HogSync Funding Guide

ASG Office of Financial Affairs

Please email ASG Treasurer, Hanna Patel at asgtres@uark.eduwith any further questions.

What is OFA?

• The Office of Financial Affairs is in charge of allocating your student activity fee to Registered Student

Organizations to cover costs related to conference attendance, special

events/programs, and office supplies for RSOs.

Our Purpose:To promote a diverse array of programs and events, facilitate

intellectual engagement, encourage collaboration between student groups,

and/or foster campus community.

Office of Financial Affairs Structure Registered Student Organizations

Payton Hicks

Christopher Jemison

Namrata Anand

Braden Byrum

Shalu Jivan

Miguel Marin

Allison Primm

Jade Romain

Jeremiah Williams

Support

Hanna Patel, Treasurer

Peyton Fair, Deputy Advisors SOOIE

Proxy Members

Grant Glover

Valerie Jackson

Madison Mahoney

Dylan Reynolds

Jackson Walton

Board

OFA Standing Rules

• Can be found on the ASG Website (asg.uark.edu) under Office of Financial Affairs or ASG Documents

• Supplemental to review the rules before submitting a funding request• It gives you information on what OFA CAN & CANNOT fund• Rules pertaining to each different funding category (Events, Conferences, Admin Fees)

• Schedule a 1-1 Funding Consultation with the Treasurer or a Board Member to learn more about the funding process• Gain a better understanding of the Standing Rules• Beneficial before submitting a budget

Budget Submitted

1st Round Approved?

2nd Round Approved?

Budget Denied

Appeal

Approved

No

No

Funding Process

How do I submit a budget on Hogsync?

Have to be registered as the RSOs President or Treasurer

1. Login to HogSync with your UARK Credentials (hogsync.uark.edu) and click on your organization.

2. Click ”Manage Organization” on the next page.

3. Click on the three horizontal lines on the top left side of the page.

4. Select “Finance” from the options.

5. Click on ”Create Request” and then on “Create Budget Request”

6. Once you click on “Create Budget Request” you have the options of requesting Administrative Funds, Conference Funding, and Special Events Funding.

7. Fill in required information for the “Request” Tab. Please be as detailed as possible on the description for your event. Click Next to complete Additional Information.

8. Complete all required fields on this page as well.

9. In order to advance in the budget request you must fill in every line with an (*).

10. Once all lines with (*) are filled out properly, the ”Next” tab will be available to click.

11. The ”Budget” tab will allow you to select each line item of your budget along with the amount requested for each line item.

12. For some line items, you are required to upload a supplemental document to justify the amount requested.

13. Once you have added all line items, you are ready to submit!

COVID Restrictions

• All in person events must follow current University guidelines

• Mask must be worn at all in person events

• This is all subject to change

• Depending on Guidelines set by the University

Tips for a successful budget submission

• Read the OFA Standing Rules and have a board member review your request prior to submitting a budget• Standing Rules & Board Members Office Hours can be found on the ASG website under “Office of

Financial Affairs”

• Make sure your budget is on time- this is the number one reasons that budgets get denied • All budgets are due 5 weeks before the date of the event unless tickets will be sold to non-students for

events requesting the catering of food, in this case budgets are due 7 weeks in advance Breaks should not be counted as one of those weeks (Example: Spring Break)

• Attend funding sessions or 1-1 Funding Consultation • Meet with the Hanna Patel, ASG Treasurer or email with any questions (asgtres@uark.edu)

Questions? WOO PIG!

Thank you for attending the session and learning about funding! We look forward to working with you!