hillcrest school districthillcrest.k12.ar.us/files/continuity-of-operations/2016...continuity of...

Continuity of Operations Plan State of Arkansas

Hillcrest School District


Continuity of Operations

Origination Date 10/08/2009 Last Modified: 01/12/2017

Signature of Superintendent

Table of Contents PlanOverview.........................................................................................................................................................................3

CallsbyEmployee...................................................................................................................................................................4

EmployeesbyAttribute..........................................................................................................................................................6

EmergencyContactsbyName..............................................................................................................................................15

ReportingStructurebyPriority.............................................................................................................................................4

TeamDetailReport...............................................................................................................................................................18

ProcessConfigurationReport...............................................................................................................................................26

ProcessSuppliesSummary...................................................................................................................................................33

ProcessSoftwareSummary..................................................................................................................................................41

ProcessVitalRecords............................................................................................................................................................47

VendorsReport.....................................................................................................................................................................54

Locations...............................................................................................................................................................................56

AdministrationSupplies......................................................................................................................................................33Finance......................................................................................................................................................34

Academic&StudentServicesSupplies...............................................................................................................................35

FoodServicesSupplies........................................................................................................................................................36

InformationTechnologySupplies.......................................................................................................................................37

MaintenanceSupplies.........................................................................................................................................................38

TransportationSupplies......................................................................................................................................................39

MediaStatement................................................................................................................................................................59

OrderofSuccession............................................................................................................................................................60

EmergencyActionPlan.......................................................................................................................................................64

FloorPlans...........................................................................................................................................................................90

ManualProcedures.............................................................................................................................................................96

DevolutionDocument…………………………………………………………………………………………………………………………………………………57

Cross-Training…………………………………………………………………………………………………………………………………………………………….58

DisasterRecoveryProtocol…………………………………………………………………………………………………………………………………………61

Continuity of Operations Plan


State of Arkansas

Plan Overview

This plan will be used a guide for the Hillcrest School District in the case of any catastrophic event that would interrupt our daily operations. The State of Arkansas and the Hillcrest School District rely on critical services that cannot be delayed and are essential to the well being of our students, faculty, and staff. The Arkansas Continuity of Operations Program has set the guidelines for continuing essential services from the event to full recovery. The Arkansas Department of Education requires all school districts to have a continuity of operations plan through the 2008 State Security Policy. The following plan will provide documentation needed to keep our essential processes operational during an event occurring within the Hillcrest School District.

Test Information Last Test Date: December 20, 2016 Comments: Review procedures with new staff.

Next Test Date: December 18, 2017



State of Arkansas

Current Employees – Reporting Structure

Priority FirstName LastName HomePhone CellPhone Position Reportsto0 GREG CRABTREE NONE 870-283-9617 Superintendent 1

LANADOYLE

NONE

870-878-1917

ElementaryCurriculumCoordinator

SHAWNROSE

1 HAROLD BLISSENBACH 870-892-7990 870-378-7017 BusShopSupervisor GREGCRABTREE1 CRAIG DAY 870-612-2435 870-612-2437 Maintenance GREGCRABTREE1 MANDY DURHAM NONE 501-454-4975 Pre-SchoolSupervisor GREGCRABTREE1 DEBBIE GEURIN 870-528-4045 870-243-0101 Bookkeeper GREGCRABTREE1 PHYLLIS GILBERT 870-528-3345 870-405-0367 SchoolNurse GREGCRABTREE1 MARNIE JOHNSON 870-528-4915 870-612-0495 Counselor GREGCRABTREE1 BETH MAXWELL 870-528-3689 870-759-0645 NewTechDirector MIKESMITH1 SHAWN ROSE NONE 870-307-2698 ElementaryPrincipal GREGCRABTREE1 MICKEL SMITH 870-994-7668 870-847-0815 HighSchoolPrincipal GREGCRABTREE1 JEREMY WOODWARD 870-283-9269 870-307-2332 ITDirector GREGCRABTREE2

DELISE

COLES

870-528-9917

870-307-4211

AssistantBookkeeper/CafeteriaSupervisor

GREGCRABTREE

2 JEANNE CLEM NONE 870-761-6599 MediaSpecialist SHAWNROSE2 SERENITY DAVIS 870-528-0164 870-844-5019 ElementarySecretary SHAWNROSE2 ASHLEY DURHAM NONE 870-844-5558 Secretary GREGCRABTREE2 HEATHER NUNNALLY 870-528-3533 870-351-0226 HighSchoolSecretary MIKESMITH3 WENDY MCGEE 870-878-6533 870-503-1094 Cafeteria SHAWNROSE3 LINDA SMITH 870-528-3648 870-844-5184 LibraryAide GREGCRABTREE4 BLEWE BLEVINS NONE 870-834-4617 Pre-SchoolAide MANDYDURHAM4 SAMANTHA BERGERON NONE 870-243-7660 ElementaryTeacher SHAWNROSE4 TINA BRAY NONE 870-307-2028 HistoryTeacher MIKESMITH4 DANIELLE BREWER 870-926-5021 870-926-8723 Pre-SchoolTeacher MANDYDURHAM

4 RACHEL CAPPS NONE 501-454-4774 ElementaryTeacher SHAWNROSE4 ANDY DURHAM NONE 870-844-2026 Coach/Health/PE MIKESMITH

4

BRITTANY

DOYLE

870-528-3389

501-454-4256

SpeechTherapist

MANDYDURHAM

4 CARRIE DOYLE 870-886-7327 870-759-1682 ElementaryResourceTeacher SHAWNROSE

4 MICHELLE DOYLE NONE 870-219-7206 ElementaryTeacher SHAWNROSE4 FELICIA DURHAM NONE NONE ElementaryResourceAide SHAWNROSE4 ALLIE EVANS NONE 870-878-1962 ElementaryTeacher SHAWNROSE4 MELISSA FORTENBERRY NONE 870-349-4190 ArtTeacher MIKESMITH4 ASHTON GEURIN NONE 501-454-6159 ElementaryTeacher SHAWNROSE4 BELINDA GLENN 870-528-4006 870-844-2019 ElementaryTeacher SHAWNROSE

MANDY4 MELINDA GLENN 870-528-3992 870-834-4193 PreschoolAide DURHAM



State of Arkansas

Priority FirstName LastName HomePhone CellPhone Position Reportsto

MANDY4 BRANDI HOWARD NONE 870-283-2259 Pre-SchoolAide DURHAM4 KIM HUCKABEE ElementaryResourceAide SHAWNROSE4 LAVONDA HUCKABEE 870-528-3808 870-710-0829 ElementaryTeacher SHAWNROSE4 JEFF LOFTIN NONE 870-240-6981 MusicTeacher MIKESMITH4 JODI MASSEY NONE 870-335-7707 SecondGradeTeacher SHAWNROSE4 ANGELA MORGAN 870-528-4312 501-658-2568 ElementaryTeacher SHAWNROSE

4 MIRANDA MORGAN NONE 870-878-1489 ElementaryTeacher SHAWNROSE

4 TERA MORGAN 870-528-4106 870-612-4097 Pre-SchoolTeacher MANDYDURHAM

4 JENINE BINKLEY NONE 870-759-2287 AgriTeacher MIKESMITH4 RACHEL NETREFA NONE 870-878-1561 HistoryTeacher MIKESMITH4 SHARON OLIVER NONE 870-219-3972 EnglishTeacher MIKESMITH

MANDY4 TONYA ROSE NONE 870-307-9366 Pre-SchoolAide DURHAM4 DUSTIN ROSE NONE 870-926-8934 MathTeacher MIKESMITH4 RHONDA SCOTT NONE 870-844-5991 GiftedandTalentedTeacher MIKESMITH

4 ALAN SMITH NONE 870-844-5784 ScienceTeacher MIKESMITH4 JOSH SMITH 870-528-0312 870-679-0232 ElementaryP.E./Coach SHAWNROSE4 SHANNA SMITH 870-528-0312 870-679-0245 ElementaryTeacher SHAWNROSE4 KESHA STEVENSON ElementaryResourceAide SHAWNROSE4 RANDY STORY NONE 870-919-0910 EnglishTeacher MIKESMITH4 KAREN TIDWELL NONE 870-612-4196 ElementaryTeacher SHAWNROSE4 NATASHA TURNER NONE 870-810-1659 ElementaryTeacher SHAWNROSE4 BENNY TUNSTALL NONE 870-810-0154 BusinessTeacher MIKESMITH4 MELISSA WARD 870-698-0318 870-834-4435 Pre-SchoolTeacher MANDYDURHAM4 AMY WHITENER NONE 870-219-5101 EnglishTeacher MIKESMITH4 KAY WILSON 870-528-3158 870-926-0054 ResourceAide MIKESMITH4 SANDY WILSON NONE 870-530-5904 ResourceTeacher MIKESMITH4 KENDRA WOODARD NONE 870-810-1254 ElementaryTeacher SHAWNROSE4 JULIE WOODWARD NONE 870-834-6647 ResourceTeacher MIKESMITH4 MICHEALLE WOOTEN NONE 870-844-5243 ElementaryTeacher SHAWNROSE5 ALLEN MCDONALD 870-528-3328 870-283-4726 Custodian GREGCRABTREE5 CHARLES GOFF NONE 870-408-0134 Custodian/BusDriver HAROLDBLISSENBACH

5 BRANDON HARRIS NONE 870-844-0833 BusDriver HAROLDBLISSENBACH



State of Arkansas

Employees by Attribute CertificationorExperience NameAccountsPayable DeliseColes DebbieGeurin RachelNetrefa TeraMorgan

AccountsReceivable DeliseColes DebbieGeurin RachelNetrefa

BudgetManagement DeliseColes DebbieGeurin JeremyWoodward

FiscalReporting DeliseColes DebbieGeurin

HumanResources AshleyDurham DebbieGeurin DeliseColes KarenTidwell RachaelNetrefa DustinRose Payroll DeliseColes DebbieGeurin

Purchasing LindaSmith DeliseColes KarenTidwell DebbieGeurin

JeremyWoodwardAshleyDurham

CertifiedCounselor MarnieJohnson



State of Arkansas

FoodService LindaSmith WendyMcGee DeliseColes(childnutrition)

KarenTidwellBleweBlevins(CDM/CFPP)HeatherNunnallyPhyllisGilbert

HostageNegotiatorTrained

AED(Defibrillator)Trained Allemployees

AmateurRadioOperator

APSCNFinancialSystemTrained DeliseColes DebbieGeurin AshleyDurham JeremyWoodward

CertifiedBuildingInspector

CertifiedFinancialExaminer(CFE)

CertifiedInsuranceExaminer(CIE)

CertifiedPublicAccountant(CPA)

CertifiedLawOfficer CertifiedTherapist BrittanyDoyle



State of Arkansas

ClassBCommercialDriver’sLicense(CDL) SamanthaBergeron HaroldBlissenbach DeliseColes GregCrabtree CraigDay AndyDurham

CharlesGoff BrandonHarrisRachaelNetrefa

SharonOliver DustinRoseShawnRoseAlanSmithJoshSmithMikeSmithJeremyWoodwardJulieWoodward

ClassACDLwithTankerEndorsementCognosTrained(Pleaseindicateareas) MarnieJohnson(student) DeliseColes(allareas) AshleyDurham(allareas) DebbieGeurin(financial) JeremyWoodward(allareas)CPRCertified Allemployees

ServerAdministrator JeremyWoodward

MarnieJohnson

SchoolWebsiteandWebServer JeremyWoodward

NetworkAdministrator JeremyWoodward

MicrosoftOffice(Word,Excel,etc.) AllFaculty&StaffAppleCertified JeremyWoodward

AppleSoftware(Pages,Numbers,etc.) Allfacultyandsomestaff

AutoMechanic HaroldBlissenbach



State of Arkansas

Construction CraigDay

JoshSmithJeremyWoodward

EmergencyMedicalTechnician(EMT)

FamilyServiceCoordinator

VolunteerFireFighter

FirstAidCertified Allemployees

FirstResponder

ForeignLanguageFluency JulieWoodward(Spanish-basic)MelissaFortenberry(Spanish)

SignLanguage BrittanyDoyle(verybasic,fingerspelling)

HeavyEquipmentOperator ShawnRose(anythingbutbackhoe)JoshSmith(tractor,skytrak,scissorlift)

HVACCertified CraigDay

InventoryControl DeliseColesDebbieGeurinJeremyWoodwardRachelCappsNormaClemRhondaScottShannaSmith

LawyerRealEstateAppraiserLicensedPilot

LicensedPlumber

LicensedPracticalNurse(LPN) KendraWoodardMasterElectrician CraigDay

MinisterNotary AshleyDurham(expiresendof2020)OSHATrained



State of Arkansas

Paramedic

PCTroubleshooting MarnieJohnson

JoshSmithJeremyWoodwardMikeSmith

PCRepair JeremyWoodward

MikeSmithPrinterTroubleshooting MarnieJohnson KarenTidwell MikeSmith

JeremyWoodwardPrinterRepair JeremyWoodwardPhoneSystem JeremyWoodward

Physician

RegisteredNurse(RN) PhyllisGilbert

WindowsOS JeremyWoodward MarnieJohnson

MikeSmithWelder ShawnRose

HaroldBlissenbachJoshSmith

Cleaning/Custodial AllenMcDonald CharlesGoffGeneralBusinessSkills

CustomerService/PublicRelations



State of Arkansas

Lives<2milesfromStrawberryCampus AllenMcDonald

ShannaSmithJoshSmithTeraMorganDeliseColes

Lives<2milesfromLynnCampus WendyMcGee MichealleWooten

RachelCappsBelindaGlennAshtonGeurinAngelaMorganMichelleDoyleNatashaTurner

Lives<10milesfromStrawberryCampus NormaClem CraigDay BrittanyDoyle MorganHarris MarnieJohnson BethMaxwell SharonOliver DustinRose RhondaScott AlanSmith LindaSmith MickelSmith RandyStory KayWilson JeremyWoodward JulieWoodward

Lives<10milesfromLynnCampus SerenityDavis FeliciaDurham AllieEvans PhyllisGilbert JodiMassey HeatherNunnally ShawnRose ShannaSmith



State of Arkansas

Lives<20milesfromStrawberryCampus GregCrabtree MelissaWard AshleyDurham AndyDurhamLives<20milesfromLynnCampus SamanthaBergeron CarrieDoyle LanaDoyle LavondaHuckabee RachaelNetrefa KeshaStevenson KarenTidwellLives>20milesfromEitherCampus JenineBinkley HaroldBlissenbach TinaBray MelissaFortenberry KimHuckabee LaVondaHuckabee TracyPagan MickelSmith AmyWhitener KendraWoodard



State of Arkansas

Emergency Contacts by Name

EMPLOYEE INFORMATION EMERGENCY CONTACT INFO First Name:

Last Name:

Physical Street Address City State

Zip Code Phone Name Relation Phone

Samantha Bergeron 10 Lawrence 261 Powhatan AR 72458 870-243-7660 Thomas Bergeron Husband 573-528-8227

Jenine Binkley 308 Westwood Circle

Walnut Ridge AR 72476

870-759-2298 David Binkley Husband 870-340-6824

Harold Blissenbach 1609 Hwy. 93 Pocahontas AR 72455 870-892-7990 Camilla Roberts Sweetie 870-378-4333

Tina Bray 2405 Glenn Place Jonesboro AR 72404 870-307-2020 Ashley Bray daughter 870-926-7442

Rachel Capps 12 Lawrence 270 Smithville AR 72466

Joseph Capps Husband 501-454-4774

Norma Clem 2325 AR HWY 230 Strawberry AR 72469

870-761-6599 Rickey Clem Husband 870-283-1307

Delise Coles 924 E. River Drive Strawberry AR 72469 870-307-0421 Logan Matthews Daughter 870-307-4222

Greg Crabtree 1334 Hwy 115 Smithville AR 72466 870-283-9616 Lisa Crabtree Wife 870-528-3309

Serenity Davis 710 Hwy 117 Smithville AR 72466 870-844-5019 Chad Davis Spouse (870)844-0603

Craig Day 272 Bold Springs Rd. Cave City AR 72521

870-612-2437 Sonia Day Wife 870 834 5801

Carrie Doyle 318 S. Free Street Portia AR 72457 870-759-1682 Tim Doyle husband 870-759-1681

Michelle Doyle 1402 Hwy 361 Strawberry AR 72469 870-219-7206 Linda Alls Mother 870-878-1855

Brittany Doyle 324 Lawrence 352 Strawberry AR 72469 870-528-3389 Jody Doyle Husband 501-940-3167

Lana Doyle 3181 HWY117 Powhatan AR 72458 870-878-1917 Billy Doyle Husband 870-613-6341

Andy Durham 2676 Hwy 117 Black Rock AR 72415 870-844-2026 Ashley Durham Spouse 870-844-5558

Ashley Durham 2676 Highway 117 Black Rock AR 72415

870-844-5558 Andy Durham Husband 870-844-2026

Felicia Durham 328 Lawrence 326 Strawberry AR 72469 870-323-2565 Hunter Durham Husband 870-844-5875

Allie Evans 36 Lawrence 264 Smithville AR 72466 870-878-1962 Trea Evans Husband 870-878-1219

Melissa Fortenberry 19645 Hwy 37 N Tuckerman AR 72473 870-349-4190 Sue Fortenberry Sister 870-349-4191

Ashton Geurin 1403 Hwy 361 Strawberry AR 72469 501-454-6159 Blake Geurin Husband 870-844-5220

Debbie Geurin Lynn AR 72440 870-243-0101 Keith Geurin Husband 870-844-0102

Phyllis Gilbert 2649 Hwy 117 Black Rock AR 72415 870-405-0367 Marvin Gilbert Husband 870-405-0368

Belinda Glenn 237 E Casper Street Lynn AR 72440

870-528-4006 Randy Glenn Husband 870-613-0161

Charles Goff 315 Lawrence 273 Smithville AR 72466 870-408-0134

Brandon Harris 142 Lawrence 279 Smithville AR 72466 870-844-0833 Stephanie Harris Wife 870-844-1122

Morgan Harris 930 Lawrence 273 Smithville AR 72466 870-8443306 Austin Harris Husband 870-878-1439



State of Arkansas


Last Name:



ie 1931

Lavonda Huckabee 708 Nelsonville Rd. Smithville AR 72466

870-710-0829 Mike Huckabee Husband 870-710-0831

Clifton Jones 3495 Hwy 25 Powhatan AR 72458

Marnie Johnson 269 Hwy. 25 Saffell AR 72572 870-528-4915 Todd Johnson Spouse 870-612-0837

Jodi Massey 303 Lawrence 316 Road Strawberry AR 72469

870-335-7707 Blake Massey Husband 870-307-5376

Beth Maxwell 42 Lawrence 322 Strawberry AR 72469 870-759-0645 Brad Maxwell Husband 870-759-0644

Allen McDonald Strawberry AR 72469 870-528-3328

Wendy McGee Lynn AR 72440 870-878-6433

Angela Morgan 163 Lawrence 281 Smithville AR 72466 870-528-4312 Fred Morgan Spouse 501-658-2554

Miranda Morgan

Rachael Netrefa 916 Pear St. Black rock AR 72415 870-878-1561 Robbie Netrefa Spouse 870-878-1846

Heather Nunnally 296 Lawrence 310 Smithville AR 72466 870-878-1974 Wanda Cochrell Mother 870-206-2225

Sharon Oliver 1243 Hwy 361 Strawberry AR 72469 870-219-3972 Ranny Oliver Husband 870-219-2975

Tracy Pagan 776b Millcreek Rd.

Poughkeepsie AR. 72569

870-528-3568 Tommy Pagan husband 870-710-0862

Shawn Rose 1830 AR Hwy 230 Strawberry AR 72469 870-307-2698 Tonya Rose Spouse 870-307-9366

Dustin Rose 797 Shelbyville Rd Cave City AR 72521

870-926-8934 Billie Rose Wife 870-761-0072

Rhonda Scott 637 Hwy 117 Smithville AR 72466 870-844-5991 Shannon Scott Husband 870-844-5991

Alan Smith 756 Hwy 117 Smithville AR 72466 870-844-5784 Shirlene Smith Wife 870-844-5783

Linda Smith 691 Hwy 117 Smithville AR 72466 870-844-5184 Darrel Smith Spouse 870-844-5183

Josh Smith 618 E. River Dr. Strawberry AR 72469 870-679-0232 Shanna Smith Wife 870-679-0245

Shanna Smith 618 E. River Dr. Strawberry AR 72469 870-679-0245 Josh Smith Husband 870-679-0232

Mickel Smith 1759 Dove Field Rd Ash Flat AR 72513

870-847-0815 Debbie Smith Spouse 870-8470-1684

Kesha Stevenson 15 Hwy 361 Strawberry AR 72469 870-384-0357 Rodney Stevenson Spouse 870-624-0355

Randy Story 734 East Casper Street Lynn AR 72440

870-528-0313 Rita Jones Sister 870-219-3069

Karen Tidwell 500 Jordan Pond Rd. Saffell AR 72572

870-612-4196 Tommy Tidwell Spouse 870-612-4197

Natasha Turner 476 Lawrence 279 Smithville AR 72466 870-810-1659 Andrew Turner Spouse 501-454-5884

Benny Tunstall 1212 Highland Pocahontas AR 72455 870-810-0154

Amy Whitener 318 Camie Dr. Walnut Ridge AR 72476

870-219-5101 Bobby Whitener Husband 501-454-2077

870-530-



State of Arkansas


Last Name:



Kay Wilson 2178 Hwy 115 Smithville AR 72466 870 -926-0054 Denver Wilson Husband 870-926-5727

Kendra Woodard 202 South 1st Ravenden AR 72459 870-810-1254 Kathy Gray Mother 870-378-6441

Jeremy Woodward 126 Milligan Campground Rd Strawberry AR 72469

870-307-2332 Julie Woodward Wife 870-834-6647

Julie Woodward 126 Milligan Campground Rd Strawberry AR 72469

870-834-6647 Jeremy Woodward Husband 870-307-2332

Micheale Wooten 378 Lawrence 277 Lynn AR 72440 870-844--5243 Kenny Wooten Spouse 870-844-5145



State of Arkansas

Team Detail Report

Thetablebelowgivesasummarydescriptionastowhateachteamisresponsiblefor,theteamcaptains,andtheprioritythattheteamsfunctionoccursin.Prioritylevelisdeterminedbyhowlowtheteam’snumberis,i.e.1willbehighestpriorityand5willbethelowestpriority.

Name Function Captain(s) PriorityAdministration Thepurposeofthisteamistooverseethatall

otherteamsaretakingcareoftheirareas.Also,thisteamisinchargeofarrangingalldistrictwideresourceneeds,i.e.location,communications,etc.

Superintendent–GregCrabtree

1

Finance Thepurposeofthisteamistomakesurethatallfinancialtransactionsmeetschoolandstaterequirements.

Bookkeeper–DebbieGeurin

4

Academic&StudentServices

Thepurposeofthisteamistomakesurethatallinstructionalservicesareavailableforteachersandstudents.

AcademicCoaches–HSandElemBethMaxwell&LanaDoyle

3

FoodServices Thepurposeofthisteamistomakesurethatallfoodservedcomplieswithstateregulations.

CafeteriaManager–DeliseColes

3

InformationTechnology

Thepurposeofthisteamistomakesurethatalltechnologybasedservicesareavailabledistrictwide.

ITDirector–JeremyWoodward

2

Maintenance Thepurposeofthisteamistomakesurethatallfacilitiesmeetstateandlocalregulationsforsafeoperations.

MaintenanceSupervisor–CraigDay

2

Transportation Thepurposeofthisteamistomakesurethatalltransportationvehiclesmeetstateregulationstosafelytransportingstudents

BusMechanic–HaroldBlissenbach

5



State of Arkansas

Team Detail Report Administration

FirstName LastName HomePhone CellPhoneCAPTAIN GREG CRABTREE None 870-283-9617 PHYLLIS GILBERT 870-528-3345 870-405-0367 MANDY DURHAM None 501-454-4975 MARNIE JOHNSON 870-528-4915 870-612-0495 SHAWN ROSE None 870-307-2698 MIKE SMITH 870-994-7668 870-847-0815 DELISE COLES 870-528-9917 870-307-4211 DEBBIE GEURIN 870-528-4045 870-243-0101 BETH MAXWELL 870-528-3689 870-759-0645 ASHLEY DURHAM NONE 870-844-5558 LANA DOYLE NONE 870-878-1917 JEREMY WOODWARD 870-283-9269 870-307-2332 CRAIG DAY 870-612-2435 870-612-2437 HAROLD BLISSENBACH 870-892-7990 870-378-7017 BOARD PRESIDENT

TaskList

1. Assemble teams in designated areas (conditions permitting in the cafeteria, if not cafeteria is not accessible meet in the middle of the baseball field).

2. Determine cause of disaster and contact insurance company. 3. Establish secure perimeter around all recovery site and alternate location. 4. Initiate the call list and Emergency notification system. 5. Notify alternative administration site. 6. Notify Vendors to stand by. 7. Notify local media. 8. Checklist of usable resources still available. 9. Notify vendors of resources needed in all affected areas of district. 10. Start setting up alternate location. 11. Move administration operations and available resources to alternate site. 12. Report to personnel on status of recovery effort. 13. Provide support in the cleanup of the administration area following the disaster. 14. Coordinate media and press releases with the school’s public information officer. VitalRecords-ITRecoveryTeam The IT Recovery Team for this team will consist of the IT Director, High School Principal, Elementary Principal, and Superintendent. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer.



State of Arkansas

Finance FirstName LastName HomePhone CellPhoneCAPTAIN DEBBIE GEURIN 870-528-4045 870-243-0101 DELISE COLES 870-528-9917 870-307-4211 ASHLEY DURHAM NONE 870-844-5558 RACHEL NETREFA NONE 870-878-1561

TaskList1. Continue call list if specified. 2. Checklist of usable resources still available in designated area, i.e. business office. 3. Report to administration essential material needed to provide financial information. 4. Help move still usable resources to alternate site. 5. Provide support in the cleanup of facilities area following the disaster.

VitalRecords-ITRecoveryTeam The IT Recovery Team for this team will consist of the IT Director, Bookkeeper, and Superintendent. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer.



State of Arkansas


FirstName LastName HomePhone CellPhoneCAPTAIN BETH MAXWELL 870-528-3689 870-759-0645CAPTAIN LANA DOYLE NONE 870-878-1917 SAMANTHA BERGERON 870-243-7660 RACHEL CAPPS NONE 501-454-4774 JEANNE CLEM NONE 870-761-6599 SERENITY DAVIS 870-528-0164 870-844-5019 BRITTANY DOYLE 870-528-3389 501-454-4256 CARRIE DOYLE 870-886-7327 870-759-1682 MICHELLE DOYLE NONE 870-219-7206 ALLIE EVANS NONE 870-878-1962 MELISSA FORTENBERRY NONE 870-349-4190 LINDA GAINES 870-886-2169 870-637-3926 ASHTON GEURIN NONE 501-454-6159 BELINDA GLENN 870-528-4006 870-844-2019 MELINDA GLENN 870-528-3992 870-834-4193 MORGAN HARRIS NONE 870-844-3306 BRANDI HOWARD NONE 870-283-2559 LAVONDA HUCKABEE 870-528-3808 870-710-0829 DARLA HUSKEY 870-528-3804 870-307-5189 JEFF LOFTIN ANGELA MORGAN 870-528-4312 501-658-2568 TERA MORGAN 870-528-4106 870-612-4097 JENINE MYERS NONE 870-759-2287 RACHEL NETREFA NONE 870-878-1561 RHONDA SCOTT NONE 870-844-5991 DAKOTA SEARCY NONE 870-373-2093 SHANNA SMITH 870-528-0001 870-679-0245 RANDY STORY NONE 870-919-0910 KAREN TIDWELL NONE 870-612-4196 NATASHA TURNER NONE 870-810-1659 SANDY WILSON NONE 870-530-5904 KENDRA WOODARD NONE 870-810-1254 JULIE WOODWARD NONE 870-83-6647 MICHEALLE WOOTEN NONE 870-844-5243

TaskList1. Continue call list if specified. 2. Ensure proper checkout of all students if necessary. 3. Checklist of usable resources still available in designated area, i.e. class room.

4. Report to administration essential material needed to maintain a learning environment. 5. Help move still usable resources to alternate site. 6. Provide support in the cleanup of facilities area following the disaster. VitalRecords-ITRecoveryTeam

The IT Recovery Team for this team will consist of the IT Director and High School & Elementary Academic Coaches. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer.



State of Arkansas

FoodServices

FirstName LastName HomePhone CellPhoneCAPTAIN DELISE COLES 870-528-9917 870-307-4211 LINDA SMITH 870-528-3648 870-844-5184 WENDY MCGEE 870-878-6533 870-503-1094 TONI MELTON 870-528-3381 NONE HEATHER NUNNALLY 870-528-3533 870-351-0226 BLEWE BLEVINS NONE 870-834-4617 MELISSA WARD 870-698-0318 870-834-4435 DEANNA DAVIS

TaskList1. Continue call list if specified. 2. Checklist of usable resources still available in designated area, i.e. cafeterias. 3. Report to administration essential material needed to maintain a safe eating environment. 4. Help move still usable resources to alternate site. 5. Provide support in the cleanup of facilities area following the disaster.

VitalRecords-ITRecoveryTeam The IT Recovery Team for this team will consist of the IT Director, High School Principal, Elementary Principal, and Cafeteria Supervisor. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer. All E-Nutrition data is stored on a local SQL server at the Strawberry campus. The server is backed up daily to an external hard drive. Each week the external hard drive is rotated out and stored in an off-site location. Clients connect to the server through an internet browser.



State of Arkansas

InformationTechnology

FirstName LastName HomePhone CellPhone

CAPTAIN JEREMY WOODWARD 870-283-9269 870-307-2332 MICKEL SMITH 870-994-7668 870-847-0815 MARNIE JOHNSON 870-528-4915 870-612-0495

TaskList1. Initiate the call list if necessary. 2. Initiate the crisis management plan if necessary. 3. Initiate the Disaster Recovery Protocol, if necessary. 4. Check network connectivity and electricity. 5. Power down and unplug ALL machines. 6. Notify Administration of extent of the damages. 7. Notify alternate IT site. 8. Contact DIS APSCN Team. 9. Notify Vendors to stand by. 10. Checklist of usable resources still available. 11. Notify vendors of resources needed. 12. Move IT operations and available resources to alternate site. 13. Start setting up alternate location. 14. Report to Administration on status of recovery effort. 15. Provide support in the cleanup of the server rooms following the disaster. VitalRecords-ITRecoveryTeam The IT Recovery Team for this team will consist of the IT Recovery team. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. Refer to the Disaster Recovery Protocol procedures for what this team will be responsible for doing.



State of Arkansas

Maintenance

FirstName LastName HomePhone CellPhoneCAPTAIN CRAIG DAY 870-612-2435 870-612-2437 ALLEN MCDONALD 870-528-3328 870-283-4726 RANDY NICHOLSON NONE 870-847-5856

TaskList1. Continue call list if specified. 2. Checklist of usable resources still available in designated area, i.e. conex. 3. Report to administration essential material needed to maintain a workable facility. 4. Help prepare the alternate site for incoming material. 5. Help move still usable resources to alternate site. 6. Provide support in the cleanup of facilities area following the disaster. VitalRecords-ITRecoveryTeam The IT Recovery Team for this team will consist of the IT Director and Maintenance Supervisor. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed.



State of Arkansas

Transportation

FirstName LastName HomePhone CellPhoneCAPTAIN HAROLD BLISSENBACH 870-892-7990 870-378-7017 ALAN SMITH NONE 870-844-5784 ANDY DURHAM NONE 870-844-2026 DUSTIN ROSE None 870-926-8934 JOSH SMITH 870-528-0312 870-679-0232 MICA VANCE 870-528-3634 870-878-2338 SHARON OLIVER NONE 870-219-3972

TaskList1. Continue call list if specified. 2. Designate a bus to house and transport injured people if needed. 3. Transport students to homes or safe site if needed. 4. Checklist of usable resources still available in designated area, i.e. bus shop. 5. Report to administration essential material needed to maintain essential transportation services. 6. Help transport district wide materials to alternate sites. 7. Provide support in the cleanup of facilities area following the disaster. VitalRecords-ITRecoveryTeam The IT Recovery Team for this team will consist of the IT Director and Bus Mechanic Supervisor. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed.



State of Arkansas

Process Configuration Report

Administration

Process Software Description Equipment Description Supply Description Vital Records

Interpret state policy governing such issues as teaching standards, school lunches, and student transportation.

- Microsoft Office

- Apple software - APSCN - Internet

- School vehicles - Tables and chairs - Computers - Fire proof filing cabinets - Cell phones -Land line phones -Fax machine - Nurse’s equipment - Printers (financial and other) - Copiers

- Hand sanitizer - Bottled Water - Biohazard Bags - Checks - Paper supply - Bathroom supplies -Trash cans -Trash bags -Cleaning supplies -Brooms and dust pans -Mops and buckets - First aid kit - Standard office supply kit

- Health Records - School Policies - APSCN



State of Arkansas


Finance

Process Software Description Equipment Description Supply Description Vital Records Maintain an organized and documented financial structure by date-stamping incoming financial documents and entering data into APSCN in a timely manner.

- Microsoft Office

- APSCN - Internet

- Computers - Fire proof filing cabinets - Printers (financial and other) - Fax - Copiers

- Checks - Date stamps with ink - Envelops - Paper supply - Standard office supply kit

- Financial records - Insurance policies - Contracts - APSCN



State of Arkansas




Making knowledge accessible to all students, developing students cognitive capacity and respect for learning , fostering students' self-esteem, motivation, and sense of civic responsibility.

- Microsoft Office

- Antivirus & AntiMalware - Apple Software - Accelerated Reader - TLI - SAMS (Library Inventory) -Internet

- Agriculture equipment - Art equipment - Athletic equipment - Music equipment - Business lab equipment - Distance learning lab equipment - Science lab equipment - Resource equipment - Speech equipment - Library equipment - Student desks -Teacher desks or tables/chairs -Teacher computer -White board and markers -Projector system (if needed) -Intercom or cell phones

- Textbooks - Student pencils -Student pens -Student paper -Board cleaner -Dry erase markers -Dry erase erasers - Standard office supply kit

- Transcripts - Student grades - Teacher inventory - Library collections



State of Arkansas

Process Configuration Report FoodServices

Process Software Description Equipment Description Supply Description Vital Records Responsible for the preparation and serving of food complying with all applicable state sanitation, health, and personal hygiene standards by following established food production policies and procedures for the health, comfort and benefit of the students

- Microsoft Office - Antivirus & Anti-Malware - ENutrition - Internet

- Reefer truck - Generator - Cafeteria chairs - Cafeteria tables - Computers and scanners - Industrial kitchen equipment - Shelving - Stainless steel tables - Coffee pots - Microwaves - Computer desk/chair or table/chairs - Land line phones -Cell phones

- Food - Cooking Water - First aid kit - Condiments - Cooking utensils - Trays -Silverware - Paper products - Cleaning supplies -Standard office supply kit

ENutrition Database List of students and employees Production records Recipes



State of Arkansas

Process Configuration Report InformationTechnology


Directs and coordinates the school district’s information management system and other technology based services.

- Windows OS’s (Server & Client) - Apple OS’s (Server & Client) - Microsoft Office - Apple iWork Studio - Antivirus and Antispyware - APSCN - Interne - Netsight Suitet

- Storage cabinets - Fire-proof filing cabinets - Routers - Server racks - Servers - Switches - Patch panels - Internet access points - Cell phones - Computers - Printers - UPS power protection - Shop vac

- USB hard drives

- Computer tool kit - Network repair kit - Network cable and connectors - Patch cables - Computer repair supplies - USB cables and extensions - Ink supplies - Surge protectors - Canned air - Fiber cable - Various adaptors

- IP log - User logs - Backups of servers - License agreements



State of Arkansas

Process Configuration Report Maintenance

Process Software Description Equipment Description Supply Description Vital Records Maintaining internal and external facilities for students, staff and public in safe operating condition; performing maintenance tasks (e.g. plumbing, electrical, ventilating systems, alarms etc.) to resolve immediate operational and/or safety concerns.

- Microsoft Office - Antivirus & Anti-Malware - Internet

- Generator - Fire extinguishers - Fire alarm system - Emergency pedestal lights - Portable toilets - Potable water - Dumpsters - Generator - Tractors - Trailers - Electrical tester - Ladders -Chainsaws - School vehicles - Shop vac -Tool kit -Cell phones - Computer

- Tarps - Hazard tape - Utility flags - MC cables - HVAC parts - Electrical parts - Duct tape - Plumbing parts - Light bulbs - Wire - Safety signs

- Blueprints with electrical, phone, water and gas



State of Arkansas

Process Configuration Report Transportation


To transport students to home, field trips, and organizational events.

- Microsoft Office - Apple software - Antivirus & Anti-Malware - Internet

- Air compressor - Buses - Camera system - Cell phones - Fuel tank - Radio system - Shop vacuum - Desk/chair - Heavy duty jacks - Cutting torches - Grinders - Wire welder - Arc welder - Ladders - Jumper cables - Tool kits - Air tools - Steam cleaner - Power washer - Engine hoist - Service truck -Computer - Generator - Tractor - Trailers

- Fire extinguishers - Fuel - Rags - Degreaser - First aid kits - Vehicle fluids - Spare bus parts - Tires - Light bulbs - Hoses - Wiring - Fuses - Lenses - Batteries - Flash Lights - Extension Cords

Pre-trip report Bus routes Seating charts



State of Arkansas

Process Supplies Summary Administration

Supplies Quantity Required

Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

Handsanitizer 100 100 0 0 0 0 0 0 0BottledWater(perbottle)

1700

500

500

400

300

200 500 200 100

BiohazardBags 500 250 200 50 0 0 0 0 0Papersupply

24boxes6boxes

0

0

0

0 6boxes

6boxes

6boxes

Toiletpaper 340rolls 85 0 0 0 0 85 85 85Handsoap* 325bottles 85 0 0 0 0 80 80 80Firstaidkit 15 15 0 0 0 0 0 0 0Standardofficesupplykit 20 20 0 0 0 0 0 0 0Trashcans(13gal.) 100 100 0 0 0 0 0 0 0Trashcans(large) 20 20 0 0 0 0 0 0 0Trashbags(13gal.) 1500 100 100 100 100 100 400 300 300Trashbags(large) 230 20 20 20 10 10 50 50 50Papertowels 550 100 50 50 25 25 100 100 100Windowcleaner 30 10 0 0 0 0 10 5 5All-purposesurfacecleaner

60

20

0

0

0

0 20 10 10

Mops 20 20 0 0 0 0 0 0 0Brooms 20 20 0 0 0 0 0 0 0Dustpans 20 20 0 0 0 0 0 0 0Mopbuckets 20 20 0 0 0 0 0 0 0All-purposebuckets 10 10 0 0 0 0 0 0 0Dustmops 20 20 0 0 0 0 0 0 0Floorcleaner 60 20 0 0 0 0 20 10 10Toiletcleaner 60 20 0 0 0 0 20 10 10*Thisdenotesindividualbottles–somerefillablecontainersmaybeavailabletoo.



State of Arkansas

Process Supplies Summary Finance


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

Checks(Boxof1000) 2000 1000 0 0 0 0 0 1000 0Standardofficesupplykit 3 3 0 0 0 0 0 0 0CopierPaper(case) 20 10 0 0 0 0 0 10 0

Envelops(standard) 2000 1000 0 0 0 0 0 1000



State of Arkansas

Process Supplies Summary Academic&StudentServices


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

Textbooks 200 200 0 0 0 0 0 0 0Standardofficesupplykit 50 50 0 0 0 0 0 0 0Studentpencils 500 100 100 50 50 50 50 50 50Studentpens 500 200 100 50 50 25 25 25 25Studentpaper 1000 200 200 100 100 100 100 100 100Boardcleaner 100 50 0 0 0 0 0 50 0Dryerasemarkers 100 50 0 0 0 0 0 50 0Dryeraseerasers 50 50 0 0 0 0 0 0 0



State of Arkansas

Process Supplies Summary FoodServices


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

Food(breakfastandlunchasseparatemeals)

16,500meals

1000

1000

900

800

800 4000 4000 4000

CookingWater(5gal.) 165 25 25 20 15 15 45 20 0Cookingutensils 1000 400 300 200 100 0 0 0 0Trays 700 700 0 0 0 0 0 0 0Silverware 2100 2100 0 0 0 0 300 300 300Standardofficesupplykit 2 2 0 0 0 0 0 0 0Condiments(case,1000pkgspercase,1ofeachkind)

60

30

30

Paperproducts(case) 4 2 2 Cleaningsupplies(dishwasherandhandsanitizer,case)

4

4

Firstaidkit 2 2



State of Arkansas

Process Supplies Summary InformationTechnology


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

USBdrives 10 10 0 0 0 0 0 0 0Computertoolkit 2 2 0 0 0 0 0 0 0Networkrepairkit 2 2 0 0 0 0 0 0 0Inksupplies As

neededAs

neededAs

neededAs

neededAs

neededAs

neededAs

neededAs

neededAs

needed

Networkcable(1000ft/box)

Asneeded

AsNeeded

AsNeeded

AsNeeded

AsNeeded

AsNeeded

Asneeded

AsNeeded

Asneeded

Networkconnectors(50/pkg)

Asneeded

AsNeeded

AsNeeded

AsNeeded

AsNeeded

AsNeeded

AsNeeded

AsNeeded

Asneeded

Patchcables 250 250 0 0 0 0 0 0 0Computerrepairsupplies

AsneededAs

neededAs

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

neededFibercable Asneeded As

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

needed

USBcablesandextensions

100

100

0

0

0

0 0 0 0

Surgeprotectors 100 100 0 0 0 0 0 0 0Variousadaptors

AsneededAs

neededAs

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

NeededAs

neededCannedair 20 20 0 0 0 0 0 0 0Desktopcomputers 10 10 0 0 0 0 0 0 0Laptops 375 50 0 0 0 0 0 325 0Servers 6 6 0 0 0 0 0 0 0Switches Asneeded As

needed

Routers(WAN) Asneeded Asneeded

WirelessAP’s Asneeded

Asneeded

Routers(HotSpot) 5 5 0 0 0 0 0 0 0



State of Arkansas

Process Supplies Summary Maintenance


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

HVACParts Asneeded

Electricalparts Asneeded

Ducttape 5rolls Plumbingparts As

needed

Lightbulbs 100 Wire(red,black,white,green)

500ft.ofeach

Hazardtape 2rolls MCcable 300ft. Utilityflags 50 Tarps 2 Safetysigns As

needed



State of Arkansas

Process Supplies Summary Transportation


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

Fireextinguishers 30 Fuel(gallons) 2000 500 500 500 500Towels(rolls) 24 24 24 24Degreaser(case) 1 Firstaidkits 15 Vehiclefluids(drum) 5 Sparebusparts Asneeded Tires 10 Lightbulbs Asneeded Hoses Asneeded Wiring(1rollofeachcolor)

1each

Fuses(boxofassorted) 2 Lenses(boxofassorted) 2 Batteries Asneeded FlashLights 10 2 2 2 4 ExtensionCords 10 2 2 2 4



State of Arkansas

Process Supplies Summary StandardOfficeSupplyKit


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

Blackorbluepens 10 10 Redpens 2 2 Pencils 10 10 Highlighters 2 2 Smallpaperclips 1box 1box Largepaperclips 1box 1box Smallstapler 1 1 Staples 1box 1box WhiteOut(liquid) 1 1 Rubberbands 1bag 1bag Yellowpad 1 1



State of Arkansas

Process Software Summary

Administration&Finance

Software Quantity Required

Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

APSCN 7 3 4 AllothersoftwareneedsarecoveredunderInformationTechnology.



State of Arkansas

Process Software Summary Academic&StudentServices


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

AcceleratedReader(DistrictLicense)

1 0 0 1 0 0 0 0 0

SAMSLibrary(DistrictLicense)

1 0 0 0 0 0 1 0 0

AllothersoftwareneedsarecoveredunderInformationTechnology.



State of Arkansas

Process Software Summary FoodServices


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

ENutrition 2 2 AllothersoftwareneedsarecoveredunderInformationTechnology.



State of Arkansas

Process Software Summary InformationTechnology


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4

WindowsOS DistrictLicense

1

MicrosoftOffice DistrictLicense

1

AntivirusandAntispyware

DistrictLicense

1

Applesoftware DistrictLicense

1

Serversoftware Districtlicensebycampus

1

BandwidthManagement 2 2 SwitchManagement 1 1



State of Arkansas

Process Software Summary Maintenance


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4




State of Arkansas

Process Software Summary Transportation


Day 1

Day2

Day 3

Day 4

Day 5

Wk2

Wk3

Wk4




State of Arkansas

Process Vital Records

Administration

Record

Location Archived

Back Up

Length of Time Media Type

Healthrecords APSCN,Filestorageonbothcampuses

Y

Y

Permanent Paperandelectronic

Insurancepolicies Insurancecompany,filestorageonStrawberrycampus

N

Y

Keepcurrent Paperandelectronic

Policies Filestorageonbothcampuses,schoolwebsite,server

Y

Y


APSCN ArkansasDepartmentofEducation

Y

Y

Keepcurrent Electronic



State of Arkansas

Process Vital Records

Finance

Record

Location Archived

Back Up


Financialrecords APSCN,Filestorageonbothcampuses

Y

Y


Insurancepolicies Insurancecompany,filestorageonStrawberrycampus

N

Y


Contracts Filestorageonbothcampuses,schoolwebsite,server

Y

Y


APSCN ArkansasDepartmentofEducation

Y

Y




State of Arkansas

Process Vital Records Academic&StudentServices

Record

Location Archived

Back Up


Studentgrades eSchool,server,individualcomputers,gradebooks,transcripts

Y

Y


Teacherinventory

Administrativeofficesbothcampuses

N

N


Transcripts eSchool,Triand,Filestorageonbothcampuses,andDVD’sonStrawberrycampus

Y

Y




State of Arkansas

Process Vital Records FoodServices

Record

Location Archived

Back Up


ENutrition Server

Y

Y


Listofstudentsandemployees

Cafeterias,APSCN

Y

Y


Productionrecords

Cafeterias,childnutritionoffice

Y

Y

1Year Electronic

Recipes Cafeterias,childnutritionoffice

Y

Y




State of Arkansas

Process Vital Records InformationTechnology

Record Location Archived Back Up Length of Time Media Type IPlog Cloud(GoogleDrive)

YY

Keepcurrent Externalstorageunits

Userlog Cloud(GoogleDrive) Y

Y


Serverbackup Serverroombothcampuses,LockBoxatBank

Y

Y


Licenseagreements

ServerroomStrawberrycampus,online

N

Y

Keepcurrent HardCopy,online



State of Arkansas

Process Vital Records Maintenance

Record

Location Archived

Back Up


Buildingblueprints

Superintendent’soffice,architect’soffice

Y

Y

Keepcurrentcopyaslongasbuildingsarestanding

Paperandelectronic



State of Arkansas

Process Vital Records Transportation

Record

Location Archived

Back Up


Busroutes AdministrationofficeStrawberrycampus,buses

N

Y

1year

Paper

Seatingcharts AdministrationofficeStrawberrycampus,buses

N

Y

1year

Paper

Pre-tripreport Buses,busshoponStrawberrycampus

Y

Y

1year

Paper



State of Arkansas

Vendors Report ADMEntertainment 870-793-9018AlliedRental 870-793-3353AndersonEngineering 870-932-3594ArkansasDepartmentofEducation(Dr.Kimbrell) 501-766-7973ArkansasDepartmentofHealth 870-892-5239ArkansasEquipmentRental 870-935-9260BatesvilleTypewriter&Copier 870-307-2204BatteryJunction 860-767-8888Brasco 870-932-7483Budgetext 888-888-2272C&IElectric 800-877-7104CaveCityAutoParts 870-283-5493CentralStatesBus 800-825-8273CenturyTel 870-930-0914ChildNutritionOffice 501-324-9502CityofLynn 870-528-4261CityofStrawberry 870-528-4062CleanSolutions 877-935-5003CommoditiesDistribution 501-371-1400CraigheadElectric 870-886-1616/888-771-7772CrewsandAssociates 501-517-3800DarrelSmithBackhoeService 870-844-5183Day’sHVAC 870-283-2026DeltaFireandSafety 870-935-3508DepartmentofInformationSystems 800-435-7989Downum’s 870-886-5434EastARBroadcasterKFIN107.9 870-934-5003Educator’sDepository 501-490-0007FarmService 870-528-3360FlowersBakery 870-793-6851Franks’AutoBodyandGlass 870-886-5593GameDaySports 870-793-8205Grainger 870-972-8677HeavyDutyAutoParts 800-505-2300HedgesPortableToilet 800-284-1311HomeDepot 870-307-0300HometownEnergy 870-892-2517ISCO 501-553-4273J&SSupply 870-528-8300JonesboroRestaurant 870-932-1006KAIT 870-931-8888Kallsnick 800-559-6455KenMartin 800-467-5808King’sAuto&BodyRepairs 870-307-1413KRLW 870-886-6666LakeviewAlarms 888-362-7905



State of Arkansas

LawrenceCountySheriff 870-886-2525M&MLighting 501-278-6238MarkMartinChevrolet 870-368-4594Mearl’sBusSales 800-776-2429MitchellEvansLandscape 870-926-6042MouserElectronics 800-346-6873NationalSchoolForms 800-431-1201NationalTelephone 501-327-5386NortheastArkansasEducationalCooperative 870-886-7717OfficeDepot 870-932-4222OfficeofEmergencyServices 870-933-4502O-ReillyAutoParts 870-892-5275ProfessionalForms 501-374-1000RiskManagement 1-800-482-1212RylantAsbestos 870-240-4195Sam’sClub 870-972-1644SandersPlumbing 800-975-8107Sears(Jonesboro) 870-974-7800SG360 870-243-7774Sisco 800-347-1237SouthernTireMart 601-736-2222StaffDevelopmentforEducators 800-462-1478StrawberrySuperStop 870-528-3066TeacherDirect 888-322-4377Teacher’sPet 870-799-9998TigerDirect 877-998-8520ToolCentral(Batesville) 870-892-8665VanGuardModularBuildings 877-438-8627VanGuardModularBuildings 877-438-8627Wal-Mart 870-277-0493WasteWaterManagement 870-844-5017WhiteRiverServices 870-251-9100



State of Arkansas

Locations

1. StrawberryCommunityCenter19S.MainSt.Strawberry,AR72469

2. LynnCommunityCenter57SchoolStLynn,AR 72205

3. NortheastArkansasEducationalCooperative

211W.HickorySt.WalnutRidge,AR 72476

4. CaveCitySchool–HighSchool SteveGreen,Superintendent 620NMainSt,CaveCity,AR72521 (870)283-3333

Copiesoftheplanwillbekeptbythefollowingdepartmentsorareas: administration(superintendent,high

schoolprincipal,elementaryprincipal),preschool,elementary(cafeteria,lowerelementary,upperelementary),highschool(NewTechbuilding,seniorhighbuilding,cafeteria),informationtechnology,transportation,&maintenance.Also,eachoff-sitelocationwillkeepcurrentcopiesofdisasterrecoveryplans.

Meetinglocationsforeachcampusareasfollows: conditionspermittingmeetinthecafeteria,ifcafeteriaisnot

accessiblethemiddleofthebaseballfield



State of Arkansas

DevolutionDocumentHillcrestSchoolDistrictDevolutionisthestatutorygrantingofpowersfromthecentralgovernmentofastatetogovernmentatnational,regional,orlocallevel.Itdiffersfromfederalisminthatthepowersdevolvedmaybetemporaryantultimatelyresideincentralgovernment,thusthestateremains,dejure,unitary.IntheeventthattheHillcrestSchoolDistrictfacilitiesandpersonnelarenolongeravailableat146SouthMainStreet,Strawberry,AR72469,HillcrestSchoolDistrictwillimplementtheContinuityofOperationsPlansandresumeschoolfromNortheastArkansasCooperativeat211WestHickoryStreet,WalnutRidge,AR72476.



State of Arkansas

CrossTraining–CriticalProcessesHillcrestSchoolDistrictCriticalProcessthatrequireadequatelytrainedbackuppersonnel: Finance InformationTechnology FoodService Transportation MaintenanceEachteamleaderisrequiredtocrosstrainindividualsintheeventtheteamleaderisunableand/orunavailabletoperformtheirrequiredtasks.Frequencyoftrainingisdependentuponlengthindividual(s)has/haveheldtheposition,thecomplexityoftask,andthepriorityofthetask.DocumentationwillbecompletedandsubmittedtotheSuperintendent’soffice.



State of Arkansas

Media Statement

ThedistrictsuperintendentMr.GregCrabtreeisresponsibleformediacontact.Sampleannouncementsarelistedbycategory.MiscellaneousEvent:Atthistime,theHillcrestSchoolDistrictisnotreleasinganyinformationconcerningtheincidentthatoccurredtoday.Aformalpressconferencewillbeheldatalatertime.

NaturalorOtherDisaster:TheHillcrestSchoolDistrictexperienceda(fire,flood,tornado,schoolviolenceevent)today.Aformalpressconferencewillbeheldatalatertime.Schoolwillbepostponeduntilfurthernotice.

InclementWeather:Duetoinclementweatherconditions,theHillcrestSchoolDistrictwillbeclosedtoday.



State of Arkansas

Order of Succession

Mr.GregCrabtree

(Superintendent)

Mr.MickelSmith(HighSchoolPrincipal)

Mr.ShawnRose(ElementaryPrincipal)

Mrs.BethMaxwell(NewTechDirector)

Mrs.LanaDoyle(CurriculumCoordinator)



State of Arkansas

DisasterRecoveryProtocol–InformationTechnologyForthepurposeofthisdocument,disasterwillrefertonaturaldisasterssuchastornado,earthquake,flood,etc.,orphysicaldisasterssuchasafire,theft,explosions,orfloodduetowatersystemmalfunction.Systemfailurewillbeusedtorefertonormalmechanicalproblemsoraserver/systemthatfails.IdentificationofCriticalSystems,EssentialSystems,andotherThebelowlistofsystemsandsoftwareisalsothepriorityorderofrestoration.Oncehardwarerequirementshavebeenmeeteachsystemwillbebroughtonlineandverifiedbeforemovingontothenextitem.I. CriticalSystems

a. APSCNb. Printingc. Emaild. Phones

II. EssentialSystems

a. E-Nutritionb. HillcrestWebsite

III. OtherSystems

a. LibraryCatalogBackupPolicyandProcedures

• Abackupisaduplicateofdatathatisstoredonthefileserver(s),externalharddrives,cloud-basedstorage,and/orworkstation(s).Thepurposeofthebackupistobeabletoretrieveanyinformationthatmighthavebeenlostordestroyedforwhateverreason(infectedbyvirus,harddrivecrash,naturaldisaster,etc.).

• Fullbackupsofserversandessentialdataaredoneonaweeklybasistoeitherexternalmediaorcloud-basedstorage.Incrementalbackupsaredoneonadailybasistoeitherexternalmediaorcloud-basedstorage.Externalmediaisstoredinfireandwaterproofsafe.

• Eachfaculty,staff,andstudentissetupacloud-basedstorage,30GB,tostoreany/alloftheirfilesto.Googlemaintainsthissystem.Itistheresponsibilityoftheusertomakesurethattheirdataisstoredinthislocation.

• TheHillcrestSchoolDistrictITDirectorwillmonitorthestatusoftheautomaticserverbackupjobs.Backupsshouldbelabeledappropriatelyonbackupdriveswiththedate/versionofthebackupeasilyidentifiable.

• Thenetworktree(ActiveDirectory&OpenDirectory)isreplicatedandbackedupacrosseachcampus.Thetree

containsuserlogininformation,workstationinformation,andotherinformationthatwillbeessentialtoatimelyrebuildofthecampusnetworkatalllocations.

DisasterPreparationProceduresandPrecautions

• Intheeventofanextendedsinglecampuspoweroutage,theITDirectormayopttodisconnectserversandothernetworkcomponentsfrompowertoprotectequipment.

• Intheeventofanextendedpoweroutagethataffectsthemajorityofthedistrict,theITdirectormayopttodisconnectserversand/orotherimportantnetworkcomponentsfrompowerateachcampustoaidinprotectionoftheequipmentandtomaintainthehealthofthenetworktree.



State of Arkansas

DisasterRecoveryProcedures

• OfficePersonnel:Shouldadisasterincapacitateasinglecampuswithinourschooldistrict,office/administrativepersonnelwouldberelocatedtoadifferentcampusforthepurposeofaccessingemail,APSCN,Cognos,Triand,etc.TheDISCallCenterwouldbecontactedtochangeprintqueuesfortheseuserstoanaccessibleprinteratthenewlocation.

• Ifadisastercripplestheentiredistrict,office/administrativepersonnelwouldberelocatedtotheNortheastArkansasCOOPtocontinueworkonapplicationssuchasAPSCN,Cognos,Triand,etc.TheDISCallCenterwouldbecontactedtochangeprintqueuesfortheseuserstoanaccessibleprinteratthenewlocation.

• SensitiveData:Financial,personnel,andstudentdataarehousedonAPSCNservershostedinLittleRock.ThisdatacanbeaccessedthroughourlocalCOOPoraneighboringschooldistrict.AstudentlistingcanbegeneratedfromAPSCNtoensureproperheadcountsiforiginalrostersarelost.

• ITDepartment:Intheeventthatadisastershoulddestroynetworkservers,replacementserverswouldbepurchasedfromDellComputersandApple.Thenetworkoperatingsystemwillbereloadedanddatawillberestoredfrombackupcopies.Ifneeded,assistancefromtheDepartmentofInformationSystemswouldberequestedinrebuildingnetworkfileserversandrestoringdata.

• Shouldnetworkcablingbedestroyed,thedistricttechnologydepartmentwillworkwiththemaintenance

departmentandadministrationtomakeadecisiononwhethertoperformtheworkinternally,orcontractittoanoutsidecompany.

• Thetechnologydepartmentwillmakeeveryefforttohavecriticalsystemsbackonlinewithina24to48hour

period,oncepowerisrestoredandbuildingshavebeendeclaredsafe.

• Vendors:Thefollowingtableliststhehardwarerequirementsforeachcriticalsystemandthevendorsthatwepurchasetheseitemsfrom.

CriticalSystems Hardware

RequirementsVendor Contact Phone

NetworkCabling Cat6andMultimodeFiber

IKElectric MikeSeitz (501)376-2081

NetworkConnectors Cat6jacks,ends,&patchcords

IKElectric MikeSeitz (501)376-2081

Switches Gigabitorhigher IKElectric MikeSeitz (501)376-2081Routers Canroute100Mbps DIS CallCenter (800)435-7989Internet 50Mbps Centurytel (800)824-2877Internet 10Mbps DIS CallCenter (800)435-7989Server DellPowerEdge Dell CaseyMartin (870)612-5021Server Apple Apple OnlineAppleStore Workstations DellOptiplex Dell CaseyMartin (870)612-5021Workstations AppleMacBooks Apple OnlineAppleStore Printers HPOfficeJet8600 TigerDirect MichaelRost (847)371-9715

SystemFailure

• Intheeventofasystemfailurethatpreventsnormalworkfromcontinuing,thetechnologystaffwillidentifythecauseofthesystemfailureandtakeappropriateactionstoreplace/restorethesystem.Criticalsystemswillbegivenahigherpriority.



State of Arkansas

TechnologyStaffProtocol

1. Ifpossibleshutdownserversandretrieveharddrivesfromthemforsafe-keeping.2. Pullbackupdrivesifserverdrivesarenotusableduetoequipmentfailure.3. Contactstafftomakethemawarethattheservers/networkwillbedown.4. Ifstormrelated,movetoshelterwithserverdrivesinpossessionandwaitforittobesafe.5. Retrieveoff-sitebackupsofserversifneededassumingthedisasterisnotwidespread.6. Retrievenetworktopologyandlayoutdiagrams7. Getcommunicationsrestoredforatleast1computer,printer,andcopier.8. Ifnetworklineiscut,alerttheotherstaffviacellularorothermeansasthephonesystemwillbedown.9. Ifserversaredestroyed,getreplacementsordered.10. RestorebackupoftheserversusingWindowsBackupandAppleBackup.11. Ifserverbuildingisdestroyed,contactDISandCenturyTeltoreplacewiringtoanotherbuilding.12. Iffiberlinesaredestroyedduetobuildingdestruction,contactCenturyTelinc.togetrepairrequeststarted.13. Ifschool-wideelectricalfailure,notifyviathephonesystemwithin30minutesbefore.

ITandServerRestorationProcedures

1. Analyzeprioritysystemandidentifycriticalcomponentsrequired,i.e.server,software,andotherequipmentnecessary.

2. InspecteachITclosetforandidentifyrequiredneededrepairs.3. Searchentirecampusforcriticalcomponentstorestorepriorityprocesses.4. Procureadditionalcomponentsinorderofprocesspriority.5. RestoresystemsoftwareasdeterminedbyDistrictLevelAdministration.Backupsaremadenightlyandhard

drivesareexchangedweekly.6. ContactServiceProvidersandarrangenecessaryinstallationofequipmentorservice.7. Usedistrictprocurementprocedurestoordernecessaryequipmentandservices.



Emergency Action Plan

HILLCREST SCHOOL DISTRICT

CRISIS

MANAGEMENT

PLAN

2015-2016



Table of Contents Introduction ..........................................................................................3 Campus Emergencies ...........................................................................4 Crisis Response Team...........................................................................8 First Aid Personnel ................................................................................9 Emergency Situations (@ District) ......................................................11 Emergency Situations (Away from District) .........................................12 Evacuation Procedures .........................................................................13 Building Evacuation Plan .......................................................................14 Abduction .............................................................................................15 Accident ................................................................................................16 Assault of a Student ..............................................................................17 Bomb Threat .........................................................................................18 Bomb Threat Checklist ........................................................................19 Bus Transportation Accident .................................................................20 Death of Student or Faculty Member Outside School ...........................21 Death of Student or Faculty Member at School ....................................23 Earthquakes ..........................................................................................24 Fire........................................................................................................26 Intruder on Campus ..............................................................................27 Natural..................................................................................................28 Floor Plans............................................................................................29 Manual Procedures...............................................................................35

Pandemic Action Plan...........................................................................36



Introduction Natural disasters, such as tornados, earthquakes and floods, and man-made disasters which can result from chemical accidents, falling aircraft, fires, explosions, etc. are potential hazards for which we must be prepared. We must also prepare for a man-made crisis, which can come in the form of weapons on campus and/or bomb threats.

The objective of the Hillcrest School Districts emergency preparedness plan is to provide the maximum practicable protection for students and school personnel in the event of crisis.

To meet this objective, we will instruct and prepare students and staff in the appropriate and safe procedures to follow in the event of a campus crisis through staff in-service and student drills. The occurrence of a crisis will require prompt response from all personnel as they perform their specific assignments from this plan.

Since no two emergencies will be the same in nature, scope, or magnitude, it is necessary for the school’s plans to be basic, flexible, and subject to the modification as the need arises. Modification will be at the discretion of the Superintendent or civil authority. However, in any emergency, the following priorities shall apply:

1. Protection of life. 2. Prevention of injury. 3. Protection of property. 4. Preparation of the campus for extended stay or evacuation.



Who Declares a Campus Emergency?

Campus emergencies may only be declared by the following persons:

§ Civil Authorities: The police, fire officials, or other local, state, or federal government agencies may declare an emergency which would involve the campus. Notification of such conditions will activate the Crisis Assessment Team so that an adequate campus response can be engaged.

§ Superintendent/Principal: The Superintendent and Principals of Hillcrest School District are primarily responsible for declaring a campus emergency. In questionable cases they may use the crisis team to assist in assessing the need to declare an emergency.

§ All Faculty and Staff:

Critical Situation: All faculty and staff are responsible to sound the appropriate alarm or notification upon discovering a critical situation, utilizing the appropriate button in the Rave Panic button alarm system. A critical situation includes events such as a fire, violent act, observation of a person on the campus with a gun, or hearing/ observing gunshots on campus. If a fire is observed, an alarm pull device should be activated, and the fire button on the panic button application should be used to notify 911. Obviously, common sense will indicate that in some situations you should immediately proceed with either a Room Evacuation or Lock Down for your own classroom or the students around you.

Non-Critical Situations: Non-critical observations and rumors should be reported immediately by radio or phone to administration without sounding an alarm. An example of this type of situation includes a student reporting that he saw a student put a knife in his pocket. The Superintendent and/or principals will determine whether to declare a crisis or not.



General Response Information to Any Declared Emergency

§ It is important during an emergency that all school personnel conduct themselves in a professional manner and demonstrate through their actions that degree of expertise, which promotes confidence.

§ What you do in the first ten minutes will make a major difference in reducing the panic of your students. Above all else, remain calm. Use the next fifty minutes to perform your assigned tasks and attempt a return to normalcy.

§ Faculty and staff are first responsible for the students under their care. As difficult as it is, personnel should not abandon their post to go check on their own children who may also be students on the campus. Remember that another adult has responsibility for your children and they are doing their job. If you hear that your child has a serious injury, ask your administrator to relieve you from your post.

§ Do not release students until authorized to do so by administration.

§ Faculty and staff are much like civil emergency personnel during an emergency. Police and fire crews must remain on the job even though they may have a crisis within their homes. Faculty and staff are charged with the emergency care of children during a crisis and should remain on their assigned post until relieved of all responsibilities. If you become aware of a serious crisis at your home, you may ask your administrator to relieve you from your duties.

§ It is the responsibility of all faculty and staff to report all rumors and observations regarding information which might lead to a campus emergency. Such reports should be made immediately to their supervisor. Supervisors will see that the information is immediately reported to the Superintendent. Faculty and staff are not to make final assessments as to the lethality of the rumor or observation and its potential to evolve into a campus emergency; they are to report. Faculty of early elementary age students is given the flexibility to discern whether or not the situation demands a report.

§ Teach students to understand that jokes and false reports regarding weapons, bomb threats or threats of injury to others are not acceptable under any circumstances and will be taken seriously.

§ In case of an extended stay on campus, maintain an extra supply of personal prescription medication with you at all times.



Initial Response in an Emergency Situation

The first responses in a declared emergency are going to be one or more of the following tasks:

§ Room Evacuation § Campus Evacuation § Lock Down

A Room Evacuation may be the result of a fire, earthquake, gunman on campus, or any other event which requires leaving a building. If an earthquake occurs, the Room Evacuation will be preceded by the duck, cover, and hold procedure (during the shaking).

A Campus Evacuation will occur if the campus is deemed unsafe and uninhabitable by civil authority or by administration. This will usually be the result of an earthquake, extensive campus fire, range fire, aircraft disaster, chemical threat, or local police action.

A Lock Down procedure will occur if a threat occurs on campus or in the local neighborhood which requires students to be taken indoors where it is less likely that they will be injured.



Communication During an Emergency

The Rave Panic Button alarm system will notify, by text message, all faculty and staff at the campus where the emergency situation arose, as well as Administration. All faculty and staff are asked to keep their cell phones close by so that when an emergency situation occurs, everyone will know what is happening and which procedures should be followed. The “All Clear” signal will be given either verbally or through text messaging from someone on the Administration team.



Crisis Response Team

The Crisis Response Team is in place to respond to any school emergency. They are the first ones to react to a crisis situation. The team members will assist teachers, administrators, students, and staff members during a crisis.

Location TeamMembers TitleWorkNumber/Extension CellPhone

District

GregCrabtree Superintendent 870-528-3856x227 870-283-9617

PhyllisGilbert Nurse 870-528-3856x264870-528-3110x257

870-405-0367

JeremyWoodward ITDirector 870-528-3856x266 870-307-2332

MarnieJohnson Counselor 870-528-3856x223 870-612-0495

HighSchool

MickelSmith HSPrincipal 870-528-3856x222 870-847-0815

BethMaxwell NewTechAcademicCoach 870-528-3856x255 870-759-0645

Elementary

ShawnRose ELEMPrincipal 870-528-3110x254 870-307-2698

LanaDoyle AcademicCoach 870-528-3110 870-870-1917

Off Campus Counselors and Organizations:

Counselors:

1. Mid-South Health (870) 886-7924

Organizations:

1. Red Cross (870) 932-3212



Hillcrest Emergency Response Plan School First Aid Personnel

Use Panic Button if an emergency

Phyllis Gilbert Nurse High School Building Extension 264

Phyllis Gilbert Nurse Elementary Building Extension 257

Mr. Crabtree Superintendent Central Office Ext. 228

Mr. Smith (High School Building) Principal, Ext. 222

Mr. Rose (Elementary Building) Principal, Ext. 254

White River Medical Center 1-870 262-1400 Batesville

Strawberry Medical Clinic 1-870-528-4081 Strawberry

Lawrence Memorial Hospital 1-870-886-1200 Walnut Ridge

St. Bernard’s Medical Center 1-870-972-4100 Jonesboro

Lawrence County Sheriff’s Office 1-870-886-2525

Arkansas Poison Control Center 1-800-222-1222

Arkansas State Police 1-870-935-7302

Environmental Protection Agency 1-800-424-8802 Report Toxic Chemical Spills And Terrorist Threats



Personnel with First-Aid Training Elementary:

ALL

High School:

ALL



Emergency Situations: (@ District) Teacher Responsibilities:

1. Use the appropriate action on the Panic Button application from your cell phone, to initiate the emergency notification system and response. If a teacher doesn’t have a smartphone with the panic button software, he/she should dial 911 from his/her cellphone. The 911 facilities will initiate the emergency notification system and response from their side.

2. Stay online with the 911 operator until they have all information he/she needs. 3. Follow the procedures and guidelines outlined in this plan for the emergency situation that was

initiated by the 911 call.

Principal’s Responsibilities:

1. Report to emergency situation. 2. Assist in ensuring the safety of the children. 3. Report situation to Superintendent 4. Go to the hospital if needed. 5. Inform parents of situation.



Emergency Situations (Away from District)

Teacher/Paraprofessional Responsibilities:

1. Use the appropriate action on the Panic Button application from your cell phone, to initiate the emergency notification system and response. If a teacher doesn’t have a smartphone with the panic button software, he/she should dial 911 from his/her cellphone. The 911 facilities will initiate the emergency notification system and response from their side. 2. Stay online with the 911 operator until they have all information he/she needs. 3. Contact your principal to let he/she know the situation that occurred. 4. Follow all procedures and guidelines for the emergency situation that was reported to 911.

Secretary’s Responsibilities:

1. Get medical information for Emergency Team (Books with names, addresses, parents, emergency numbers, doctors, etc.)

2. Contact appropriate counselors, if needed.


1. Go to the scene of the accident, stay in contact with the Superintendent. 2. Go to the hospital if needed. 3. Notify parents of situation. 4. Be spokesperson for media.



Evacuation Procedures For the protection of all occupants of the building, it is important that everyone is informed and understands what to do in the event of a fire, bomb threat, or other type of disaster that would necessitate the evacuation of the building.

Procedures:

1. Everyone clear the building immediately. 2. Teachers need to make sure that no student is left behind. 3. Exit according to the building exit instructions. 4. Get as far away from the building as possible, in a designated area. 5. Teachers take grade book and first aid bag. 6. Teachers take roll and report any absences to the building principal. 7. An administrator will give the “all clear” to return to the building after all areas have been reported safe. 8. If an area is barricaded, then the next exit should be used.



Building Evacuation Plan

The principal will update and post evacuation plans in each of his or her building annually. The plan will be used for fire, bomb threat and explosion, loss of a building’s structural integrity, hazardous materials and other crises requiring evacuation.

Emergency Procedure:

1. Students and staff will move to assigned evacuation locations. 2. Teachers will follow students out and stay with students. 3. Teachers will call roll to determine if any students are missing. 4. Teachers will report missing students to principal. 5. Unattached students will report to the nearest teacher. Teachers should note student additions and send this

information to principal. 6. Secretarial staff will take sign-out sheets for off-site student release.



Abduction Definition: Abduction occurs when a person unlawfully and without consent restricts another person’s movements, and there is knowledge by the person of the restriction and a substantial interference of the liberty of the person restricted. This does not have to be removal of a person from the site but can be the detaining of a person on a school site by an unauthorized person.


1. Notify the principal immediately. If principal informs you to initiate the panic button, please use the appropriate action on the app. Also, be sure to give as much detail information, i.e. description of child and abductor, description of vehicle, place last seen and time, etc., as known to the 911 operator.

2. The principal will safeguard siblings at any/or all schools. 3. The principal will have security secure the area of conflict to prevent contamination of site evidence. 4. The principal will assist law enforcement (have a copy of the student’s file and pictures, if available). 5. The principal will notify the superintendent’s office who will immediately notify the proper departments

(security coordinator, crisis coordinator, and public relations coordinator). 6. The crisis coordinator will assess needs and convene the crisis management team if necessary. 7. The principal will notify parent(s) of the situation and steps being taken. 8. The principal will keep witnesses separated to prevent sharing information.

Plan of Action:

1. The principal will meet with faculty, if possible. Advise teachers about sharing information with students. 2. A member of the crisis team will visit missing child’s classroom. 3. The crisis team or the school counselor will provide counseling when necessary. 4. The public relations coordinator will prepare statement for the media. 5. The principal will prepare a fact sheet to help those answering phones. 6. Teachers will prepare classmates to be supportive when the child is returned. 7. The school counselor will provide follow-up counseling as needed. 8. The principal will document actions and decisions concerning abduction incident.



Accident Definition: An accident occurs when an individual is unintentionally injured.


1. Teachers need to follow appropriate first-aid procedures for the injury that has occurred. If the injury is

life threatening, then teacher should use the panic button application to initiate the alarm and contact 911 for medical help. If the injury is not life threating, then notify the principal of the situation that has occurred.

2. School personnel will remove uninjured students from accident site. 3. The principal will notify the superintendent’s office who will immediately notify the proper departments. 4. The crisis coordinator will convene local crisis team, if needed. 5. The principal will notify parents of the nature and extent of injury. 6. The superintendent or principal will prepare statement for the media (if needed). 7. The principal will document actions and decisions concerning accidents.



Assault of a Student Definition: Physical assault is considered to be any intentional act of hitting, pushing, sexual assault, scratching, biting, kicking, or any other such physical contact engaged in, by, or directed toward another student, staff, or visitor to the facility, which results or is intended to result in death, physical injury, or emotional damage.


1. Assess the situation and determine if any injuries are life threatening or if students are still in danger. If so, please

use the appropriate action on the panic button app to initiate the alarm and call 911. If injuries are not life threatening and no danger is imminent around students, contact the principal.

2. The principal will notify the victim’s parents. 4. The principal will protect the identity of the victim. 5. The school counselor and/or the crisis team will provide counseling for the victim and the victim’s family. 6. If the alleged assailant is a student, the principal will notify his or her parents and request a conference. 7. The principal will follow board policy and due process procedures regarding disciplinary action, questioning of

student, and students taken into custody. 8. The principal will notify the superintendent’s office. 9. The principal will document actions and decisions concerning assault incident. 10. Must notify law enforcement, Youth Court and the parents of the assault.



Bomb Threat Procedures:

1. Upon receipt of a bomb threat, the person receiving the call will make every attempt to:

a. Prolong the conversation. b. Identify background noises and any distinguishing voice characteristics. c. Ask the caller for a description of the bomb, where it is located, and when it is due to explode.

After receiving the bomb threat, you will hang up, then using any line dial *57. You will get a recording letting you know if your trace was successful or not. If it was successful, dial 1-800-281-6920 and let them know. Note on which line the call came in.

2. The person receiving the call will notify an administrator. 3. Use the appropriate action on the panic button application to call 911.

Administrators Responsibilities:

1. Notify the Superintendent. 2. Have secretary notify other administrators. 3. Give evacuation signal. 4. Check absentee list. 5. Meet with police/fire department and search team to decide on the procedures for checking the building. 6. If the threat was written, copy the contents and protect the original message to preserve the fingerprints and

other identifying marks. (Place evidence in plastic bag)

Teacher’s Responsibilities:

1. Evacuate building to proper areas. 2. Take grade book and Emergency First Aid Bag.



Bomb Threat Checklist

Time Date

Do not hang up. Use another phone to call police. Record the exact words used by the caller.

Ask: What time is the bomb set to explode? Where is the bomb? What does the bomb look like? Why are you doing this? Who are you?

Evaluate the voice of the caller: Man Accent Woman Speech impediment Child Intoxicated _Age (approx.) Other

Background noise: Music Conversation Children Machine noise Typing Traffic Airplanes Other

PERSON RECEIVING THREAT WILL IMMEDIATELY NOTIFY

THE PRINCIPAL. CALL RECEIVED BY



Bus Transportation Accident Driver’s Responsibility:

1. Call 911, using the panic button application, if possible. 2. Call the Hillcrest School at 1-870-528-3856

Secretary’s Responsibility:

1. Contact the Superintendent. 2. Contact the Principal. 3. Contact the Director of Transportation


1. Go the scene of the accident; stay in contact with the Superintendent. 2. Be the spokesperson to the media. 3. Go to the hospital with student if needed. 4. Notify any parents of injured students and tell them of hospital location, etc. 5. Appraise Emergency Response Team Leader.



Death of Student or Faculty Member Outside of School Emergency Procedure:

The principal should use the emergency chain phone calling system to inform all faculty and staff members of the tragedy and schedule an early morning meeting (faculty and staff). The phone call and morning meeting will reduce the risk of faculty arriving at school uninformed. The purpose of the faculty/staff meeting is three fold:

1. To be sure faculty members are informed of the incident. 2. To ensure that faculty/staff members know the facts surrounding the incident so they can dispel rumors and

horror stories that may crop up during the day, and 3. To announce any special schedule and/or events of the day.

Assemble the school district’s crisis counseling team and other resource persons so they can plan to assist at the school.

Substitute teachers, as necessary, need to be scheduled. They, too, need training before meeting with students.

An end-of-the-day meeting should be held to evaluate and debrief the day’s procedures as well as to identify further concerns for the days to come.

Classroom Procedure:

The principal should announce the death of the teacher/student and the known facts of the death to the first class of the day (or to the entire student body). Teachers should follow through on the announcement as dictated by reaction by students in their respective classes.

Although distraught, faculty and staff members should remain as calm as possible and serve as a “source of strength” for students. Teachers, dealing with their own grief, may not know what responses to offer or may try to do too much. Students rarely expect perfect answers or controlled indifference, but find teachers most helpful as emphatic listeners. Do not attempt to explain why a person dies (or has committed suicide). In the case of a suicide situation, simply say, “Sometimes a person becomes distraught and depressed. When this occurs, he/she oftentimes can’t see a resolution to a problem (or situation) other than taking his or her own life. There is an overwhelming feeling of hopelessness. This is tragic. If you are ever in a similar situation, discuss your problem(s) with someone you trust-preferably an adult (with counseling training). No problem is as great that you should consider committing suicide”.

Refer all rumors to the principal so that they can be addressed in the debriefing session.

Not all students will grieve or respond to death/suicide in the same manner. Some will want to relieve the hurt by discussion, others by avoiding the issue. Each person will experience a grieving process that is “normal” for him/her.



These reactions are typical and should be affirmed by teachers/counselors. Time should be allowed to express their grief reactions in the classrooms and discussions. Students should be allowed to express their grief and discuss openly their feelings, fears, and concerns that surround the events.

Teachers should refer to the crisis counseling team any student who appears to have difficulty coping with the death of the teacher/student. (Teachers must know the location of the special crisis center where they can send extremely upset students throughout the day for special counseling or help in dealing with the tragedy.)

Funeral arrangements should be explained and students should be informed that they will be allowed to attend the funeral if they have a note from home. The administration might consider holding a memorial assembly program based on the students’ response to the death.

The school should return to its regular schedule, even abbreviated as it relates to activities and assignments, as soon as possible. Teachers need not turn class sessions into group therapy or recreation times, but may scale down expectations in response to change in energy levels.

The personal belongings of the deceased should be removed and protected so that they can be given to the family at a later date.

Days Following a Death/Suicide Procedure:

Individual and group responses to loss may remain intense for extended periods. Teachers should remain on the lookout for students who might show signs of depression related to the recent death/suicide. These students should be referred for counseling. Parents of the depressed students should be contacted and invited to a special meeting to help their children understand and cope with his or her feelings. Warning signs that could suggest further difficulty for their children might be discussed, as well as sources for help.

Media Coverage Procedure:

The superintendent or principal will be the official spokesperson for the district. All staff members should refer news personnel to the superintendent or his designee.

It is extremely important to have honest, accurate coverage of the incident reported to the media. Any personal references to the deceased should be checked and cleared with the family to avoid any problems in the community. The school’s sympathy should be reported, but regarding a suicide situation, the idea should be conveyed that a life was cut short that could have been saved if the individual had reached out for help. Do not allow student interviews by the media without parents’ permission and then only off campus.



Death of a Student/Staff Member at School Emergency Procedure:

1. Principal will call 911. Make sure the 911 operator understands that there has been a death at your school. 2. If possible, stay on the line until you are instructed to disconnect by the 911 operator. 3. The building principal should be notified as soon as a death occurs and should document all information as soon

as it is available. 4. The principal will notify the superintendent’s office who will immediately notify the proper departments. 5. The crisis coordinator will convene the local crisis team, if needed. 6. The principal will notify the deceased person’s next of kin. 7. The principal will be responsible for controlling the release of all information concerning death of staff member

or student. 8. The details of funeral should be shared with the entire staff. 9. The deceased family’s wishes should be followed and the school liaison appointed by the principal should be in

direct contact with the family. 10. Issues regarding confidentiality and student’s right to privacy should be maintained. 11. The personal belongings of the deceased should be removed and protected so that they can be given to the

family at a later date. 12. Dispel rumors and refer all rumors to the principal so that they can be addressed in the debriefing session. 13. Evacuate the immediate area, segregate witnesses and protect the scene of the event.



Earthquakes

Because earthquakes can strike without warning, the immediate need is to protect lives by taking the best available cover. All other actions must wait until the tremor subsides.

Teachers will instruct the students to Get Down and Cover when the teacher observes the earth shaking. Teachers will be instructed to evacuate the building after the shaking stops, if power permits. If there is no power, teachers will evacuate according to the evacuation plan.

Classroom Procedures: 1. Students are to drop and take cover under their desk or a table near them, and face away from the

windows. 2. Students shall remain in the sheltered position for at least 60 seconds. 3. Students are to evacuate the building when the signal is given (one long bell)

Students Outside the Building: 1. Move to an open space away from the buildings, power lines, or trees. 2. Take a position protecting the head. 3. Be observant and listen.

Gymnasium Procedures: 1. Move quickly through the doors going into the lobby and assume a crouched position. 2. Sit with back to the wall, place head close to knees, cover sides of head with elbows and clasp hands

firmly behind the neck.

Cafeteria Procedures: 1. Move to a crouched position, protecting head along inside walls or under tables.

Library Procedures: 1. Move away from bookshelves. 2. Take cover under tables.

School Bus Procedures: 1. Bus drivers stop bus away from power lines, bridges, overpasses, and buildings. 2. Students remain in seats and hold on.



Earthquake Evacuation Procedures: Administrator’s Responsibility:

1. Signal for Evacuation, if there is power.


1. Walk quietly to the evacuation site, 100 feet or more from buildings. 2. Stay away from power lines, gas supply areas, and buildings. 3. Stay with class. 4. Call roll and report any students missing.



Fire Definition: A fire occurs when combustible materials ignite in the presence of oxygen and heat.

Emergency Procedure”

1. Sound the fire alarm or fire drill bell. This will implement the fire drill evacuation procedures. 2. Use the fire button on the panic button application from your smartphone to call 911 and initiate the alarm.

Make sure the 911 operator understands the nature of the emergency. If possible, stay on the line until you are instructed to disconnect by the emergency operator.

3. Evacuate immediately. Exit through the nearest safe exit using all available doors. 4. Secretarial staff will take enrollment cards and sign-out sheets for off-site student release. 5. Teachers will follow students out and stay with students. 6. Teachers will call roll and report missing students to the principal. 7. Notify the central office immediately. They will notify the proper departments. 8. Students and staff should not return to the building until Fire Department officials declare the area safe. 9. Any fire at a school facility must be reported to the Fire Department, even if it is a very small fire or the fire has

already been extinguished. 10. The principals will update and post evacuation routes in each room. 11. Render first aid, if necessary. 12. The building principal will be responsible for conducting one fire drill each month after the first month of school. 13. The principal will document actions and decisions concerning fire incident.



Intruder On Campus with

Weapon

The first person to notice an intruder (person with a weapon or person who is upset or action out of control) will use the Active Shooter button on the panic button application from his/her smartphone. If user doesn’t have a smartphone, then dial 911 from phone and stay online with operator as long as possible to give them as much information as possible.

Location of intruder Gender Physical Characteristics Clothing worn Other

Administrator’s Responsibilities:

1. Remain calm. 2. Assist Police officers with any assistance they need.

Teachers’ Responsibilities:

1. After receiving text message of active shooter, proceed to evacuating the building to the designated safe zone. If unable to evacuate building, proceed to barricading\locking door to prevent access of intruder, and remain there until an all clear is given. Move students to an area of the room that cannot easily be seen through the window or door. If intruder enters classroom before a barricade can be setup, start throwing objects at assailant to give either someone time to take assailant down or allow others to evacuate.

2. Take roll to make sure all students are accounted for. Report any missing students to principal. 3. Keep Emergency First Aid Bag nearby. 4. Concentrate on your classroom 5. REMAIN CALM, until Police or Administrators give visual clearance. 6. Teachers will be informed of the situation as soon as it is safe to do so.



Natural Disasters Tornadoes-Severe Weather

For the protection of all occupants of the building, it is important that everyone is informed and understands what to do in the event of severe weather or earthquakes.


1. Stay in touch with Superintendent, concerning weather reports. 2. Set off weather alarms. 3. Prepare sign-out station for parents (appoint personnel). 4. Check areas where students have been assigned to take shelter. 5. Encourage teachers, students, and workers to remain calm. 6. Assist with injuries, notify emergency help, and report injuries to Superintendent. 7. Give the all clear signal to return to classes.


1. Move students to a safe location when possible. 2. Elementary Grades to Safe Room in the Gym. 3. Junior High – Hallway 4. Senior High – Hallway 5. Take grade book and Emergency First Aid Bag. 6. Take roll and report any missing students. 7. Keep calm; try to be comforting to students.

Student’s Responsibilities:

1. Stay calm. 2. Be seated in the area of safety, cover head.



Floor Plans

Elementary Campus

E



4th Grade Ms. Blevins

Kindergarten Mrs. Geurin

Art 2nd Grade Mrs. Woodard

E

3rd Grade Mrs. Taylor

3rd Grade Mrs. Morgan

5th Grade Mrs. Michealle

6th Grade Mrs. Tidwell

5th Grade Mrs. Huckabee



E

4th Grade Mrs. Capps

High School Campus

Distance Learning

Cafeteria



Criminal Justice

Band

Gym

Band



Preschool

Classroom

Classroom Classroom

Entry New Tech

Math

English History Math Science

Senior High

Resource Resource DLC

Health

Advisory



Nurse and Speech

Superintendent Office and IT

IT

Office Office

Office

Ag and Art



Manual Procedures

ADMINISTRATION TEAM

The administration team would be able to perform all duties needed electronically at one of the offsite facilities

listed in the LOCATIONS portion of this plan or anywhere with an internet connection. They are currently capable of manually processing receipts and payments until one of the designated locations could be reached.

FACULTY/STAFF TEAM

The faculty/staff team is currently capable of manually recording grades until computer systems are restored.

FOOD SERVICES TEAM

The food services team is currently capable of manually recording student breakfast and lunches until computer

systems are restored.

MAINTENANCE TEAM

The maintenance team is currently capable of manually recording information until computer systems are

restored.

TRANSPORTATION TEAM

The transportation team is currently capable of manually recording information until computer systems are

restored.



97

Hillcrest Pandemic Action Plan

A global outbreak of a new strain of human influenza is an influenza pandemic; such an event is inevitable, but the timing and the severity of the pandemic cannot be predicted. This influenza Plan describes how the Hillcrest School District will prepare for and respond to an influenza pandemic.

This action plan has been developed to assist the Superintendent and Principal in preventing and preparing for a health-related emergency at the school.

LEVELS OF RESPONSE TO HEALTH-RELATED INCIDENTS

Level 1—Mitigation/Prevention

Level 2—Advanced Precautions

Level 3—Surveillance and Heightened Awareness

Level 4—Prepare for possible school closure

Level 5—School Closure

Level 6—Recovery



98

Level One: Influenza is confirmed in animals in other countries, with limited animal to human transmission and little to no human to human transmission. Health officials are concerned about a possible pandemic.

Goals: The school is prepared for a possible pandemic. This plan fits within the school’s emergency management plan. Staff, students and parents are well informed and understand their roles in preventing general influenza spread.

Getting Started:

1. Identify the authority for declaring a public emergency at the state and local levels.

School administration will work with personnel from the Lawrence County Health Department (LCHD). This agency will assist in providing direction from both local and state levels.

2. Ensure appropriate personnel attend planning meetings with the LCHD. The school nurse and at least one member of administration will attend pandemic meetings.

They will:

a) Identify requirements for reporting incidents and identifying and reporting to LCHD influenza like symptoms and increased absenteeism at the school.

b) Develop a way to track staff/students impacted by influenza.



99

3. Identify and purchase resources for immediate and long term use.

a) Hand sanitizer, first aid kits, masks, gloves, thermometers, Kleenex

b) Soap, toilet tissue, paper towels

4. Review cleaning policies, practices and supplies. Give staff development where needed. (Nurse and administration )

5. Identify policies and procedures that need to be in place or need to be revised.

a) Sick leave policy for staff.

b) Student absence policy and possible procedure for holding absences harmless.

c) School student exclusion policy

d) Keep an updated staff member phone tree

6. Develop and print hand washing posters for school use.

(Responsible person is nurse)

7. Establish a link on district web site to www.pandemicflu.gov for obtaining and sharing information.



100

Level Two—Take Advanced Precautions:

The world Health Organization reports cases of human to human transmission . within the borders of the United States.

Goals: Heighten awareness and precautionary measures in school.

Preparedness:

1. Review Pandemic plan 2. Keep all contact information current 3. Provide ongoing briefings to key staff on roles and

responsibilities 4. Identify isolation room with supplies needed to provide

comfort For those isolated

5. Increased disinfectant use by custodial staff



101

Level Three—Keep Alert:

LCHD notifies Superintendent or Principal of suspected cases of influenza within the state of Arkansas.

Goals: Initiate surveillance of staff, students, and other school visitors to assist the LCHD in close monitoring of influenza like incidents.

Preparedness:

1. Maintain links with other schools, doctor offices and local health department.

2. Review pandemic plan. 3. Remind staff, students and parents about:

a. The difference between the symptoms of common cold and Influenza

b. The importance of good hygiene practices. c. The importance of staying home when sick. d. The gravity of the pandemic through

scenarios/stories of the 1918 pandemic. 4. Confirm school’s role in local response plan with Lawrence County Health Department.



102

Level Four – Prepare for possible school closure:

Lawrence County Department of Health notifies Superintendent or Principal of confirmed case(s) in the area.

Goals: Schools should try to keep their community calm and attempt to reduce panic.

Preparedness:

1. District strives to maintain contact with Lawrence County Health Department.

2. Make preparations for possible school closure; make preparations to secure school premises.

3. DO NOT CLOSE SCHOOL WITHOUT SPECIFIC DIRECTION FROM THE LAWRENCE COUNTY HEALTH DEPARTMENT AND HILLCREST SUPERINTENDANT.

4. Keep staff and parents informed through meetings, newsletters or e-mail.

5. Prepare staff and student contact list for LCHD in case of school closure:

Two emergency contacts for each student, Staff home contact information

and information indicating the staff willing to be a volunteer.

6. Administer care to staff and students showing symptoms of influenza.

7. Institute rigorous cleaning policies and practices to reduce the spread of a flu virus.



103

Level Five—School Closure:

LCHD mandates school closure

Goals: Students, staff and parents are informed, understand their role and responsibilities, and have confidence in their school’s preparedness.

Preparedness:

1. Close school as directed by LCHD. 2. Secure premises 3. Post provided notices of closure on entry points and

main buildings. 4. Keep staff and parents informed through meetings,

newsletters or email. 5. Collaborate with local agencies in making school

facilities available in local response efforts. 6. Be prepared for another wave of influenza, a few weeks

after the first; initiate procedures as needed.



104

Level Six—Recovery:

A person may remain infectious for some days past the first display of symptoms. Watch for other symptoms of grief and trauma. Counseling and support may be required for a significant time after the pandemic has abated.

LCHD will notify the district superintendent that the pandemic has been abated in Lawrence County and the school may reopen.

Goals: School ensures continuing well being of staff and students. Education services are fully restored, recognizing possible workforce reduction impact.

Preparedness:

1. Determine staffing needs based on returning student population.

2. Clean, disinfect affected areas including school buses. 3. Arrange debrief of pandemic event for staff and students. 4. Have recovery material available for staff and students.

Have a safe place for counseling available. 5. Continue to keep everyone involved informed by using e-

mail, meetings and newsletters. Evaluate the success of the pandemic plan and make adjustments.

hillcrest school districthillcrest.k12.ar.us/files/continuity-of-operations/2016...continuity of...

Documents