highway committee minutes 12/20/17 · dohm and elliott check. neil gulbranson and sue gerdes were...

HIGHWAY COMMITTEE MINUTES 12/20/17

1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. Present were: LeRoy Peterson,

Dean Bergseng, Neil Gulbranson, Bill Schroeder and Dale Auckland. Staffs present were: Chad

Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes. Others were present Administrative

Coordinator JoAnn Miller, Larry Johnson from Pierce Co ATV Assn., Mike Holst, Dan Leonard and

Molly Schneider; all businesses that utilize CTH O.

2. Public Comments: None

3. Minutes: Gulbranson/Auckland motioned to approve the minutes from 11/16/17 as written. Motion

carried.

4. The Committee reviewed the accounts payable and payrolls.

5. Staff training/education: All 2017 training has been completed

6. CTH O Bridge P47-0077: The weight restrictions for this bridge have recently been lowered to 30

tons. In 2012 Cedar Corp evaluated this bridge and recommended replacement. In 2014, a 40 ton

weight restriction was placed. In 2015, STP funding was requested and not approved. STP funding was

again requested in 2017; for which determination will be in January. Options at this time are: A) wait

for STP 80/20% funding, B) pursue funding on a county level. County cost is estimated as $60,000 for

design and $800,000 for 2019 construction/inspection. Auckland/Schroeder motioned to direct the

Commissioner to ascertain if additional outside funding is available for CTH U Bridge and bring

forward any other bridge work that may not be covered by levy. Motion carried.

7. County Aid to Local Bridges: Bridge Aid funds were requested as follows.

Town of Martell - four projects:

1). 650th

Street 500’ South of CTH N

2). 690th

Avenue 6470’ West of CTH J

3). 690th

Avenue 4416’ West of CTH J

4). 870th

Street 860’ East of 650th

Street

All required documents were received. Bergseng/Gulbranson motioned to approve the Aid. Motion

carried.

Town of Maiden Rock – one project:

1). 70th

Street 2073’ South of 40th

Avenue

All required documents were received. Gulbranson/Auckland motioned to approve the Aid. Motion

carried.

8. Machinery/equipment plan: The frame is compromised on Unit 53 and it will no longer pass DOT

inspection. Schroeder/Auckland motioned to move $50,000 from 2019 to 2018 in the truck fund budget.

Motion carried.

9. Unit 53 – 1998 International: Shop Superintendent would like this cab/chassis and plow equipment

declared surplus, to be sold at auction and to purchase a used replacement. Bergseng/Auckland

motioned to declare Unit 53 as surplus and replace it with used equipment. Motion carried.

10. Surplus items: The Shop requests that some obsolete parts and small equipment no longer needed

to be declared surplus and sold at auction. The largest item is an old walk behind snow blower. There

are numerous parts more than 25 years old. Auckland/Bergseng motioned to declare these items as

surplus. Motion carried.

11. ATV route request: Pierce ATV Assn. is requesting two routes as follows:

1. CTH V from 610th

Street to 620th

Street. This route is acceptable. Bergseng/Gulbranson

motioned to move this request forward to Finance/Personnel Committee. Motion passed with Peterson

opposed.

2. CTH K from 810th

Street to 820th

Street and from 430th

Avenue to 840th

Street. Greater than

two miles of this route is double yellow marking. Gulbranson/Auckland motioned to not support this

route. Motion carried. Pierce ATV Assn. is withdrawing this request, and does not desire to bring this

to Finance/Personnel Committee.

12. Department staffing:

The Commissioner reviewed the change in office staffing. One position has partially moved to the

payroll clerk at the PCOB and is now under the Finance Director. Administrative Coordinator Miller

explained that this is good for the County for two reasons:

1. Improved cross training

2. Improved Internal Control of cash

Workflow issues are being resolved.

Staff Reports:

Shop Superintendent: Due to staff issues year-end inventory is postponed until after January 1st.

Patrol Superintendent: A mild winter so far has the state budget in good shape. Centerline

painting has been completed.

Commissioner: We are crushing at EE quarry and making salt sand - kudos to the shop for the

expedited screener repair. Crew is working on the salt shed construction and expects to be done in about

one month. The CTH O safety project is complete, plan refinements continue on CTH DD and LRIP

applications are soon to be submitted.

12. Future agenda items: Staff updates, Bridge Aid requests, Highway Commissioner Annual Review,

and bridge repair/replacement update.

13. Next Meeting: Thursday, January 25th at 10:00 a.m.

14. Adjourn. At 10:35 a.m. Auckland/Schroeder motioned to adjourn the meeting. Motion carried.

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C:\Users\Ckern\Desktop\Agenda Hwy Comm 12-20-17amended2.docx

PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA – AMENDED 2

Wednesday, December 20, 2017 at 8:30 a.m. Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI

# Action Presenter 1 Call to order Chair

2 Public comments pertaining to issues not on the agenda Public

3 Discuss/take action on minutes of 11/16/17 Members

4 Discuss Accounts Payable and Payrolls Members

5 Discuss/take action on staff training/education needs Members

6 Discuss/take action on CTH O bridge P47-0077 Johnson

7 Discuss/take action on County Aids to Local Bridges: a)Town of Martell b)Town of Maiden Rock

Check

8 Discuss/take action on machinery/equipment plan Dohm

9 Discuss/take action on Unit 53 1998 International Dohm

10 Discuss/take action on surplus equipment Dohm

11 Discuss/take action on Pierce Co. ATV Assn. route requests:

a) CTH V from 610th Street to 620th Street b) CTH K from 810th Street to 820th Street and from 430th Ave to 840th Street

Johnson

12 Discuss Highway Department staffing Johnson

13

Staff reports: Shop Superintendent – shop update Patrol Superintendent – maintenance updates Highway Commissioner – other updates

Staff

14 Future agenda items Members

15 Next meeting date Members

16 Adjourn Members

Questions regarding this agenda may be made to Chad Johnson at 715-273-5096

Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.

A quorum of County Board supervisors may be present. 12/15/2017



Dean Bergseng, Neil Gulbranson, Bill Schroeder and Dale Auckland. Staffs present were: Chad

Johnson, Al Thoner, Elliott Check and Sue Gerdes. Ray Dohm was excused. No others were present.


3. Minutes. Schroeder/Auckland motioned to approve the minutes from 10/19/17 as written. Motion

carried.


5. Staff training/education: Patrol Supt attended weather service training. Accounting Manager

attended NW Regional Meeting. Grading Foreman attended an advanced soils class.

Foreman/Superintendents will train today on methods to handle situations involving legal action. New

Miner/Trenching safety training is scheduled for December 12 - 14. There are 8 attendees coming from

other counties.

6. Administrative Rate: Accounting Manager gave an overview of how the rate is set and how it affects

the budget. No changes to the process were recommended.

7. Routine Maintenance Agreement: The agreement was reviewed with the Committee, with no material

changes from the previous year being noted. Bergseng/Schroeder motioned to sign the agreement.

Motion carried.

8. Bid Specifications for quad-axle dump truck cab/chassis: This item is deferred.

9. 2018 Winter Road School: The dates for this are January 15-17, 2018. Registration is due by

December 12, 2017. Auckland/Gulbranson motioned to allow the Commissioner and up to five

committee persons to attend. Motion carried.

10. Highway Department staffing: The Commissioner reviewed all the open positions and shared his

plan for them, with the exception of the Accounting Assistant. There are several concerns with the

change to highway office staffing and work flow, due to Administration reorganization.

11. Staff Reports:

1) Shop Superintendent: The fuel system upgrade is almost complete. Mechanics have been

through the AIM training and the rest of the training will be later this week.

2) Construction Superintendent: Grading crew is cleaning up on CTH V and then will move to

the new shop location. Crushing crew is at Stogdill and preparing to crush. Bridge Crew is

installing culverts in a variety of locations. Paving crew is finishing the lower lift on CTH V,

which will open tomorrow.

3) Commissioner: The CTH O safety project is progressing nicely.

12. Future agenda items: Staff updates.

13. Next Meeting: Wednesday, December 20th at 8:30 a.m.

14. Adjourn. At 9:55 a.m. Gulbranson/Schroeder motioned to adjourn the meeting. Motion carried.

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C:\Users\Ckern\Downloads\Agenda Hwy Comm 11-16-17amended.docx

PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA - AMENDED

Thursday, November 16, 2017 at 8:30 a.m.

Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI

# Action Presenter

1 Call to order Chair





6 Discuss/take action on Administration Rate Gerdes

7 Discuss/take action on Routine Maintenance Agreement Johnson

8 Discuss/take action on bid specifications for quad-axle dump truck cab and chassis Dohm

9 Discuss/take action on 2018 Winter Road School Johnson

10 Discuss Highway Department staffing Johnson

11

Staff reports:

Shop Superintendent – shop update

Construction Superintendent – project updates

Highway Commissioner – other updates

Staff



14 Adjourn Members


Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special

accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at 715-273-3531.




Dean Bergseng, Bill Schroeder and Dale Auckland. Staffs present were: Chad Johnson, Al Thoner, Ray

Dohm and Elliott Check. Neil Gulbranson and Sue Gerdes were excused. Others present were Matthew

Lambert, Pierce County Herald and Dave Selissen, Right of Way Professionals.



carried.


5. Staff training/education: Office staff is at DOT/CHEMS training. New Miner/Trenching safety

training is scheduled for December. One mechanic is at River States this week for fuel systems training.

6. County Aid to Local Bridges: Bridge Aid funds were requested by Town of Hartland. All required

documents were received. The request is for the following structures:

a). 650th


Avenue

b). 650th

Street 400’ North of 340th

Avenue

c). 290th

Avenue 3700’ East of CTH D

d). 650th

Street at N3330

Schroeder/Auckland motioned to approve the aid. Motion carried.

7. Loader Replacement: Bid results are as follows: Vendor Year/Make

Model

Outright

Cost

Trade

Allowance

Cost Less

Trade

Buy Back

5yr/5000 hour

Difference Comments

Aring

Equipment

Company

2017

Volvo

L110H

$226,967 $70,000 $156,967 $100,000 $56,967 + $27,167

Fabick

Equipment

Inc.

2017

CAT

950M

$265,000

$88,000

$177,000 $132,500 $44,500 + $14,700

Miller-

Bradford &

Risberg, Inc

NO BID

Nortrax 2018 JOHN

DEERE

644K

$243,300 $84,500 $158,800 $129,000 $29,800 LOW BID

Roland

Machinery

Co.

2017

Komatsu

WA380-8

$248,304 $55,000 $193,304 $87,500 $105,804 + $76,004

Superintendent Dohm reviewed the bid results. Maintenance costs will be analyzed and we would like

to demo two machines. Bergseng/Schroeder motioned to schedule a demonstration of the Deere and the

Cat and forward the selected machine to the full County Board. Motion carried.

8. CTH DD Plat: The Commissioner reviewed the plat with the committee. Schroeder/Auckland

motioned to approve the plat. Motion carried.

9. CTH DD Relocation Order: The Commissioner reviewed the relocation order with the committee.

Auckland/Bergseng motioned to approve the relocation order. Motion carried.

10. CTH DD Right of Way Proposal: Mr. Selissen reviewed the acquisition process with the

Committee. The committee reviewed the Right of Way Acquistion Proposal. Schroeder/Bergseng

motioned to approve the proposal. Motion carried.

11. Staff Reports:

1) Patrol Superintendent: Fall mowing is wrapping up. Patch and shoulder work will follow.

On the State system – overlays on STH 29 & 35 are in progress and some brushing. The

winter maintenance meeting is scheduled for November 7th

.

2) Construction Superintendent: Bridge crew is installing culverts. Other crews are working on

CTH V, which has been paved from 730th

St. to lower CTH C. Paving crew will also pave in

Town of Gilman this week. Grading crew will place rock and work on erosion control on

CTH V.

3) Commissioner: The CTH O safety project is starting. As soon as crews wrap up on CTH V,

they will begin at the new shop/salt shed.

Future agenda items: Quad axle dump truck bid specification, Staff updates.

11. Next Meeting: Thursday, November 16th at 8:30 a.m.

12. Adjourn. At 9:06 a.m. Schroeder/Bergseng motioned to adjourn the meeting. Motion carried.

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C:\Users\Ckern\Downloads\Agenda Hwy Comm 10-19-17.docx

PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA

Thursday, October 19, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on County Aids to Local Bridges – Town of Hartland Check

7 Discuss/take action on bid results for 41,000 lb wheel loader: replacement for #337 Dohm

8 Discuss/take action on CTH DD Plat Johnson

9 Discuss/take action on CTH DD Relocation Order Johnson

10 Discuss/take action on CTH DD Right of Way Acquisition Proposal Johnson

11

Staff reports:

Patrol Superintendent – maintenance update



Staff



14 Adjourn Members







Neil Gulbranson, Dean Bergseng, Bill Schroeder and Dale Auckland. Staffs present were: Chad

Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.



carried.


5. Staff training/education: Fall Committee Person meeting is 10/30. Construction Superintendent and

Commissioner will attend LRIP training in Eau Claire. Instructors have been lined up for New

Miner/Trenching safety training in December. Chems/DOT training is 10/29-20 and Commissioner

training is later this month.

6. Driveway Permit: No variance was necessary.

7. Truck #28: Superintendent Dohm explained that transferring truck 28, a 2012 Kenworth, to the MRF

is a better plan than converting our 2002 Freightliner due to the minimal additional cost for a unit that is

ten years newer. Gulbranson/Schroeder motioned to allow the transfer of #28 to MRF for the amount

that has been invested into it, and the highway will keep #24. Motion carried.

8. Loader bid specifications: Bid specifications were reviewed for a 41,000 lb. wheel loader to replace

Unit 337 – a 2009 Cat 950 Loader. Schroeder/Auckland motioned to approve the specifications.

Motion carried.

9. Staff Reports:

1) Patrol Superintendent: Fall mowing of the full ROW on County roads has started.

Centerline painting is in progress. DMA work on US10 is nearing completion. The State

may allow a 5’ mow for snow drift control.

2) Construction Superintendent: Bridge crew is installing culverts and will begin bridge deck

sealing. Curb/gutter work will be done at the intersection of CTH V and C. CTH V is paved

from US 63 to 730th

St.

3) Commissioner: Will received plat for CTH DD ROW soon, the Budget is ready for the F&P

meeting next week, the CTH M project is set for next year and the new shop is likely to be

bid in January.

10. Future agenda items: Wheel loader bid results, Staff updates.

11. Next Meeting: Thursday, October 19th at 8:30 a.m.

12. Adjourn. At 9:15 a.m. Bergseng/Schroeder motioned to adjourn the meeting. Motion carried.

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C:\Users\Ckern\Downloads\Agenda Hwy Comm 09-20-17amended (1).docx

PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA - AMENDED

Wednesday, September 20, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on driveway permit: CTH CC, Gunslacker Thoner

7 Discuss/take action on truck #28 Dohm

8 Discuss/take action on specifications for 41,000 lb wheel loader: replacement for #337 Dohm

9

Staff reports:




Staff



12 Adjourn Members







Neil Gulbranson, Dean Bergseng, Bill Schroeder and Dale Auckland. Staffs present were: Chad

Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes. Others present were: Jared Murphy

from Remax and Nathan Dodge.


3. Minutes. Gulbranson/Auckland motioned to approve the minutes from 7/20/17 as written. Motion

carried.


5. Staff training/education: Construction Superintendent and Commissioner will attend LRIP training in

September. Instructors have been lined up for new employees to go through New Miner and trenching

safety training in December.

6. DOT/CHEMS education: Schroeder/Auckland motioned to allow up to three to attend the

DOT/CHEMS training in October. Motion carried.

7. Driveway Permit: A variance to have a driveway less than 500’ from another is requested by Nathan

Dodge. The staff agrees that the option presented is the safest option. Schroeder/Bergseng motioned to

allow the variance. Motion carried.

8. Guardrail bids: Bid results for guardrail replacement for two structures on CTH G were reviewed.

Staff recommends the low bidder. Gulbranson/Bergseng motioned to accept the bid from InSite

Contracting. Motion carried.

9. Five Year Road Plan: The Commissioner presented a needs based five-year road plan. It was noted

that the amount listed on the STP projects is the County portion only. Schroeder/Auckland motioned to

accept the plan as presented. Motion carried.

10. 2018 Highway Department Budget: Details related to the compilation of the budget were reviewed.

The plan includes $100,000 more than previous that would be applied to the Bridge on CTH U – if the

additional funds are available. Gulbranson/Auckland motioned to approve the budget as presented.

Motion Carried.

11. Staff Reports:

1) Patrol Superintendent: Mowing is done and repairs to the shoulders are being done. Road

stripping is in progress. The State PBM work has been completed and DMA overlay work

on US10 from Ellsworth to Prescott is in progress.

2) Construction Superintendent: 650th

in Hartland will be paved in conjunction with CTH V.

Curb/gutter work was completed on CTH V last week, grading is in progress and paving will

be done next week. Bridge crew is installing culverts and will begin bridge deck sealing.

3) Commissioner: Deferred to Shop over staff concerns with our three 2015 Ford F350 pickups

when towing loaded trailers. The Shop Superintendent reported that there are no trailer

brakes at less than 20 mph. Additionally in slippery conditions, towing a loaded trailer, the

steer axle anti-lock brakes do not work; the wheels lock-up causing loss of control of the

vehicle. He has been working with the Ford dealer and the Corporate Office. Their solution

is to apply the brakes manually, which is not a viable solution in an emergency situation.

This issue became apparent in December, 2016.

12. Future agenda items: Wheel loader bid specification.

13. Next Meeting: Wednesday, September 20th at 8:30 a.m.

14. Adjourn. At 10:10 a.m. Gulbranson/Schroeder motioned to adjourn the meeting. Motion carried.

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Thursday, August 17, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on DOT/CHEMS training request Gerdes

7 Discuss/take action on driveway permit: CTH QQ, Dodge Thoner

8 Discuss/take action on Guardrail bid results Johnson

9 Discuss/take action on five year road plan Staff

10 Discuss/take action on 2018 Highway Department Budget Staff

11

Staff reports:



Highway Commissioner – project updates

Staff



14 Adjourn Members







Neil Gulbranson, Dean Bergseng and Dale Auckland. Bill Schroeder was absent. Staffs present were:

Chad Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.



carried.


5. Staff training/education: Patrol Supt attended Compass Training. Auckland/Bergseng motioned to

allow four to attend the WCHA-LDG in September – two Superintendents and two Foreman for 3 days.

Motion carried. Construction Superintendent will attend Paser Training and arrangements will be made

for new employees to go through safety training.

6. Driveway Permit: A variance is requested by George Johnson. They would like to convert an ag

driveway to residential that is less than 500’ from another. Due to a nearby hill, this is the safest option.

Bergseng/Gulbranson motioned to allow the variance. Motion carried.

7. Guardrail bids: No action at this time.

8. Five Year Road Plan: Gulbranson/Auckland motioned to proceed with completing a needs based

five-year plan. Motion carried.

9. Machinery and Equipment Plan: Gulbranson/Bergseng motioned to approve the plan as presented.

Motion Carried.

10. Staff Reports:

1) Patrol Superintendent: County mowing is done and State mowing has started. All mowing

concerns should be directed to Al. The work on STH 128 is done, as is the Scrub Seal on

US10 from CTH A to the County line and a regular sealcoat 63 north. The State continues to

work on US10 on the east side of Ellsworth.

2) Construction Superintendent: Sealcoat work has been completed. 650th

in Hartland has been

opened and likely will be paved in conjunction with CTH V. CTH V has been closed to

lower C and storm sewers are going in. Paving crew is working in El Paso. Crushing crew is

working at VV Quarry. Bridge crew is installing culverts and will begin bridge deck sealing.

3) Commissioner: STP Bridge Project applications for CTH O bridges P-77 and B-48 have

been submitted. Staff will look into prioritizing a road construction project for 2019. The

design for CTH DD is nearly complete. CTH M project is on track. The bridge crew

excavator operator has resigned. There are numerous pipes to be replaced yet this year.

11. Future agenda items: Guardrail bids, Chems/DOT Conference, 2018 Budget.

12. Next Meeting: Thursday, August 17th at 8:30 a.m.

12. Adjourn. At 9:55 a.m. Gulbranson/Auckland motioned to adjourn the meeting. Motion carried.

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Thursday, July 20, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on driveway permit: CTH QQ, Johnson Thoner

7 Discuss/take action on Guardrail bid results Johnson

8 Discuss/take action on five year road plan Staff

9 Discuss/take action on 2017 machinery and equipment plan Dohm

10

Staff reports:




Staff



13 Adjourn Members







Neil Gulbranson and Dale Auckland. Bill Schroeder arrived at 8:45 and Dean Bergseng was excused.

Staffs present were: Chad Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.


3. Minutes. Auckland/Gulbranson motioned to approve the minutes from 5/18/17 as written. Motion

carried.


5. Staff training/education: No new training at this time.

6. Fuel system bid: Bid packets were sent to four companies. Bid results are as follows: Vendor Bid Amount

Pump & Meter Service Inc.

Option #1

Total

$163,017.94

$16,561.00

$179,578.94

Northwest Petroleum Service Inc.

Option #1

Total

$179,138.46

$31,821.13

$210,959.59

U.S. Petroleum Equipment, a

Division of U.S. Venture Inc.

NO BID

O’Day Equipment LLC NO BID

Gulbranson/Auckland motioned to accept the low bid from Pump & Meter including Option #1. Motion

carried. Option #1 is for the AIM System that automatically reads the equipment information, thereby

eliminating numerous errors.

7. WCHA Utility Accommodation Policy: We follow the procedures in this policy now, so no change to

procedure is needed. Schroeder/Auckland motioned to adopt the policy. Motion carried.

8. Staffing: The Committee was updated on the difficulty in filling the Screed Operator position. A

second round of advertising did not yield a viable candidate. We will use substitutes for this season.

There were applicants for the Truck Driver position. It is felt that only listing the minimum wage may

be affecting the number of applicants we are receiving.

9. Staff Reports:

1) Patrol Superintendent: Staff is half done mowing on the county system and will move to

towns next. State mowing will start in July. The State system is preparing for a Scrub Seal

on US10 from CTH A to the County line. A regular sealcoat will be done on 63 North. The

work on STH 128 will be done soon. The State is working on US10 on the East side of

Ellsworth. Other State work to be performed by us includes crackfill on US 65 and 35 and

paving repairs on US29/10. The sign department is doing upgrades and state work.

2) Construction Superintendent: Bridge crew is washing/repairing bridge decks and installing

culverts. Construction crew is working in Hartland and CTH V. Paving crew is crackfilling

and spray patching. Next week they will begin sealcoating. Crushing crew is working at VV

Quarry.

3) Commissioner: CBS Squared has revised the design for CTH DD, so that is has much less

impact to the driveways. STP Bridge projects will be looked at and prioritizing a road

construction project for 2019.

10. Future agenda items: Guardrail bids, LDG Conference, Five year Plan and fixed asset budget.

11. Next Meeting: Thursday, July 20th at 8:30 a.m.

12. Adjourn. At 9:25 a.m. Schroeder/Gulbranson motioned to adjourn the meeting. Motion carried.

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Thursday, June 15, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on Ellsworth fuel system bid results Dohm

7 Discuss/take action on WCHA Utility Accommodation Policy Johnson

8 Discuss department staffing Johnson

9

Staff reports:




Staff



12 Adjourn Members







Dean Bergseng, Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad

Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes.


3. Minutes. Gulbranson/Bergseng motioned to approve the minutes from 4/20/17 as written. Motion

carried.


5. Staff training/education: One staff has yet to complete the Mandatory First Aid/CPR training. Two

that missed the annual MSHA training have done their make-up session, but for the site specific portion.

Eight staff have attended Flagging Safety training. Except at noted, training is complete for the year.

6. Pulverizing bid: Asphalt Pulverizing specifications were sent to four companies in addition to

advertising. Bid results are as follows: Vendor Bid Amount

Kraemer Company TRIP Projects $ .313 SY = Total (depends on Qty)

MSIP Projects $ .51 SY = Total (depends on Qty)

Monarch Paving Co. No Bid

Pavement Maintenance Inc. No Bid

WK Construction TRIP Projects $ .49 SY = Total (to be determined)

MSIP Projects $ .88 SY = Total (to be determined)

Auckland/Bergseng motioned to accept the low bid from Kraemer. Motion carried.

7. Pavement Marking: Bid results are as follows: Vendor Yellow Paint

($/per linear ft. of 4”)

White Paint

($/per linear ft. of 4”)

Warranty Comments

Twin City Striping $ 0.045/per linear ft. $ 0.045/per linear ft. One Season

Fahrner Asphalt Sealers LLC $ 0.0415/per linear ft. $ 0.0415/per linear ft. 1 year

Workmanship

and Materials

Century Fence Co. No Bid No Bid

Gulbranson/Schroeder motioned to accept the low bid from Fahrner Asphalt. Motion carried.

8. Sheepsfoot roller: Bid results are as follows: Vendor Year/Make

Model

Outright

Cost

Trade

Allowance

Cost Less

Trade

Difference Comments

Aring Equipment

Company

2017/Volvo

SD75B

$111,900

$22,000

$89,900

+$1,400

Fabick Equipment Inc. NA/Caterpillar

CP44B

$128,000

$14,000

$114,000

+$25,500

Miller-Bradford &

Risberg, Inc

2017/Bomag

BW177PDH-5

$113,625

$12,000

$101,625

+$13,125

Roland Machinery Co.

2017/Hamm

H7

$103,500

$15,000

$88,500

Low Bid

Auckland/Bergseng motioned to demo the machines from Aring and Roland and forwards the

recommended machine to the County Board for approval. Motion carried.

9. Asphalt roller: Bid results are as follows: Vendor Year/Make

Model

Outright

Cost

Trade

Allowance

Cost Less

Trade

Difference Comments

Aring Equipment

Company

2017/Volvo

DD105

$117,900 $18,000 $99,900 +$700 Does not meet

specs

Weight 23,149 lbs

Fabick Equipment Inc. NA

Miller-Bradford &

Risberg, Inc

2017/Bomag

BW151AD-5

$112,200 $13,000 $99,200 Low Bid

Roland Machinery Co. 2017/Hamm

HD80

$110,700 $8,000 $102,700 +$3,500

Schroeder/Gulbranson motioned to demo the machine from Miller Bradford and forward the

recommendation to the County Board for approval, if appropriate. Motion carried.

10. Fuel System: Bid specifications to replace major portions of the fuel system were reviewed.

Schroeder/Bergseng motioned to approve the specifications. Motion carried.

11. Staffing: The Committee was updated on the staffing issues with respect to the difficulty in filling

the Paver and Screed operator positions.

12. Staff Reports:

1) Construction Superintendent: Crushing crew is finishing in Bisel and will move to VV

Quarry. Paving crew is finishing the bid shouldering this week and will begin the large

patching. Other staffs are working on the big cut, near the church, on CTH V, the Hartland

intersection and bridge washing.

2) Commissioner: 650th

Street in Hartland should be open in about 3 weeks.

13. Future agenda items: Maintenance update, guardrail bids and fuel system bid results.

14. Next Meeting: Thursday, June 15th at 8:30 a.m.

15. Adjourn. At 9:17 a.m. Auckland/Schroeder motioned to adjourn the meeting. Motion carried.

of 1



Thursday, May 18, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on Asphalt Pulverizing bid results Check

7 Discuss/take action on Pavement Marking bid results Thoner

8 Discuss/take action on bid results for sheepsfoot roller: replacement for #224 Dohm

9 Discuss/take action on bid results for asphalt roller: replacement for #227 Dohm

10 Discuss/take action on shop fuel system bid specifications Dohm

11 Discuss department staffing Johnson

12

Staff reports:


Commissioner – project updates

Staff



15 Adjourn Members








Johnson, Al Thoner, Ray Dohm, Elliott Check and Sue Gerdes. Others present were Julie Brickner,

Director of Finance and Brock Geyen, CPA CliftonLarsonAllen LLP.



carried.


5. Staff training/education: Mandatory First Aid/CPR training is complete. The paving staff attended a

paving update session. Construction Superintendent attended a pavement maintenance session. A

Mechanic attended fuel system training at River States and there are two more sessions we will attend.

The all staff Annual Refresher course will be April 28th. Eight staff will attend Flagging Safety on May

11th

.

6. 2016 Highway Financial Report: Brock Geyen from CliftonLarsonAllen gave an overview of the

highway finances, noting that all required testing was performed and the required regulatory report was

prepared. Highlights include some changes to the presentation of WRS Pension, CHIP funding is every

other year and a positive Net Position.

7. CTH U Plat: The Plat was presented. Auckland/Bergseng motioned to approve the temporary limited

easement. Motion carried.

8. CTH DD Design: The Commissioner reviewed a proposed change to the design.

Schroeder/Auckland motioned to allow the update to use a design standard for 40mph. Motion carried.

9. Replace sheepsfoot roller #224: Bid specifications to trade this 1996 unit were presented. The

replacement will include a cab. Gulbranson/Bergseng motioned to approve the specifications. Motion

carried.

10. Replace asphalt roller #227: Bid specifications to trade this 2001 unit were presented.

Bergseng/Schroeder motioned to approve the specifications. Motion carried.

11. Road Oil bids: Sealcoat bid results are as follows:

Fahrner./ Flint Hills

Pearson Bros., Inc.

Henry G. Meigs LLC

Oil Type Unit Price/Gallon Unit Price/Gallon Unit Price/Gallon

CRS2 Oil Only $1.388 No Bid $1.64

CRS2 Application Only $0.38 No Bid $0.12

CRS2 Applied $1.768 No Bid $1.76

LOW BID

One bid was received for Asphalt Oil & Mixing from Monarch as follows:

MIX TYPE UNIT UNIT PRICE

4 LT 58-28 S (Contractor Aggregates) TON $41.90

4 LT 58-28 S w/ RAP (Contractor Aggregates) TON $39.30

4 LT 58-34 S (Pierce County Aggregates) TON $37.15

4 LT 58-34 S w/ RAP (Pierce County Aggregates) TON $33.75

5 LT 58-34 S Pea Gravel (Pierce County Aggregates) TON $38.20

SC 800 5/8" Cold Mix (Pierce County Aggregates) TON $46.10

SC 800 3/8" Cold Mix Pea Gravel (Pierce County Aggregates) TON $47.25

Gulbranson/Auckland motioned to accept the sealcoat low bid and the bid from Monarch. Motion

carried.

12. WCHA: Attendance at the WCHA Summer Road School conference was discussed. The

Committee needs to make their intentions know by May 1st. Schroeder/Gulbranson motioned to send

the Commissioner and up to 4 committee persons. Motion carried. The spring district meeting will be

in Buffalo County on May 24th

.

13. Staff Reports:

1) Commissioner: Despite the wet weather, good progress is being made on the Hartland job.

A small amount of activity is occurring on CTH V. Some finishing work was completed on

CTH J, guardrail repairs are in progress with bridge inspections beginning soon. Crushing,

brushing, sweeping, shouldering and patching all are in progress. The State has approved the

crackfill project. We will do county roads at the same time. ROW acquisition continues on

CTH M, as does the design for CTH DD and the CTH U Bridge ROW Plat.

14. Future agenda items: Asphalt and sheepsfoot roller bid results, Pulverizing bid specifications, Fuel

System upgrade specifications and Pavement marking bids.

15. Next Meeting: Thursday, May 18th at 8:30 a.m.


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C:\Users\Ckern\Downloads\Agenda Hwy Comm 04-20-17amended.docx

PIERCE COUNTY HIGHWAY COMMITTEE AMENDED MEETING AGENDA

Thursday, April 20, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss 2016 highway financial audit Gerdes

7 Discuss/take action on CTH U plat Johnson

8 Discuss/take action on CTH DD design Johnson

9 Discuss/take action on specifications for sheepsfoot roller: replacement for #224 Dohm

10 Discuss/take action on specifications for asphalt roller: replacement for #227 Dohm

11 Discuss/take action on road oil bid results Johnson

12 Discuss/take action on WCHA Summer Road School Johnson

13

Staff reports:

Commissioner – projects update,

Construction Superintendent – introduction

Staff



16 Adjourn Members








Johnson, Al Thoner, Ray Dohm, Jim Harris and Sue Gerdes. Others present were Larry Johnson from

Pierce County ATV Assn.

2. Public Comments: Jim Harris will soon be retiring. He was thanked for his dedication and years of

service.

3. Minutes. Gulbranson/Schroeder motioned to approve the minutes from 2/16/17 as written. Motion

carried.


5. Staff training/education: Mandatory First Aid/CPR training is in progress. The paving staff has

education in April. One Mechanic is training at River States, there is a DNR Stream Crossing workshop

coming and the all staff Annual Refresher course will be April 28th.

6. ATV Route: A route on CTH N from 610th

Street to USH 63 is proposed. The traffic count is less

than 700, so is not a factor. Schroeder/Bergseng motioned to allow the route. Motion carried. This

information will be passed on to the Finance & Personnel Committee.

7. Lump Sum Agreement: The Lump Sum Agreement for Parcel 50 on CTHM was presented. This is

necessary to accommodate the new configuration of the project. Auckland/Schroeder motioned to

approve the agreement. Motion carried.

8. Machinery and Equipment Plan: Staff requests the addition of a replacement for Truck 24, a 2002

Freightliner with a hoist. The preliminary year-end report shows additional funds are available.

Schroeder/Bergseng motioned to amend the plan. Motion carried.

9. Replace Truck #24: Staff requests to add $55,000 to purchase a used truck. We will receive funds to

offset the cost when #24 is sold. Gulbranson/Auckland motioned to approve the plan. Motion carried.

10. Culvert Pipe bid results: There were three bidders. Bid results based on past quantities used are as

follows:

Vendor 2017 price x 3 years of usage

Contech $319,779.13

TrueNorth Steel $271,277.90

Metal Culvert, Inc $299,744.97

Bergseng/Gulbranson motioned to accept the low bid. Motion carried.

11. County Aid to Local Bridges: Aid requests from 2016 are as follows:

A). Town of Hartland: 570th

Street 2,500’ South of CTH V

Motion to approve by Auckland/Schroeder – motion carried.

B). Town of Martell: 610th


Avenue

Motion to approve by Gulbranson/Bergseng – motion carried.

12. Year-End Transfers: Proposed internal transfers between funds were reviewed. Schroeder/

Auckland motioned to approve the request. Motion carried.

13. Staff Reports:

1) Commissioner: Crushing crew is at Bisel Quarry and has started on ten hour days. Crews

are working on a culvert project for Hartland and soon will return to CTH V. The letting for

CTH O has been moved to June for ROW issues, ROW acquisition continues on CTH M,

there is an upcoming meeting on the design for CTH DD and the CTH U Bridge is waiting

for a ROW Plat.

14. Future agenda items: Road Oil bid results, bid specifications for Sheepsfoot Roller and Asphalt

Roller, Fuel System upgrade, dozer demo results and 2016 Audit presentation.

15. Next Meeting: Thursday, April 20th at 8:30 a.m.

16. Adjourn. At 9:35 a.m. Auckland/Bergseng motioned to adjourn the meeting. Motion carried.

of 1



Thursday, March 16, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on ATV route request: CTH N from 610th St to USH 63 Johnson

7 Discuss/take action on Lump Sum Agreement, Parcel 50, CTH M Johnson

8 Discuss/take action on Machinery and Equipment Plan Dohm

9 Discuss/take action on replacement for truck #24 Dohm

10 Discuss/take action on Culvert Pipe bids Johnson

11

Discuss/take action on County Aids to Local Bridges:

A) Martell

B) Hartland

Johnson

12 Discuss/take action on year-end fund transfers Gerdes

13 Staff reports: Commissioner – projects update Staff



16 Adjourn Members








Johnson, Al Thoner, Ray Dohm and Sue Gerdes. Jim Harris was excused.

2. Public Comments: None.


carried.


5. Staff training/education: The all staff, bi-annual, First Aid/CPR training is set for March. The

crushing staff is attending training for mine safety. Paving education will be held April. The office staff

attended a general accounting software refresher course.

6. Dozer Bid Results: Bid Results are as follows: Vendor Year/Make

Model

Outright

Cost

Trade

Allowance

Cost Less

Trade

Buy

Back

5yr/5000

hr

Difference Comments Cost/Hour

Ownership

5000 HR

Fabick

Equipment

2017

CAT

D3K2XL

$102,300 $18,000 $ 84,300 $56,000

$28,300

+ $147

Option:

5yr/1500

hr Buy

Back

Option:

$66,000

Diff of

$18,300

$5.66/hr

Option

5yr/1500 hr

Buy Back

$12.20/hr

Miller-

Bradford &

Risberg

2017

CASE

750 MLT

$ 99,995 $25,000 $ 74,995 $46,842 $28,153

LOW BID

Interim

Tier 4

$5.63/hr

Nortrax

2017

John Deere

550K XLT

$131,300 $15,000 $116,300 $63,500 $52,800

+$24,647

$10.56/hr

Nortrax 2017

John Deere

450K LT

$108,800 $15,000 $ 93,800 $48,000 $45,800

+$17,647

DOES

NOT

MEET

SPECS

Roland

Machinery

2017

Komatsu

D37-EX24

$121,537 $16,000 $105,537 $43,000 $62,537

+$34,384

$12.51/hr

Staff requests to demo the two competitive bids. Auckland/Bergseng motioned to approve the demo

after which the selection will be forwarded to the County Board meeting. Motion carried.

7. Mower Bid Results: Bid Results are as follows:

VENDOR YEAR/MAKE

MODEL

OUTRIGHT

COST

TRADE

ALLOWANCE

COST LESS

TRADE

COMMENTS

M.A.G.I.

2017 Woods

BW180XHD PRO

$17,500.00 $ 9,000.00 $ 8,500.00 Does not Meet Specs

Tractor

Central –

Durand

No Bid

Value

Implement

2017

Bush Hog 4815

$18,900.00 $ 9,500.00 $ 9,400.00 LOW BID

Frontier Ag

& Turf

2017

John Deere CX15

$20,922.61 $ 9,000.00 $11,922.61 + $2,522.61

Lodermeier

Implement

2017

Bush Hog 3815

$17,930.00 $ 9,000.00 $ 8,930.00 Does not Meet Specs

Schroeder/Bergseng motioned to accept the low bid provided the repair of our existing machine at no

charge. Motion carried.

8. Surplus Tanker: Staff requests the 1968 tanker be declared surplus. Gulbranson/Auckland motioned

to declare Unit 18T as surplus equipment. Motion carried.

9. Surplus Semi Tractor: Staff requests the 1990 Mack be declared surplus. Schroeder/Auckland

motioned to declare Unit 35 as surplus equipment. Motion carried.

10. Surplus Tire changer: Staff requests the 1981 Coates tire changer be declared surplus.

Bergseng/Schroeder motioned to declare the tire changer as surplus equipment. Motion carried.

11. Sales Study: The Commissioner shared the CTH O sales study done by Right of Way Professionals,

Inc. (formerly TSR Land Specialists). Gulbranson/Auckland moved to approve the sales study. Motion

carried.

12. Nominal Payment Parcel Report: CTH O: Eleven parcels were listed on the report. Auckland/

Schroeder moved approve the report. Motion carried.

13. Staff Reports:

1) Commissioner: Crushing staff are crushing recycled blacktop at Stogdill. Grading crew is

working on CTH V and a culvert project for Hartland. Bridge and Paving crews are

removing brush. Design on CTH DD will be ready soon as will acquisition on CTH M. The

Construction Superintendent position is posted.

14. Open Session: This item is deferred.

15. Future agenda items: Culvert pipe bids, Shop project updates, bid specifications for Sheepsfoot

Roller and Asphalt Roller.

16. Next Meeting: Thursday, March 16th at 8:30 a.m.


of 1



Thursday, February 16, 2017 at 8:30 a.m.


# Action Presenter






6 Discuss/take action on bid results for track type dozer: Replacement for #122 Dohm

7 Discuss/take action on bid results for flex-wing mower: Replacement for #3337 Dohm

8 Discuss/take action on surplus equipment: Trailer 18T Dohm

9 Discuss/take action on surplus equipment: Semi tractor #35 Dohm

10 Discuss/take action on surplus equipment: Tire changer Dohm

11 Discuss/take action on Sales Study: CTH O Johnson

12 Discuss/take action on Nominal Payment Parcel Report: CTH O Johnson

13 Staff reports: Commissioner – projects update Staff

14 Committee will return to open session and take action on closed session item, if required Members



17 Adjourn Members






1. The meeting was called to order at 1:00 p.m. by LeRoy Peterson. Present were: LeRoy Peterson,

Neil Gulbranson, Dale Auckland and Bill Schroeder. Staffs present were: Chad Johnson, Jim Harris, Al

Thoner, Ray Dohm and Sue Gerdes. Dean Bergseng was excused.

2. Public Comments: None.

3. Approve Minutes. Gulbranson/Auckland motioned to approve the minutes from 12/15/16 as written.

Motion carried.


5. Staff training/education: Planning is in progress for the bi-annual First Aid/CPR training. A paving

class will be held in Trempealeau Co. The office staff will attend a general accounting software

refresher course.

6. Pickup Bid Results: Bid Results are as follows: VENDOR YEAR/MAKE/MODEL OUTRIGHT COST COMMENTS

Ellsworth Ford 2017 Ford F350 $29,111.00 Low Bid

Quinn Motors

Ellsworth

2017 3500HD

Chevrolet Silverado

$36,439.00 +$7,328.00

Cernohous

Chevrolet Inc.

2017 3500 HD

Chevrolet Silverado

$31,484.00 +$2,373.00

VENDOR YEAR/MAKE/MODEL OUTRIGHT COST COMMENTS

Ellsworth Ford

2017 X3B Super Cab

Ford

$31,247.00 Low Bid

Quinn Motors

Ellsworth

2017 3500HD

Double Cab

Chevrolet Silverado

$39,990.00 +$8,743.00

Cernohous

Chevrolet Inc.

2017 3500 HD

Double Cab

Chevrolet Silverado

$33,922.00 +$2,675.00

Cost of ownership was discussed; including fuel economy and an unresolved issue with the brakes on

the Fords. Schroeder/Peterson motioned to approve the Cernohous Bids. The motion carried.

7. Dozer Bid Specifications: Specifications were reviewed for a track type dozer. Changes from the

previous machine will include adding a cab. Auckland/Gulbranson motioned to approve the

specifications. Motion carried.

8. Mower Bid Specifications: Specifications were reviewed for a flex wing mower. Specifications will

require a hex design blade bolt. Auckland/Schroeder motioned to approve the specifications. Motion

carried.

9. Outlying Shop Building: In order to allow for further development of the building specifications, the

construction of the Shop will be in 2018. Work in 2017 will include the site and the salt shed.

10. CTH O Right of Way Acquisition: Land acquisition for this project includes five parcels for a total

of .21 acres. Staff requests Timbers Selissen do the work. Schroeder/Gulbranson moved to approve

Timbers Selissen. Motion carried.

11. CTH O Plat: The project plat was reviewed. Gulbranson/Auckland moved to approve the plat as

presented. Motion carried.

12. CTH O Relocation Order: The Committee reviewed the order. Schroeder/Auckland moved approve

the relocation order. Motion carried.

13. Staff Reports:

1) Construction Superintendent: Staffs are crushing in Johnson Pit and making salt/sand at

Stogdill. Work continues on CTH V and projects are being done for Trenton, Salem and

Hartland. Site work for the new shop will begin soon.

2) Accounting Manager: Year-End book closing has begun. Current work includes Inventory,

compilation of the final expense and depreciation calculation.

14. Closed Session: Committee will convene into closed session pursuant to § 19.83(1)(c) Wis. Stats. for

the purpose of considering employment, promotion, compensation or performance evaluation data of

any public employee over which the governing body has jurisdiction or exercises responsibility: Annual

Review of Highway Commissioner. At 1:47 Gulbranson/Auckland moved to go into closed session. By

roll call vote, this was unanimously approved.

15. Open Session: At 2:37 Auckland/Gulbranson moved to return to open session. By roll call vote, this

was unanimously approved. Schroeder/Gulbranson motioned to grant the Highway Commissioner a

favorable performance review. Motion carried.

16. Future agenda items: Dozer and Mower bid results.

17. Next Meeting: Thursday, February 16th at 8:30 a.m.

18. Adjourn. At 2:43 p.m. Auckland/Schroeder motioned to adjourn the meeting. Motion carried.

of 1

C:\Users\Ckern\Downloads\Agenda Hwy Comm 01-26-17amended2.docx

PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA – AMENDED - 2

Thursday, January 26, 2016 at 1:00 p.m.


# Action Presenter






6 Discuss/take action on bid results for pickups Dohm

7 Discuss/take action on bid specifications for track type dozer: Replacement for #122 Dohm

8 Discuss/take action on bid specifications for flex wing mower: Replacement for #3337 Dohm

9 Discuss/take action on Outlying Shop Building Johnson

10 Discuss/take action on right of way acquisition: CTH O Johnson

11 Discuss/take action on CTH O Plat Johnson

12 Discuss/take action on CTH O Relocation Order Johnson

13 Staff reports: Commissioner – projects update, Accounting Manager – update Staff

14

Committee will convene into closed session pursuant to Sec. 19.83(1) (c) Wis. Stats. for the

purpose of considering employment, promotion, compensation or performance evaluation

data of any public employee over which the governing body has jurisdiction or exercises

responsibility: Annual Review of Highway Commissioner

Johnson

15 Committee will return to open session and take action on closed session item, if required Members



18 Adjourn Members





highway committee minutes 12/20/17 · dohm and elliott check. neil gulbranson and sue gerdes were...

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