holiday craft fair & holiday market, november 2013, stillwater ok

7/29/2019 Holiday Craft Fair & Holiday Market, November 2013, Stillwater OK

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Fall Craft Fair and Holiday Market

Sponsored by SMS Art Club

November 2nd, 2013

Application for Participation

Vendor __________________________________________________________________

Booth Size is 8x10. Cost is $5.00 (for SMS students) $20.00 (for SPS employees)

$35.00 (public)

Name of Business, if applicable ___________________________________________________

Telephone ( ) _______________________

Contact

Person_______________________________________________________________________

Email________________________________________________________________________________

Home phone______________________________ Cell

phone___________________________________

Address_______________________________________City_______________________State_____

____Zip___________

List ALL TYPES of merchandise or items to be sold and the price range. Variety in

the fair will help everyone be successful. We will be limiting identical booths. Please

be as descriptive as possible. (ie. Are items handmade or resale?)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Do you need an electrical outlet? ___Yes ____No

Do you need a table? Indicate number needed at $2.50 each. ________

Would you like a lunch provided? (Additional lunches may be purchased for $5) ___

Yes ___No

Would you be willing to donate an item? _____Yes ______No

***Please make checks payable to SMS (Stillwater Middle School).

Mail checks, application and Release Form to:


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November 2nd, 2013

Attn: Art Club/Crista McCann

SMS / 2200 S. Sangre Rd / Stillwater, OK 74074

RELEASE FORM

I, the undersigned, agree to abide by the Rules and Guidelines as herein stated. I

further agree not to hold Stillwater Public Schools liable for any personal injury or

any loss or damage sustained to equipment and/or merchandise during the

operation, set-up or dismantling of the SMS Fall Craft Fair and Holiday Market to be

held in the SMS Gym at

2200 S. Sangre Road, on November 2, 2013.

Name (please print):

_______________________________________________________________________________

Business Name (please print):

_______________________________________________________________________________

Signature:

____________________________________________________________________________

Date: ________________________

The following needs to be turned in or mailed in with a postmark of no later than

September 27, 2013. 1) booth fee and 2) signed Application for Participation &

Release form. If these items are not received by the final deadline of September 27,

2013, your booth may be assigned to another vendor. No reminder calls will be

made.

Please note: Booth fee must accompany your form


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November 2nd, 2013

SMS Fall Craft Fair & Holiday Market 2013 RULES AND GUIDELINES

1. Fair hours will be Saturday, November 2, 2013 from 8:00am to 4:00pm.

2. Fair set-up times will be Friday, November 1, 2013 from 4:00 p.m. until 9:00 p.m.

Early set-up is not allowed. (Park in rear on West side of school)

3. Check in at the INFORMATION TABLE in the Cafeteria before setting up your

display. Your Merchants Packet and unloading instructions will be given to you at

that time. Limited help for unloading will be available. We cannot guarantee help forall vendors.

4. Merchants must be present Friday, November 1, 2013, for check-in and set-up, or

have called and made arrangements with the fairs leaders prior to check-in Friday

night. If merchants are not present or have not made prior arrangements with the

fairs leaders, the leaders will assign their space for the fair to waitlisted applicants.

Reservation and/or booth fees will not be returned.

5. BRING EVERYTHING YOU NEED TO SET UP YOUR DISPLAY, INCLUDING DISPLAY

TABLES, CHAIRS, 3-PRONG EXTENSION CORDS, ETC. 5-foot tables are limited and

will be available for rent on a pre-paid basis and must be reserved in advance.Electricity will be limited.

6. Merchants may not enter the building before 6:00 am on Saturday, November 2,

2013. Merchants cannot move out before 4:00pm on Saturday, and must be

completely moved out by 6:00pm.

7. A note about clean up. Please assist us in leaving your area and booth clean as

you found it when you arrived on Friday.

8. Each merchant is assigned approximately 80 sq. ft. designated by sectioned

area. You (or a representative) are required to remain within the assigned booth

area.

9. If for any reason a merchant cannot participate in the fair, the leaders have the

sole right to reassign the booth, and to decide whether or not to return any funds

already paid by the vendor if after October 2, 2013. In addition, merchants cannot

share or sell any of their space without the approval of the fairs leaders. Failure to


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November 2nd, 2013

comply with these rules will result in both vendors being barred from future fairs at

SMS.

10. Display materials cannot be nailed or bolted to the floors or walls. No masking

tape, etc. is allowed on any painted surface.

11. Each exhibitor is responsible for his/her own money. Please have available

plenty of small bills and coins; we cannot provide change. Also, food service will not

provide change.

SMS Fall Craft Fair and Holiday Market 2013 RULES AND GUIDELINES Cont.

12. Sales tax will be the sole responsibility of the merchant.

13. Craft fair space will be supervised during set up and clean up and locked after

hours, however security will not be provided.

14. There will be concessions available for purchase. No one other than SMS &

designated food vendors will be allowed to sell food from concessions.

15. You will not have any price limits on your work; nor will you be charged any

commissions. We suggest making prices affordable to guarantee your success.

16. No nudes or any items considered by SMS to be in bad taste will be permitted in

the fair.

17. Absolutely no smoking is allowed inside the building.

18. SPS policy forbids bringing alcoholic beverages into the building or having them

on the grounds.

19. There will be no baby-sitting service for merchants children.

21. Reservations made less than 15 days before the fair must be accompanied by a

money order or cashiers check.

NOTE: The Leaders of SMS Fall Craft Fair and Holiday Market reserve the

right to enforce and/or interpret the Rules and Guidelines as finaljudgment, without exception.

Contact Persons:

Crista McCann [email protected]
mailto:[email protected]:[email protected]


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November 2nd, 2013

1. REMINDER: Check-in on Friday, on November 1, 2013 4:00 pm-9 pm at theInformation Table (which will be set-up in the Cafeteria on the west side of the

school) to obtain your fair packet. Please park on the West side of the school. There

will be ABSOLUTELY no check-in prior to Friday at 4:00 am.

holiday craft fair & holiday market, november 2013, stillwater ok

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