home affairs portfolio...
TRANSCRIPT
Highly Confidential
FREE STATE PROVINCE
6th SEPT 2011
PROVINCIAL MANAGER’S PRESENTATION
BONAKELE MAYEKISO
Home Affairs Portfolio Committee
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CONTENTSPART 1
Provincial Profile
Provincial Management – Organogram
Free State Home Affairs Footprint
Provincial Capacity – Filled and Unfilled Posts
Service Delivery Channels – Improving Access
Corruption Prevention and Prosecution
Provincial Finances – Budget, Expenditure and Assets
PART 2
Strategic Overview
Free State Turn-Around Times
Conclusions
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What is unique about the Free StateFree state is centrally situated among the eight provinces. It is bordered by six provinces and Lesotho, with the exclusion of Limpopo and Western Cape.
EconomicContribute 5.5% of the economy of SAAverage economic growth rate of 2%Largest harvest of maize and grain in the country.
Politics ANC occupies the largest number of seats in the legislature Followed by the DA and COPE
Safety and securityThe safest province in the country
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PROVINCIAL PROFILE
The DHA offices are well spread in the province which makes it easy for the people of the province to access our services.
New offices has been opened and gives a better image of the department.
Municipalities has provided some permanent service points for free.
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DHA FOOTPRINT PRESENTLY– FREE STATE
Department of Home AffairsRepublic of South Africa
Regional office
District office
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DHA FOOTPRINT FUTURE – FREE STATE
Department of Home AffairsRepublic of South Africa
Local office
District office
Proposed office
Provincial office
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Provincial Profile
Motheo
Lejweleputswa
Thabo MofutsanyanaXhariep
Distribution of DHA offices within these districts
Fezile Dabi
DO Koffiefontein Do ZastronMPCC Trompsburg
16 SERVICE POINTSR/O BloemfonteinD/O Botshabelo
D/O Thaba NchuS/P Ladybrand
11 Service points
R/O PhuthaditjhabaD/O Bethlehem
D/O Harrismith3- MPCC16 Service Points
D/O KroonstadD/O Sasolburg
3 Service points13 Service points
R/O WelkomD/O Bultfontein
4 Service Points12 Service points
135 245
728 262
725 939
460 312 657 011
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DHA FOOTPRINT
XHARIEP Local MunicipalityDHA
PresenceLETSEMENG 1. Local OfficeKOPANONG 1 ThusongMOHOKARE 1. Thusong
NALEDI1. Small local Office
• This District is quite vast, some towns like Bethulie id is about 70 Km’s from the nearest DHA office.
• We have 2 Hospitals connected
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DHA FOOTPRINT
MANGAUNG ‐ METRO Local Municipality
DHA Presence
3
• Metro – with 3 offices and 2 Thusong Centres 2 Mobile Offices to service this area.
•There is a need to increase offices in Bloemfontein City due to high volumes in the Rocklands office.
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DHA FOOTPRINT
Lejweleputswa Local Municipality DHA PresenceMachabeng 3Masilonyana 1Tswelopele 1Nala 1Tokologo 0
• The presence of DHA in this area is still a challenge we have a 70 KM’s distance between towns and services in the farm areas. We need to increase the Local Small offices especially in Tokologo
•
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DHA FOOTPRINT
Fezile Dabi Local Municipality DHA PresenceNgwathe 2 PSPMoqhaka 1 offices 1 PSPMetsi Maholo 1 office 2 PSPMafube 1 PSP
• The district need to be serviced and 3 towns in this area is serviced by the Mobile office, whiles a number farms in the area is often ignored.
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DHA FOOTPRINT
Thabo Mofutsanyane Local Municipality DHA Presence
Nketoane 0Dihlabeng 1 OfficeSetsoto 2 Small officeMaluti a Phofung 1 OfficePhumelela 1 Small office
• The No office in Nketoane Local municipality
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SERVICE DELIVERY CHANNELS – IMPROVING ACCESS
Thusong Centres• 7 = Centres Full-time Staff Deployed
Small Offices • 22 Small Offices,
Mobile Offices– 11 Mobile Offices, 495 Sites Visited, 3 759 ID Applications, LRB Applications 1 085, Birth
Registration 1 869, ID Distributed 3 840
Health Centres• 38 Centres, 8 Accommodation Secured, 22 Connected and Full-time Staff Deployed
Matriculates’ Outreach Programme• 265 Total high Schools :Visited 109, 3 752 - ID Applications, 812 ID Distributed
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FilledVacant Funded Progress in filling
504 114We have shortlisted and interviewed 16 people out of this 114.
PERFORMANCE CAPACITY = 81%
PROVINCIAL CAPACITY – FILLED AND UNFILLED POSTS
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STAFF PROFILE
LEVEL MALE FEMALE TOTAL14 1 0 113 1 2 312 1 1 211 1 0 110 8 3 119 3 0 38 25 18 437 25 19 446 162 193 3555 10 0 103 10 21 31
222 257 504
Disablepersons
81.58%
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CORRUPTION PREVENTION AND PROSECUTIONLABOUR RELATION CASES: 2011
OFFICE MONTH RECEIVED YEAR OF CASE
NATURE OF MISCONDUCT SANCTION STATUS OF CASES
BETHLEHEM FEB 2011 GROSS NEGLIGENCE: BIRTH CERTIFICATE FINAL WRITTEN WARNING Case Finalized
PHUTHADITJABA JAN 2011 THEFT: PASSPORT BAG DISMISSSED Case Finalized
BLOEMFONTEIN JAN 2011 GROSS NEGLIGENCE FINAL WARNING Case Finalized
BETHLEHEM JAN 2011 GROSS NEGLIGENCE FINAL WARNING Case Finalized
VAN ROOYENSHEK JAN 2011 C/O IMMIGRATION ACT: AIDING AND ABETTING DISMISSAL Case Finalized
WELKOM JAN 2011 IRREGULAR PROCEDURE: ID APPLICATION DISMISSED Case Finalized
CALEDONSPOORT FEB 2011 INTIMIDATION OF CLIENT FINAL WARNING Case Finalized
WELKOM JAN 2011 THEFT OF MONEY DISMMISED In Progress
WELKOM JAN 2011 THEFT OF MONEY DISMISSED In Progress
WELKOM FEB 2011 FRAUD: BIRTH DISMISSED In ProgressPHUTHADITJHABA JUNE
2011FAILURE TO COMPLY WITH THE REGULATIONS
DISMISSED CASE FINALIZED
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CORRUPTION PREVENTION AND PROSECUTION
YEAR CASE NUMBER
OFFICE OFFENCE SHORT DISCRIPTION STATUS
2011 41/02/2011 FICKSBURG Investigation of 46 passports found at Ficksburg Bridge
An official was arrested for being in possession of 46 passports and an amount of R3400-00
CASE IN PROGRESS
2011 204/07/2011 MASERU Illegal stamping of Lesotho passports at Maseru port of entry
Official at Maseru bridge stamped 6 Lesotho passports unprocedurally
CASE IN PROGRESS
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Home Affairs Stakeholder Forum was established to enhance consultation with communities at a Provincial, District and Local level.
Their main objectives is to reach out to communities that are in dire need of Departmental services and also to monitor and evaluate the community service needs.
These has been evident through the National Population Registration Campaign(NPRC), which some of its goals is to register birth within thirty days (30), elimination and eradication of corrupt and fraudulent entry into the National Population Register (NPR) by non-South African citizens.
During the period April 2010 -March 2011, 26 DHA Stakeholder Forums were launched i.e. 5 Districts, 20 Local Municipalities and 1 Provincial
Each Municipality has the executive structure and the Chairperson of that structure chairs the stakeholders forum,
Provincial stakeholders forum is chaired by MEC Social development
DHA within the Forum takes the status of the secretariat.
STAKEHOLDER FORUMS
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PROVINCIAL FINANCES :BUDGET AND EXPENDITURE ( FIRST QUARTER)
BUDGET ITEM Budget 2011/12
Actual Expenditure
YTD (R)
Outstanding Commitment
s-YTD
Total Projectedexpenditure
YTDSavings/ (Overspending
YTDBudget Expendi
ture (%)
1 2 3 4 (2+3)
5 (1-4) 6 (4÷1)
Compensation ofEmployees R 110’442’000 R 22 120 307 R 240’000 R 22 360’307 R 88’081’693 20%
Goods and Services R 9’225’000 R 848’227 R 719’670 R 1’567’897 R 7’654’103 17%
Transfers & Subsidies R 100’732 R 100’732 (R 100’732)
CapitalAssets
TOTAL R 119’664’000 R23’069’157 R 956’670 R 24’028’827 R 95’635’173 20%
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PROVINCIAL –ASSET RECONCILIATION
Assets categories
No. of assets R. Value of assets‘000
Audited information
Minor assets 6 783 8 833 AuditedMajor assets 791 26 455 AuditedTotal assets 7 574 35 288 Audited
Governance structure: To maintain Status quo
•Provincial asset disposal committee•Audit Task team
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STRATEGIC OVERVIEWSTRATEGIC OVERVIEW
VISION STATEMENTA safe, secure South Africa where all of its people are proud , and value, their identity and citizenship.
MISSIONThe efficient determination and safeguarding of the identity and status of citizens and the regulation of migration to ensure security, promote development and fulfil our international obligation.
VALUE STATEMENTThe DHA is committed to be:•People-centred and caring, Patriotic•Professional and having integrity, •Corruption free and ethical,•Efficient and innovative.
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Highly ConfidentialOUTCOMES DERIVED FROM GOVERNMENT’S MANDATE & THE MTSF
1. Improved quality of basic education
2. A long and healthy life for all South Africans
3. All people in South Africa are and feel safe
4. Decent employment through inclusive economic growth
5. A skilled and capable workforce to support an inclusive growth path 6. An efficient, competitive and responsive economic infrastructure network
7. Vibrant, equitable and sustainable rural communities with food security for all
8. Sustainable human settlements and improved quality of household life
9. A responsive, accountable, effective and efficient local government system
10. Environmental assets and natural resources that are well protected and continually enhanced
11. Create a better South Africa and contribute to a better and safer Africa and World
12. An efficient, effective and development oriented public service and an empowered, fair and inclusive citizenship
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National Agenda (12 Outcomes)
ECONOMIC SECTOR AND
INFRASTRUCTURE DEVELOPMENT
Decent employment through inclusive economic growth
Skilled and capable workforce to support an
inclusive growth path
An efficient, competitive and
responsive economic infrastructure network
SOCIAL PROTECTION,
COMMUNITY AND HUMAN
DEVELOPMENT CLUSTER
Quality Basic Education
A long and health life for all South Africans
Sustainable Human Settlements and
improved quality of household life
Protect and enhance our environmental assets and natural
resources
Vibrant, equitable, sustainable rural
communities contributing towards
food security
GOVERNANCE & ADMINISTRATION
CLUSTER
Responsive, accountable, effective
and efficient local government system
An efficient, effective and development
orientated public service and an
empowered, fair and inclusive
citizenship
JUSTICE CRIME PREVENTION &
SECURITY CLUSTER
All People in South Africa are free and
feel safe
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Highly ConfidentialCOMMITMENTS FOR THE DHA IN MINISTER’S P.A.
(3) All people in South Africa are and feel safe
• Securing the identity and status of citizens
• Completion of all strategic information and identification projects within already defined budgets and time frames
• Effective and efficient refugee management strategies and systems
(5) A skilled and capable workforce to support an inclusive growth path
• In contributing to the level of skills and general economic development in South Africa targets need to be set to realise a positive skills migration trend of around 50,000 migrants annually. Focus should be on critical skills shortages, supportive of the medium term strategies and outcomes adopted by government
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Highly ConfidentialCOMMITMENTS FOR THE DHA IN MINISTER’S P.A.
(12) An efficient, effective and development oriented public service and an empowered, fair and inclusive citizenship
OUTPUT: Service delivery access and quality
TARGETS :
1. The registration of every child birth within 30 days of delivery.2. The issuing of identity documents to every South African 16 years and
above.3. Registering of all deaths and the provision of accurate statistics in this
regard by the end of each financial year, covering the previous calendar year.
4. Turnaround times for all services, queuing times and unit costs per service5. The maximum distance for a citizen to travel to access Home Affairs
services
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Summary of ID Application Turn-Around Time:ID Book Dispatched From BVR To Receipt At Office Of Application (Days)Month: July-2011
Day Start Week Ending:
ProvinceRank
(MTD) MTD / Full month
Western Cape 1 2.07Gauteng 2 2.37Free State 3 2.63North West 4 2.73Limpopo 5 3.22KwaZulu Natal 6 3.37Eastern Cape 7 3.81Northern Cape 8 5.07Mpumalanga 9 6.33All Provinces 3.47
FS SERVICE DELIVERY TURN-AROUND TIMES
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FS SERVICE DELIVERY TURN-AROUND TIMES
Summary of LRB Application Turn-Around Time:Application Received at Office to Application Dispatched to BVR (Days) - ApplicantMonth: July-2011
Day Start
Province Rank (MTD)
Time
MTD / Full month
Ave Time Volume
Northern Cape 1 1.57 93North West 2 2.03 456Mpumalanga 3 2.07 253Free State 4 2.09 302KwaZulu Natal 5 2.58 1,408Gauteng 6 2.60 716Eastern Cape 7 2.79 693Western Cape 8 13.44 300Limpopo 9 14.52 355All Provinces 4.76 4,576
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Summary of LRB Application Turn-Around Time:Application Received at Office to Application Dispatched to BVR (Days) - InformantMonth: July-2011
Day Start
Province Rank (MTD)
Time
MTD / Full month
Ave Time Volume
Northern Cape 1 1.33 49Mpumalanga 2 1.77 142Gauteng 3 1.79 477Eastern Cape 4 1.82 557North West 5 2.14 297Free State 6 2.21 249KwaZulu Natal 7 2.55 993Limpopo 8 7.56 202Western Cape 9 13.12 115All Provinces 3.46 3,081
FS SERVICE DELIVERY TURN-AROUND TIMES
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BIRTH REGISTRATION- STATISTICS WITHIN 30 DAYS
MONTH
APRIL
MAY
JUNE
STATS
4254
5120
4411
13785TOTAL
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ID APPLICATIONS - STATISTICS
MONTH First id appl 15‐16 years First id appl 16‐17 years First id appli 17+ years GRAND TOTAL
Jan‐11 3590 1408 1972Feb‐11 4608 1810 862Mar‐11 6324 3053 1827Apr‐11 2453 1262 1422May‐11 4214 1859 1082Jun‐11 1827 730 859
TOTAL 23016 10122 8024
1st ID APPLICATIONS:FREE STATE PROVINCE
41162
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FS: SCHOOLS - STATISTICS
Schools Visited?
Id Appl Collected?
Id Books Rec?
Id's Handed to Clients
LRB Apll Collected MONTH
27 495 248 495 12 Jun-11
58 2241 173 163 19 May-11
24 569 173 65 12 Apr-11
Total: 109 3305 594 723 43
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LATE REGISTRATION OF BIRTHS (LRB)- STATISTICSITEMS NUMBER OF APPLICATIONSClosing balance of LRB cases as at 31 March 2011 301Number of LRB applications received (April-June) 455Number of applications approved 466Number of applications rejected 11Number of applications referred to IMS for investigations 10
TOTAL NUMBER OF APPLICATIONS ON HAND 269
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ITEMS NUMBER OF APPLICATIONSDuplicates cases on hand as at 31 March 2011 83Number of new duplicate cases received (April-June) 21Cases referred to HO for issuance of Identity document 53
Number of un-finalized cases 51
DUPLICATES CASES - STATISTICS
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PASSPORT TYPE NUMBER OF APPLICATIONS
Tourist Passports (NORMAL) 11406
Child Passports 2513
Official Passports 214
Maxi Passports 81
TOTAL 14 214
PASSPORT APPLICATIONS - STATISTICS
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IMMIGRATIONS STATISTICS – 6 MONTHS PERIOD
PORT CONTROL STATISTICS
PORT Arrival Departure TOTAL
RSA Foreigner RSA Foreigner
Caledonspoort 43418 68039 43579 64838 219874
Ficksburg 137580 436947 138909 349239 1062675
Makhaleng Bridge 1533 5306 1449 4463 12751
Maseru bridge 130448 477960 134176 400881 1143465
Monontsha Pass 1688 5992 1803 4692 14175
Peka Bridge 1384 3174 1172 2142 7872
Sephapus Gate 119 558 153 646 1476
Van Rooyensgate 45712 101577 39154 87944 274387
TOTAL 361882 1099553 360395 914845 2736675
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ITEMS NUMBER OF APPLICATIONSNumber of un-finalized queries (carry over from previous month) 6
Number of new queries received 41
Number of finalized queries 35
Number of un-finalized queries 0
QUERIES - STATISTICS
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