homeowners association annual meeting - scofield farmshomeowners association annual meeting ......
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Homeowners Association Homeowners Association Annual MeetingAnnual Meeting
Tuesday, June 1, 2010 Tuesday, June 1, 2010 ---- 7:00 p.m.7:00 p.m.Parmer Woods Assisted LivingParmer Woods Assisted Living
Board of DirectorsBoard of Directors
Steve Walden, PresidentSteve Walden, PresidentD id N t Vi P id tD id N t Vi P id t David Negrete, Vice PresidentDavid Negrete, Vice President
Tanya Quinn, TreasurerTanya Quinn, Treasurer Leigh Ann Brunson, SecretaryLeigh Ann Brunson, Secretary Alan Shelby, DirectorAlan Shelby, Director--atat--largelargey,y, gg
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AgendaAgenda Call to OrderCall to Order IntroductionsIntroductions IntroductionsIntroductions Proof of NoticeProof of Notice Approval of MinutesApproval of Minutes Approval of Minutes Approval of Minutes Report of OfficersReport of Officers
President's ReportPresident's Report President s ReportPresident s Report Treasurer's ReportTreasurer's Report
Report of CommitteesReport of Committees Report of CommitteesReport of Committees Election of Directors Election of Directors New BusinessNew Business Questions?Questions?
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New Business New Business –– Questions?Questions?
President’s ReportPresident’s Report MissionMission-- To protect and enhance the quality of life To protect and enhance the quality of life
for our residents by focusing our efforts on the for our residents by focusing our efforts on the y gy gfollowing areas:following areas: Equitable enforcement of covenantsEquitable enforcement of covenants Fiscally responsible management of HOA assetsFiscally responsible management of HOA assets Proactive advocacy for our neighborhood Proactive advocacy for our neighborhood Building and nurturing a growing sense of community Building and nurturing a growing sense of community
between our residentsbetween our residentsWe will act on these tasks with an eye toward balancing theWe will act on these tasks with an eye toward balancing theWe will act on these tasks with an eye toward balancing the We will act on these tasks with an eye toward balancing the
rights of the individual with the rights of the communityrights of the individual with the rights of the community
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President’s Report cont’President’s Report cont’
20092009--2010, Year of significant transition:2010, Year of significant transition:
N P t M t C t t (CMA)N P t M t C t t (CMA) New Property Management Contractor (CMA)New Property Management Contractor (CMA) Praise to Committee (Shelley Karn, Sue Hoke, Praise to Committee (Shelley Karn, Sue Hoke,
Ak Z i k d B i G th i )Ak Z i k d B i G th i )Akram Zriek, and Brian Guthrie)Akram Zriek, and Brian Guthrie) New HOA Attorney (Connie Heyer)New HOA Attorney (Connie Heyer) New Pool Services Contractor (Crystal Clear)New Pool Services Contractor (Crystal Clear) New Lifeguard Contractor (Lifeguard 4 Hire)New Lifeguard Contractor (Lifeguard 4 Hire)g ( g )g ( g ) Hess Lawn retained!Hess Lawn retained!
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Major Asset initiatives:Major Asset initiatives: “Back to new” Pool “Back to new” Pool
(drains, tile, returns, plaster, deck joints(drains, tile, returns, plaster, deck joints(drains, tile, returns, plaster, deck joints(drains, tile, returns, plaster, deck joints
Improved Pool Security Improved Pool Security (more cameras and more lighting)(more cameras and more lighting)( g g)( g g)
Increased Maintenance of AssetsIncreased Maintenance of Assets--Reserve $ impactReserve $ impact South Pool area Detention Pond revamped per COASouth Pool area Detention Pond revamped per COASouth Pool area Detention Pond revamped per COASouth Pool area Detention Pond revamped per COA Replacement of Dead Trees & ShrubsReplacement of Dead Trees & Shrubs Repair ofRepair of FencecreteFencecrete (vegetation) and Fence Pillars(vegetation) and Fence Pillars Repair of Repair of FencecreteFencecrete (vegetation) and Fence Pillars (vegetation) and Fence Pillars
(wrecks)(wrecks)
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Dapplegray FireDapplegray FireDapplegray FireDapplegray Fire
HOA members ralliedHOA members ralliedHOA members rallied HOA members rallied for Sheryl for Sheryl StackStack
Gift Cards Gift Cards Cash donation websiteCash donation website HOA is AccountHOA is Account HOA is Account HOA is Account
custodiancustodian Demolition organizationDemolition organizationgg Lot cleared by 06/05/10Lot cleared by 06/05/10
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Deed Restriction Violations primarily:Deed Restriction Violations primarily:
Lawn MaintenanceLawn MaintenanceLawn MaintenanceLawn Maintenance Trash Can StorageTrash Can Storage Fence RepairFence Repair Fence RepairFence Repair Unapproved modifications Unapproved modifications
-- i e patio covers major landscaping etci e patio covers major landscaping etc i.e. patio covers, major landscaping etci.e. patio covers, major landscaping etc
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Treasurer ReportTreasurer Report
HOA in good financial condition due to Good HOA in good financial condition due to Good Contractor choices and increased collection ofContractor choices and increased collection ofContractor choices and increased collection of Contractor choices and increased collection of previously delinquent assessments accountspreviously delinquent assessments accounts Operating fundOperating fund $105 240$105 240 Operating fund Operating fund $105,240$105,240 Additional Total Reserves Additional Total Reserves $112,515$112,515
Assessment Delinquency is presently Assessment Delinquency is presently $63,600 but falling $63,600 but falling $ , g$ , g $39,354 $39,354 –– 4 commercial and $24,245 4 commercial and $24,245 –– 50 residential50 residential
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Likely 2010Likely 2010--2011 initiatives2011 initiatives1.1. Add Add FencecreteFencecrete on Westside of Metricon Westside of Metric22 Power wash MetricPower wash Metric facingfacing FencecreteFencecrete2.2. Power wash MetricPower wash Metric--facing facing FencecreteFencecrete3.3. Remove vegetation if damaging Remove vegetation if damaging FencecreteFencecrete
B L d D d R t i ti dit l t dB L d D d R t i ti dit l t d4.4. By Law and Deed Restriction edits completed By Law and Deed Restriction edits completed (Board, Attorney and member reviews and (Board, Attorney and member reviews and comments)comments)comments)comments)
5.5. Advance maintenance suggestions from 2009 Advance maintenance suggestions from 2009 Reserve StudyReserve StudyReserve StudyReserve Study
6.6. Mail Cover Solar Lights being investigatedMail Cover Solar Lights being investigated
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Get Connected!Get Connected!
Scofield Farms HOA website, please bookmark Scofield Farms HOA website, please bookmark and visit oftenand visit oftenand visit oftenand visit often http://www.scofieldfarms.org/http://www.scofieldfarms.org/
fi ldfi ld User name= User name= scofieldscofield Password= 78727Password= 78727
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AgendaAgenda Call to OrderCall to Order IntroductionsIntroductions IntroductionsIntroductions Proof of NoticeProof of Notice Approval of MinutesApproval of Minutes Approval of Minutes Approval of Minutes Report of OfficersReport of Officers
President's ReportPresident's Report President s ReportPresident s Report Treasurer's ReportTreasurer's Report
Report of CommitteesReport of Committees Report of CommitteesReport of Committees Election of Directors Election of Directors
New BusinessNew Business Questions?Questions?
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New Business New Business –– Questions?Questions?
Committee chair reportsCommittee chair reports ACC & Deed Restriction ReACC & Deed Restriction Re--do, David Negretedo, David Negrete ByBy--laws Revision (Diane Harvey Anderson)laws Revision (Diane Harvey Anderson) Pool (Paul Bull)Pool (Paul Bull) Neighborhood Watch (Tanya Quinn Neighborhood Watch (Tanya Quinn -- Temp chair)Temp chair) Welcoming and Yard of Month (DebraWelcoming and Yard of Month (Debra WissmanWissman)) Welcoming and Yard of Month (Debra Welcoming and Yard of Month (Debra WissmanWissman)) WebsiteWebsite-- Craig & Roberta BeckerCraig & Roberta Becker ZoningZoning-- (Scott Peterson)(Scott Peterson)gg ( )( ) ParksParks-- (Mike Brindle)(Mike Brindle) EventsEvents-- Fourth of July, Movie in the Park, Neighborhood Night Fourth of July, Movie in the Park, Neighborhood Night
Out Easter Egg Hunt Jazz at the PoolOut Easter Egg Hunt Jazz at the PoolOut, Easter Egg Hunt, Jazz at the PoolOut, Easter Egg Hunt, Jazz at the Pool What would you like to see?What would you like to see?
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