hiring matrix guide hiring managers are required to hire the applicant “who best meets the needs...
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Hiring Matrix GuideHiring Managers are required to hire the applicant “who best meets the needs of
their particular position.”
Office of Employee Services1001 Leadership Place, Killeen, TX 76549
04/18/23 1
A Hiring Matrix can be used to rank applications to determine whom you will interview. After you enter the
interview score and reference checking score, this weighted matrix can become your ranking tool to
determine who best meets the needs of your position.
APPLICANTS APP
LICA
TIO
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CORE
INT
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REF
EREN
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Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
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You must click on 'START' at the beginning of each session!
START
APPLICANTS Min
Req
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APP
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Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
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How to Evaluate Applications/Resumes
Type in all Required and Preferred qualifications
as listed on your Position Description
In this example we are looking at an
office support position
APPLICANTS APP
LICA
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N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
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Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
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“Minimum Requirements” is listed in the
first box
Min
. Req
uir
emen
ts
APPLICANTS APP
LICA
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CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
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‘Minimum Requirements’ is listed in the first box.
Click on the remaining boxes and type in
all the Preferred
education, experience and skills
as listed on the Position Description
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
• How important are the requirements posted for this position?
Assign a Weight to Each Factor
Weight from 1 to 5 (with 5 the most important)
• How important is leadership training for this position?
• How much weight do you want the clerical experience to count?
(continue weighting all the education, experience and skills)
• How much weight do you want the interview to count?
• How important are reference checks?
Evaluate your position
and type in a number
(suggest 1 to 5)
5 1 5 5 3 2 4 4 5 53
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
You may enter an ‘X’ under
minimum requirements
• If upon review, you do not see that an applicant meets the minimum requirements as listed on the Notice of Vacancy,
place an “X” in the score box and the Application Score will reset to zero. Remember to document your evaluation
thoroughly.
X(applicant’s name)
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
• As you begin to receive the applications, insert names of the applicants and score their education, experience and skills on a scale from 1 to 5.
Mary Smith 3
• The computer will calculate the weighted ranking for each application. This score also appears in the ‘Total Score’ box.
• Continue to enter applicants’ names and scores during the application review process.
Joe Jones
Sue Wang
5 3 2 3 5 2 5 0 95 95
3 0 2 3 4 2 4 3 5 100 100
3 0 5 1 0 3 0 3 3 76 76
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
Mary Smith 3
Joe Jones
Sue Wang
5 3 2 3 5 2 5 0 95 95
3 0 2 3 4 2 4 3 5 100 100
3 0 5 1 0 3 0 3 3 76 76
At some point you must decide whom to interview. Clicking on the sort button will place the
‘application scores’ in descending order with the highest ranked applicants at the top.
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
Joe Jones 3
Mary Smith
Sue Wang
0 2 3 4 2 4 3 5 100 100
3 5 3 2 3 5 2 5 0 95 95
3 0 5 1 0 3 0 3 3 76 76
In this case the hiring supervisor might interview the top two applicants since their scores are close.
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 94
0 89
0 70
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
Joe Jones 3
Mary Smith
Sue Wang
0 2 3 4 2 4 3 5 100
3 5 3 2 3 5 2 5 0 95
3 0 5 1 0 3 0 3 3 76
• Enter the applicants’ overall or average interview
score.
3
5
• Enter the applicants’ reference checking score.
2
4
76
95
100 115
120 140
125
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 94
0 89
0 70
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
Joe Jones 3
Mary Smith
Sue Wang
0 2 3 4 2 4 3 5 100
3 5 3 2 3 5 2 5 0 95
3 0 5 1 0 3 0 3 3 70
3
5
2
4
70
89
94 109
114 140
119
• If a reference check is so negative that it warrants not hiring an applicant, place an “X” in the score box and the Total Score will reset to zero. Remember to document the reference check thoroughly.
X 0
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
Joe Jones 3
Mary Smith
Sue Wang
0 2 3 4 2 4 3 5 100 109
3 5 3 2 3 5 2 5 0 95 114
3 0 5 1 0 3 0 3 3 76 70
3
5
2
4 140
125
Sort
Final Hiring Decision
Resorting the data will show the applicant with the highest overall score. This can be used as a tool to
determine who best meets the needs of this particular position.
APPLICANTS APP
LICA
TIO
N S
CORE
INT
ERVI
EW S
CORE
REF
EREN
CE S
CORE
TO
TAL
SCO
RE
Assigned weight 1 1 1 1 1 1 1 1 1 1 1 1 1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Sort
Min
Req
uir
emen
ts
Lea
der
ship
trn
g
Cle
rica
l exp
erie
nce
Su
per
viso
ry e
xp.
Pay
roll
exp
erie
nce
Key
boa
rdin
g sk
ills
Tea
mw
ork
Com
pu
ter
exp
erie
nce
TA
MU
exp
erie
nce
5 1 5 5 3 2 4 4 5 53
Mary Smith 3
Joe Jones
Sue Wang
5 3 2 3 5 2 5 0 95 109
3 0 2 3 4 2 4 3 5 100 114
3 0 5 1 0 3 0 3 3 76 76
5
3
4
2 125
140
Sort
Mary Smith
Office of Employee Services1001 Leadership Place, Killeen, TX 76549
04/18/23 15
If you have questions, please contact the Office of Employee Services at 254.519.8015/5707/8026
A Hiring Matrix is set up for use at
http://www.tamuct.edu/departments/humanresources/hiring-managers-supervisors.php
Hiring Managers are required to hire the applicant “who best meets the needs of
their particular position.”