Rue de Trèves 61

1040 Brussels

Belgium

Phone +32 (0)2 231 18 42

Internet: www.ibma-global.org

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