hmis d ata c ollection tamara cartwright unl-center on children families and the law nebraska...
TRANSCRIPT
HMIS DATA COLLECTION
Tamara CartwrightUNL-Center on Children Families and the Law
Nebraska Management Information System (NMIS)
NMIS - Collaboration
• Panhandle Partnership for health and human services (PPHHS)
• Community Services Management Information System (CS-MIS)
• Community Action Nebraska (CAN)• Metro Area for the Continuum of Care for the
Homeless (MACCH)
“You can have data without information, but you cannot have information without data.”
Daniel Keys Moran
• Timeliness for some may not be for others. With data collection, “The sooner the better” is always the BEST answer.
Timeliness
• NEBRASKA UNIVERSALCompleteness
• Run data quality reports regularlyAccuracy
Data Quality – Timeliness, Completeness and Accuracy
Data Quality - ART
• Advanced Reporting Tool (ART)
• ART Gallery Index
• Executive Directors, Program Managers, Case managers, implementation and Data Quality
Data Quality
• Date of Birth and Date of Birth Type are required questions
• UNKNOWN is only used if a consumer does not know.
• Primary and Secondary race are never the same – Race is consumer reported.
• HUD/ESG NHAP answers must have HUD in parenthesis. (HUD)
Data Quality
• When should we update a consumers data?
– Most grants have guidelines for when data needs to be updated.
– NMIS policy is every 6 months or each time you serve a consumer and are aware of changes you update/make the appropriate changes.
Only remove people that will be gone for 30
days or more
Everyone is in a household
Households
NEVER delete a household member
Entry/Exits
• Designed to show data that was entered AT or BEFORE the Entry/Exit Entry Date.
• ALL consumers entering in a household must have the same Entry/Exit Group ID to keep them as a family.
• Designed to show a comparison between Entry and Exit.
Summary
• Data quality – is what we all strive for
• Users understanding the need for data – are critical to every program
• Reports/Monitoring– run often, know your data