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Continuity of Operations Plan State of Arkansas Hillcrest School District Hillcrest School District Continuity of Operations Origination Date 10/08/2009 Last Modified: 08/7/2018 Signature of Superintendent _ Table of Contents Plan Overview ......................................................................................................................................................................... 3 Calls by Employee ................................................................................................................................................................... 4

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  • Continuity of Operations Plan State of Arkansas

    Hillcrest School District

    Hillcrest School District

    Continuity of Operations

    Origination Date 10/08/2009

    Last Modified: 08/7/2018

    Signature of Superintendent _

    Table of Contents Plan Overview ......................................................................................................................................................................... 3

    Calls by Employee ................................................................................................................................................................... 4

  • Employees by Attribute .......................................................................................................................................................... 6

    Emergency Contacts by Name .............................................................................................................................................. 15

    Reporting Structure by Priority ............................................................................................................................................. 4

    Team Detail Report ............................................................................................................................................................... 18

    Process Configuration Report ............................................................................................................................................... 26

    Process Supplies Summary ................................................................................................................................................... 33

    Process Software Summary .................................................................................................................................................. 41

    Process Vital Records ............................................................................................................................................................ 47

    Vendors Report ..................................................................................................................................................................... 54

    Locations ............................................................................................................................................................................... 56

    Administration Supplies ...................................................................................................................................................... 33 Finance . ...................................................................................................................................................... 34

    Academic & Student Services Supplies ............................................................................................................................... 35

    Food Services Supplies ........................................................................................................................................................ 36

    Information Technology Supplies ....................................................................................................................................... 37

    Maintenance Supplies......................................................................................................................................................... 38

    Transportation Supplies ...................................................................................................................................................... 39

    Media Statement ................................................................................................................................................................ 59

    Order of Succession ............................................................................................................................................................ 60

    Emergency Action Plan ....................................................................................................................................................... 64

    Floor Plans........................................................................................................................................................................... 90

    Manual Procedures ............................................................................................................................................................. 96

    Devolution Document. 57

    Cross-Training . 58

    Disaster Recovery Protocol 61

  • Plan Overview

    This plan will be used a guide for the Hillcrest School District in the case of any catastrophic event that would

    interrupt our daily operations. The State of Arkansas and the Hillcrest School District rely on critical services that

    cannot be delayed and are essential to the well being of our students, faculty, and staff. The Arkansas Continuity

    of Operations Program has set the guidelines for continuing essential services from the event to full recovery.

    The Arkansas Department of Education requires all school districts to have a continuity of operations plan through

    the 2008 State Security Policy. The following plan will provide documentation needed to keep our essential

    processes operational during an event occurring within the Hillcrest School District.

    Test Information Last Test Date: August 6, 2018

    Comments: Review procedures with all staff.

    Next Test Date: August 7, 2019

    Current Employees Reporting Structure

    Priority First Name Last Name Home Phone Cell Phone Position Reports to

    0 GREG CRABTREE NONE 870-283-9617 Superintendent

  • 1 BRAD BRANNON NONE 870-251-7972 IT Director GREG CRABTREE

    1 LANA DOYLE NONE 870-878-1917 Elementary Curriculum Coordinator SHAWN ROSE

    1 CRAIG DAY 870-612-2435 870-612-2437 Bus Shop Supervisor/Maintenance GREG CRABTREE

    1 MANDY DURHAM NONE 501-454-4975 Pre-School Supervisor GREG CRABTREE

    1 DEBBIE GEURIN 870-528-4045 870-243-0101 Bookkeeper GREG CRABTREE

    1 PHYLLIS GILBERT 870-528-3345 870-405-0367 School Nurse GREG CRABTREE

    1 MARNIE JOHNSON 870-528-4915 870-612-0495 Counselor GREG CRABTREE

    1 BETH MAXWELL 870-528-3689 870-759-0645 New Tech Director MIKE SMITH

    1 RACHAEL NETREFA NONE 870-878-1561 Dean of Students MIKE SMITH

    1 SHAWN ROSE NONE 870-307-2698 Elementary Principal GREG CRABTREE

    1 MICKEL SMITH 870-994-7668 870-847-0815 High School Principal GREG CRABTREE

    1 ANDREW TURNER NONE 501-454-5884 SRO GREG CRABTREE

    2 DELISE COLES 870-528-9917 870-307-4211 Child Nutrition Director GREG CRABTREE

    2 JEANNE CLEM NONE 870-761-6599 Media Specialist SHAWN ROSE

    2 SERENITY DAVIS 870-528-0164 870-844-5019 Elementary Secretary SHAWN ROSE

    2 ASHLEY DURHAM NONE 870-844-5558 Secretary GREG CRABTREE

    2 HEATHER NUNNALLY 870-528-3533 870-351-0226 High School Secretary MIKE SMITH

    3 LINDA SMITH 870-528-3648 870-844-5184 Library Aide GREG CRABTREE

    4 SAMANTHA BERGERON NONE 870-243-7660 PE Teacher/Coach/ELEM ALE SHAWN ROSE

    4 HEATHER BITTNER NONE 870-421-3425 History Teacher MIKE SMITH

    4 DANIELLE BREWER 870-926-5021 870-926-8723 Pre-School Teacher Gregg Cooper

    4 AUTUMN BRIGHTWELL NONE 870-378-5753 MADD Teacher MIKE SMITH

    4 Rachael CAPPS NONE 501-454-4774 Elementary Teacher SHAWN ROSE

    4 ALYSIA COLES NONE 870-307-5186 Ag Teacher MIKE SMITH

    4 CARRIE DOYLE 870-886-7327 870-759-1682 Elementary Resource Teacher SHAWN ROSE

    4 MICHELLE DOYLE NONE 870-219-7206 Elementary Teacher SHAWN ROSE

    4 ANDY DURHAM NONE 870-844-2026 Coach/ALE MIKE SMITH

    4 BREANNA DURHAM NONE 870-878-1433 Art Teacher MIKE SMITH

    4 FELICIA DURHAM NONE NONE Elementary Resource Aide SHAWN ROSE

    4 ALEX FORD NONE 870-637-3695 Elementary Teacher SHAWN ROSE

    4 MELISSA FORTENBERRY NONE 870-349-4190 Art Teacher MIKE SMITH

    4 ASHTON GEURIN NONE 501-454-6159 Elementary Teacher SHAWN ROSE

    4 BELINDA GLENN 870-528-4006 870-844-1333 Elementary Teacher SHAWN ROSE

    Priority First Name Last Name Home Phone Cell Phone Position Reports to

    4 BRANDI HOWARD NONE 870-283-2259 Pre-School Aide Gregg Cooper

    4 KIM HUCKABEE Elementary Resource Aide SHAWN ROSE

    4 LAVONDA HUCKABEE 870-528-3808 870-710-0829 Elementary Teacher SHAWN ROSE

  • 4 JODI MASSEY NONE 870-335-7707 Second Grade Teacher SHAWN ROSE

    4 TRACY MEISNER NONE 501-279-6413 Music Teacher MIKE SMITH/SHAWN ROSE

    4 ANGELA MORGAN 870-528-4312 501-658-2568 Elementary Teacher SHAWN ROSE

    4 MIRANDA MORGAN NONE 870-878-1489 Elementary Teacher SHAWN ROSE

    4 TERA MORGAN 870-528-4106 870-612-4097 Pre-School Teacher Gregg Cooper 4 CADE NISWONGER NONE 870-926-3193 Coach/Math Teacher MIKE SMITH

    4 SHARON OLIVER NONE 870-219-3972 English Teacher MIKE SMITH

    4 ELIZABETH ADAIR

    PICKETT 870-528-4980 870-283-9211 English Teacher MIKE SMITH

    4 TYLER ROBY NONE 870-809-1729 Science Teacher MIKE SMITH 4 TONYA ROSE NONE 870-307-9366 Pre-School Aide Gregg Cooper 4 RANDALL SCOTT NONE 870-844-1473 History Teacher MIKE SMITH

    4 RHONDA SCOTT NONE 870-844-5991 Gifted and Talented Teacher MIKE SMITH

    4 JOSH SMITH 870-528-0312 870-679-0232 Coach/Health/PE MIKE SMITH

    4 SHANNA SMITH 870-528-0312 870-679-0245 Elementary Teacher SHAWN ROSE

    4 RANDY STORY NONE 870-919-0910 English Teacher MIKE SMITH

    4 KAREN TIDWELL NONE 870-612-4196 Elementary Teacher SHAWN ROSE

    4 NATASHA TURNER NONE 870-810-1659 Math Teacher MIKE SMITH

    4 MELISSA WARD 870-698-0318 870-834-4435 Pre-School Teacher Gregg Cooper

    4 KAY WILSON 870-528-3158 870-926-0054 Resource Aide MIKE SMITH

    4 SANDY WILSON NONE 870-530-5904 Resource Teacher MIKE SMITH

    4 KENDRA WOODARD NONE 870-810-1254 Elementary Teacher SHAWN ROSE

    4 JULIE WOODWARD NONE 870-834-6647 Resource Teacher MIKE SMITH

    4 MICHEALLE WOOTEN NONE 870-844-5243 Elementary Teacher SHAWN ROSE

    5 ALLEN MCDONALD 870-528-3328 870-283-4726 Custodian GREG CRABTREE

    5 CHARLES GOFF NONE 870-408-0134 Custodian / Bus Driver Craig Day

    5 BRANDON HARRIS NONE 870-844-0833 Bus Driver Craig Day

    Employees by Attribute

    Certification or Experience Name

    Accounts Payable Delise Coles

    Debbie Geurin

    Rachael Netrefa

  • Tera Morgan

    Accounts Receivable Delise Coles

    Debbie Geurin

    Rachael Netrefa

    Budget Management Delise Coles Debbie Geurin

    Fiscal Reporting Delise Coles

    Debbie Geurin

    Human Resources Ashley Durham

    Debbie Geurin

    Delise Coles

    Karen Tidwell

    Rachael Netrefa

    Payroll Delise Coles

    Debbie Geurin

    Purchasing Linda Smith

    Delise Coles

    Karen Tidwell

    Debbie Geurin

    Ashley Durham

  • Certified Counselor Marnie Johnson

    Food Service Linda Smith

    Delise Coles (child nutrition)

    Karen Tidwell

    Heather Nunnally Phyllis Gilbert

    Hostage Negotiator Trained

    AED (Defibrillator) Trained All employees

    Amateur Radio Operator

    APSCN Financial System Trained Delise Coles

    Debbie Geurin

    Ashley Durham

    Certified Building Inspector

    Certified Financial Examiner (CFE)

    Certified Insurance Examiner (CIE)

    Certified Public Accountant (CPA)

    Certified Law Officer Andrew Turner

  • Certified Therapist Brittany Doyle

    Class B Commercial Drivers License (CDL) Samantha Bergeron

    Delise Coles

    Alysia Coles

    Greg Crabtree

    Craig Day

    Andy Durham Charles Goff

    Brandon Harris

    Rachael Netrefa Sharon Oliver

    Shawn Rose Josh Smith Mike Smith

    Julie Woodward

    Class A CDL with Tanker Endorsement

    Cognos Trained (Please indicate areas) Marnie Johnson (student)

    Delise Coles (all areas)

    Ashley Durham (all areas)

    Debbie Geurin (financial)

    CPR Certified All employees

  • Server Administrator Brad Brannon Marnie Johnson

    School Website and Web Server Brad Brannon

    Network Administrator Brad Brannon

    Microsoft Office (Word, Excel, etc.) All Faculty & Staff

    Apple Certified

    Apple Software (Pages, Numbers, etc.) All faculty and some staff

    Auto Mechanic Craig Day

    Construction Craig Day

    Josh Smith

    Emergency Medical Technician (EMT)

    Family Service Coordinator

    Volunteer FireFighter

    First Aid Certified All employees

    First Responder

    Foreign Language Fluency Julie Woodward (Spanish - basic)

  • Melissa Fortenberry (Spanish)

    Sign Language Brittany Doyle (very basic)

    Heavy Equipment Operator Shawn Rose (anything but backhoe) Josh Smith (tractor,skytrak, scissor lift)

    HVAC Certified Craig Day

    Inventory Control Delise Coles

    Debbie Geurin

    Rachael Capps

    Norma Clem

    Rhonda Scott

    Shanna Smith

    Lawyer

    Real Estate Appraiser Licensed Pilot Licensed Plumber

    Licensed Practical Nurse (LPN) Kendra Woodard Master Electrician Craig Day

    Minister Gregg Cooper

    Paramedic

    PC Troubleshooting Brad Brannon

  • Marnie Johnson

    Josh Smith

    Mike Smith

    PC Repair Brad Brannon

    Mike Smith

    Printer Troubleshooting Marnie Johnson

    Karen Tidwell

    Mike Smith

    Printer Repair Brad Brannon

    Phone System Brad Brannon

    Physician

    Registered Nurse (RN) Phyllis Gilbert

    Windows OS Brad Brannon

    Marnie Johnson

    Mike Smith

    Welder Shawn Rose

    Josh Smith

    Cleaning/Custodial Allen McDonald Charles Goff Clifton Jones

    General Business Skills

  • Customer Service/Public Relations Lives < 2 miles from Strawberry Campus Allen McDonald

    Shanna Smith

    Josh Smith

    Tera Morgan

    Delise Coles

    Tracey Miesner

    Lives < 2 miles from Lynn Campus

    Michealle Wooten

    Rachael Capps

    Belinda Glenn

    Ashton Geurin

    Angela Morgan

    Michelle Doyle

    Andrew Turner

    Natasha Turner

    Lives

  • Sharon Oliver

    Rhonda Scott

    Randall Scott

    Linda Smith

    Mickel Smith

    Randy Story

    Kay Wilson

    Julie Woodward

    Lives < 10 miles from Lynn Campus Serenity Davis

    Felicia Durham

    Phyllis Gilbert

    Jodi Massey

    Heather Nunnally

    Shawn Rose

    Shanna Smith

    Lives < 20 miles from Strawberry Campus Greg Crabtree Melissa Ward Ashley Durham Andy Durham Adair Pickett Lives < 20 miles from Lynn Campus Samantha Bergeron Carrie Doyle Lana Doyle Lavonda Huckabee Karen Tidwell

  • Lives >20 miles from Either Campus Heather Bittner

    Melissa Fortenberry

    Kim Huckabee

    LaVonda Huckabee

    Cade Niswonger

    Tracy Pagan

    Mickel Smith

    Kendra Woodard

  • Emergency Contacts by Name

    EMPLOYEE INFORMATION EMERGENCY CONTACT INFO

    First Name: Last Name: Physical Street Address City State

    Zip

    Code Phone Name Relation Phone

    Haley Allen 10 Willow Creek #10307 Jonesboro AR 72404 870-878-1404 Ben Allen Spouse 870-273-4416

    Samantha Bergeron 10 Lawrence 261 Powhatan AR 72458 870-243-7660 Thomas Bergeron Spouse 573-528-8227

    Heather Bittner 1315 N. Charlotte Rd Sulphur Rock AR 72579 870-421-3425 Jacob Bittner Spouse 870-805-9533

    Autumn Brightwell 21 Law. 1490 Smithville AR 72466 870-378-5753 Ben Brightwell Spouse 870-378-5752

    Rachael Capps 12 Lawrence 270 Smithville AR 72466 501-454-4774 Joseph Capps Spouse 501-454-4774

    Norma Clem 2325 AR HWY 230 Strawberry AR 72469 870-761-6599 Rickey Clem Spouse 870-283-1307

    Alysia Coles 10900 Cord Rd. Saffell AR 72572 870-307-5186 Delise Coles Mother 870-307-4211

    Delise Coles 924 E. River Drive Strawberry AR 72469 870-307-0421 Logan Matthews Daughter 870-307-4222

    Greg Crabtree 1334 Hwy 115 Smithville AR 72466 870-283-9616 Lisa Crabtree Spouse 870-528-3309

    Serenity Davis 710 Hwy 117 Smithville AR 72466 870-844-5019 Chad Davis Spouse (870)844-0603

    Craig Day 272 Bold Springs Rd. Cave City AR 72521 870-612-2437 Sonia Day Spouse 870 834 5801

    Carrie Doyle 318 S. Free Street Portia AR 72457 870-759-1682 Tim Doyle Spouse 870-759-1681

    Michelle Doyle 1402 Hwy 361 Strawberry AR 72469 870-219-7206 Linda Alls Mother 870-878-1855

    Brittany Doyle 324 Lawrence 352 Strawberry AR 72469 870-528-3389 Jody Doyle Spouse 501-940-3167

    Lana Doyle 3181 Hwy 117 Powhatan AR 72458 870-878-1917 Billy Doyle Spouse 870-613-6341

    Andy Durham 2676 Hwy 117 Black Rock AR 72415 870-844-2026 Ashley Durham Spouse 870-844-5558

    Ashley Durham 2676 Highway 117 Black Rock AR 72415 870-844-5558 Andy Durham Spouse 870-844-2026

    Breanna Durham 59 Law. 3260 Strawberry AR 72466 870-878-1433 Dustin Durham Spouse 870-878-1433

  • Felicia Durham 328 Lawrence 326 Strawberry AR 72469 870-323-2565 Hunter Durham Spouse 870-844-5875

    Alex Morgan 4105 AR Hwy 58 Poughkeepsie AR 72569 870-637-3695 Trenton Morgan Spouse 870-283-9308

    Melissa Fortenberry 19645 Hwy 37 N Tuckerman AR 72473 870-349-4190 Sue Fortenberry Sister 870-349-4191

    Ashton Geurin 1403 Hwy 361 Strawberry AR 72469 501-454-6159 Blake Geurin Spouse 870-844-5220

    Debbie Geurin Lynn AR 72440 870-243-0101 Keith Geurin Spouse 870-844-0102

    Phyllis Gilbert 2649 Hwy 117 Black Rock AR 72415 870-405-0367 Marvin Gilbert Spouse 870-405-0368

    Belinda Glenn 237 E Casper Street Lynn AR 72440 870-528-4006 Randy Glenn Spouse 870-613-0161

    Charles Goff 315 Lawrence 273 Smithville AR 72466 870-408-0134 Nedra Goff Spouse 870-528-3230

    Brandon Harris 142 Lawrence 279 Smithville AR 72466 870-844-0833 Stephanie Harris Spouse 870-844-1122

    Morgan Harris 930 Lawrence 273 Smithville AR 72466 870-8443306 Austin Harris Spouse 870-878-1439

    Kimberly Huckabee 972 Duncan Lane Poughkeepsie AR 72569 870-283-1931 Rick Guinnip Spouse 870-283-9993

    Lavonda Huckabee 708 Nelsonville Rd. Smithville AR 72466 870-710-0829 Mike Huckabee Spouse 870-710-0831

    Clifton Jones 3495 Hwy 25 Powhatan AR 72458 870-878-2033

    Marnie Johnson 269 Hwy. 25 Saffell AR 72572 870-528-4915 Todd Johnson Spouse 870-612-0837

    Jodi Massey 303 Lawrence 316 Road Strawberry AR 72469 870-335-7707 Blake Massey Spouse 870-307-5376

    Beth Maxwell 42 Lawrence 322 Strawberry AR 72469 870-759-0645 Brad Maxwell Spouse 870-759-0644

    Allen McDonald Strawberry AR 72469 870-528-3328

    Tracy Meisner 910 Hwy 25 Strawberry AR 72469 870-279-6413 Adrian Meisner Spouse 501-279-6620

    Angela Morgan 163 Lawrence 281 Smithville AR 72466 870-528-4312 Fred Morgan Spouse 501-658-2554

    Miranda Morgan 1225 Hwy 25 Lynn AR 72440 870-878-1489 Trevor Morgan Spouse 903-276-5159

    Rachael Netrefa 2742 Hwy 115. Smithville AR 72466 870-878-1561 Robbie Netrefa Spouse 870-878-1846

    Cade Niswonger P.O. Box 1055 Tuckerman AR 72473 870-926-3193 Lori Smith Mother 870-926-3193

    Heather Nunnally 296 Lawrence 310 Smithville AR 72466 870-878-1974 Wanda Cochrell Mother 870-206-2225

    Sharon Oliver 1243 Hwy 361 Strawberry AR 72469 870-219-3972 Ranny Oliver Spouse 870-219-2975

  • Tracy Pagan 776b Millcreek Rd. Poughkeepsie AR. 72569 870-528-3568 Tommy Pagan Spouse 870-710-0862

    Adair Pickett 961 Law. 145 Smithville AR 72466 870-283-9211 Rickey Pickett Spouse 870-710-1663

    Tyler Roby 870-809-1729

    Shawn Rose 1830 AR Hwy 230 Strawberry AR 72469 870-307-2698 Tonya Rose Spouse 870-307-9366

    Randall Scott 637 Hwy 117 Smithville AR 72466 870-844-1473 Rhonda Scott Mother 870-844-5991

    Rhonda Scott 637 Hwy 117 Smithville AR 72466 870-844-5991 Shannon Scott Spouse 870-844-5991

    Linda Smith 691 Hwy 117 Smithville AR 72466 870-844-5184 Darrel Smith Spouse 870-844-5183

    Josh Smith 618 E. River Dr. Strawberry AR 72469 870-679-0232 Shanna Smith Spouse 870-679-0245

    Shanna Smith 618 E. River Dr. Strawberry AR 72469 870-679-0245 Josh Smith Spouse 870-679-0232

    Mickel Smith 1759 Dove Field Rd Ash Flat AR 72513 870-847-0815 Debbie Smith Spouse 870-8470-1684

    Randy Story 734 East Casper Street Lynn AR 72440 870-528-0313 Rita Jones Sister 870-219-3069

    Karen Tidwell 500 Jordan Pond Rd. Saffell AR 72572 870-612-4196 Tommy Tidwell Spouse 870-612-4197

    Andrew Turner 476 Law. 279 Smithville AR 72466 501-454-5884 Natasha Turner Spouse 870-810-1659

    Natasha Turner 476 Lawrence 279 Smithville AR 72466 870-810-1659 Andrew Turner Spouse 501-454-5884

    Sandy Wilson 224 Lawrence 226 Powhatan AR 72458 870-530-5904 Bobby Wilson Spouse 870-530-5867

    Kay Wilson 2178 Hwy 115 Smithville AR 72466 870-926-0054 Denver Wilson Spouse 870-926-5727

    Kendra Woodard 202 South 1st Ravenden AR 72459 870-810-1254 Kathy Gray Mother 870-378-6441

    Julie Woodward 126 Milligan Campground Rd Strawberry AR 72469 870-834-6647 Jeremy Woodward Spouse 870-307-2332

    Micheale Wooten 378 Lawrence 277 Lynn AR 72440 870-844-5243 Kenny Wooten Spouse 870-844-5145

  • Team Detail Report

    The table below gives a summary description as to what each team is responsible for, the team captains, and the priority that the teams

    function occurs in. Priority level is determined by how low the teams number is, i.e. 1 will be highest priority and 5 will be the lowest

    priority.

    Name Function Captain(s) Priority

    Administration The purpose of this team is to oversee that all other teams are taking care of their areas. Also, this team is in charge of arranging all district wide resource needs, i.e. location, communications, etc.

    Superintendent Greg Crabtree

    1

    Finance The purpose of this team is to make sure that all financial transactions meet school and state requirements.

    Bookkeeper Debbie Geurin

    4

    Academic & Student Services

    The purpose of this team is to make sure that all instructional services are available for teachers and students.

    Academic Coaches HS and Elem Beth Maxwell & Lana Doyle

    3

    Food Services The purpose of this team is to make sure that all food served complies with state regulations.

    Cafeteria Manager Delise Coles

    3

    Information Technology

    The purpose of this team is to make sure that all technology based services are available district wide.

    IT Director Brad Brannon

    2

    Maintenance The purpose of this team is to make sure that all facilities meet state and local regulations for safe operations.

    Maintenance Supervisor Craig Day

    2

    Transportation The purpose of this team is to make sure that all transportation vehicles meet state regulations to safely transporting students

    Bus Mechanic Craig Day

    5

    Team Detail Report

  • Administration

    First Name Last Name Home Phone Cell Phone

    CAPTAIN GREG CRABTREE None 870-283-9617

    PHYLLIS GILBERT 870-528-3345 870-405-0367

    GREGG COOPER None 870-217-2631

    MARNIE JOHNSON 870-528-4915 870-612-0495

    SHAWN ROSE None 870-307-2698

    MIKE SMITH 870-994-7668 870-847-0815

    RACHAEL NETREFA None 870-878-1561

    DELISE COLES 870-528-9917 870-307-4211

    DEBBIE GEURIN 870-528-4045 870-243-0101

    BETH MAXWELL 870-528-3689 870-759-0645

    ASHLEY DURHAM NONE 870-844-5558

    LANA DOYLE NONE 870-878-1917

    CRAIG DAY 870-612-2435 870-612-2437

    BOARD PRESIDENT

    Task List

    1. Assemble teams in designated areas (conditions permitting in the cafeteria, if not cafeteria is not accessible meet in the middle of the baseball

    field). 2. Determine cause of disaster and contact insurance company. 3. Establish secure perimeter around all recovery site and alternate location. 4. Initiate the call list and Emergency notification system. 5. Notify alternative administration site. 6. Notify Vendors to stand by. 7. Notify local media. 8. Checklist of usable resources still available. 9. Notify vendors of resources needed in all affected areas of district. 10. Start setting up alternate location. 11. Move administration operations and available resources to alternate site. 12. Report to personnel on status of recovery effort. 13. Provide support in the cleanup of the administration area following the disaster. 14. Coordinate media and press releases with the schools public information officer.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Director, High School Principal, Elementary Principal, and Superintendent. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the

  • event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer.

    http://www.apscn.org/
  • Finance

    First Name Last Name Home Phone Cell Phone

    CAPTAIN DEBBIE GEURIN 870-528-4045 870-243-0101

    DELISE COLES 870-528-9917 870-307-4211

    ASHLEY DURHAM NONE 870-844-5558

    Rachael NETREFA NONE 870-878-1561

    Task List 1. Continue call list if specified. 2. Checklist of usable resources still available in designated area, i.e. business office. 3. Report to administration essential material needed to provide financial information. 4. Help move still usable resources to alternate site. 5. Provide support in the cleanup of facilities area following the disaster.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Director, Bookkeeper, and Superintendent. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer.

    http://www.apscn.org/
  • Academic & Student Services

    First Name Last Name Home Phone Cell Phone

    CAPTAIN BETH MAXWELL 870-528-3689 870-759-0645

    CAPTAIN LANA DOYLE NONE 870-878-1917

    SAMANTHA BERGERON NONE 870-243-7660

    Rachael CAPPS NONE 501-454-4774

    JEANNE CLEM NONE 870-761-6599

    SERENITY DAVIS 870-528-0164 870-844-5019

    CARRIE DOYLE 870-886-7327 870-759-1682

    MICHELLE DOYLE NONE 870-219-7206

    ALEX FORD NONE 870-637-3695

    MELISSA FORTENBERRY NONE 870-349-4190

    ASHTON GEURIN NONE 501-454-6159

    BELINDA GLENN 870-528-4006 870-844-2019

    BRANDI HOWARD NONE 870-283-2559

    LAVONDA HUCKABEE 870-528-3808 870-710-0829

    JODI MASSEY NONE 870-335-7707

    TRACY MEISNER NONE 501-279-6413

    ANGELA MORGAN 870-528-4312 501-658-2568

    MIRANDA MORGAN NONE 870-878-1489

    TERA MORGAN 870-528-4106 870-612-4097

    TYLER ROBY NONE 870-809-1729

    RHONDA SCOTT NONE 870-844-5991

    SHANNA SMITH 870-528-0001 870-679-0245

    RANDY STORY NONE 870-919-0910

    KAREN TIDWELL NONE 870-612-4196

    NATASHA TURNER NONE 870-810-1659

    SANDY WILSON NONE 870-530-5904

    KENDRA WOODARD NONE 870-810-1254

    JULIE WOODWARD NONE 870-834-6647

    MICHEALLE WOOTEN NONE 870-844-5243

    Task List 1. Continue call list if specified. 2. Ensure proper checkout of all students if necessary. 3. Checklist of usable resources still available in designated area, i.e. class room.

    4. Report to administration essential material needed to maintain a learning environment.

  • 5. Help move still usable resources to alternate site. 6. Provide support in the cleanup of facilities area following the disaster.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Director and High School & Elementary Academic Coaches. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer.

    http://www.apscn.org/
  • Food Services

    First Name Last Name Home Phone Cell Phone

    CAPTAIN DELISE COLES 870-528-9917 870-307-4211

    LINDA SMITH 870-528-3648 870-844-5184

    HEATHER NUNNALLY 870-528-3533 870-351-0226

    MELISSA WARD 870-698-0318 870-834-4435

    DEANNA DAVIS NONE 870-283-4218

    Task List 1. Continue call list if specified. 2. Checklist of usable resources still available in designated area, i.e. cafeterias. 3. Report to administration essential material needed to maintain a safe eating environment. 4. Help move still usable resources to alternate site. 5. Provide support in the cleanup of facilities area following the disaster.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Director, High School Principal, Elementary Principal, and Cafeteria Supervisor. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. All APSCN data is stored at the state level, and the software required to access this data is located at the following web address, http://www.apscn.org. From this website, the software can downloaded and installed on any Windows based computer. All E-Nutrition data is stored on a local SQL server at the Strawberry campus. The server is backed up daily to an external hard drive. Each week the external hard drive is rotated out and stored in an off-site location. Clients connect to the server through an internet browser.

    http://www.apscn.org/
  • Information Technology

    First Name Last Name Home Phone Cell Phone

    CAPTAIN BRAD BRANNON NONE

    MICKEL SMITH 870-994-7668 870-847-0815

    MARNIE JOHNSON 870-528-4915 870-612-0495

    Task List 1. Initiate the call list if necessary. 2. Initiate the crisis management plan if necessary. 3. Initiate the Disaster Recovery Protocol, if necessary. 4. Check network connectivity and electricity. 5. Power down and unplug ALL machines. 6. Notify Administration of extent of the damages. 7. Notify alternate IT site. 8. Contact DIS APSCN Team. 9. Notify Vendors to stand by. 10. Checklist of usable resources still available. 11. Notify vendors of resources needed. 12. Move IT operations and available resources to alternate site. 13. Start setting up alternate location. 14. Report to Administration on status of recovery effort. 15. Provide support in the cleanup of the server rooms following the disaster.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Recovery team. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed. Refer to the Disaster Recovery Protocol procedures for what this team will be responsible for doing.

  • Maintenance

    First Name Last Name Home Phone Cell Phone

    CAPTAIN CRAIG DAY 870-612-2435 870-612-2437

    ALLEN MCDONALD 870-528-3328 870-283-4726

    CHARLES GOFF NONE 870-408-0134

    Task List 1. Continue call list if specified. 2. Checklist of usable resources still available in designated area, i.e. conex. 3. Report to administration essential material needed to maintain a workable facility. 4. Help prepare the alternate site for incoming material. 5. Help move still usable resources to alternate site. 6. Provide support in the cleanup of facilities area following the disaster.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Director and Maintenance Supervisor. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed.

  • Transportation

    First Name Last Name Home Phone Cell Phone

    CAPTAIN CRAIG DAY 870-612-2435 870-612-2437 ANDY DURHAM NONE 870-844-2026

    JOSH SMITH 870-528-0312 870-679-0232

    SHARON OLIVER NONE 870-219-3972

    Task List 1. Continue call list if specified. 2. Designate a bus to house and transport injured people if needed. 3. Transport students to homes or safe site if needed. 4. Checklist of usable resources still available in designated area, i.e. bus shop. 5. Report to administration essential material needed to maintain essential transportation services. 6. Help transport district wide materials to alternate sites. 7. Provide support in the cleanup of facilities area following the disaster.

    Vital Records - IT Recovery Team The IT Recovery Team for this team will consist of the IT Director and Bus Mechanic Supervisor. It is the responsibility of the IT Director to make sure all vital record data is backed up and stored in several locations: external hard drives and cloud-based backup storage. The other team members are all cross-trained on how to retrieve this information, in the event that the IT Director is indisposed. In the event that something should happen to Hillcrest School District, the alternate location site will be setup so that these vital records can be accessed.

  • Process Configuration Report

    Administration

    Process Software Description Equipment Description Supply Description Vital Records

    Interpret state policy governing such issues as teaching standards, school lunches, and student transportation.

    - Microsoft Office

    - Apple software - APSCN - Internet

    - School vehicles

    - Tables and chairs - Computers - Fire proof filing cabinets - Cell phones -Land line phones

    -Fax machine - Nurses equipment - Printers (financial and other) - Copiers

    - Hand sanitizer - Bottled Water - Biohazard Bags - Checks

    - Paper supply - Bathroom supplies -Trash cans -Trash bags -Cleaning supplies

    -Brooms and dust pans -Mops and buckets - First aid kit - Standard office supply kit

    - Health Records - School Policies

    - APSCN

  • Process Configuration Report

    Finance

    Process Software Description Equipment Description Supply Description Vital Records Maintain an organized and documented financial structure by date-stamping incoming financial documents and entering data into APSCN in a timely manner.

    - Microsoft Office

    - APSCN - Internet

    - Computers - Fire proof filing cabinets

    - Printers (financial and other) - Fax - Copiers

    - Checks - Date stamps with ink - Envelops

    - Paper supply - Standard office supply kit

    - Financial records - Insurance policies

    - Contracts - APSCN

  • Process Configuration Report

    Academic & Student Services

    Process Software Description Equipment Description Supply Description Vital Records

    Making knowledge accessible to all students, developing students cognitive capacity and respect for learning , fostering students' self-esteem, motivation, and sense of civic responsibility.

    - Microsoft Office

    - Antivirus & AntiMalware - Apple Software

    - Accelerated Reader - TLI - SAMS (Library Inventory) -Internet

    - Agriculture equipment - Art equipment - Athletic equipment

    - Music equipment - Business lab equipment - Distance learning lab equipment - Science lab equipment - Resource equipment

    - Speech equipment - Library equipment - Student desks

    -Teacher desks or tables/chairs -Teacher computer -White board and markers -Projector system (if needed) -Intercom or cell phones

    - Textbooks - Student pencils -Student pens

    -Student paper -Board cleaner -Dry erase markers

    -Dry erase erasers - Standard office supply kit

    - Transcripts - Student grades

    - Teacher inventory - Library collections

  • Process Configuration Report

    Food Services

    Process Software Description Equipment Description Supply Description Vital Records Responsible for the preparation and serving of food complying with all applicable state sanitation, health, and personal hygiene standards by following established food production policies and procedures for the health, comfort and benefit of the students

    - Microsoft Office - Antivirus & Anti-Malware - ENutrition

    - Internet

    - Reefer truck - Generator - Cafeteria chairs - Cafeteria tables - Computers and scanners

    - Industrial kitchen equipment - Shelving - Stainless steel tables - Coffee pots - Microwaves

    - Computer desk/chair or table/chairs - Land line phones -Cell phones

    - Food

    - Cooking Water - First aid kit - Condiments - Cooking utensils - Trays

    -Silverware - Paper products

    - Cleaning supplies -Standard office supply kit

    ENutrition Database List of students and employees

    Production records Recipes

  • Process Configuration Report

    Information Technology

    Process Software Description Equipment Description Supply Description Vital Records

    Directs and coordinates the school districts information management system and other technology based services.

    - Windows OSs (Server & Client) - Apple OSs (Server & Client)

    - Microsoft Office

    - Apple iWork Studio - Antivirus and Antispyware - APSCN - Internet - Netsight Suite

    - Storage cabinets - Fire-proof filing cabinets - Routers - Server racks

    - Servers - Switches - Patch panels

    - Internet access points - Cell phones - Computers - Printers - UPS power protection

    - Shop vac

    - USB hard drives

    - Computer tool kit - Network repair kit

    - Network cable and connectors - Patch cables - Computer repair supplies - USB cables and extensions - Ink supplies - Surge protectors

    - Canned air - Fiber cable - Various adaptors

    - IP log

    - User logs - Backups of servers - License agreements

  • Process Configuration Report

    Maintenance

    Process Software Description Equipment Description Supply Description Vital Records Maintaining internal and external facilities for students, staff and public in safe operating condition; performing maintenance tasks (e.g. plumbing, electrical, ventilating systems, alarms etc.) to resolve immediate operational and/or safety concerns.

    - Microsoft Office - Antivirus & Anti-Malware - Internet

    - Generator

    - Fire extinguishers - Fire alarm system - Emergency pedestal lights

    - Portable toilets - Potable water - Dumpsters - Generator - Tractors

    - Trailers - Electrical tester - Ladders -Chainsaws - School vehicles

    - Shop vac -Tool kit

    -Cell phones - Computer

    - Tarps - Hazard tape - Utility flags

    - MC cables - HVAC parts - Electrical parts - Duct tape - Plumbing parts

    - Light bulbs - Wire - Safety signs

    - Blueprints with electrical, phone, water and gas

  • Process Configuration Report

    Transportation

    Process Software Description Equipment Description Supply Description Vital Records

    To transport students to home, field trips, and organizational events.

    - Microsoft Office - Apple software - Antivirus & Anti-Malware

    - Internet

    - Air compressor - Buses

    - Camera system - Cell phones - Fuel tank

    - Radio system - Shop vacuum - Desk/chair - Heavy duty jacks - Cutting torches

    - Grinders - Wire welder - Arc welder - Ladders - Jumper cables

    - Tool kits - Air tools - Steam cleaner

    - Power washer - Engine hoist - Service truck -Computer - Generator

    - Tractor - Trailers

    - Fire extinguishers

    - Fuel - Rags - Degreaser - First aid kits - Vehicle fluids

    - Spare bus parts - Tires - Light bulbs

    - Hoses - Wiring - Fuses - Lenses - Batteries

    - Flash Lights - Extension Cords

    Pre-trip report Bus routes Seating charts

  • Process Supplies Summary

    Administration

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Hand sanitizer 100 100 0 0 0 0 0 0 0

    Bottled Water (per

    bottle)

    1700

    500

    500

    400

    300

    200 500 200 100

    Biohazard Bags 500 250 200 50 0 0 0 0 0

    Paper supply 24 boxes

    6 boxes

    0

    0

    0

    0 6

    boxes

    6

    boxes

    6

    boxes

    Toilet paper 340 rolls 85 0 0 0 0 85 85 85

    Hand soap* 325 bottles 85 0 0 0 0 80 80 80

    First aid kit 15 15 0 0 0 0 0 0 0

    Standard office supply kit 20 20 0 0 0 0 0 0 0

    Trash cans (13 gal.) 100 100 0 0 0 0 0 0 0

    Trash cans (large) 20 20 0 0 0 0 0 0 0

    Trash bags (13 gal.) 1500 100 100 100 100 100 400 300 300

    Trash bags (large) 230 20 20 20 10 10 50 50 50

    Paper towels 550 100 50 50 25 25 100 100 100

    Window cleaner 30 10 0 0 0 0 10 5 5

    All-purpose surface

    cleaner

    60

    20

    0

    0

    0

    0 20 10 10

    Mops 20 20 0 0 0 0 0 0 0

    Brooms 20 20 0 0 0 0 0 0 0

    Dust pans 20 20 0 0 0 0 0 0 0

    Mop buckets 20 20 0 0 0 0 0 0 0

    All-purpose buckets 10 10 0 0 0 0 0 0 0

    Dust mops 20 20 0 0 0 0 0 0 0

  • Floor cleaner 60 20 0 0 0 0 20 10 10

    Toilet cleaner 60 20 0 0 0 0 20 10 10

    *This denotes individual bottles some refillable containers may be available too.

  • Process Supplies Summary

    Finance

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Checks (Box of 1000) 2000 1000 0 0 0 0 0 1000 0

    Standard office supply kit 3 3 0 0 0 0 0 0 0

    Copier Paper (case) 20 10 0 0 0 0 0 10 0

    Envelops (standard) 2000 1000 0 0 0 0 0 1000

  • Process Supplies Summary

    Academic & Student Services

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Textbooks 200 200 0 0 0 0 0 0 0

    Standard office supply kit 50 50 0 0 0 0 0 0 0

    Student pencils 500 100 100 50 50 50 50 50 50

    Student pens 500 200 100 50 50 25 25 25 25

    Student paper 1000 200 200 100 100 100 100 100 100

    Board cleaner 100 50 0 0 0 0 0 50 0

    Dry erase markers 100 50 0 0 0 0 0 50 0

    Dry erase erasers 50 50 0 0 0 0 0 0 0

  • Process Supplies Summary

    Food Services

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Food (breakfast and

    lunch as separate meals)

    16,500

    meals

    1000

    1000

    900

    800

    800 4000 4000 4000

    Cooking Water (5 gal.) 165 25 25 20 15 15 45 20 0

    Cooking utensils 1000 400 300 200 100 0 0 0 0

    Trays 700 700 0 0 0 0 0 0 0

    Silverware 2100 2100 0 0 0 0 300 300 300

    Standard office supply kit 2 2 0 0 0 0 0 0 0

    Condiments (case, 1000

    pkgs per case, 1 of each kind)

    60

    30

    30

    Paper products (case) 4 2 2

    Cleaning supplies

    (dishwasher and hand sanitizer, case)

    4

    4

    First aid kit 2 2

  • Process Supplies Summary

    Information Technology

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    USB drives 10 10 0 0 0 0 0 0 0

    Computer tool kit 2 2 0 0 0 0 0 0 0

    Network repair kit 2 2 0 0 0 0 0 0 0

    Ink supplies As

    needed

    As needed

    As needed

    As needed

    As needed

    As

    needed

    As

    needed

    As

    needed

    As

    needed

    Network cable (1000

    ft/box)

    As needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As needed

    As Needed

    As needed

    Network connectors

    (50/pkg)

    As needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As needed

    Patch cables 250 250 0 0 0 0 0 0 0

    Computer repair supplies As needed

    As

    needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As needed

    Fiber cable As needed As

    Needed

    As

    Needed

    As

    Needed

    As

    Needed

    As Needed

    As Needed

    As Needed

    As needed

    USB cables and

    extensions

    100

    100

    0

    0

    0

    0 0 0 0

    Surge protectors 100 100 0 0 0 0 0 0 0

    Various adaptors As needed

    As

    needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As Needed

    As needed

    Canned air 20 20 0 0 0 0 0 0 0

    Desktop computers 10 10 0 0 0 0 0 0 0

    Laptops 375 50 0 0 0 0 0 325 0

    Servers 6 6 0 0 0 0 0 0 0

  • Switches As needed As needed

    Routers (WAN) As needed As needed

    Wireless APs

    As needed

    As

    needed

    Routers (HotSpot) 5 5 0 0 0 0 0 0 0

  • Process Supplies Summary

    Maintenance

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    HVAC Parts As

    needed

    Electrical parts As

    needed

    Duct tape 5 rolls

    Plumbing parts As

    needed

    Light bulbs 100

    Wire (red, black, white,

    green)

    500 ft.

    of each

    Hazard tape 2 rolls

    MC cable 300 ft.

    Utility flags 50

    Tarps 2

    Safety signs As

    needed

  • Process Supplies Summary

    Transportation

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Fire extinguishers 30

    Fuel (gallons) 2000 500 500 500 500

    Towels (rolls) 24 24 24 24

    Degreaser (case) 1

    First aid kits 15

    Vehicle fluids (drum) 5

    Spare bus parts As needed

    Tires 10

    Light bulbs As needed

    Hoses As needed

    Wiring (1 roll of each color)

    1 each

    Fuses (box of assorted) 2

    Lenses (box of assorted) 2

    Batteries As needed

  • Flash Lights 10 2 2 2 4

    Extension Cords 10 2 2 2 4

  • Process Supplies Summary

    Standard Office Supply Kit

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Black or blue pens 10 10

    Red pens 2 2

    Pencils 10 10

    Highlighters 2 2

    Small paper clips 1 box 1 box

    Large paper clips 1 box 1 box

    Small stapler 1 1

    Staples 1 box 1 box

    White Out (liquid) 1 1

    Rubber bands 1 bag 1 bag

    Yellow pad 1 1

  • Process Software Summary

    Administration & Finance

    Software

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    APSCN 7 3 4

    All other software needs are covered under Information Technology.

  • Process Software Summary

    Academic & Student Services

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Accelerated Reader

    (District License)

    1 0 0 1 0 0 0 0 0

    SAMS Library

    (District License)

    1 0 0 0 0 0 1 0 0

    All other software needs are covered under Information Technology.

  • Process Software Summary

    Food Services

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    ENutrition 2 2

    All other software needs are covered under Information Technology.

  • Process Software Summary

    Information Technology

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    Windows OS District

    License

    1

    Microsoft Office District

    License

    1

    Antivirus and

    Antispyware

    District

    License

    1

    Apple software District

    License

    1

    Server software District

    license by campus

    1

    Bandwidth Management 2 2

    Switch Management 1 1

  • Process Software Summary

    Maintenance

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    All other software needs are covered under Information Technology.

  • Process Software Summary

    Transportation

    Supplies

    Quantity

    Required

    Day 1

    Day2

    Day 3

    Day 4

    Day 5

    Wk2

    Wk3

    Wk4

    All other software needs are covered under Information Technology.

  • Process Vital Records

    Administration

    Record

    Location

    Archived

    Back

    Up

    Length of Time Media Type

    Health records APSCN, File storage on both

    campuses

    Y

    Y

    Permanent Paper and

    electronic

    Insurance policies Insurance company, file storage

    on Strawberry campus

    N

    Y

    Keep current Paper and

    electronic

    Policies File storage on both campuses,

    school website, server

    Y

    Y

    Keep current Paper and

    electronic

    APSCN Arkansas Department of

    Education

    Y

    Y

    Keep current Electronic

  • Process Vital Records

    Finance

    Record

    Location

    Archived

    Back

    Up

    Length of Time Media Type

    Financial records APSCN, File storage on both

    campuses

    Y

    Y

    Keep current Paper and

    electronic

    Insurance policies Insurance company, file storage

    on Strawberry campus

    N

    Y

    Keep current Paper and

    electronic

    Contracts File storage on both campuses,

    school website, server

    Y

    Y

    Keep current Paper and

    electronic

    APSCN Arkansas Department of

    Education

    Y

    Y

    Keep current Electronic

  • Process Vital Records

    Academic & Student Services

    Record

    Location

    Archived

    Back

    Up

    Length of Time Media Type

    Student grades eSchool, server, individual

    computers, grade books, transcripts

    Y

    Y

    Permanent Paper and electronic

    Teacher

    inventory

    Administrative offices both

    campuses

    N

    N

    Keep current Paper and

    electronic

    Transcripts eSchool, Triand, File storage on

    both campuses, and DVDs on Strawberry campus

    Y

    Y

    Permanent Paper and electronic

  • Process Vital Records

    Food Services

    Record

    Location

    Archived

    Back

    Up

    Length of Time Media Type

    ENutrition Server

    Y

    Y

    Keep current Electronic

    List of students

    and employees

    Cafeterias, APSCN

    Y

    Y

    Keep current Paper and

    electronic

    Production

    records

    Cafeterias, child nutrition office

    Y

    Y

    1 Year Electronic

    Recipes Cafeterias, child nutrition office

    Y

    Y

    Keep current Paper and

    electronic

  • Process Vital Records

    Information Technology

    Record Location Archived Back Up Length of Time Media Type

    IP log Cloud (Google Drive) Y

    Y

    Keep current External storage

    units

    User log Cloud (Google Drive)

    Y

    Y

    Keep current External storage

    units

    Server backup Server room both campuses, Lock

    Box at Bank

    Y

    Y

    Keep current External storage

    units

    License

    agreements

    Server room Strawberry

    campus, online

    N

    Y

    Keep current

    Hard Copy, online

  • Process Vital Records

    Maintenance

    Record

    Location

    Archived

    Back

    Up

    Length of Time Media Type

    Building

    blueprints

    Superintendents office, architects office

    Y

    Y

    Keep current copy

    as long as buildings are standing

    Paper and electronic

  • Process Vital Records

    Transportation

    Record

    Location

    Archived

    Back

    Up

    Length of Time Media Type

    Bus routes Administration office Strawberry

    campus, buses

    N

    Y

    1 year

    Paper

    Seating charts Administration office Strawberry

    campus, buses

    N

    Y

    1 year

    Paper

    Pre-trip report Buses, bus shop on Strawberry

    campus

    Y

    Y

    1 year

    Paper

  • Vendors Report ADM Entertainment 870-793-9018 Allied Rental 870-793-3353

    Anderson Engineering 870-932-3594

    Arkansas Department of Education (Dr. Kimbrell) 501-766-7973

    Arkansas Department of Health 870-892-5239

    Arkansas Equipment Rental 870-935-9260

    Batesville Typewriter & Copier 870-307-2204 Battery Junction 860-767-8888

    Brasco 870-932-7483

    Budgetext 888-888-2272 C & I Electric 800-877-7104

    Cave City Auto Parts 870-283-5493

    Central States Bus 800-825-8273

    CenturyTel 870-930-0914 Child Nutrition Office 501-324-9502

    City of Lynn 870-528-4261

    City of Strawberry 870-528-4062 Clean Solutions 877-935-5003

    Commodities Distribution 501-371-1400

    Craighead Electric 870-886-1616/888-771-7772

    Crews and Associates 501-517-3800

    Darrel Smith Backhoe Service 870-844-5183 Days HVAC 870-283-2026

    Delta Fire and Safety 870-935-3508

    Department of Information Systems 800-435-7989

    Downums 870-886-5434

    East AR Broadcaster KFIN 107.9 870-934-5003

    Educators Depository 501-490-0007 Farm Service 870-528-3360

    Flowers Bakery 870-793-6851

    Franks Auto Body and Glass 870-886-5593

  • Game Day Sports 870-793-8205

    Grainger 870-972-8677

    Heavy Duty Auto Parts 800-505-2300

    Hedges Portable Toilet 800-284-1311

    Home Depot 870-307-0300 Hometown Energy 870-892-2517

    ISCO 501-553-4273

    J & S Supply 870-528-8300 Jonesboro Restaurant 870-932-1006

    KAIT 870-931-8888

    Kallsnick 800-559-6455

    Ken Martin 800-467-5808

    Kings Auto & Body Repairs 870-307-1413

    KRLW 870-886-6666

    Lakeview Alarms 888-362-7905

    Lawrence County Road Department 870-759-1731

    Lawrence County Sheriff 870-886-2525

    M & M Lighting 501-278-6238 Mark Martin Chevrolet 870-368-4594

    Mearls Bus Sales 800-776-2429

    Mitchell Evans Landscape 870-926-6042 Mouser Electronics 800-346-6873

    National School Forms 800-431-1201

    National Telephone 501-327-5386

    Northeast Arkansas Educational Cooperative 870-886-7717

    Office Depot 870-932-4222

    Office of Emergency Services 870-933-4502

    O-Reilly Auto Parts 870-892-5275

    Professional Forms 501-374-1000

    Risk Management 1-800-482-1212

    Rylant Asbestos 870-240-4195 Sams Club 870-972-1644

    Sanders Plumbing 800-975-8107

  • Sears (Jonesboro) 870-974-7800

    SG360 870-243-7774

    Sisco 800-347-1237

    Southern Tire Mart 601-736-2222

    Staff Development for Educators 800-462-1478

    Strawberry Super Stop 870-528-3066

    Teacher Direct 888-322-4377

    Teachers Pet 870-799-9998

    Tiger Direct 877-998-8520 Tool Central (Batesville) 870-892-8665

    Van Guard Modular Buildings 877-438-8627

    Van Guard Modular Buildings 877-438-8627 Wal-Mart 870-277-0493

    Waste Water Management 870-844-5017

    White River Services 870-251-9100

  • Locations

    1. Strawberry Community Center 19 S. Main St. Strawberry, AR 72469

    2. Lynn Community Center

    57 School St

    Lynn, AR 72205

    3. Northeast Arkansas Educational Cooperative

    211 W. Hickory St. Walnut Ridge, AR

    72476

    4. Cave City School High School Steve Green, Superintendent

    620 N Main St, Cave City, AR 72521

    (870) 283-3333

    Copies of the plan will be kept by the following departments or areas: administration (superintendent, high school principal,

    elementary principal), preschool, elementary (cafeteria, lower elementary, upper elementary), high school (New Tech

    building, senior high building, cafeteria), information technology, transportation, & maintenance. Also, each off-site location

    will keep current copies of disaster recovery plans.

    Meeting locations for each campus are as follows: conditions permitting meet in the cafeteria, if cafeteria is not accessible the

  • middle of the baseball field

  • Devolution Document Hillcrest School District Devolution is the statutory granting of powers from the central government of a state to government at national, regional, or local level. It differs from federalism in that the powers devolved may be temporary ant ultimately reside in central government, thus the state remains, de jure, unitary. In the event that the Hillcrest School District facilities and personnel are no longer available at 146 South Main Street, Strawberry, AR 72469, Hillcrest School District will implement the Continuity of Operations Plans and resume school from Northeast Arkansas Cooperative at 211 West Hickory Street, Walnut Ridge, AR 72476.

  • Cross Training Critical Processes Hillcrest School District Critical Process that require adequately trained backup personnel: Finance Information Technology Food Service Transportation Maintenance Each team leader is required to cross train individuals in the event the team leader is unable and/or unavailable to perform their required tasks. Frequency of training is dependent upon length individual(s) has/have held the position, the complexity of task, and the priority of the task. Documentation will be completed and submitted to the Superintendents office.

  • Media Statement

    The district superintendent Mr. Greg Crabtree is responsible for media contact. Sample announcements are listed by category.

    Miscellaneous Event:

    At this time, the Hillcrest School District is not releasing any information concerning the incident that occurred today. A formal press conference will be held at a later time.

    Natural or Other Disaster:

    The Hillcrest School District experienced a (fire, flood, tornado, school violence event) today. A formal press conference will be held at a later time. School will be postponed until further notice.

    Inclement Weather:

    Due to inclement weather conditions, the Hillcrest School District will be closed today.

  • Order of Succession

  • GREG CRABTREE SUPERINTENDENT

    MIKE SMITH

    PRINCIPAL

    SHAWN ROSE PRINCIPAL

    RACHAEL NETREFA DEAN OF STUDENTS

    BETH MAXWELL NEW TECH

    DIRECTOR

    LANA DOYLE ACADEMIC COACH

  • Disaster Recovery Protocol Information Technology For the purpose of this document, disaster will refer to natural disasters such as tornado, earthquake, flood, etc., or physical disasters such as a fire, theft, explosions, or flood due to water system malfunction. System failure will be used to refer to normal mechanical problems or a server/system that fails. Identification of Critical Systems, Essential Systems, and other The below list of systems and software is also the priority order of restoration. Once hardware requirements have been meet each system will be brought online and verified before moving on to the next item.

    I. Critical Systems a. APSCN b. Printing c. Email d. Phones

    II. Essential Systems

    a. E-Nutrition b. Hillcrest Website

    III. Other Systems

    a. Library Catalog Backup Policy and Procedures

    A backup is a duplicate of data that is stored on the file server(s), external hard drives, cloud-based storage, and/or workstation(s). The purpose of the backup is to be able to retrieve any information that might have been lost or destroyed for whatever reason (infected by virus, hard drive crash, natural disaster, etc.).

    Full backups of servers and essential data are done on a weekly basis to either external media or cloud-based storage. Incremental backups are done on a daily basis to either external media or cloud-based storage. External media is stored in fire and waterproof safe.

    Each faculty, staff, and student is setup a cloud-based storage, 30 GB, to store any/all of their files to. Google maintains this system. It is the responsibility of the user to make sure that their data is stored in this location.

    The Hillcrest School District IT Director will monitor the status of the automatic server backup jobs. Backups should be labeled appropriately on backup drives with the date/version of the backup easily identifiable.

    The network tree (Active Directory & Open Directory) is replicated and backed up across each campus. The tree contains user login

    information, workstation information, and other information that will be essential to a timely rebuild of the campus network at all locations.

  • Disaster Preparation Procedures and Precautions

    In the event of an extended single campus power outage, the IT Director may opt to disconnect servers and other network components from power to protect equipment.

    In the event of an extended power outage that affects the majority of the district, the IT director may opt to disconnect servers and/or other important network components from power at each campus to aid in protection of the equipment and to maintain the health of the network tree.

  • Disaster Recovery Procedures

    Office Personnel: Should a disaster incapacitate a single campus within our school district, office/administrative personnel would be relocated to a different campus for the purpose of accessing email, APSCN, Cognos, Triand, etc. The DIS Call Center would be contacted to change print queues for these users to an accessible printer at the new location.

    If a disaster cripples the entire district, office/administrative personnel would be relocated to the Northeast Arkansas COOP to continue work on applications such as APSCN, Cognos, Triand, etc. The DIS Call Center would be contacted to change print queues for these users to an accessible printer at the new location.

    Sensitive Data: Financial, personnel, and student data are housed on APSCN servers hosted in Little Rock. This data can be accessed through our local COOP or a neighboring school district. A student listing can be generated from APSCN to ensure proper head counts if original rosters are lost.

    IT Department: In the event that a disaster should destroy network servers, replacement servers would be purchased from Dell Computers and Apple. The network operating system will be reloaded and data will be restored from backup copies. If needed, assistance from the Department of Information Systems would be requested in rebuilding network file servers and restoring data.

    Should network cabling be destroyed, the district technology department will work with the maintenance department and administration to

    make a decision on whether to perform the work internally, or contract it to an outside company.

    The technology department will make every effort to have critical systems back online within a 24 to 48 hour period, once power is restored and buildings have been declared safe.

    Vendors: The following table lists the hardware requirements for each critical system and the vendors that we purchase these items from.

    Critical Systems Hardware

    Requirements Vendor Contact Phone

    Network Cabling Cat 6 and Multimode Fiber

    IK Electric Mike Seitz (501) 376-2081

    Network Connectors Cat 6 jacks, ends, & patch cords

    IK Electric Mike Seitz (501) 376-2081

    Switches Gigabit or higher IK Electric Mike Seitz (501) 376-2081

    Routers Can route 100 Mbps DIS Call Center (800) 435-7989

    Internet 500 Mbps DIS/CenturyLink (800) 824-2877

    Internet 100 Mbps DIS Call Center (800) 435-7989

  • Server Dell PowerEdge Dell Casey Martin (870) 612-5021

    Server Apple Apple Online Apple Store

    Workstations Dell Optiplex Dell Casey Martin (870) 612-5021

    Workstations Apple MacBooks Apple Online Apple Store

    Printers HP OfficeJet 8600 Tiger Direct Michael Rost (847) 371-9715

    System Failure

    In the event of a system failure that prevents normal work from continuing, the technology staff will identify the cause of the system failure and take appropriate actions to replace/restore the system. Critical systems will be given a higher priority.

  • Technology Staff Protocol

    1. If possible shut down servers and retrieve hard drives from them for safe-keeping. 2. Pull backup drives if server drives are not usable due to equipment failure. 3. Contact staff to make them aware that the servers/network will be down. 4. If storm related, move to shelter with server drives in possession and wait for it to be safe. 5. Retrieve off-site backups of servers if needed assuming the disaster is not wide spread. 6. Retrieve network topology and layout diagrams 7. Get communications restored for at least 1 computer, printer, and copier. 8. If network line is cut, alert the other staff via cellular or other means as the phone system will be down. 9. If servers are destroyed, get replacements ordered. 10. Restore backup of the servers using Windows Backup and Apple Backup. 11. If server building is destroyed, contact DIS and CenturyTel to replace wiring to another building. 12. If fiber lines are destroyed due to building destruction, contact CenturyTel inc. to get repair request started. 13. If school-wide electrical failure, notify via the phone system within 30 minutes before.

    IT and Server Restoration Procedures

    1. Analyze priority system and identify critical components required, i.e. server, software, and other equipment necessary. 2. Inspect each IT closet for and identify required needed repairs. 3. Search entire campus for critical components to restore priority processes. 4. Procure additional components in order of process priority. 5. Restore system software as determined by District Level Administration. Backups are made nightly and hard drives are exchanged weekly. 6. Contact Service Providers and arrange necessary installation of equipment or service. 7. Use district procurement procedures to order necessary equipment and services.

  • Emergency Action Plan

    HILLCREST SCHOOL DISTRICT

    CRISIS MANAGEMENT PLAN

    2018-2019

  • Table of Contents

    Introduction ..........................................................................................3

    Campus Emergencies ...........................................................................4

    Crisis Response Team...........................................................................8

    First Aid Personnel ................................................................................9

    Emergency Situations (@ District) ......................................................11

    Emergency Situations (Away from District) .........................................12

    Evacuation Procedures .........................................................................13

    Building Evacuation Plan .......................................................................14

    Abduction .............................................................................................15

    Accident ................................................................................................16

    Assault of a Student ..............................................................................17

    Bomb Threat .........................................................................................18

    Bomb Threat Checklist ........................................................................19

    Bus Transportation Accident .................................................................20

    Death of Student or Faculty Member Outside School ...........................21

    Death of Student or Faculty Member at School ....................................23

    Earthquakes ..........................................................................................24

  • Fire........................................................................................................26

    Intruder on Campus ..............................................................................27

    Natural..................................................................................................28

    Floor Plans............................................................................................29

    Manual Procedures...............................................................................35

    Pandemic Action Plan...........................................................................36

  • Introduction

    Natural disasters, such as tornadoes, earthquakes and floods, and man-made disasters which can result from chemical accidents, falling

    aircraft, fires, explosions, etc. are potential hazards for which we must be prepared. We must also prepare for a man-made crisis,

    which can come in the form of weapons on campus and/or bomb threats.

    The objective of the Hillcrest School Districts emergency preparedness plan is to provide the maximum practicable protection for

    students and school personnel in the event of crisis.

    To meet this objective, we will instruct and prepare students and staff in the appropriate and safe procedures to follow in the event of a

    campus crisis through staff in-service and student drills. The occurrence of a crisis will require prompt response from all personnel as they

    perform their specific assignments from this plan.

    Since no two emergencies will be the same in nature, scope, or magnitude, it is necessary for the schools plans to be basic, flexible,

    and subject to the modification as the need arises. Modification will be at the discretion of the Superintendent or civil authority.

    However, in any emergency, the following priorities shall apply:

  • 1. Protection of life.

    2. Prevention of injury.

    3. Protection of property.

    4. Preparation of the campus for extended stay or evacuation.

  • Who Declares a Campus Emergency?

    Campus emergencies may only be declared by the following persons:

    Civil Authorities: The police, fire officials, or other local, state, or federal government agencies may declare an emergency which

    would involve the campus. Notification of such conditions will activate the Crisis Assessment Team so that an adequate campus

    response can be engaged.

    Superintendent/Principal: The Superintendent and Principals of Hillcrest School District are primarily responsible for declaring a

    campus emergency. In questionable cases they may use the crisis team to assist in assessing the need to declare an emergency.

    All Faculty and Staff:

    Critical Situation: All faculty and staff are responsible to sound the appropriate alarm or notification upon discovering a

    critical situation. A critical situation includes events such as a fire, violent act, observation of a person on the campus with a gun, or

    hearing/ observing gunshots on campus. If a fire is observed, an alarm pull device should be activated, and call 911. Obviously,

    common sense will indicate that in some situations you should immediately proceed with either a Room Evacuation or Lock Down

    for your own classroom or the students around you.

    Non-Critical Situations: Non-critical observations and rumors should be reported immediately by radio or phone to

    administration without sounding an alarm. An example of this type of situation includes a student reporting that he saw a student put

    a knife in his pocket. The Superintendent and/or principals will determine whether to declare a crisis or not.

  • General Response Information to Any Declared Emergency

    It is important during an emergency that all school personnel conduct themselves in a professional manner and demonstrate

    through their actions that degree of expertise, which promotes confidence.

    What you do in the first ten minutes will make a major difference in reducing the panic of your students. Above all else, remain

    calm. Use the next fifty minutes to perform your assigned tasks and attempt a return to normalcy.

    Faculty and staff are first responsible for the students under their care. As difficult as it is, personnel should not abandon their post

    to go check on their own children who may also be students on the campus. Remember that another adult has responsibility for

    your children and they are doing their job. If you hear that your child has a serious injury, ask your administrator to relieve you

    from your post.

    Do not release students until authorized to do so by administration.

    Faculty and staff are much like civil emergency personnel during an emergency. Police and fire crews must remain on the job

    even though they may have a crisis within their homes. Faculty and staff are charged with the emergency care of children during a crisis and should remain on their assigned post until relieved of all responsibilities. If you become aware of a serious

    crisis at your home, you may ask your administrator to relieve you from your duties.

    It is the responsibility of all faculty and staff to report all rumors and observations regarding information which might lead to a

    campus emergency. Such reports should be made immediately to their supervisor. Supervisors will see that the information is

    immediately reported to the Superintendent. Faculty and staff are not to make final assessments as to the lethality of the rumor

    or observation and its potential to evolve into a campus emergency; they are to report. Faculty of early elementary age students is

    given the flexibility to discern whether or not the situation

    demands a report.

  • Teach students to understand that jokes and false reports regarding weapons, bomb threats or threats of injury to others are not

    acceptable under any circumstances and will be taken seriously.

    In case of an extended stay on campus, maintain an extra supply of personal prescription medication with you at all

    times.

  • Initial Response in an Emergency Situation

    The first responses in a declared emergency are going to be one or more of the following tasks:

    Room Evacuation

    Campus Evacuation

    Lock Down

    A Room Evacuation may be the result of a fire, earthquake, gunman on campus, or any other event which requires leaving a building. If

    an earthquake occurs, the Room Evacuation will be preceded by the duck, cover, and hold procedure (during the shaking).

    A Campus Evacuation will occur if the campus is deemed unsafe and uninhabitable by civil authority or by administration. This

    will usually be the result of an earthquake, extensive campus fire, range fire, aircraft disaster, chemical threat, or local police action.

    A Lock Down procedure will occur if a threat occurs on campus or in the local neighborhood which requires students to be taken

    indoors where it is less likely that they will be injured.

  • Communication During an Emergency

    Administration will notify all faculty and staff using text messaging and School Messenger alert system in the event of an

    emergency. All faculty and staff are asked to keep their cell phones close by so that when an emergency situation occurs,

    everyone will know what is happening and which procedures should be followed.

    The All Clear signal will be given either verbally or through text messaging from someone on the Administration team.

  • Crisis Response Team

    The Crisis Response Team is in place to respond to any school emergency. They are the first ones to react to a crisis situation. The team

    members will assist teachers, administrators, students, and staff members during a crisis.

    Location Team Members Title Work Number/ Extension Cell Phone

    District

    Greg Crabtree Superintendent 870-376-5416 x1000 870-283-9617

    Phyllis Gilbert Nurse 870-376-5416 x1103

    870-405-0367

    Brad Brannon IT Director 870-376-5416 x1004

    Marnie Johnson Counselor 870-376-5416 x1006 870-612-0495

    Andrew Turner SRO High School

    Mickel Smith HS Principal 870-376-5416 x1005 870-847-0815

    Beth Maxwell New Tech Academic Coach 870-376-5416 x1008 870-759-0645

    Rachael Netrefa Dean of Students 870-376-5416 x1008 870-878-1561

    Elementary

    Shawn Rose ELEM Principal 870-376-5416 x1101 870-307-2698

    Lana Doyle Academic Coach 870-376-5416 x1100 870-878-1917

  • Off Campus Counselors and Organizations: Counselors:

    1. Mid-South Health (870) 886-7924

    Organizations:

    1. Red Cross (870) 932-3212

  • Hillcrest Emergency Response Plan

    School First Aid Personnel

    Dial 911 if an emergency

    Phyllis Gilbert Nurse

    Elementary Building Extension 1103

    Mr. Crabtree Superintendent

    Central Office Ext. 1000

    Mr. Smith (High School Building) Principal, Ext. 1005

    Mr. Rose (Elementary Building) Principal, Ext. 1101

    White River Medical Center 1-870 262-1400

    Batesville

    Strawberry Medical Clinic 1-870-528-4081

    Strawberry

    Lawrence Memorial Hospital 1-870-886-1200

    Walnut Ridge

    St. Bernards Medical Center 1-870-972-4100

    Jonesboro

    Lawrence County Sheriffs Office 1-870-886-2525

    Arkansas Poison Control Center 1-800-222-1222

  • Arkansas State Police 1-870-935-7302

    Environmental Protection Agency 1-800-424-8802

    Report Toxic Chemical Spills

    And Terrorist Threats

  • Personnel with First-Aid Training

    Elementary: ALL

    High School: ALL

    Emergency Situations: (@ District)

    Teacher Responsibilities:

    1. Call 911. 2. Stay online with the 911 operator until they have all information he/she needs. 3. Contact someone on the Crisis Team to alert Administration of the emergency. 4. Follow the procedures and guidelines outlined in this plan for the emergency situation that was initiated by the 911 call.

    Principals Responsibilities:

    1. Report to emergency situation. 2. Assist in ensuring the safety of the children. 3. Report situation to Superintendent 4. Go to the hospital if needed. 5. Inform parents of situation.

  • Emergency Situations (Away from District)

    Teacher/Paraprofessional Responsibilities:

    1. Call 911.

    2. Stay online with the 911 operator until they have all information he/she needs.

    3. Contact your principal to let he/she know the situation that occurred.

    4. Follow all procedures and guidelines for the emergency situation that was reported to 911.

    Secretarys Responsibilities:

    1. Get medical information for Emergency Team (Books with names, addresses, parents, emergency numbers, doctors, etc.) 2. Contact appropriate counselors, if needed.

    Principals Responsibilities:

    1. Go to the scene of the accident, stay in contact with the Superintendent.

    2. Go to the hospital if needed.

    3. Notify parents of situation.

    4. Be spokesperson for media.

  • Evacuation Procedures

    For the protection of all occupants of the building, it is important that everyone is informed and understands what to do in the event of a

    fire, bomb threat, or other type of disaster that would necessitate the evacuation of the building.

    Procedures:

    1. Everyone clear the building immediately.

    2. Teachers need to make sure that no student is left behind.

    3. Exit according to the building exit instructions.

    4. Get as far away from the building as possible, in a designated area.

    5. Teachers take grade book and first aid bag.

    6. Teachers take roll and report any absences to the building principal.

    7. An administrator will give the all clear to return to the building after all areas have been reported safe.

    8. If an area is barricaded, then the next exit should be used.

  • Building Evacuation Plan

    The principal will update and post evacuation plans in each of his or her building annually. The plan will be used for fire, bomb threat

    and explosion, loss of a buildings structural integrity, hazardous materials and other crises requiring evacuation.

    Emergency Procedure:

    1. Students and staff will move to assigned evacuation locations.

    2. Teachers will follow students out and stay with students.

    3. Teachers will call roll to determine if any students are missing.

    4. Teachers will report missing students to principal.

    5. Unattached students will report to the nearest teacher. Teachers should note student additions and send this information to

    principal.

    6. Secretarial staff will take sign-out sheets for off-site student release.

  • Abduction

    Definition: Abduction occurs when a person unlawfully and without consent restricts another persons movements, and there is

    knowledge by the person of the restriction and a substantial interference of the liberty of the person restricted. This does not have to be

    removal of a person from the site but can be the detaining of a person on a school site by an unauthorized person.

    Emergency Procedure:

    1. Notify the principal immediately. If principal informs you to initiate the panic button, please use the appropriate action on

    the app. Also, be sure to give as much detail information, i.e. description of child and abductor, description of vehicle, place

    last seen and time, etc., as known to the 911 operator.

    2. The principal will safeguard siblings at any/or all schools.

    3. The principal will have security secure the area of conflict to prevent contamination of site evidence.

    4. The principal will assist law enforcement (have a copy of the students file and pictures, if available).

    5. The principal will notify the superintendents office who will immediately notify the proper departments

    (security coordinator, crisis coordinator, and public relations coordinator).

    6. The crisis coordinator will assess needs and convene the crisis management team if necessary.

    7. The principal will notify parent(s) of the situation and steps being taken.

    8. The principal will keep witnesses separated to prevent sharing information.

    Plan of Action:

    1. The principal will meet with faculty, if possible. Advise teachers about sharing information with students.

    2. A member of the crisis team will visit missing childs classroom.

  • 3. The crisis team or the school counselor will provide counseling when necessary.

    4. The public relations coordinator will prepare statement for the media.

    5. The principal will prepare a fact sheet to help those answering phones.

    6. Teachers will prepare classmates t