hit the ground running: board orientation presenters maureen wesley, detroit elaine szot, detroit
TRANSCRIPT
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Hit the Ground Running:Board Orientation
PresentersMaureen Wesley, Detroit
Elaine Szot, Detroit
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Board Buddies Since 1993•
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Mission Driven
The job of the Board of Directors of every Christ Child Society Chapter is to
direct the organization toward accomplishing its mission.
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Fundamental Responsibilities of the Board
Four Key Areas
Planning OversightPolicy DevelopmentLeadership Development
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Questions to Ask Regarding Board Orientation
• Does the orientation make the work of the Board clear?
• Does the orientation help new members to understand the priorities, strengths, challenges and goals of your Chapter?
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Purpose of Board Orientation
Take on roles more quickly and comfortably
Feel connected to one another and to organization
Better understand their role on the board
Everyone in on the “same page”
Motivation to do a better job
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Important Reminder!
New Board Members know what they know NOT
what they don’t know
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Board Orientation Process
Board Orientation begins with Nominating
Special Meeting for Board Orientation
Board Manual
Personal phone call or meeting with board chair or experienced Board member
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Board Orientation Meeting
Opportunity AboundsOpportunity personal introduction Brief presentation by experienced board
membersOpportunity for statement of expectationOpportunity to establish a “Buddy System” For membersOpen ended opportunity for questions
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The Board Bible
The Board Handbook is has all the important
information needed for your Board
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The Board Handbook is a living document for the
Board of Directors
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Checklist for Board Handbook
The Board
List of board members and termsStatement of Expectations and
Specific Job ResponsibilitiesCommittee Description
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Checklist for Board Handbook
The History of the Organization
Brief History of Chapter, National Organization, and Founder
Chapter Organization Documents Articles of incorporation Bylaws Proof of Tax Exempt Status List of Past Officers Role of National office and Website
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Checklist for Board Handbook
Strategic Framework
Mission statementStrategic planAnnual operating planOrganizational chartPressing issues Minutes from recent board meetings
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Check List for the Board Handbook
Board Policy
Policy on Conflict of interestBoard Attendance PolicyWhistleblower Policy Insurance -- Director & Officer Property
and / or General Liability
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Checklist for Board Handbook
Finance and FundraisingCurrent Annual BudgetMost recent Audit reportFinancial StatementsAnnual reporting requirements
Federal, State and Local
Programs and Services
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BOARD ORIENTATION IN THE REAL WORLD
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Board Orientation MeetingKey to Success
Scheduled within days of installation
Involved returning and new Board members
Outgoing board members provided information to new member prior to the meeting
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History
President
History of the National OrganizationMary Virginia MerrickChrist Child across the Country Number of chapters Chapters in formation Number of volunteer hours across the US Number of layettes
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Chapter History
History of the Detroit ChapterMary Catherine Brady100 years of serviceTens of thousands of women have kept
the vision alive in Detroit Area
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Membership
Vice President of Membership
Number of members in each membership category
• Database Manager • Volunteer Coordinator• September meeting job fair
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Christ Child House
Vice President House Chair
Society owns and operates the house CCH has its own policy making board: the house
advisory council House chair reports on the activities of the House
Council to the Board of Directors CCS Programs at the christ child house
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Community Service
Vice President of Community ServiceLayettes
• number distributed annually• number of Agencies• Estimated costs• Number of members who participateLiteracy Program• Location• Number of Children served• Number of CCS numbers who volunteer
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Fundraising
Vice President of Fundraising• Night of Angels Auction• Christmas home tour• Pour les Enfants Luncheon• Layette Appeal• Program Guide -- Advertising• A variety of small fundraisers
Percentage of the annual BudgetNumber of members who work on fundraising
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Communications
Vice President of Communications Communiqué Program guide Monday Matters Public relations Media specialist
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Fiduciary Responsibility
TreasurerAnnual budget OverviewHouse budgetFinance CommitteeDirectors, Property and General Liability
InsuranceBookkeeperConflict of interest and Whistleblower formExpense Reimbursement FormSales Tax Exempt form
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BOARD MEMBER RESPONSIBILITY
President Elect
Organizational Chart Board Job Description Meeting attendance expectation If excused, a written report is mandatory
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Expectations for Board members
President Read and understand the Bylaws and Rules and
Regulations Build a Committee to assist in your task – builds
leadership for the future Leadership recruitment and development must be
shared by all Expectation of confidentiality All printed materials must be approved by
President Dialogue is welcomed and essential!