COLLEGE LEARNING COUNCIL

3:00 PM – 5:00 PM Monday, November 7, 2011 AC-105

Co-Chairs: Ann Beheler, Susan Lala, Tiffany Haynes

MINUTES

Present:Lorie Barker, Ann Beheler, Craig Britton, Michael Carley, Rosa Carlson, Chris Craig, Bret Davis, Antonia Ecung, Russell Fletcher, Rodney Frese, Richard Goode, Virginia Gurrola, Stewart Hathaway, Bill Henry, Valerie Lombardi, Jorge Lopez, Andrew Messchaert, Susan Regier, Maria Roman, Steve Schultz, Rickelle Syrdahl, Miles Vega, Ann Marie Wagstaff, Joel Wiens and John WordAbsent:Kim Behrens, Terry Crewse, Erin Cruz, James Entz, Baldomero Garcia, Tiffany Haynes, Resa Hess, Susan Lala, Eric Mendoza and Leif SyrdahlGuests:

I. Call to OrderThe meeting was called to order by Ann Beheler at 3:07pm.

II. Adoption of AgendaMotion was made to approve the agenda.

Motioned: Bill HenrySeconded: Russell Fletcher

Ayes: 21 Nays: 0 Abstentions: 0

Motion: Carried

III. Approval of MinutesMotion was made to approve the minutes with corrections dated October 17,

2011.

Motioned: Russell FletcherSeconded: Susan Regier

Ayes: 20 Nays: 0 Abstentions: 1

Motion: Carried.

IV. Information/Announcement Items

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V. Discussion/Review ItemsA. Service Area Outcome (SAO) Terminology Common Usage (1) – Rickelle Syrdahl

Mr. Schultz proposed to the SLO Committee that they come up with common terminology for non-instructional areas to use within the program reviews. The new terminology the SLO Committee came up with for non-instructional use is SAO for Service Area Outcomes. SAO will be used in place of SLO for non-instructional areas. Discussion ensued on whether this should be voted on by CLC or not and then communicated to all department heads. It was decided that CLC doesn’t need to vote on the adoption to add SAO in the terminology for non-instructional program reviews. The SLO committee would be the committee to adopt the addition of new terminology. Furthermore, it was agreed upon that in the future the current program review template would be updated to reflect the new terminology. Mrs. Syrdahl will send an email to all department heads informing them of the new terminology (SAO).

B. Facilities Planning Committee – updating committee outline (1) – Rosa CarlsonDr. Carlson presented CLC with the Facilities/Planning Committee Outline for review. The Facilities/Planning Committee has not been updated in several years; the goal is to update the committee outline and schedule meetings at least once a semester to discuss scheduling maintenance. The changes the Facilities/Planning Committee already made:

1. Remove Advisory out of the title; the committee will not be advising on projects rather they will discuss scheduling maintenance.

2. Add Manager of Maintenance and Operations to the member list.3. Add Student Representative, ASPC President or designee.4. Remove community representatives from membership.5. Remove Functions6. Reword the objective.7. Change how often meetings will be held.8. Remove having a quorum to vote and pass issues.9. Change the deadline for adding an agenda item.

Mr. Schultz recommended taking out the strike in the title and calling the committee “Facilities Planning Committee”. Mr. Schultz asked if the district representative will be a voting or non-voting member. The committee agreed to make the district rep a non-voting member (ex-officio). The final recommendation Mr. Schultz had was to define how many times a year/semester the committee will meet and incorporate planning into the objective.Mr. Fletcher recommended adding the Vice President to the Committee membership. It was determined to leave only one student representative as a member to this committee. Dr. Wagstaff recommended making the Facilities Planning Committee a sub-committee of CLC.Dr. Carlson will take all recommendation back to the Facilities/ Planning Committee for discussion.

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The Facilities/ Planning Committee outline update will be brought back to CLC in the near future for approval.

C. Bookstore Hours (2)The analysis from the Bookstore indicated that during the last hour of operation there are less than 5 customers and revenue under $50. The Bookstore will run longer hours during the first two weeks of the semester. The vending machine was rejected by the bookstore. The vending machine would cost over $6000.00, a cost the bookstore doesn’t want to absorb. The bookstore is willing to sell scantrons at a discount to either the library or another office who in turn would sell to students at a marked up cost. It was decided with the agreement from Mrs. Gurrola that Admission and Records would sell the scantrons to students only during times when the bookstore was not open.

Motion: “Motion to approve the change in the bookstores hours of operation with the exception of longer hours the first two weeks of the semester, the new hours will take effect with a one week delay to post signs informing students of the change.”

Motioned: Mr. FletcherSeconded: Mr. Frese

Ayes: 22 Nays: 1 Abstentions: 0

Motion: CarriedD. Program Review Academic Affairs(3) – Steve Schultz/Ann Beheler

Mr. Schultz stated that the Academic Affairs Program Review as Goals, mission statement, SLO’s were included, an accurate analysis of Dr. Beheler’s performance, strengths and areas of improvement were included and the budget is accurately reflected. Dr. Beheler added curricunet to the goals but didn’t reprint the review. Upon approval Dr. Beheler will resend the updated program review to all CLC members.

Motion: “Motion to approve the Academic Affairs Program Review with the addition of currinet to the goals and correction of typos.”

Motioned: Dr. WagstaffSeconded: Mr. Vega

Ayes: 22 Nays: 0 Abstentions: 1

Motion: Carried

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E. The Adoption of Liberal Studies Teacher Education & Preparation by SLS Division and Discontinuation of the current Liberal Studies w/Emphasis Degree (3) – Miles VegaMr. Vega wanted to clarify a few things that were discussed at the last CLC meeting:

o The Instructional Aide Certificate will no longer be covered under Financial Aid.

o Student Services may not be discontinuing the other Liberal Studies Degrees; this is currently being discussed among the department.

VI. Subcommittee ReportsA. Enrollment Management Committee

The last meeting was cancelled.B. Grant Oversight Committee/Grant Progress Reports

The last meeting was cancelledC. Budget Committee

The Budget Worksheet for 2012-13 has been distributed to all departments. The due date to submit the 1 page budget worksheet update to the Budget committee is November 18th.

D. Strategic Planning CommitteeReviewed progress of current Strategic Plan and will be submitting a final report in the spring. Strategic Planning is already working on the draft for the next Strategic Plan; the current plan is up next year. Strategic Planning should have a draft to present to CLC at the end of this semester or early next spring.

VII. Other ReportsA. President

Dr. Carlson and Dr. Hathaway attended Consultation Council and discussed the District wide Strategic Plan. Within the plan pledges were changed to values and a few minor changes were made to some of the objectives. The District Plan should go before the board this November, 2011The Academic Senate was asked to create a new Academic Calendar for 2012-2013; which Dr. Hathaway has started. Secondly, Academic Senate is to discuss changing the withdraw date. Dr. Hathaway proposes changing from the 30% date to the 20% date.

B. AccreditationThe rough draft of the whole accreditation report will be complete by November 15th

assuming that the individuals that have various assignments get them done and turned in.

C. Academic SenateNovember 18th is the next Senate meeting.

D. Curriculum Committee

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E. Basic Skills CommitteeF. Student Learning Outcomes Committee

Mrs. Rickelle and Miss. Burkhart are in the process of gathering SLO’s and 4 year cycle assessment timelines for courses and programs; if you haven’t gotten them to her please do so.Mrs. Syrdahl is requesting all divisions to send Miss. Burkhart any Division Meeting Minutes that discuss SLO’s.

G. Facility Planning Advisory CommitteeH. Marketing and Outreach CommitteeI. Information Technology Committee

Requesting more people use Inside PC as much as possible. Also needs someone to step up and send information to Randy Morgan to keep the portal updated, new and interesting. When groups or organizations advertise information on the web page please inform Randy if anything changes (i.e. time, date, and/or location) occur.

J. CCACCA reached a tentative contract agreement with the district. CCA is hoping to vote on the new contract in the fall.

K. CSEAL. ASPC

ASPC’s checkers tournament ended with Mr. Vanni as the winner; congratulations to Mr. Vanni. ASPC has completed their constitution and bylaws, however; the entire student body still needs to vote before the changes are approved. Mr. Fletcher is asking all faculty to encourage their students to vote.

M. OtherMrs. Roman informed CLC of EOPS’s position on the Student Success Task Force Recommendations.Mrs. Roman was excited to announce that EOPS and the Cafeteria staff have finally figured out a solution for the EOPS meal card dilemma. The PUSD has purchased cards that look like credit cards; these cards will be used by EOPS meal card students. The cards are preloaded and will act as a debit card. This was done at no cost to PC; however if the student looses the card they will be charged a $2.00 replacement fee.

VIII. Future Agenda Items

IX. AdjournmentMeeting was adjourned at 4:31p.m. by Ann Beheler.