hope house style guide
TRANSCRIPT
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Style Guide: Graphic and Content Standards
Consistent Communication for Identity Branding
6-18-2012
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Table of Contents
Introduction 3Terms 4Program Descriptions 6
Employee Descriptions 8Image usage 9Outdated Design 11Proofing Process 12Accessible templates 14Grammar 15Editorial Calendar 22Program Accomplishments 28Appendix 1 29
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Introduction
The purpose of this style guide is to help you build a powerful, unmistakable brand image forHope House of Colorado; it is intended to be a resource for employees. Any communicationpiece that is going to an external audience should be prepared according to this style guide and
submitted as given below. Careful use of these guidelines will ensure that the Hope House ofColorado branding strategy is reinforced in every form of communication. The more the HopeHouse of Colorado brand is illustrated through the use of these tools the more powerful itbecomes. This Style Guide will help Hope House staff produce communication with consistent,clear, and precise language, layout, and formatting.
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Terms
Consistency in language, style, and formatting promotes clarity and cohesion; this is especially
important within an article. Writing should be clear and concise. Avoid ambiguity, slang, and
vague or unnecessarily complex wording.
Words to emphasize:
Parenting
Community
Transformation or transformational
Stable in conjunction with self-sufficiency
Stable in conjunction with self-sufficiency program
Life skills
Empower/empowerment
EquipSafe
Love
Christian
Education
Safe Place
Phrases to emphasize:
A place to belong
More to come after key messaging workshop
Hope House terms/descriptors:
Teen moms
Generational poverty
Graduates
Kids or children or little ones or kiddos
Mentor (a wise and trusted counselor or tacher)
Mentoring girls (Definition: Mentee- a person who is guided by a mentor)
Our girls
The girlsChampions or Supporters, depending on knowledge of audience
Christian
Generational poverty
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Words to Avoid:
Teen pregnancy
Pregnancy
Prevention
UnwedBabies
Religion/Religious
The Hope House
Out of wedlock
Client
Pro-Life
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Program Descriptions
Mission Statement
Hope House of Colorado empowers parenting teenage moms to strive for personal and economicself-sufficiency and to understand their significance in Gods sight, resulting in a healthy future forthem and for their children.
Hope House of Colorado General Description:
Hope House of Colorado empowers parenting teenage moms to strive for personal and economicself-sufficiency and to understand their significance in Gods sight, resulting in a healthy future forthem and for their children. Hope House is metro-Denver's only resource providing teen momsresidential, mentoring and GED services, equipping them for long-term independence.Additional supportive services include parenting and life skills classes, healthy relationship
classes, certified counseling, and social activities designed to promote community among theteen moms. Hope House relies on numerous volunteers and local business partnerships toaccomplish its mission.www.hopehouseofcolorado.org.
Abbreviated: Hope House of Colorado is metro-Denver's only resource providing teen momsresidential, mentoring and GED services, equipping them for long-term independence.Additional empowering services include parenting and life skills classes, healthy relationshipclasses, certified counseling, and social activities designed to promote community among theteen moms. Hope House relies on numerous volunteers and local business partnerships toaccomplish its mission.
Hope House of Colorado Residential Program:
Hope House of Colorados Residential Program, located in Arvada, offers a safe, stable home forsingle teenage mothers and their children who are homeless or living in an unsafeenvironment. The structured, five-phase program empowers and equips parenting teenage momsas they move toward personal and economic self-sufficiency. The teen moms are engaged andchallenged through an individual growth plan, learning to incorporate healthy routines into dailylife while living with their children and their peers in a safe, supportive environment. Educationis foundational to the program, with all participants earning a GED and moving on to further
education as well as participating in parenting and life skills classes, healthy relationshipsclasses, and certified counseling as necessary.
Hope House of Colorado GED Program:
http://www.hopehouseofcolorado.org/http://www.hopehouseofcolorado.org/http://www.hopehouseofcolorado.org/ -
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Hope House of Colorados GED Program helps teen moms living in the Denver-metro area earntheir GED. Using the nationally-recognized Steck-Vaughn GED Curriculum, the GEDInstructor and volunteer tutors provide individual instruction and tutoring. The program isstructured to allow participants to move at their own pace, which is crucial due to the fact thateach teen mom has a unique educational background. Career assessment and college counseling
is provided after the teen mom completes her GED. In addition, Hope House covers the cost ofthe GED testing and provides transportation and daycare as able. Teen moms earn their GED inan average of 8 weeks.
Hope House of Colorado Mentoring Program:
Hope House of Colorados Mentoring Program matches parenting teen mothers in the Denver-metro area with trained volunteer mentors who help them work toward self-sufficiency through astructured curriculum. The teen mother and her mentor meet together 2 - 4 times a month todevelop goals for reaching pre-determined self-sufficiency markers, such as obtaining safehousing, pursuing formal education, or accessing adequate healthcare for herself or her child.
Teen mothers in the Mentoring Program are offered additional supportive services, includingparenting and life skills classes, healthy relationship classes, and social activities designed topromote community.
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Employee Descriptions
Cofounder and Executive Director: Lisa Steven
Director of Development: Lisa Schlarbaum
Program Director: Robin Scott
Director of Finance and Operations: Tena Thwaites
Manager of Partnerships & Resources: Lynn Martinez
Residential Program Manager: Nicole Feltes
GED/Career Specialist: Elizabeth Corless
Mentoring Program Manager: Jenny Macias
Volunteer Coordinator: Sue Pilon
Staff Counselor: Trisha Daly
Residential Case Manager: Renee Post
Parent Educator: Melinda Smith
Development Officer: Tara Cox
Bookkeeper: Wendy Pott
Public Relations Coordinator: Kelly Tryba
Multimedia Designer: Nicole Walters
HR Analyst: Gerideane Tracey
Lead Residential Counselor: Allison Brown
Finance and Operations Manager: Katie Cassidy
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Image usage
The Hope House of Colorado identity is the foundation of the brand. As shown below, the
identity is the combination of the icon and the logotype. The identity colors are XXX. Together,
the icon, logotype, and their respective colors form the primary symbol from which Hope House
of Colorado will be recognized. It is imperative that the original design of the identity not bealtered or presented in any other configuration.
The Hope House of Colorado identity must always be surrounded by a minimum of open space
known as the staging area. This staging area has been established to ensure the identity is not
crowded by other elements, and has maximum clarity and high visibility wherever it is used. A
minimum staging area distance equal to the height of the logotype letter H must be maintained
completely around the identity to separate it from other type of graphics.
The Hope House of Colorado identity has been designed to create strong visual recognition. To
ensure consistency, the identity must always be reproduced exactly as it appears on providedelectronic files. Modification or adaptation of the Hope House of Colorado identity is
strictly prohibited.
Logo Usage:
In general, the Hope House logo should be displayed prominently on all materials where it isused. To maximize legibility in both print and electronic materials, the logo may notappear smaller than xxx.
The Logo with Tagline:
The downloadable files of the Logo/Tagline combination should be used for allinstances of the Logo and Tagline appearing as a unit. The Tagline should not be addedto the logo manually.
To maintain its integrity, do not distort, redraw, alter, or remove any elements from the Hope
House of Colorado identity.
- Do not substitute any other colors for corporate colors.- Do not screen any part or all of the identity.- Do not reproduce identity in black or in color on a dark background.- Do not reproduce identity in a single color other than black.- Do not change proportions of any part of the identity.- Do not distort of modify identity in any way.- Do not outline any part or all of the identity.- Do not use any stationary with water marks.- Do not use any photos that are not from Hope House file named XX.- Do not use any clip art that are not from Hop House file named XX.
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The following are the preferred fonts to be used in Hope House communications. Consistent use
of these fonts will establish a long-lasting, easily recognizable and memorable visual identity that
complements the Hope House logo.
Approved font:Primary: Grandesign NeueDecorative: InterstateBody font size: xx
Headline size: xxSpacing before and after: 0Line Height: AutoMargins: Top: 1
Bottom: 1Left: 1Right: 1
Display fonts (used for big signs, graphic headers, or event invitations, etc): xx
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Outdated Design
The following logo has been permanently replaced and should not be used in any form ofcommunication.
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Hope House Branding: Proofing Process
We have created a list of all communication pieces that Hope House generatessee Editorial
Calendar. The following proofreading system will address grammar and punctuation as well as
visual elements.
- Document goes to Kelly first.- Kelly makes changes and sends to original writer and Lisa Schlarbaum.- Original writer and Schlarbaum make changes or give approval to Kelly.- Once approval is received, document goes to Nicole for either creation or visual approval
of graphic application.
Instructions for proofreading process:
Step 1: Original Writer emails document for proofing to Kelly:
Step 2: Kelly edits the document for content and sends back to Original Writer and to Lisa
Schlarbaum for approval.
Step 3: If the communication piece is created within an approved template, Kelly also sends the
document to Nicole for graphic approval. If the project requires Nicole to design the document,
the Original Writer fills out Multi Media Project Request Form.
Step 4: Follow process for Multi Media Project Request Form (Saved in Shared Docs under
Admin/Office Forms)
**Insert sample Multi Media Project Request Form (see appendix 1)
Communication pieces for all-staff access:
Letterhead/lettersPostcards (one-sided or two-sided)Flyers/PostersInvitationsDigital Newsletters in Mail Chimp (training by Nicole required first)Graduation program
Communication pieces requiring Multimedia Project Request Form:
Program Descriptor: one-page1/2 page Descriptor (i.e. Hope Totes, etc.) Single-sided, cause campaignEmail announcement
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Direct mail newsletterBusiness cardDouble-sided 3.6 x 8.5 (marketing piece for teen moms)#10 envelopeReturn envelope
General info card in standard postcard sizeAnnual report6 x 2 banner
Thank you cards
Instructions for MailChimp Newsletters (Volunteer, Mentoring):
Step 1: Original Writer creates a newsletter in Hope House Mail Chimp account
Step 2: Send preview to Kelly for proofing
Step 3: Kelly sends preview of newsletter to Nicole
Step 4: Nicole formats and returns newsletter to Original Writer
Step 5: Original Writer sends out to distribution list
Your edited communication piece will be returned to you within three business days. Please
submit your document at least three business days prior to any deadlines you are targeting.
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Accessible Templates
Items for template design
- Newsletter (2 styles?)-
Marketing piece for teen moms- Flyer (multiple styles to varying audiences)- Poster (multiple styles to varying audiences)- 1-sided Postcard for mailing (multiple styles to varying audiences)- 2-sided Postcard for info (multiple styles to varying audiences; ie Vol Opps/In-
Kind Opps)
- Invitation (multiple styles to varying audiences)- Info cards (ie Hope Tote cards)- One-pager general info about HH- Cause Campaigns- Email announcement (multiple styles to varying audiences; ie Vol Opps/In-Kind
Opps)
- Annual Report- Items for Display Board (?)- Donation Receipt (?)- Interest card- Letterhead- Envelope- Giving envelope- Party Kit Items- Flyers for small events/parties- Invitations for small events/parties- Email invites (Open House, GED, various events)- Business Cards- Event Programs- Thank you notes
Note: we will use existing Calendar file as a template but with new logo if works
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Grammar
ASSOCIATED PRESS STYLE ESSENTIALS
NUMERALS
- Use figures for all numbers above nine; spell out all numbers under 10. (Note,however, the exceptions below.)
- *Use figures for ages, sums of money, time of day, percentages, house numerals,years, days of month, degrees of temperature, proportions, votes, scores, speeds, timeof races, dimensions and serial numbers.*Spell out numbers, no matter how large, when they begin sentences; rephrase thesentence if long numbers are awkward. Exception: When starting a sentence with ayear, do not write it out.1999 was a very good year.*Use figures for ordinal numbers above ninth; spell out ordinals under 10th.Ninth 21st 156th 192nd 21st century
- Use 21 million instead of 21,000,000. Also: $39 million, $22.5 billion. Dont carrybeyond two decimals.
- Avoid unnecessary ciphers. Use $1, not $1.00; 1 p.m., not 1:00 p.m.- Spell out an approximate number if it can be expressed in a few words.
Nearly a thousand half a million about four hundredBUT: the citys population of about 575,000
- DO NOT use Roman numerals except when they are part of a title or a name.World War I World War II King Henry VIII Rocco Colabella III
- Fractions standing alone are spelled out.One-fourth of the students
- Insert commas with four or more figures, except in dates.$5,900 1,576 skateboards 1990 2001
- Avoid successive numerals in a single expression.15 six-inch boards
ABBREVIATIONS AND TITLES
Never use an abbreviation that will not be easily understood.
Abbreviate names of states when used after the names of cities and towns, but spell out whenreferring to the state generally. The state may be omitted in references to Washingtoncommunities and to major cities when names alone are adequate identification (Chicago,Minneapolis, Los Angeles, Seattle, Philadelphia, etc.).
Ala. Fla. Md. Neb. N.D. Tenn.Ariz. Ga. Mass. Nev. Okla. Vt.Ark. Ill. Mich. N.H. Ore. Va.Calif. Ind. Minn. N.J. Pa. Wash.Colo. Kan. Miss. N.M. R.I. W.Va.
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Conn. Ky. Mo. N.Y. S.C. Wis.Del. La. Mont. N.C. S.D. Wyo.DO NOT abbreviate Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Utah, Texas.DO NOT abbreviate the names of Canadian Provinces.DO NOT abbreviate the Canal Zone, Puerto Rico, Virgin Islands, British West Indies,
except when repeated full references in a story would be cumbersome.
Abbreviate Saint before a city or institution, but see AP for Saint John and Sault Ste. Marie. Do
not abbreviate Fort or Mount.St. Paul Mount Bachelor Mount Vernon Mount Sinai HospitalSt. Louis Fort Bragg Fort Lauderdale Saint John
Abbreviate names of months more than five letters when followed by a date, but spell out whenreferring to the month generally. DO NOT abbreviate March, April, May, June, July.in February Feb. 5 March 30 April 7 Sept. 10, 2000in September 2000
Abbreviate names of political parties when used parenthetically or in election statistics:U.S. Sen. Maria Cantwell, D-Wash., said today.
Abbreviate and use numerals in specific addresses. Spell out and follow the normal style rulefor numbers when making a general reference to a street. Abbreviate building when giving aroom number, but spell it out in a general reference. Always spell out Route and Highway.815 E. Harris Ave. East Harris Avenue 314 S. Eighth St. W.South Third Street West Humanities Building 338 Humanities Bldg.California Press Assn. U.S. Route 2 U.S. Highway 93
DO NOT abbreviate:*United States and United Nations when used as nouns. (Abbreviate as modifiers and as parts ofmilitary titles: U.S. Ambassador, U.N. General Assembly, Gen. Thomas Jones, U.S.A.ret.)*Names of foreign countries *percent (spell out)*days of the week (except in tabulations) *cents (spell out)*William to Wm., James to Jas., etc.
Abbreviate titles followed by a name. DO NOT abbreviate titles following names or standing
alone.Prof. Lyle E. Harris Lt. Gen.Assoc. Prof. Tim Pilgrim Maj. Gen.Asst. Prof. Cheryl Breeden Brig. Gen.Atty. Gen. Col.Gov. Lt. Col.Lt. Gov. Maj.Sen. Capt.Rep. 1st Lt.Gen. 2nd Lt.
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*DO NOT abbreviate president, secretary, treasurer, principal, major, superintendent,commodore, director, attorney, manager, auditor, justice, one-syllable titles or any title that is notgenerally recognized in its abbreviated form. Spell out titles of Navy enlisted men (BoatswainsMate 1.C., Chief Gunners Mate, Seaman 2.C., etc.).
Abbreviate Co., Inc., Ltd. and Corp. when part of a corporate title.
Always give the first names or initials of persons the first time they appear in a story.
Use Dr. only for physicians, dentists members of the paramedical professions (osteopaths,optometrists, chiropractors, podiatrists etc.) and clergymen who hold earned or honorarydoctorates.
After first use in a compound title, use only the main word of title.Lt. Col. Mark J. Clark Col. ClarkMaster Sgt. June S. Yeap Sgt. Yeap
Asst. Prof. Alice Boyer Prof. Boyer
Rev. should always be preceded by the.the Rev. R. L. Dalethe Rt. Rev. Msgr. Edward Beal Msgr. Bealthe Most Rev. James Riley, archbishop of Philadelphia Archbishop Riley
DO NOT capitalize an occupation or descriptive adjectives and nouns used before a name.defense attorney Arnold Beckersecond baseman Bobby Richardson
futurist Rad Bradbury
Place long titles after the name.Kris Bulcroft, vice provost for undergraduate education
CAPITALIZATION Capitalize titles preceding and attached to a name, but use lower case if the title follows a nameor stands by itself. Long titles should follow the name.President Karen Morse
Karen Morse, president of Western Washington UniversityMayor Richard Stevens the mayorPresidents Bush and Clinton
Capitalize specific regions, but not the points of the compass.Middle West the Pacific Northwest Southern California Western Districtback East east the East western
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Capitalize the names of religions, adjectives denoting religious denominations and nouns todesignate the Supreme Being. Lowercase pronouns referring to the deity.Buddhism Methodist Catholic his word he him thee thy whose
Capitalize names of races and nationalities, but put descriptive adjectives in lower case
Negro Oriental Egyptian Caucasian white black coloredBUT: Only identify race when it is ESSENTIAL to the story (see AP Style Guide).
Capitalize holidays and special or historic events.Fourth of July National Milk Week ReformationWorld War II New Years Eve Christmas (not Xmas)15th annual WWU Fine Arts Festival
DO NOT capitalize student board or board of trustees or other widely used internal elements of
an organization unless used as part of the formal title (see organizations and institutions in APStyle Guide).
board of trustees WWU Board of Trustees
Capitalize chapter, room, highway, etc. when followed by a number or letter.Administration 33 Lakeway Inn, Room 2 Interstate 5
Capitalize the names of the planets, stars and groups of stars. Capitalize earth only when usingit in association with the names of other astronomical bodies that are capitalized.The planets are Mercury, Venus, Earth, Mars, Jupiter, Saturn, UranusThe sun warms the earth.
Capitalize the names of political parties and the word party if it is customarily used as part of
the organizations name, nouns denoting members of a political faith (Democrat, Republican,Nazi, Communist) and adjectives denoting a specific political allegiance (Democrat, Fascist,Red). Do not capitalize such words when they denote a system of government rather than apolitical party.Republican Party nazism Communist leader democratic system
Capitalize articles and prepositions in names when a Christian name or title does not precede
them, except in names when personal preference guides the usage.Henry van Dyke Van Dyke Alexis de Tocqueville De Tocqueville
DO NOT capitalize a.m. and p.m. Always use figures with them. Do not use spaces in the
abbreviations.9:35 a.m. 9 a.m. 11 a.m. to 1 p.m. 3 to 5 p.m. noonmidnight
DO NOT capitalize academic degrees when spelled out, or names of college classes.
bachelor of arts degree masters degree junior freshman class
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DO NOT capitalize the seasons.summer winter fall spring
DO NOT capitalize former, ex-, orelect when used with titles.former President Bill Clinton President-elect Nader
ex-Sen. Slade Gorton
DO NOT capitalize prepositions, conjunctions, or articles in titles of books, etc., except when
they begin the title. Bands are capitalized, but not contained in quotes. The Man Who Came to Dinner For Whom the Bell Tolls
MISCELLANEOUS
Their, theyre, thereTheir is a possessive pronoun: They went to their cabin.
There is an adverb indicating direction: We went there for a movie.There is also used with the force of a pronoun for impersonal construction in which the realsubject follows the verb: There is food in the kitchen.There is a contraction for they are: Theyre all doing so well.
PUNCTUATION
The purpose of punctuation is to clarify meaning.
Periods indicate ellipsis or a significant pause in a train of thought.He said: I will speak in all 50 states.
Coeur dAlene needs better streets and more long-range city planning.
Put the period inside brackets or parentheses when a complete sentence is enclosed in thebrackets or parentheses. When the parenthetical expression forms only a part of the sentence, putthe period outside the bracket or parenthesis.(The day was too cold for football.)The day was too cold for football (or skiing).
Always put the period and comma inside quotation marks. Put other punctuation marks inside
when they are part of the quoted material. I saw the play, he said.
He said, I saw the play. Did you see the play? he asked.Should I see King Lear?
Use periods in lower-case abbreviations.c.o.d. f.o.b. a.m. p.m. m.p.h. r.p.m.Exception: 35mmDO NOT use periods with upper-case abbreviations.
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WWU FBI CIA UNESCO OPEC ROTCExceptions: Use periods in abbreviations of United Nations and names of countries and citiesand in special situations where an all-cap abbreviation replaces a common noun (as in D.A. fordistrict attorney).U.N. I.R.A. U.S. L.A. N.Y.
DO NOT use a comma between a persons name and college class numeral.Tim Pilgrim 89 James Smith ex-94
DO NOT use a comma between a persons name and Jr. or Sr.John Jones Jr.
Use quotation marks with titles of books, poems, plays, films, speeches, songs, works of art,
subjects or lectures, magazine articles. DO NOT use them with newspapers or magazines. The Hanging Tree Newsweek New York Times Mona Lisa
Use apostrophes to form the plural of single letters but not figures or multiple letters.Four As early 1920s IQs temperature in the low 20s
Use dashes sparingly. Use to show significant pause, abrupt break in thought or broken speech.I asked for bread and they gave me -- a stone.The modern worldthe modern Christian worldhas lapsed from faith into opinion. I I dont know. I am not the man
Use parentheses or brackets around inserted material. Use quotation marks with nicknameswhen the first name is included. The people here (WWU faculty) know what I mean.
Lincoln (Neb.) Star George Lefty Mooreletter (Western Front, Dec. 11).
The hyphen is sometimes used after a prefix ending in a vowel when the prefix is followed bythe same vowel. This use is becoming less common, however, and the hyphen may be omitted inwords that are used frequently and are readily recognized without it.Reelect reenter preeminent reevaluate cooperateCoordinate anti-intellectual pro-oleomargarine
Use the hyphen to distinguish the meaning of different words that are spelled the same way.Recover re-cover resent re-sent
Use the hyphen to separate a prefix from a proper noun.un-American anti-French pro-NicaraguaException: transatlantic
Use the hyphen for clarity in compound modifiers.6-foot shark family-owned business purple-faced tycoon
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DO NOT use the hyphen when not necessary.statewide vice president sergeant at arms weekendworldwide
DO NOT use the hyphen with adverbs ending in ly.
newly elected badly damaged recently named
Use the ampersand when it is part of an official name.Johnson & Co. AT&T U.S. News & World ReportEditor & Publisher
Spell out degrees when referring to temperature.49 degrees
Use figures and spell out inches, feet, yards etc. However, use apostrophes (56) to indicate
inches and feet in technical contexts.He is 5 feet 6 inches tall.The basketball team signed a 7-footer.the 6-foot-5 forward
Use a comma before the concluding conjunction in a series if an integral element of the series
requires a conjunction, or if there is a complex series of phrases.I had orange juice, toast, and ham and eggs for breakfast.The main points to consider are whether the athletes are skillful enough to compete, whether theyhave the stamina to endure training, and whether they have the proper mental attitude.
DO NOT use close-quote marks at the end of the first paragraph if a full paragraph of quotedmaterial is followed by a paragraph that continues the quotation. Use open quote marks at thestart of the second paragraph.He said, I am shocked and horrified by the incident. I am so horrified, in fact, that I will ask for the death penalty.
Suspensive hyphenation:He received a 10- to 20-year prison sentence.The 5- and 6-year-olds attend morning classes.
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Editorial Calendar
HOPE HOUSE COMMUNICATION PIECES 2012
Dept Staff Name Communication Piece Month
Dev. Kelly Tryba Press Releases Jan-Dec
12xYear
Exec. Lisa Steven Email blasts Jan-Dec
12xYear
Pledge Campaign Mar/Sept
1-2xYear
Summer newsletter June
1xYear
End of Year Appeal Nov
1xYear
Christmas Card Dec
1xYear
Blog Jan-Dec
12xYear
Dev. Lisa Schlarbaum Sponsorship Packets Feb
1xYear
Golf Tournament pieces Feb-July
1xYear
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General One-Pagers as needed
1xYear
Cause Campaigns Feb Mar July
1xYear Oct
Donation Request Letter as needed
1xYear
Items for Travel Display Board as needed
Dev. Sue Pilon Volunteer Newsletter Feb May Aug
4xYear Nov
Application: Volunteer As needed
1xYear
Receipt: Donation As needed
1xYear
Invite: Volunteer Dinner Aug
1xYear
Letter: $20 Club Jan
1xYear
Letter: Hope Tote Instruction Card As needed
House Party Kit Elements
Application: Volunteer As needed
House Party Kit Instructions As needed
Postcard: Vol Opps/In-Kind Opps As needed
Hidden Rules Test As needed
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Generational Poverty Test As needed
Attendance Sheet As needed
Display Pictures/Story on back As needed
Hope Tote Cards As needed
Partnerships Lynn Martinez Postcard: In-Kind to Teen Moms Jan Mar Jun
4xYear Sept
Resource Directory __________
1xYear
Graphic Des Nicole Walters Calendars Sept
Thank you notes As needed
Business cards As needed
Letterhead As needed
Envelopes As needed
Dev. Tara Cox Contribution Statement Jan
1xYear
Auction Letter Jan
1xYear
Email Invites _________
Annual Report Feb
1xYear
Newsletter: Champions Mar/Jun/
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4xYear Sep/Dec
Postcard: Gala Save the Date June
1xYear
Invite: Gala Sept
1xYear
Other Gala pieces _________
1xYear
Residential Nicole Feltes Application: Residential As needed
1xYear
Application Instructions: Res. As needed
1xYear
GED Elizabeth Corless Invitations Feb June Dec
3xYear
Email Invitations Feb June Dec
3xYear
Graduation Programs Mar Jul Nov
3xYear
Flyer: GED As needed
Parenting Melinda Smith Letters to Teen Moms: Mar May
Nurt Par Class4xYear Sept Dec
Flyer: Moms Nights Out/Lunch Bunch Dec
1xYear
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Postcards: Moms Night Out Jan-Dec
12xYear
Activities Robin Scott Post Card: Fri Fun Lunch Jan-Dec
12xYear
Any program activity
(ie Halloween Party, Boutique) TBA
TBA
Open Closet Day Jan-Dec
12xYear
Mentoring J enny Maccias Bi-monthly Newsletter/emailed Feb April June
6xYear Aug Oct Dec
Letter/RSVP: Mentor Picnic June OR July
1xYear
Letter/RSVP: Christmas Party Oct
1xYear
Invite: Mentor Graduation April
1xYear
Mentor Handbook __________
4xYear
Month
Graduates Allison Brown FB Invites: Graduate Dinners Jan-Dec
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12xYear
FB Invites: Parenting Class Jan-Dec
12xYear
FB Invites: In-Kind Donation Days Jan-Dec
312xYear
FB Invites: Gala Reminder Nov
1xYear
FB Invites: Christmas Party Rem. Dec
1xYear
Finance Tena Thwaites Invites: Office Volunteer Lunch Sept
1xYear
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Program Accomplishments
2011 Accomplishments:
1. Girls served in Mentoring:- 46- 29 mentoring- 13 graduates- 4 waitlisted- In 2011, 88% of Mentoring girls originally started in the GED Program.
2. Girls served in GED:
- 49- 43 graduated (The graduation rate was 88%; 70% went on to higher
education.)- 7 attended Parenting classes- Volunteers (5) gave 800 hours of one-on-one tutoring- In 2011, 88% of Mentoring girls originally started in the GED Program.
3. Girls served in Residential:
- 14 (includes graduates)4. Girls served in Parenting:
- 29; 7 were GED5. Total girls served in all programs in 2011:
- 107 plus 160 children6. Ethnicity:
- African-American: 7%- Asian: 3%- Caucasian: 45%- Hispanic: 45%
7. Volunteers:
- 192 volunteers gave 4,300 hours in 2011- 800 hours were for GED tutoring
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Appendix 1
Multimedia Project Request Form
Please fill in the following form with your request, being sure to spell check your wording. Go to
Save As to save your form as a new document and e-mail it to me. All requests need to beturned in at least 2 weeks prior to requested due date. I will review the request and contact
you with any questions. You will approve a proof before the final project goes to print.
Multimedia Designer
Your Name: Date:
Project Name:
Description of Project: (i.e. postcards, invitations, flyers, signs, videos, pictures?)
Project Due Date: Amount Needed:
Project Specifics: (Please include any preferred colors,
look, size or pictures, if any)
Will you need any envelopes?
Will you be needing a virtual copy (i.e. a pdf and/or e-mail version)?
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7/28/2019 Hope House Style Guide
30/30
Text/Content: (Please include any text you need on your piece, this needs to be the exact
wording youd like to see on your piece)
If Project is an event or invitation please fill out the following:
Name of Event:
Location of Event: (need address and exact name of location)
Date of Event: Time of Event:
RSVP Date: Contact Info:
Please send any business logos and web addresses that need
to be included on your invitation.