historical commission audit

15S-0008

Report on the

Alabama Historical Commission

Montgomery, Alabama

Department of

Examiners of Public Accounts 50 North Ripley Street, Room 3201

P.O. Box 302251

Montgomery, Alabama 36130-2251

www.examiners.alabama.gov

Ronald L. Jones, Chief Examiner

State of Alabama Department of

Examiners of Public Accounts

Telephone (334) 242-9200

FAX (334) 242-1775

Mailing Address:

P.O. Box 302251

Montgomery, AL 36130-2251

Ronald L. Jones

Chief Examiner

Location:

Gordon Persons Building 50 North Ripley Street, Room 3201

Montgomery, AL 36104-3833

June 18, 2014

Representative Howard Sanderford

Chairman, Sunset Committee

Alabama State House

Montgomery, AL 36130

Dear Representative Sanderford,

This report was prepared to provide information for use by the Sunset Committee in

conducting its review and evaluation of the operations of the Alabama Historical

Commission in accordance with the Code of Alabama 1975, Section 41-20-9.

The report contains unaudited information obtained from the management, staff, and

records of the Alabama Historical Commission in addition to information obtained from

other sources.

Please contact me if you have any questions concerning this report.

Sincerely,

Ronald L. Jones

Chief Examiner

Examiners

Robin Hutcheson

Samuel Cowart

CONTENTS

PROFILE ................................................................................................................................................ 1

Purpose/Authority ................................................................................................................................. 1

Characteristics ...................................................................................................................................... 4

Operations ............................................................................................................................................. 5

Financial ............................................................................................................................................... 6

SIGNIFICANT ISSUES ........................................................................................................................ 7

STATUS OF PRIOR FINDINGS ......................................................................................................... 8

ORGANIZATION ............................................................................................................................... 15

PERSONNEL ....................................................................................................................................... 19

REGULATION IN CONJUNCTION WITH OTHER ENTITIES ................................................ 21

Closely Associated Associations and Foundations: ........................................................................... 21

FINANCIAL INFORMATION .......................................................................................................... 23

Schedule of Fees ................................................................................................................................. 25

Schedule of Receipts, Disbursements and Balances .......................................................................... 34

Operating Receipts vs. Operating Disbursements (Chart) .................................................................. 35

QUESTIONNAIRES ........................................................................................................................... 38

Commission Member Questionnaire .................................................................................................. 38

APPENDICES ...................................................................................................................................... 42

Sub-Grant Projects .............................................................................................................................. 42

Receipts and Expenditures by Historic Site ....................................................................................... 46

Professional Services by Vendor ........................................................................................................ 49

Historical Sites Administered by the Commission ............................................................................. 54

Rehabilitation Tax Credit Program ..................................................................................................... 56

Applicable Statutes ............................................................................................................................. 58

Commission Members ........................................................................................................................ 76

Commission Response to Significant Issues ...................................................................................... 79

1

PROFILE Purpose/Authority

Commission Functions under State Law

The Alabama Historical Commission was established by Act 168, Acts of Alabama 1966 in

response to the passage and implementation of the National Historic Preservation Act of 1966.

The Commission operates under the provisions of the Code of Alabama 1975, Sections 41-9-

240 through 41-9-263. The Commissions mission is to preserve, promote and protect Alabamas historic places, sites and objects.

Unlike the Department of Archives and History, which primarily deals with preservation of

artifacts and records, the Historical Commission is primarily concerned with the preservation of

buildings, landscapes, and archaeological sites of historical significance. The Historical

Commission is also concerned with the preservation of artifacts and archival documents

associated with historic sites that it owns. State law makes the Commission responsible for the

following activities:

Acquisition and preservation of historic properties and education of the public on historic sites in Alabama. The Commission assists, through various programs and initiatives, in the

preservation of scores of other historic places throughout Alabama. (Note: We have interpreted

the phase "education of the public on historic sites in Alabama" as being this broader mandate,

beyond 11 particular sites which the AHC happens to own). The Commission owns, operates,

or has custody of historic sites located throughout Alabama. (See the appendices of this report

for a list of the Commissions properties.)

Underwater Cultural Resources Act - The Commission, in conjunction with the Alabama

Department of Conservation and Natural Resources, administers Alabamas Underwater Cultural Resources Act, the provisions of which are found in the Code of Alabama 1975,

Sections 41-9- 290 through 41-9-299.2.

Human Burial Remains - The Commission is also tasked by the Code of Alabama 1975,

Section 13A-7-23(1)(d) to promulgate rules and regulations for the issuance of a permit and may issue a permit to persons or companies who seek to restore, preserve or relocate human

burial remains, human skeletal remains, funerary objects, or otherwise disturb a place of

burial.

Alabama Historic Rehabilitation Tax Credit - The Commission is also tasked by the Code of

Alabama 1975, Section 40-9f-3 to develop standards for the approval of the substantial

rehabilitation of qualified structures for which a tax credit is sought. The standards shall take

into account whether the substantial rehabilitation of a qualified structure is consistent with the

historic character of the structure or of the Registered Historic District in which the property is

located.

2

Commission Functions under Federal Law

(State Historic Preservation Officer (SHPO)

The National Historic Preservation Act of 1966, as amended, gives each state the right to act as

the federal governments agent in implementing a national historical preservation program contemplated by the Act. The Act established a National Register of Historic Places as a means

to designate which places should be recognized and gave states the right to review federal

projects that could affect National Register eligible sites. Federal projects are defined as those

that use federal funds or require federal licenses. The United States Department of Interior was

designated as the federal agency to administer the act. The federal governments point of contact with the states is someone designated in each state as the State Historic Preservation

Officer (SHPO).

Frank White, Executive Director of the Alabama Historical Commission is the governors appointee to serve as the SHPO for Alabama. SHPO functions are not prescribed in state law

for the Alabama Historical Commission but are accomplished according to federal law.

Federal agencies must consult with the SHPO when identifying historic properties and when

assessing the effects of any federally involved undertaking on historic properties.

The National Historic Preservation Act of 1966, as amended, requires that federal undertakings

take into account the effect its actions have on any district, site, building, structure, or object

included in or eligible for the National Register of Historic Places. This process, commonly

known as Section 106, has three main goals:

(1) Identify historic and prehistoric properties eligible for or listed in the

National Register and which might be impacted by a specifically funded or

licensed federal undertaking.

(2) Assess the effects of the specific federal undertakings on properties eligible for or

listed in the National Register.

(3) Seek ways to avoid, minimize, or mitigate any adverse effects on historic

properties.

A federal undertaking can include a direct undertaking by a federal agency, an undertaking

brought about by the granting of funds by a federal agency, or an undertaking permitted by a

federal agency.

Examples of federal activities subject to the Act include construction, rehabilitation and repair

projects, demolition, licenses, permits, loans, loan guarantees, grants, federal property transfers,

and many other types of federal involvement. When one of these activities has the potential to

affect historic and prehistoric properties, a Section 106 review must be completed.

The Commission advises federal agencies regarding the potential their undertakings have to

affect historic properties in Alabama. When both agencies agree that there is, or could be, an

adverse effect to a historic property, three alternatives are available: avoid the effect, minimize

the effect, or mitigate the effect (compensation). The federal agency is then required to obtain a

3

letter of clearance from the State Historical Preservation Officer before proceeding with its

undertaking.

Sections 1 and 2 of the National Historic Preservation Act also mandate that the SHPO

generally encourage preservation of our landmarks and heritage, and a preservation ethic

among the general public, through a spectrum of preservation-related initiatives on the part of

the SHPO. This has been the springboard of much productive Historical Commission activity

over nearly fifty years.

A listing of the Historical sites administered by the Commission can be found in the appendices

of this report.

ACTS PASSED SINCE THE LAST SUNSET REVIEW

Act 2013-241 codified as the Code of Alabama 1975, Section 40-9F-1 through 40-9F-8

provides a tax credit against the tax liability of the taxpayer for the rehabilitation, preservation,

and development of historic structures. A copy of the Code of Alabama 1975 40-9F-1 through

8 is included in the appendices of this report.

4

Characteristics

Members and Selection 20 members which include the following:

Seven ex-officio members:

Governor Lieutenant Governor Speaker of the House of

Representatives

Director of the Department of Archives and History

Director of the Alabama Tourism Department

Commissioner of the Dept. of Conservation and Natural Resources

Director of the Technical Staff of the Alabama Building Commission

Ten members appointed by the governor from

nominees representing the following:

One from the University of Alabama One from Auburn University One from the University of South Alabama

One from Troy University One from the University of Montevallo One from the Alabama Council of the American Institute of Architects

One from the Alabama Historical Association

One from the Alabama State Chamber of Commerce

One from the Alabama Farmers Federation

One from the Alabama Archaeological Society

Three (3) members appointed by the governor from

the state-at-large.

In addition to the above, the chairman of the

Restructured Historic Chattahoochee Commission shall

serve as an ex officio policy making member of the

Commission.

Code of Alabama 1975, Section 41-9-243

5

Term 6 year terms


Qualifications The nominees and appointees shall be persons who have

demonstrated interest in and concern about the

preservation of this state's rich history and traditions and

who are conversant with the history of the state and who

are qualified to direct and supervise the work of the

Commission.


Racial Representation No statutory requirement. No black members currently

serving on the commission.

Geographical Representation

No statutory requirement

Other Representation The law requires that the membership of the

Commission shall be inclusive and reflect the racial,

gender, geographic, urban/rural, and economic diversity

of the state.


Compensation None, Commission members can be reimbursed for

expenses in the same amounts as afforded to state

employees and officers.


Operations

Administrator Frank White, Executive Director,

Unclassified merit system employee,

Appointed by the Commission.

Annual Salary of $129,374.88 set by the Commission

with the approval of the governor and the State

Personnel Board.


Location 468 South Perry Street

Montgomery, Alabama 36130

Office Hours Monday Friday 8:00am to 5:00 pm

6

Employees 66 - Regular full-time employees

4 Part-time employees 2 Retired state employees (hourly) 1 Seasonal employee (hourly)

Immigration E-Verify Fully compliant SAVE The SAVE Program is not applicable to the

Commission. The Commission does not issue

licenses. Grants made by the Commission are

not made to individuals.

Legal Counsel William D. Little, Assistant Attorney General from the

AGs Office

B. Kincey Green Jr., private attorney with Reeves &

Stewart.

Subpoena Power None except as provided by the Administrative

Procedure Act, for hearings and contested cases.


Internet Presence http://www.preserveala.org/

Archaeology

Educational Opportunities

Regulatory Assistance

List of Historic Sites

News Room Grants and Tax Credits

In addition, the Historical Commission maintains a

Facebook page.

Attended Board Member

Training

1 - Executive Director

1 - Commission Member

Financial

Source of Funds Appropriations from the General Fund and the

Confederate Pension Fund, Gift Shop sales, gifts,

donations, grants, and investment income

State Treasury Operates through the State Treasury, Special Revenue

Funds 0365, 0422, 0785

7

Required Distributions Sales taxes collected on merchandise sales at the various

historic sites are transferred to the Alabama Department of

Revenue.

The Code of Alabama 1975, Section 40-23-2(1)

Unused Funds Unexpended grants, gifts, donations, etc. are retained at

year end.

Unexpended General Fund appropriations revert to the

General Fund at year end.

The Code of Alabama 1975, Section 41-9-255

SIGNIFICANT ISSUES

Significant Issue 2014-01 The Historical Commission as custodian of Fort Morgan is a playing a major part of the 150

th

Anniversary of the Battle of Mobile Bay and Siege of Fort Morgan, August 1-3, 2014. The

commemoration is expected to have a significant economic effect on the area. In addition to

funding to prepare for the event, re-enactors from across the nation are expected to attend.

COMMISSION RESPONSE: The AHC is preparing for the Commemoration of the 150th Anniversary of the Battle of Mobile Bay and Siege of Fort Morgan. The AHC has contracted with the Coastal Alabama Business Chamber as a local partner. Coordinators for the public and reenactor activities are in place and are being overseen by the staff of the AHC Main office and Fort Morgan. Publicity efforts are on a national scale and are being coordinated by AHC staff, and the

Chamber are greatly aided by Gulf Shores & Orange Beach Tourism. The outreach efforts are proceeding well and attendance is expected to exceed 10,000 visitors. In addition to the visitors to view the activities, the AHC expects to attract 500 participants from across the region. The economic impact will be significant. The three-day event will feature the unveiling of new markers honoring the participants of the 1864 battles, a reenactment of the naval actions with sailing ships in the bay, siege actions and the largest nighttime cannon bombardment in Alabama since the original event during the Civil War. In addition, there will be educational and entertainment activities happening throughout Fort Morgan. In preparation for the event, the AHC is repairing and upgrading the buildings and facilities at the park. Visitors will be able to view and use park facilities with a level of maintenance and safety not seen in decades. All of the preparations will produce a safe, educational and enjoyable experience at one of the premier historic sites in the State of Alabama. Substantial funding for the event is derived from the Deepwater Horizon Incident.

8

STATUS OF PRIOR FINDINGS

All prior findings/significant issues have been resolved, except for the following:

Significant Issues 2007 - 04

The prior finding stated that there is an apparent continuing shortage of funds for

preservation and utilization of state-owned/operated historic sites. Forty-six (46) of one

hundred seventeen (117) respondents to questionnaires mailed by the Examiners of Public

Accounts to commission members, donors to the Alabama Historical Commission, and donors

to the Alabama Historical Commission Foundation, as well as statements made by ten (10)

members of the commissions staff, all indicated that shortage of funds is a significant issue facing the commission. The commissions inability to maintain its historic properties and the loss of staff are mentioned as results of the shortage of funds.

In addition, twelve (12) of one hundred seventeen (117) respondents to questionnaires and three

(3) staff members expressed concern about the expenditure of funds by the Alabama Historical

Commission at its historic properties/sites.

Administration of Historic Sites in Alabama is Unusual

The expense of administration of state controlled historic sites appears to fall heavily on the

commission and the state, when compared to other states. The commissions senior architectural historian has developed a report on the administration of state-owned historic sites outside

Alabama, especially in the Southeast. The report states that, although general patterns of similarity exist, Alabama is unusual in that virtually all state-owned/state-run historic sites are wholly administered through a small, independent state agency, the Alabama Historical

Commission, which also functions as the state historic preservation office. (State historic sites

not administered by the AHC include the independently-managed Saint Stephens and Blakeley

historical parks).

The commission reported in its May 3, 2006 meeting that it is seeking alternatives to its

ownership, governance, operation, and maintenance of historic properties/sites. Alternatives

currently being considered include:

Transfer of ownership, operation, maintenance, and associated costs to individuals, local preservation groups, local governments, etc.

Operation/maintenance agreements with individuals, local preservation groups, local governments, etc. for operation and maintenance of the properties/sites where the costs

are either borne entirely by the local entity or shared with the commission.

Questions to Attorney General Contemplated

The commission is developing a list of questions to pose to the Attorney General concerning the

legality of these alternatives. Some of the questions are:

9

Does the Alabama Historical Commission have the authority to transfer ownership of real estate, including historic land and structures, or personal property, including

historic artifacts, to any public or private organization?

May the recipient organization be required to prove its ability to take over, demonstrate its financial condition, provide a business plan, and demonstrate an

understanding of and commitment to following standards of the Secretary of the Interior

and the American Association of Museums?

Would transfer of ownership have to be processed through the State Surplus Property system?

Do past expenditures of federal, state, and local government capital funds or directed private funds impose any restrictions?

May the Alabama Historical Commission impose protective covenants in perpetuity in transfer of ownership?

Does the Alabama Historical Commission have the authority to rent or lease real estate, including historic lands and structures, or personal property, including historic

artifacts, to any public or private organization?

Does the Alabama Historical Commission have the authority to contract with any public or private organization to operate and maintain a historic site owned by the

Alabama Historical Commission?

In addition to posing these questions, the commission is awaiting an Attorney Generals opinion on issues related to the transfer of the General Joe Wheeler home (Pond Spring) to the Friends

of General Joe Wheeler Foundation, a private, non-profit group dedicated to raising funds for

the restoration of the site. The Friends of General Joe Wheeler Foundation has expressed an

interest in receiving the property for the purpose of preservation and operation of the site as a

museum.

Concerns about the Use of Funds

Concerns raised by the respondents to our questionnaires included the continuing decline of

state-owned historic properties, unfinished projects at historic sites, and multiple studies being

accomplished with no actual construction or repair taking place.

During the current review, the commissions accounting staff provided us with the following information for the period October 1, 2001 April 16, 2006:

Research, Planning and Design $2,639,635 Construction $2,832,963 Repairs and Maintenance $ 616,990

The information provided on capital outlay expenditures (research, planning, design, and

construction) is included in the appendices of this report.

Mark Driscoll, Head of the Historic Sites Division of the Alabama Historical Commission

provided explanations of the capital outlay phases as follows:

10

Research includes historical and archaeological investigations that aim to document the history of a site, including original and subsequent appearance and finishes of extant

buildings. It also includes the location and functions of earlier support structures, which

no longer exist, or evidences of prehistoric cultures that may have inhabited a site. It

can include technical research to determine structural integrity or the appropriateness of

restoration techniques. Research is listed among the powers and duties of the Alabama

Historical Commission and is inherently mandated in the work of any history-based

organization. It provides the framework for accurate restorations, interpretation, and

sound restoration techniques.

Planning establishes the short and long-term goals and priorities for restoration and interpretation of historic sites. It provides a basis for developing financially sustainable

projects, for seeking funding and support for major restoration projects. Planning is

essential for large, complex projects, which will be carried out over a long period and

for which funds will be acquired in small increments. It provides agreed-upon goals and

a series of steps that help to eliminate the wastefulness that occurs when ad hoc

decisions are made based on personal preferences and without reference to the long-

term goals or rational priorities. Many funding sources require evidence of solid

planning. Planning is not required by state law or rule.

Design consists of the architectural or engineering drawings and specifications that direct the work of construction/restoration contractors. Alabama law or Building

Commission rules mandate professional design services for public and state owned

structures.

Construction is the implementation phase of plans and carries out the professionally developed designs and specifications based on solid, factual research. Construction is

not required by state law or rule.

Driscoll further explained that planning projects can include design services and that design

services may also include needed research not done in earlier phases. The proportion of

planning, research and design in relation to construction varies depending on the period

selected for review. For example, a period which includes implementation of plans created in

an earlier period would show a higher percentage of construction costs relative to other costs.

Status - 2008

Funding continues to be a significant issue to the commission. Nine (9) of twelve (12)

respondents to questionnaires mailed by the Examiners of Public Accounts to commission

members and the commissions executive director indicated that a shortage of funds remains a significant issue facing the commission. The commissions inability to maintain its historic properties and the loss of staff are mentioned as results of the shortage of funds.

During this review, examiners visited nine (9) of the historic sites owned or maintained by the

Alabama Historical Commission. The examiners noted repair/restoration work either completed

or in progress at seven (7) of the sites. The examiners observations revealed that while all sites need further repair/restoration work, the Fort Morgan site appeared to have the most pressing

need for restoration/repair work to address stabilization and repair of the site as well as

addressing issues of safety for visitors. Examiners observed large cracks running the entire

length of the brick arches leading into the fort as well as cracks in the fort walls at numerous

11

locations, limestone deposits on the forts walls and floors due to water seepage from earthen top of the fort (the deposits on the floor create areas of slippery footing), and rusted, corroded

metal stairways and handrails. One set of metal handrails had deteriorated to the point of being

extremely loose, thereby creating a possible hazard for visitors as well as staff members.

In response to a question concerning the commissions plans for maintenance, restoration, and/or repair of the historical properties owned/maintained by the AHC, the commissions executive director stated that the commission has a list of projects for most sites ready to

undertake when funding becomes available. He also stated the commission would do as much

as possible to try to leverage those funds with federal grants and donations.

The executive director reported that the commission has repair/restoration projects underway at

several sites and is in the process of preparing for additional projects to begin

He stated that the repair/restoration projects are completed in phases to ensure that

repairs/restorations are accomplished in the proper order (i.e. stabilization of a structures foundation prior to restoration of the structures interior walls/decorations) and to effectively

utilize the available funding. He further stated that when the current phases or repair/restoration

are completed there will be additional work needed to fully complete the projects.

The executive director stated that the commission was able to partner with a local support

group, the Friends of General Joe Wheeler Foundation, to purchase a new tractor for the Pond

Spring location and succeeded in having equipment and labor donated by a local developer to

relocate a 32 pounder (3.5 ton) cannon at Fort Morgan.

The executive director stated that the commission has contracted with the Alabama Department

of Corrections for inmate labor to reduce the cost of repairs/restoration at the commissions historical sites.

The executive director also stated that the commission has been able to hire additional staff

during the last year but still is in dire need of additional employees. He listed approximately

thirteen (13) positions which need to be filled immediately, with additional employees needed

when sites are restored/reopened.

Request for Attorney Generals Opinion Withdrawn

According to the executive director, the commission withdrew its request for an Attorney

Generals Opinion concerning the divestiture of properties. He stated that the Attorney General informed the commission that no opinion would be issued based upon hypothetical situations

and that the commission would have to have an agreement in place for the transfer of property

at which time, the Attorney General could address the specifics of the agreement.

Status 2010 Funding continues to be a significant issue to the commission. Nine (9) of ten (10)

commissioners who responded to questionnaires mailed by the Examiners of Public Accounts

and the commissions executive director indicated that a shortage of funds remains a significant

12

issue facing the commission. The commissions inability to maintain its historic properties and the loss of staff are mentioned as results of the shortage of funds.

During a meeting of April 30, 2010, the commissions executive director stated that the commission has many historic sites to staff and maintain. The current staffing level (69

employees) is approximately 65% of what it was during June 2005 (103 employees). He stated

that the commission does not have enough personnel to staff the historic sites and to maintain

them at the levels needed and does not have the funding necessary to hire them.

Current Status: (February 2014) OPEN

The 6 commission members responding to our survey do not believe the Historical

Commission is adequately funded and cite this as the most significant issue facing the

Historical Commission. The Alabama Historical Commission has a steadily diminishing fund

balance. At the end of fiscal year 2010 the commissions unreserved cash balance was $6,280,994.34 and at the end of fiscal year 2013 the commissions unreserved cash balance was $973,086.80, a decrease in 4 years of $5,307,907.54 (84.51%). The Commission is aware of

their impending financial crisis and has projected a funding shortfall to happen in FY 2015.

According to the Commissions Director of Finance the decline in natural gas production in Mobile Bay (In FY10 they collected $995,430.53 in 2013 $525,146 [decrease of 47.24%])) and

the reduction in the Commissions General Fund Appropriations has contributed to this impending shortfall. The following actions are currently being taken to help alleviate the crisis:

Continuing to seek increased funding from the General Fund and Education Trust Fund

Continuing to seek public and private partnerships to fund operations of historic sites

The AHC has a number of employees that can and plan on retiring in FY 2014 and FY 2015. As these employees depart the agency their positions will either

be eliminated or replaced with entry level candidates

With the decreasing staff the Commission is exploring all programs and determining which programs are mandated and which are not

The 150th anniversary for the Battle of Mobile Bay at Fort Morgan will produce needed funds for the fourth quarter of FY 2014

In addition, the Commissions Director of Finance stated the Commissions funding shortfall will be projected more accurately at the end of August 2014. At this point the following actions

will be explored and implemented:

Use a portion of the distributable income of the Alabama Cultural Resources Preservation Fund

Close state-owned historic sites

Staff lay-offs

Or a combination of any of the above

Further, if the natural gas prices increase and Exxon begins drilling again then this could make

up the shortfall. However, the gas revenue is not a dependable income stream especially with

the new technology for natural gas production.

13

2013 Attorney Generals Opinion

The Historical Commission did ask for an Attorney General Opinion regarding its ability to sell

unused parcels of the Old Cahawba Archeological Park (Cahawba)?

The Commission advised the Attorney Generals Office - the Commission is considering the sale, in fee simple, of four state owned lots and the surrounding rights-of-ways in unused

sections of Cahawba. These parcels were given to the Commission some years ago. Although

these parcels lacked the historical significance of other areas of Cahawba, the Commission

hoped that these properties could someday be included in a larger plan for the development of

an historic attraction and archaeological preserve. Recent restraints on state funding, however,

have required the Commission to question whether such a development is realistic in the

foreseeable future. Accordingly, the Commission requests the guidance of this Office as to

whether the Commission has the statutory authority to sell these parcels.

The Attorney Generals office issued opinion 2013-063 opining, The Alabama Historical Commission (Commission) may sell unused parcels of the Old Cahawba Archaeological Park, provided the Commission finds that the proposed sale furthers the lawful objectives of the

Alabama Historical Commission.

Commission Response: The AHC is aggressively pursuing alternative modes of operation for selected House Museum properties within the Division of Historic Sites. The reason for pursuing alternative models of operation is a result of various factors, including an annual decline in House Museum visitation, the decline of General Fund allocations and Federal funding, the decline in departmental receipts, and rising personnel costs. A proposed model that is presently being explored would place more responsibility on 501(c)3 support organizations and potentially civic governments to offset AHC operational and personnel expenses. This transition model would take place over a multi-year period with the goal of each site becoming self sustainable without government subsidies. By transitioning more autonomy to local organizations, communities will become empowered to make more operational decisions and have a greater sense of ownership from local stakeholders. The proactive model will fulfill the mission and obligation of the AHC while engaging public/private partnerships at the local level. The proposed multi-year transition plan would potentially require the AHC to maintain ownership of all sites and insurance liability, however the operations would become the responsibility of a local non-profit. This will allow the historic sites to remain open to the public for tours, educational programming, and special events. The local non-profits will have the flexibility to determine the most productive mode of operations while under the guidance of the AHC. This proposed plan will require the selected transition sites to be subsidized during the transitional phase with the expectation that the AHC systematically decrease funding annually. The local non-profit will then have the mission to gain membership, acquire partnerships, and raise funds for the purpose of hiring staff and maintaining programming and operations. Programs such as this have been tested within other government agencies who own and operate House Museums in the Southeast. Alabama is one of the last states

14

to maintain House Museums using a unilateral approach of internal funding without partnering with non-profits and other support organizations. Furthermore, this reconstruction of House Museum operations reflects a national trend in partnering with local organizations to offset budget decreases. Current levels of visitation at AHC House Museums mirror the national decline in House Museum visitation.

By implementing a public/private partnership transition for House Museums, the AHC will fulfill our mission to preserve, protect, and promote Alabama's historic places while addressing a reduction in appropriations and revenue. An increase in local participation and fundraising, under the supervision of the AHC, will allow the sites to remain open to the public without compromising their historic integrity. The AHC will continue to develop a strategy for 2015 that encumbers local community empowerment under the pretense of AHC ownership and supervision.

15

ORGANIZATION

Executive Assistant

Architectural

Historian

Finance

Director

Historic

Preservation

Director

Historic Sites

Director

Outreach

Director

Personnel

Director

State

Archaeologist

Executive Director

Historical Commission

Historic Preservation Division

The Historic Preservation Division Manager traditionally serves as the Deputy SHPO and

Administers federal and state programs. The divisions duties include:

Logging, tracking, and evaluating approximately 2,000 federal projects annually to determine impact on Alabamas cultural resources (also known as Section 106 or Environmental Review).

Providing the Cultural Resource oversight and review for the Transportation Alternatives Program (TAP) projects.

Coordinating the Certified Local Government program, a preservation partnership between local, state, and national governments focused on

promoting historic preservation at the grass roots level

Reviewing federal tax credit projects Managing the National Register of Historic Places and making determinations of eligibility for the National Register.

Managing the Architectural Survey Program, the repository of files associated with the historic architectural resources in the state of Alabama

Managing the Alabama Register of Landmarks and Heritage, the states official listing of buildings, structures, sites, objects, and districts of historical,

architectural, and/or archaeological significance

16

Managing the Historic Cemetery Program including the Alabama Historic Cemetery Register and reviewing/issuing cemetery permits as prescribed by

state statute. The Commission issues permits to authorize cemetery relocation

or extensive cleanup of cemeteries. A permit is issued in the form of a letter

signed by the executive director of the Commission, Fifty-one cemetery

permits were issued from October 1, 2009 through February 18, 2014.

Administering the State of Alabamas Historic Rehabilitation Tax Credit Program that allows Alabama taxpayers the opportunity to rehabilitate their

historic property and receive an income tax credit of up to 25% of qualified

expenses associated with the rehabilitation. Since February 2014, twenty-eight

applicants have requested tax credits in the amount of $39,468,398, which is

more than half of the $60 million three year cap. The amount of estimated

qualified rehabilitation expenditures totals $209,463,574.

A State Archaeologist within the division:

Supervises and participates in Section 106 reviews Assists the commissions site managers in the preservation of archaeology at the

commissions historical sites Develops and participates in programs to educate the public on Alabama

Archaeology

Acts as liaison between the Alabama Historical Commission and the Council on Alabama Archaeology

Encourages preservation of maritime resources by advising the Maritime Advisory Council, granting and monitoring underwater permit requests

Develops a statewide maritime management plan and administers the Alabama Underwater Cultural Resources Act

Historic Sites Division

The Historic Sites Division manages the agencys 22 historic sites, 11 of which are staffed. The divisions include:

Managing capital outlay projects including capital maintenance and architectural restoration

Overseeing development of interpretive plans, research projects, and exhibit designs Managing, caring for, and interpreting site-related collections of historic objects Providing professional collections care/management, educational programming,

exhibit development, staff/volunteer training, and architectural preservation

Developing and presenting tours, informational and educational programs for school age children, and reenactments for over 360,000 visitors per year

Performing housekeeping and grounds/maintenance work

17

Outreach/Development Division

The Outreach/Development Division develops and maintains relationships and performs

educational functions with constituency groups. The divisions duties include:

Conducting educational projects and other educational activities. Developing and maintaining contacts with local historical societies, groups, and

individuals.

Coordinating news conferences and media visits; writing and distributing news releases and media advisories.

Producing the Preservation Report newsletter, reaching an audience of 5,000 and producing the Advocate, reaching 700 people three times a year.

Serving as agency media contact, managing the AHC website, monitoring preservation issues and providing officials with AHC perspectives.

Providing public presentations and workshops. Coordinating the efforts of the Black Heritage Council Working with heritage tourism and heritage area development, including the Black

Belt National Heritage Initiative.

Writing grant applications and assisting with fundraising efforts developing materials for state and national elected officials and coordinating communication with national

elected officials.

Edit/produce written materials needed by director or other divisions.

Architectural Historian Division

The Architectural Historian performs the following functions:

Documenting, researching, writing and promoting awareness of Alabamas architectural heritage to local, regional and other audiences.

Serving as a subject-matter expert and consultant for commissions staff, the general public and professional counterparts.

Working with endangered landmarks and administering the commissions easement program.

Serving as commissions trustee for Alabama Trust for Historic Preservation Endangered Properties Emergency Fund.

Conducting architectural and historical research and assisting with in-house preparation of Alabama and National Register nominations for architecturally

significant properties or sites of exceptional value.

Managing Places in Peril initiative (jointly with Alabama Trust for Historic Preservation) as well as Preservation Scoreboard (jointly with University of West

Alabama).

Generating web site & other outreach information as appropriate.

18

Finance Division

Finance Division is responsible for overall financial management, including the annual budget

and an investment fund of $9.5 million. The divisions functions include:

Developing the annual budget and spending plan for general operations and capital outlay.

Fiscal administration including budget analysis, cash management and financial reporting.

Monitoring of Alabama Cultural Resources Preservation Fund. Developing annual state budget funding request. Administration of agencys purchasing function. Preparation and monitoring of annual federal grant application and corresponding

reports.

Execution and monitoring of state and federal contracts and grants. Implementing control systems for federal programs to insure compliance and

reimbursement.

Managing agencys marketing efforts to increase funding for historic preservation through initiatives at retail outlets, including the State Capitol.

Serving as liaison with Department of Finance, Comptrollers Office, Legislative Budget Office, Executive Budget Office, State Treasurers office, State Purchasing and the National Parks Service Grant Office.

Human Resources and Admin Services Division

This division oversees agency personnel services by:

Providing assistance in the hiring, performance appraisal, and disciplinary process. Producing monthly Bureau of Labor reports. Preparing quarterly Department of Industrial Relations wage reports. Overseeing payroll functions and property inventory programs. Coordinating agency recycling program reporting. Serving as agency training coordinator. Managing main office maintenance and supplies. Managing agency Information Technology program.

19

PERSONNEL

The Commission has sixty-six full time employees; four part-time employees; two retired state

employees and one hourly seasonal employee.

Total # B/M W/M B/F W/F

Salary or

Salary Range

Unclassified

Executive Director 1 1 $ 129,374.88

Historic Sites Director 1 1 70,888.80

State Archaeologist 1 1 55,127.76

Merit System

Clerk 1 1 25,200.00

Executive Secretary 1 1 30,724.80

ASA III 2 1 1 31,488.00

40,252.80

Account Clerk 1 1 29,954.40

Accountant 1 1 35,589.60

Senior Accountant 1 1 65,690.40

Canteen Clerk 1 1 19,675.20

Administrative Services Officer 1 1 74,479.20

Architect 1 1 84,276.00

Historic Artisan 2 2 33,086.40

40,252.80

Historic Artisan Senior 2 1 1 29,954.40

Cultural Resource Coordinator 6 2 4 40,252.80 56,685.60

Cultural Resource Specialist 5 3 2 32,287.20 39,290.40

Cultural Resource Coordinator

Senior

11 5 6 43,339.20 65,690.40

Division Manager 3 1 2 76,348.80 80,287.20

H.C. Senior Expert 1 1 80,287.20

Archaeologist 2 1 1 33,086.40 42,466.40

Archaeologist Senior 1 1 56,685.60

Curator Coordinator 1 1 60,991.20

Parks Worker 4 2 2 17,839.20 23,419.20

Building Custodian 1 1 20,671.20

Laborer 7 3 4 16,989.60 19,202.40

Utility Laborer 1 1 25,821.60

Grounds Worker 2 2 23,419.20

27,806.40

20

B/M=black male, W/M=white male, B/F=black female, W/F=white female

The commission has a total of 29 vehicles. Only the Executive Director is assigned a vehicle

for commuting to and from work. All other vehicles are assigned to a site to be used as needed

by any employee.

Site Number of

Vehicles

Fort Toulouse 5

Cahawba 5

Pond Springs 3

Fort Morgan 5

Gaineswood 1

Confederate Park 3

Magnolia Grove 1

Historical Commission- Montgomery 6

Legal Counsel

William D. Little, Assistant Attorney General from the AGs Office, provides legal services to the Commission.

B. Kincey Green Jr., a private attorney employed under contract, provides legal services to

assist the Commission in acquiring properties at Cahawba at the rate of $100/per hour. Total

amount of the contract is $85,000.00 and expires on September 30, 2015.

Notification of Commission decisions to Amend Administrative Rules

The Commission complied with notification procedures prescribed in the Administrative

Procedure Act, which includes publication of proposed rules in the Administrative Monthly,

and public hearings on proposed rules. The public is not specifically notified of proposed

changes.

Maintenance Repairer 2 1 1 22,272.00

27,806.40

Plant Maintenance Worker 1 1 25,200.00

Maintenance Repair Supervisor 1 1 37,389.60

Capital Receptionist (50%

employee)

1 1 11,709.60

Laborer (50% employee) 2 2 8,494.80

Parks Worker (50% employee) 1 1 8,919.60

Retired State Employees (hourly) 2 2 14.05

16.30 /hr.

Laborer Seasonal Hourly 1 1 7.25 /hr.

Total 73 3 30 3 37

21

REGULATION IN CONJUNCTION WITH OTHER ENTITIES

Department of Archives and History - Both the Alabama Historical Commission and the

Alabama Department of Archives and History are engaged in preserving Alabamas history. The commissions preservation activities are primarily focused on the preservation of historical sites while the departments preservation activities focus on preservation of historical records. Both agencies are engaged in interpreting Alabamas history to the public. Both agencies are engaged in collecting historical artifacts and presenting them to the public, the commission through its

historical sites and the department through its museum. Both agencies are engaged with

historical societies at the local level.

State Historic Preservation Officer - The State Historic Preservation Officer (SHPO)

administers the national historic preservation program at the state level, reviews National

Register of Historic Places nominations, maintains data on historic properties that have been

identified but not yet nominated, and consults with federal agencies during Section 106 reviews

(36 CFR 800) SHPOs are designated by the governor of their states or territories. Under 36

CFR 800 Federal agencies must consult with the appropriate SHPO when identifying historic

properties and assessing the effects of a federally involved undertaking on historic properties.

The Executive Director of the Alabama Historical Commission normally serves as the State

Historic Preservation Officer.

Department of Economic and Community Affairs - The Commission's Main Street Program,

which was suspended in 2004, is now an independent 501c3 statewide organization. The

commission has a seat on the board, as does ADECA and Tourism.

Department of Conservation and Natural Resources - The commissions activities include operating historical sites for the enjoyment of the public, development and maintenance of the

sites, repair and maintenance of structures, etc., planning and oversight of capital projects for

historic sites, collection of admissions, and sale of gifts. These duties are similar to duties of the

Alabama Department of Conservation and Natural Resources, State Parks Division, which is

responsible for the operation and maintenance of state parks. The commission and the

department jointly administer the states Underwater Cultural Resources Act, which seeks to protect historic underwater sites and artifacts. The Commissioner of the Department of

Conservation and Natural Resources is an ex officio member of the Alabama Historical

Commission

Closely Associated Associations and Foundations:

Associations

(1) National Trust for Historic Preservation

(2) National Main Street Center

(3) Preservation Action

(4) Non-Profit Resource Center of Alabama

(5) Society of Architectural Historians

(6) American Association for State and Local History

(7) Alabama Museums Association

(8) Alabama Historical Association

22

(9) National Conference of State Historic Preservation Officers

(10) National Alliance of Preservation Commissions

(11) Alabama Communities of Excellence

Foundations

The Alabama Historical Commission staff works closely with the following foundations to

support historic preservation or programs at AHC-owned sites.

Friends Groups:

Friends of Gaineswood Historic Magnolia Grove Foundation (Nick Cobbs, a former AHC commissioner

is on the board of directors HMGF)

Friends of Fendall Hall (Deborah Casey, site director of Fendall Hall is on the board as an advisory non-voting member, also Ed Garrison, a former member

of the Friends of Fendall Hall board of directors is a former commissioner of

AHC)

Friends of the Forts (Fort-Toulouse) Friends of the General Joe Wheeler Home Foundation (Pond Spring)

Foundations:

Fort Morgan Foundation Cahaba Foundation (Linda Derry is an ex-officio member)

Pond Spring

Friends of the Freedom Rides Museum formed 11/25/2013. Frank White is to be an ex-officio member along with Montgomery's mayor. No current for

former AHC commissioners are on the founding board.

Other:

Landmarks Foundation of Montgomery Alabama Division, United Daughters of the Confederacy Sons of the Confederate Veterans Alabama Cemetery Preservation Alliance (staff member Lee Anne Wofford

serves as an ex-officio officer)

Alabama Communities of Excellence (staff member Mary Shell serves on the board)

Your Town Alabama (staff member Mary Shell serves on the board)

23

FINANCIAL INFORMATION

Source of funds - Appropriations from the General Fund and the Confederate Pension Fund,

gift shop sales, gifts, donations, grants, endowments, and investment income

Funds/Accounts Description(s)

Fund #365 State Historic Preservation Fund

Established under authority of the Code of Alabama 1975, Section 41-9-255 as an operating

fund into which shall be deposited all moneys received by the commission from admissions,

inspection fees, gifts, donations, grants, leases, rentals, bequests, loans, governmental

appropriations or any other sources, either public or private. Such funds shall be used by the

commission to pay the costs of the maintenance, acquisitions, preservation and operation of its

acquisitions and for carrying out any and all of the purposes of this division, including the

payment of the salaries of any employees of said commission and any expenses of said

commission. Money contributed to or deposited in this fund for capital outlay projects and

from any source other than state appropriations for operations shall not revert to the General

Fund of the state, but shall remain in the preservation fund until expended by the commission

The Historical Commission received and administered the following grants:

Hurricanes Katrina and Rita Recovery Grants ended on 9/30/12. The Historical

Commission received Federal Emergency Management Agency (FEMA) grants for damage to

historic sites, but have not sub granted any of that assistance. The Hurricane Katrina grant

program expended $2,438,565.00 leaving a balance of $11,435.00 that expired on 9/30/12.

Alabama Cultural Resources Preservation Trust Fund Grants - According to the

Commission, these grants are not currently being made. These grants are funded with income

generated by the Alabama Historic Preservation Trust Fund, which is managed by the

Retirement Systems of Alabama.

The commission stated that the value of the fund recently dropped in value due to a poor

performing investment. The commission stated that the fund should be allowed to grow until it

reaches a total market value of $10 million, which is an amount that could be reasonably

expected to sustain a $500,000 per year grant program. The commission stated that

administering a smaller grant program would be an inefficient use of an already stretched staff.

Book Value as of 9/30/2013 was $9,366,649.00.

Line Item grants Line item grants were made in Fiscal Years 2010 and 2011 as required by the appropriation of the Legislature. All funds were granted as directed.

Competitive Grant Program In fiscal years 2012 and 2013 there were no Line Item grants,

but in their place a competitive grant program was administered for each year as directed by the

Legislature. All funds were granted and the program ended on 9/30/13. (A list of the FY2012 and FY2013 competitive grants has been included in the appendices of this report.)

24

Greyhound Bus Station - During fiscal year 2011-2012 small grants (less than $1,000) were

awarded to artists in a competition for the opening of the Greyhound Bus Station Historic Site

in Montgomery for a total of $12,735.08. Recipients received an honorarium of $450 plus

travel/shipping expenses.

Certified Local Governments - Every fiscal year, as required by the National Park Service,

10% of the State Historic Preservation Office (SHPO) grant is passed through to Certified

Local Governments (CLGs). The total amount expended as of 9/30 for each fiscal year is as

follows:

Fiscal Year Total Amount

Expended

9/30/2010 $140,241.25

9/30/2011 $111,293.65

9/30/2012 $114,035.03

9/30/2013 $15,053.89

A listing of all Sub-Grant Projects by Fiscal Year has been included in the appendices of this

report.

Fund #785 Historic Preservation Investment Fund

Established in 1995, citing the Code of Alabama 1975, Section 41-9-249(7c), the State

Comptroller with the approval of the Examiners of Public Accounts established fund 785. The

remainder of proceeds from the second payment of the Transco Settlement was receipted into this fund. Fund 785 now holds balances that are not immediately needed by the

Commission. The majority of these funds have internal restrictions placed on them for specific

projects (i.e. funds received from friends groups for use at specific sites, oil and gas interest

payments committed to capital projects, oil and gas interest payments being held for possible

future liabilities for abandonment of the wells). When funds are to be expended, the amount is

transferred from 785 to 365. Unused principle at the end of the year is retained by the agency.

The balance of this fund as of 1/31/2014 was $3,338,545.39.

According to the State Treasurer, this is not an interest bearing account. The service fees would

outweigh the interest earned.

Fund #422 - Cultural Resources Preservation Trust Fund

Created to hold funds paid to the commission by TRANSCO Energy Company as the result of

the May 1991 settlement of Civil Action No. CV-90-H-1333-N in the United States District

Court for the Middle District of Alabama, Northern Division.

The Alabama Historical Commission is trustee of the fund. On behalf of the Historical

Commission, the Employees Retirement System acts as the investment advisor to, and makes

investments for, the fund. Unused funds at the end of the year are retained by the agency. Book

Value as of 9/30/2013 was $9,366,649.00.

25

Schedule of Fees

Type of Fee

Statutory

Authority Rule

Amount

Authorized

Amount

Collected

ALL AHC HISTORIC SITES

Blue Star Museums

Active duty military and families

from Memorial Day to Labor Day

(national program)

41-9-249(5)

41-9-255 Appendix A Free Free

Annual Pass

Regular admission to all AHC sites

for up to 2 adults and up to 2

children, good for one year

41-9-249(5)

41-9-255 Appendix A $80 $80

AAA Member

41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Special Events, Programs, and

Exhibitions (In addition to programs listed by site below, site directors may develop new programs during the

year. Based on complexity and cost, such

programs will fall into one of the following categories):

Level 1 (6 years old and above)

41-9-249(5)

41-9-255 Appendix A $10 $10

Level 2 (6 years old and above)

41-9-249(5)

41-9-255 Appendix A $20 $20

Level III (6 years old and above)

41-9-249(5)

41-9-255 Appendix A $30 $30

Level IV (6 years old and above)

41-9-249(5)

41-9-255 Appendix A $40 $40

Level V (6 years old and above)

41-9-249(5)

41-9-255 Appendix A $50 $50

Child under 6 years old (for all

programs)

41-9-249(5)


ALABAMA STATE CAPITOL

Admission

All visitors 41-9-249(5)


Visitors booked through private tour

companies

41-9-249(5)

41-9-255 Appendix A $1 $1

Events and Programs

Special Programming Events

(such as speakers, special tours, history and

exhibit highlight tours)

41-9-249(5)

41-9-255 Appendix A $10 $10

Behind-the-Scenes Capitol Tour

41-9-249(5)

41-9-255 Appendix A $50 $50

26

BELLE MONT MANSION

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $6 $6

Senior (65 years old and above)

College, Military

41-9-249(5)

41-9-255 Appendix A $5 $5

Child (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $3 $3

Child under 6 years old

41-9-249(5)


Group (minimum 10 people)

41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Special Use Coupon

41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Rentals

Facility Use (house & grounds)

41-9-249(15)

41-9-255 Appendix A $100 per hour $100 per hour

CONFEDERATE MEMORIAL

PARK

Admission

Visitors to grounds

41-9-249(5)


Visitors to Museum

Adult

41-9-249(5)

41-9-255 Appendix A $4 $4

Senior (65 years old and

above), College, Retired

Military

41-9-249(5)

41-9-255 Appendix A $3 $3

Military, active & reserve

41-9-249(5)


Child (6 18 years old) with Parent

41-9-249(5)

41-9-255 Appendix A $1 $1

Child (6 18 years old) without Parent

41-9-249(5)

41-9-255 Appendix A $3 $3


41-9-249(5)



41-9-249(5)

41-9-255 Appendix A $2 $2

Events & Programs

Special Programs inside Museum

41-9-249(5)

41-9-255 Appendix A $2 $2

Rentals

Church Wedding

41-9-249(15)

41-9-255 Appendix A $200 $200

27

FENDALL HALL

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $5 $5

Senior (65 years old and above),

College, Military

41-9-249(5)

41-9-255 Appendix A $4 $4

Child (6 18 years old)(individual & group)

41-9-249(5)

41-9-255 Appendix A $3 $3


41-9-249(5)


Friends Group Member

41-9-249(5)

41-9-255 Appendix A $3 $3

Adult, Senior, College, Military


41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Events & Programs

Workshops

41-9-249(5)

41-9-255 Appendix A $2 $2

3-day Day Camp

41-9-249(5)

41-9-255 Appendix A $35 $35

Sunday Lunch

41-9-249(5)

41-9-255 Appendix A $20 $20

Rentals

1-50 Guests

During regular hours

41-9-249(15)

41-9-255 Appendix A $100 $100

After 5pm, State holidays, Sunday

41-9-249(15)

41-9-255 Appendix A $150 $150

Weddings, anytime

41-9-249(15)

41-9-255 Appendix A $150 $150

51-100 Guests


41-9-249(15)

41-9-255 Appendix A $200 $200


41-9-249(15)

41-9-255 Appendix A $250 $250

Weddings, anytime

41-9-249(15)

41-9-255 Appendix A $250 $250

101 200 Guests


41-9-249(15)

41-9-255 Appendix A $300 $300


41-9-249(15)

41-9-255 Appendix A $350 $350

Weddings, anytime

41-9-249(15)

41-9-255 Appendix A $350 $350

Over 200 Guests


41-9-249(15)

41-9-255 Appendix A $400 $400


41-9-249(15)

41-9-255 Appendix A $450 $450

Weddings, anytime

41-9-249(15)

41-9-255 Appendix A $450 $450

Painted Dining Room (limited to 16

people)

41-9-249(15)

41-9-255 Appendix A $350 $350

Tablecloths (each)

41-9-249(15)

41-9-255 Appendix A $8 $8

Napkins

41-9-249(15)

41-9-255 Appendix A $0.50 $0.50

Security Deposit

41-9-249(15)

41-9-255 Appendix A 150 150

28

FORT MORGAN

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $7 $7


College

41-9-249(5)

41-9-255 Appendix A $5 $5

Child (6 12 years old) 41-9-249(5)

41-9-255 Appendix A $4 $4

Family (2 adults, 2 children)

41-9-249(5)

41-9-255 Appendix A $18 $18

Military, active or reserve

41-9-249(5)


Group (Minimum 10 people)

41-9-249(5)

41-9-255 Appendix A $4 $4

Baldwin County School Groups,

per person

41-9-249(5)

41-9-255 Appendix A $3 $3

Adult Pass 10 Visits 41-9-249(5)

41-9-255 Appendix A $50 $50

Senior Pass 10 Visits 41-9-249(5)

41-9-255 Appendix A $35 $35

Child Pass 10 Visits 41-9-249(5)

41-9-255 Appendix A $25 $25

Weekly Pass - Adults

41-9-249(5)

41-9-255 Appendix A $25 $25

Weekly Pass - Senior

41-9-249(5)

41-9-255 Appendix A $18 $18

Weekly Pass - Child

41-9-249(5)

41-9-255 Appendix A $15 $15

Events & Programs

150th

Anniversary (Aug. 1-3,

2014) All 41-9-249(5)

41-9-255

Appendix A

$15 $15

Concerts, Bar-B-Que, Car Show

41-9-249(5)

41-9-255

Appendix A

$45 - 75 $45 - 75

Barbeque Competitions

41-9-249(5)

41-9-255

Appendix A

$10 $10

Car Shows

41-9-249(5)

41-9-255

Appendix A

$20 $20

Black Powder Competition w/sponsors

41-9-249(5)

41-9-255

Appendix A

$25 $25

Boat Launch Parking

41-9-249(5)

41-9-255

Appendix A

$2 $2

Facts, Phantom, and Folklore

Tours

41-9-249(5)

41-9-255

Appendix A

$10 $10

Ghost Tour (w/paranormal

groups)

41-9-249(5)

41-9-255

Appendix A

$15 $15

Winnie McIntosh Tour

41-9-249(5)

41-9-255

Appendix A

$10 $10

Day Camp, Children

41-9-249(5)

41-9-255

Appendix A

$30 $30

Re-enactor Camp, Adult &

Teens

41-9-249(5)

41-9-255 Appendix A $395 $395

Rentals

Weddings

41-9-249(15)

41-9-255 Appendix A $1,000 $1,000

Fort commander performs

wedding

41-9-249(15)

41-9-255 Appendix A $400 $400

29

Dinners, events, paranormal

overnights in fort

41-9-249(15)

41-9-255 Appendix A $500 $500

Cannon firing (with rental or

wedding)

41-9-249(15)

41-9-255 Appendix A $375 $375

Additional cannon shots, each

41-9-249(15)

41-9-255 Appendix A $45 $45

Camping

Scouts

41-9-249(15)

41-9-255 Appendix A $4 per night $4 per night

Adults

41-9-249(15)

41-9-255 Appendix A $15 per night $15 per night

FORT TOULOUSE - FORT

JACKSON

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $2 $2

Child (6 18 year old) 41-9-249(5)

41-9-255 Appendix A $1 $1

Child under 6 year old

41-9-249(5)


Boat Ramp Pass (per vehicle)

41-9-249(5)

41-9-255 Appendix A $2 $2

Annual Individual Pass

41-9-249(5)

41-9-255 Appendix A $25 $25

Annual Family Pass

41-9-249(5)

41-9-255 Appendix A $35 $35

Events & Programs

Organized Tours (per person)

41-9-249(5)

41-9-255 Appendix A $1 $1

Alabama Frontier Days

Adult

41-9-249(5)

41-9-255 Appendix A $8 $8

Student

41-9-249(5)

41-9-255 Appendix A $7 $7

French & Indian Wars

Encampment

Adult

41-9-249(5)

41-9-255 Appendix A $4 $4

Student

41-9-249(5)

41-9-255 Appendix A $2 $2

Major Event / Program

Adult

41-9-249(5)

41-9-255 Appendix A $8 $8

Child (6 18 years old) 41-9-249(5)

41-9-255 $7 $7

Minor Event / Program

Adult

41-9-249(5)

41-9-255 Appendix A $4 $4

Child (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $2 $2

Events with partner organizations

41-9-249(5)

41-9-255 Appendix A $2 / person + partner admin.

$2 / person

+ partner admin.

Rentals & Camping

Daily Pavilion Rental

41-9-249(15)

41-9-255 Appendix A $150 $150

Pavilion Rental (Wedding) 41-9-249(15) Appendix A $150 $150

30

41-9-255

Base Rate for RVs 41-9-249(15)

41-9-255 Appendix A $18 $18

Senior (65 years old and over),

Active & Retired Military, Peace

Officer, & Red Cross Fire

Fighter [Discounts]

41-9-249(15)

41-9-255 Appendix A $15 $15

Base Rate for Tents

41-9-249(15)

41-9-255 Appendix A $16 $16

With Discounts

41-9-249(15)

41-9-255 Appendix A $14 $14

Additional Tents

41-9-249(15)

41-9-255 Appendix A $10 $10

Group Camping per Tent

41-9-249(15)

41-9-255 Appendix A $7 $7

R.V. Weekly Rate

41-9-249(15)

41-9-255 Appendix A $110 $110

With Discounts

41-9-249(15)

41-9-255 Appendix A $97 $97

R. V. Monthly Rate

41-9-249(15)

41-9-255 Appendix A $350 $350

With Discounts

41-9-249(15)

41-9-255 Appendix A $315 $315

Sanitary Dump Fee

41-9-249(15)

41-9-255 Appendix A $10 $10

FREEDOM RIDES MUSEUM

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $5 $5


College, Military

41-9-249(5)

41-9-255 Appendix A $4 $4

Child (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $3 $3


41-9-249(5)



41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Family (2 adults, 2 children)

41-9-249(5)

41-9-255 Appendix A $12 $12

Events & Programs

Special Promotional Events (such as annual opening of museum on Martin

Luther King Birthday Holiday)

41-9-249(5)

41-9-255 Appendix A $3 $3

Special Programming Events (such as speaker events, special tours, trolley

tours, exhibition highlight tours)

41-9-249(5)

41-9-255 Appendix A $10 $10

GAINESWOOD

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $7 $7

College & Military

41-9-249(5)

41-9-255 Appendix A $5 $5

Child (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $3 $3

Discounts offered: Distinctive

Destinations,

Gaineswood/Magnolia Grove

41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

31

rack card, Group (minimum 10

people)

Events & Programs

Candlelight Evening

Age 12 years and older

41-9-249(5)

41-9-255 Appendix A $5 $5

Age 6 12 years old 41-9-249(5)

41-9-255 Appendix A $3 $3

Up, Down, & All Around Tour

Age 18 years and over

41-9-249(5)

41-9-255 Appendix A $15 $15

Student (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $5 $5

Heritage Days

Student

41-9-249(5)

41-9-255 Appendix A $3 $3

Parent

41-9-249(5)

41-9-255 Appendix A $5 $5

Teacher

41-9-249(5)


Connoisseurs Tour 41-9-249(5)

41-9-255 Appendix A $20 $20

Rentals

Grounds only

41-9-249(15)

41-9-255 Appendix A $400 $400

Club Meeting

41-9-249(15)

41-9-255 Appendix A $25 $25

Wedding Rehearsal

41-9-249(15)


Photography (grounds only)

41-9-249(15)

41-9-255 Appendix A $25 $25

Photography (hall & drawing

room)

41-9-249(15)

41-9-255 Appendix A $100 $100

MAGNOLIA GROVE

Admissions

Adult

41-9-249(5)

41-9-255 Appendix A $7 $7

College & Military

41-9-249(5)

41-9-255 Appendix A $5 $5

Child (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $3 $3

Discounts offered: Distinctive

Destinations,

Gaineswood/Magnolia Grove

rack card, Group (minimum 10

people)

41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Events & Programs

Poetry Tour

41-9-249(5)

41-9-255 Appendix A $12 $12

Art Tour

41-9-249(5)

41-9-255 Appendix A $12 $12

Cookbook Programming

41-9-249(5)

41-9-255 Appendix A $10 $10

Rentals

Wedding Ceremony

41-9-249(15)

41-9-255 Appendix A $100 $100

32

Wedding Reception or Family

Reunion

41-9-249(15)

41-9-255 Appendix A $250 $250

Ceremony & Reception

41-9-249(15)

41-9-255 Appendix A $300 $300

Childs Birthday Party 41-9-249(15)

41-9-255 Appendix A $75 $75

Club Meeting

41-9-249(15)

41-9-255 Appendix A $25 $25

Wedding Rehearsal

41-9-249(15)


Photography (Hall & Parlor)

41-9-249(15)

41-9-255 Appendix A $50 $50

OLD CAHAWBA

Admission

All Visitors

41-9-249(5)


Events & Programs

Walking Tour (1 hour)

41-9-249(5)

41-9-255 Appendix A $8 $8

Step on Bus Tours

41-9-249(5)

41-9-255 Appendix A $8 $8

Basic Wagon Tour (group for 2

hours)

Adult

41-9-249(5)

41-9-255 Appendix A $10 $10

Child (under 18 years old)

41-9-249(5)

41-9-255 Appendix A $8 $8

Extended Tour (2 hours)

41-9-249(5)

41-9-255 Appendix A $15 $15

Workshops or Classes per Day

41-9-249(5)

41-9-255 Appendix A $25 $25

Rentals

Group Rental Picnic Area (4 hours)

41-9-249(15)

41-9-255 Appendix A $75 $75

Group Rental Church (4 hours) 41-9-249(15)

41-9-255 Appendix A $250 $250

Shuttle Fee for Canoeists to

Hwy. 22

41-9-249(15)

41-9-255 Appendix A $15 $15

Shuttle Fee for Canoeists to

Hwy. 80

41-9-249(15)

41-9-255 Appendix A $25 $25

Canoe Rental with Shuttle

(weekends only)

41-9-249(15)

41-9-255 Appendix A $40 $40

POND SPRING, GENERAL JOE

WHEELER HOME

Admission

Adult

41-9-249(5)

41-9-255 Appendix A $8 $8


College, Military

41-9-249(5)

41-9-255 Appendix A $5 $5

Child (6 18 years old) 41-9-249(5)

41-9-255 Appendix A $3 $3

Child (under 6 years old)

41-9-249(5)



41-9-249(5)

41-9-255 Appendix A

$1 off regular

admission

$1 off regular

admission

Special Use Coupon 41-9-249(5) Appendix A $1 off regular $1 off regular

33

41-9-255 admission admission

Events & Programs

Victorian Kids Camp Summer 41-9-249(5)

41-9-255 Appendix A $50 per child $50 per child

Rentals

Facility Use (grounds)

41-9-249(15)


Converted 1930s Barn (not currently avail.)

41-9-249(15)


ADMINISTRATIVE OFFICES

OF AHC

Photocopies 41-9-255 Appendix A $0.25 per page $0.25 per page

34

Schedule of Receipts, Disbursements and Balances October 1, 2009 through September 30, 2013

2012 - 2013 2011 - 2012 2010 - 2011 2009 - 2010

Receipts

Transfer from General Fund 3,069,888.00$ 2,299,866.00$ 3,074,510.00$ 3,831,003.00$

Transfer from Confederate Pension Fund 547,371.12 548,114.20 541,744.34 542,468.59

Inter Fund Pgms (Bond Proceeds) 97,000.00 205,000.00 144,618.18 684,087.87

Inter Fund Fed Pgms - 30,168.40 17,876.66 11,351.20

Federal Operating Reimbursement 788,506.15 888,227.05 1,428,233.34 1,554,149.44

Local Capital Grant 324,211.38 259,697.24 285,959.37 295,117.60

Local Government Operating Grant 7,048.00 - - -

Dividend on Stock 19,260.00 17,640.00 16,380.00 15,300.00

Bldg Rental 117,105.94 98,266.70 160,271.71 121,542.53

Land - - - 37,500.00

Oil & Gas 525,146.17 638,305.47 873,471.07 995,430.53

Insurance Recovery 475.00 - 4,700.00 15,020.91

Prior Year Refunds (1) 1,749.44 1,349.81 703.64 6,426.38

Admissions 514,142.67 416,663.83 325,788.47 295,974.44

Publications 295.15 82.00 460.85 141.71

Resale, Park Sales, Rentals & Fees 325,076.35 300,725.47 269,509.21 258,725.55

Salvage Equipment 96.71 774.74 1,810.24 1,001.05

Contributions 176,554.18 236,397.28 110,370.17 58,432.41

Pay Phones - 5.65 35.04 27.32

Total 6,513,926.26 5,941,283.84 7,256,442.29 8,723,700.53

Disbursements

Personnel Costs 2,982,374.18 2,929,505.16 3,010,972.24 2,950,327.61

Employee Benefits 1,075,493.72 1,041,980.23 1,174,759.19 1,110,908.47

Travel In-State 17,618.99 20,245.04 24,842.51 39,910.67

Travel Out-of-State 7,691.88 6,955.62 10,605.22 16,592.95

Repairs & Maint 123,695.27 138,263.44 82,701.55 133,007.88

Rentals & Leases 23,340.80 23,803.67 50,011.39 54,181.84

Utilities & Commu. 297,072.87 295,386.30 325,527.12 321,479.13

Professional Services 411,081.32 366,126.36 554,782.93 495,929.12

Supplies, Materials, & Operating Expenses 504,693.79 441,498.92 427,001.38 427,803.91

Trans Equip Operation 47,995.92 48,476.68 46,809.36 65,008.56

Grants & Benefits 1,133,186.02 816,383.77 844,807.56 1,312,842.79

Capital Outlay 256,384.62 959,418.39 2,093,660.58 1,662,838.03

Trans Equip Purchase 1,940.00 - 35,182.00 22,783.54

Other Equip Purchases 81,247.23 14,504.21 44,109.87 91,696.99

Total 6,963,816.61 7,102,547.79 8,725,772.90 8,705,311.49

Excess (Deficiency) of Receipts Over Disbursements (449,890.35) (1,161,263.95) (1,469,330.61) 18,389.04

Cash Balances at Beginning of Year 5,609,044.17 6,770,308.12 8,239,638.73 8,221,249.69

Cash Balances at End of Year 5,159,153.82 5,609,044.17 6,770,308.12 8,239,638.73

Reserved for Unpaid Obligations (4,186,067.02) (2,937,014.02) (2,406,511.50) (1,958,644.39)

Unreserved Cash Balances at End of Year 973,086.80$ 2,672,030.15$ 4,363,796.62$ 6,280,994.34$

(1) Refunds from overpayments to electric companies, reimbursement for title insurance, reimbursement of overpayment in

travel, $4,808.16 of the prior year refund in FY10 was a refund of overpayment on the unemployement account with the

Department of Industrial Relations

35

Operating Receipts vs. Operating Disbursements (Chart)

A report on receipts and disbursements at Historic Sites is included in the appendices of this report.

2010 2011 2012 2013

Receipts $8,723,701 $7,256,442 $5,941,284 $6,513,926

Disbursements $8,705,311 $8,725,773 $7,102,548 $6,963,817

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

36

Summary Schedule of Professional Service Disbursements*

2010 FY 2011 FY 2012 FY 2013 FY

Attorney 6,918.25$ 24,293.40$ 16,198.85$ 10,030.85$

Court Services Professional - - 8.00 -

Court Reporter Services Professional 2,980.00 681.00 - -

Legal Services 9,898.25 24,974.40 16,206.85 10,030.85

Advertising Professional 4,688.65 2,231.20 1,852.45 11,691.20

Appraisal Professional 6,279.50 - - 750.00

Architectural Professional 262,508.17 315,179.40 131,856.07 131,126.04

Data Processing Professional 17,293.30 13,617.28 13,181.91 18,529.45

Educ/Training/Consultants Professional 14,890.21 9,612.79 16,280.98 3,060.00

Invest Advisor Professional 1,196.65 1,319.31 1,369.63 1,557.03

Photograhic Services Professional 258.59 407.00 465.00 -

Scientific & Technical Professional 46,390.00 51,270.00 50,660.00 75,009.34

Graphic Arts Services Professional - 495.00 4,719.00 12,745.00

Media Monitoring Services 1,644.00 1,451.70 - -

historical commission audit

Documents

code of alabama

financial information

unaudited information

jones chief examiner

north ripley street

public accounts telephone

dear representative

schedule of receipts