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Wylfa - Community Consultation Background Document

HORIZON NUCLEAR POWER

A UK company of E.ON and RWE

ENERG

Y WO

RKING

FOR B

RITAIN

DECEMBER 2011


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Part A: Background and statutory requirements

1 Background 6

1.1 Horizon Nuclear Power and the Wylfa Project 6 1.2 Project description 8 1.3 Expected project timings 10

2 Key requirements of the Planning Act 2008 – statutory duty to consult 11

2.1 Development Consent Order under the Planning Act 11 2.2 Associated Development in Wales 11 2.3 The Planning Act 2008 – key consultation requirements 12

3 Other legislation and guidance 14

3.1 National Policy Statements 14 3.2 Legislation 14 3.3 Guidance 15 3.4 Identifi ed aims of pre-application consultation 15 3.5 Where to fi nd the legislation and guidance 16

4 The role of local authorities 17

4.1 Isle of Anglesey County Council 17 4.2 Adjacent Local Authorities 17

Part B: Consultation & engagement

5 Objective 18

5.1 Horizon’s objectives 18

6 Horizon’s approach 18

6.1 The terms ‘engagement’ and ‘consultation’ 18 6.2 What does Horizon mean by ‘stakeholders’? 20


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7 Consultation 21

7.1 Key documents relating to the pre-application consultation process 21 7.1.1 Statement of Community Consultation (SOCC) 21 7.1.2 Community Consultation Background Document 21 7.1.3 Consultation Summary Document 21 7.1.4 Consultation Report 22

7.2 Approach to Preliminary Environmental Information (PEI) 24 7.3 Consultation timings 24 7.4 Consultation zones 25 7.4.1 Overview of the consultation zones 27 7.4.2 Defi ning the consultation zones 27 7.4.3 Consultation beyond zone C 27

7.5 Methods of consultation 28 7.5.1 How will Horizon encourage participation in the consultations 28 7.5.2 Where information will be available 29 7.5.3 How you can respond 30 7.5.4 Deadlines 30 7.5.5 Exhibitions 30 7.5.6 Stakeholder meetings 31 7.5.7 Workplace exhibitions 31 7.5.8 Hard to reach groups 31 7.5.9 The differences in the consultation zones 32

7.6 Feedback 33 7.6.1 How Horizon will feed back to the community 33 7.6.2 What will happen to the responses 33

7.7 Other consultations 33

8 Engagement 34

8.1 Engagement to date 34 8.2 Future engagement 34 8.3 Liaison groups 35 8.4 What will happen to the engagement feedback 35

9 Appendices 36

9.1 Appendix 1: Statement of Community Consultation (SOCC) 9.2 Appendix 2: List of Stakeholder Organisations 9.3 Appendix 3: Maximising Inclusion Strategy 9.4 Appendix 4: Engagement carried out to date


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Acronym Defi nition Descriptions

Associated Development

Development associated with and needed to deliver the new nuclear power station, which falls outside of the scope of the DCO.

DCLG Department of Communities and Local Government

The central Government department with policy responsibility for the Infrastructure Planning Commission (IPC).

DCO Development Consent Order

The consent required from the IPC for the new nuclear power station which in effect is the planning permission.

EIA Environmental Impact Assessment

The process undertaken to examine the likely signifi cant effects of any development on the environment.

ES Environmental Statement

The conclusions of the EIA are drawn together in an ‘Environmental Statement’ which is formally submitted with the DCO application. It will also set out what steps and measures Horizon believes are required to mitigate any major impacts.

IACC Isle of Anglesey County Council

IPC Infrastructure Planning Commission

Established under section 1(1) of the Planning Act 2008 or its successor or other body appointed by government with the function of receiving and reporting on the DCO Application.

LIR Local Impact Report A written report prepared by a Local Authority giving details of the likely impact of the proposed development on the Local Authority area.

MOLF Marine Off-Loading Facility

A wharf or jetty type structure to assist with bringing construction materials and large loads to site by sea.

NPS National Policy Statements

Set out national policy against which proposals for major projects will be assessed. Planning decisions will be taken within the clear policy framework set out in the NPSs, making these decisions as transparent as possible.

NSIP Nationally Signifi cant Infrastructure Project

As defi ned in the Planning Act 2008.

PEI Preliminary Environmental Information

Will include early outputs from environmental studies. Will provide information required by the Infrastructure Planning (Environmental Impact Assessment) Regulations, including detail on the environmental effects of the development and Associated Development.

PLG Project Liaison Group An independent group with representatives invited from over 80 stakeholder organisations – it was set up in late 2010.

SOCC Statement of Community Consultation

A statement drawn up by the developer, published in a newspaper, that sets out a developer’s commitments for consultation.

WG Welsh Government


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Glossary of terms

New power station and new nuclear power station are used interchangeably throughout the document and mean the main NSIP application for which a DCO will be made.

Wylfa project and project are used interchangeably throughout the document to describe the whole development including the new nuclear power station and Associated Development.


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Part A: Background and statutory requirements

1 Background

1.1 Horizon Nuclear Power and the Wylfa Project

1.1.1 Horizon Nuclear Power Wylfa Limited (Horizon) is a wholly owned subsidiary of Horizon Nuclear Power Limited, a joint venture between E.ON UK and RWE npower. Horizon is proposing to build a new nuclear power station on land next to the existing Wylfa A Power Station on Anglesey. The new power station would be expected to generate around 3,300 megawatts (MW) of low carbon electricity – enough to supply around fi ve million homes.

1.1.2 Under a new planning regime introduced through the Planning Act 2008, the development of a nuclear power station is one of a series of development types that are known as ‘Nationally Signifi cant Infrastructure Projects’ (NSIPs). The main planning approval for NSIPs, including nuclear power stations, is a Development Consent Order (DCO) from the Infrastructure Planning Commission (IPC) or its successor. Horizon aims to be in a position to submit applications for the main planning consents for the Wylfa proposal during 2013.

1.1.3 The DCO application would be for the nuclear power station. The consultation will be clear about where Horizon is actively seeking views of the local community or, if a component of the project is already settled (e.g. choice of reactor technology), that it is settled and why.

1.1.4 Some further development that falls outside the scope of the DCO would also be needed. These additional elements of the project are known as Associated Development. In Wales there is no legal requirement to consult on Associated Development as it is subject to a different planning process. This means that applications are determined by different decision makers, such as Isle of Anglesey County Council for example. However, wherever possible, we will include Associated Development within our main consultation.


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1.1.5 National Grid will also need to obtain approvals, including further consents for improvements needed to the electricity network, as a result of the new power station at Wylfa. These will be addressed in a separate application which will be submitted by National Grid who would then be responsible for carrying out those works. Horizon anticipates that consultations on the nuclear power station will overlap with National Grid’s consultation(s) on its consents applications for upgrades to the North Wales network.

1.1.6 By way of a summary, the key planning related applications of the Wylfa project are:

• the main DCO application for the nuclear power station, which would be submitted to the IPC • applications for onshore works not included in the DCO, including works away from the site e.g. road

improvements, which would be submitted to the relevant Local Planning Authority • applications for offshore Associated Development (such as the Marine Off-Loading Facility (MOLF) to

transfer large scale items by sea to site) would be submitted to the Marine Consents Unit at the Welsh Government (WG) and potentially also the Marine Management Organisation.

1.1.7 More information on the planning requirements introduced through the Planning Act 2008 is provided in

section 2, including the different requirements for consultation.

1.1.8 Apart from full technical consultation documents, which will be provided in English only, Horizon will provide consultation materials in plain Welsh and English. Responses to the consultation will be accepted in both Welsh and English.

1.1.9 Horizon, and previously RWE npower, has been active in the communities around the site since 2009, ensuring that local people are kept up to date with the proposals. This has included sending newsletters to a distribution list of around 33,000 homes on the island, holding public exhibitions, attending meetings and, more recently, holding monthly open surgeries where local people can meet the Horizon team as well as a quarterly Project Liaison Group (referenced in section 8.3). This work will continue throughout the development of Horizon’s proposals and during the construction and operation of a new power station, should it go ahead. These activities are set out in more detail in section 8 and Appendix 4 of this document.

1.1.10 This Community Consultation Background Document has been written to explain how the consultation will be carried out with those living in the vicinity of the land at Wylfa (the local community) on which Horizon proposes to build a new nuclear power station under section 47 of the Planning Act 2008. This document provides background to Horizon’s formal Statement of Community Consultation (SOCC) (included as Appendix 1).


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1.2 Project description

1.2.1 Horizon expects to select a reactor technology in Winter 2011/12, prior to the fi rst phase of statutory and community consultation. The SOCC has been prepared in advance of that decision, which means it addresses the possibility that either of the two designs being considered is taken forward.

1.2.2 The project would bring signifi cant investment and benefi ts to the region through the creation of around 5,000 jobs during construction and 800 permanent operational jobs.

1.2.3 The new nuclear power station would produce reliable supplies of low carbon electricity, which would help the Government achieve its climate change targets and energy policy objectives.

1.2.4 However, this would also be a large construction project. Construction activities on the site would take place over a number of years, and, once constructed, the power station would be a signifi cant feature within the landscape.

1.2.5 The sections below summarise the different elements of the Wylfa new nuclear build project as far as they can be described at this stage.

Main power station development

• The reactor buildings, vent stack, safeguard buildings, turbine building, electrical and control buildings. • Station auxiliaries including; water treatment plant, auxiliary cooling systems, sewage treatment plant,

auxiliary boiler house, administration building, training facilities, maintenance and stores buildings, standby diesel generators and other ancillary developments.

• Cooling water system and associated cooling infrastructure (e.g. intakes and outfalls) and a breakwater structure.

• Interim waste storage facilities for onsite storage for up to 160 years. • Construction areas and facilities.


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Associated Developments

• Marine Off-Loading Facility (offshore). • Access roads and highways improvements. • Possible ‘Park & Rides’. • Construction worker accommodation facilities. • Heavy Goods Vehicle logistics or consolidation centres. • Landscape and biodiversity initiatives and mitigation measures associated with the construction and

operation of a new power station. • Other Associated Developments as needed to support the proposal.

Grid connections (application and work progressed by National Grid)

• Electricity transmission infrastructure (National Grid).

1.2.6 The project will be subject to Environmental Impact Assessment.

1.2.7 In line with the requirements of the Infrastructure Planning (Environmental Impact Assessment) Regulations 2009, Horizon will make available and consult upon Preliminary Environmental Information (PEI). Further details of Horizon’s approach to PEI are provided in section 7.2 of this document.

Figure One – Map showing Horizon’s current site boundary

Horizon will need land outside of this area for temporary use during construction and for future landscaping work and environmental mitigation. Horizon is talking to the relevant local landowners and site neighbours about these land requirements, which are still under consideration. Further information on this will be available during the consultation process.


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1.3 Expected project timings

• Pre-application consultation stage 1 – early 2012. • Pre-application consultation stage 2 – early 2013. • Submission of planning application to the IPC – second half of 2013. • Enabling work begins on site – 2013. • Main construction work begins – 2015

(provided necessary consents and licences granted). • Power station operation begins – shortly after 2020.


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2 Key requirements of the Planning Act 2008 – statutory duty to consult

2.1 Development Consent Order under the Planning Act 2008

2.1.1 The legal planning framework for ‘Nationally Signifi cant Infrastructure Projects’ (NSIPs), which include nuclear power stations, is the Planning Act 2008.

2.1.2 Under this planning regime, to be able to build a new nuclear power station at Wylfa, Horizon will require a Development Consent Order (DCO). The DCO forms the main planning consent for NSIPs. Under the amendments recently enacted in the Localism Act 2011, the DCO will be granted by the Secretary of State, on the recommendation of a major infrastructure team within the Planning Inspectorate (which will replace the IPC). Existing pre-application requirements, including requirements relating to pre-application consultation are largely expected to remain unchanged (following minor amendments made in the Localism Act 2011). As Localism Act 2011 amendments have not yet come into force, Horizon continues to refer to the IPC in this document as the current consenting authority. Changes to the regime will be clearly fl agged in later consultation documents where appropriate.

2.1.3 More information about this, the IPC and its processes is available on its website: http://infrastructure.independent.gov.uk

2.2 Associated Development in Wales

2.2.1 For NSIPs, which include nuclear power stations, development linked to the NSIP but not part of it (whether on or offsite) is referred to as Associated Development in Wales and cannot be consented under the Planning Act 2008. Offshore consents are granted by the Welsh Government (WG) and onshore Associated Development works are consented by the relevant Local Planning Authority under the Town and Country Planning Act 1990. Horizon will include information on Associated Development in the main consultation where possible but will also carry out additional consultation as appropriate. The relevant authorities will also carry out the necessary consultation required by the relevant consenting regime in respect of Associated Development. Some Associated Development will be consented at approximately the same time as the DCO, but it is possible that we will seek to obtain permission for other elements of the Associated Development at an earlier stage. We would seek to give as much notice of this as possible and would ensure that the cumulative effects of the project as a whole could be considered by providing information on such cumulative effects. In the case of this project, the Associated Development work that could fall outside of the main DCO consent application may include the following:

• a Marine Off-Loading Facility (offshore) • access roads and highways improvements • possible ‘Park & Rides’ • construction worker accommodation facilities • Heavy Goods Vehicle logistics or consolidation centres • landscape and biodiversity initiatives associated with the construction and

operation of a new power station • other Associated Developments as needed to support the proposal.


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2.3 The Planning Act 2008 – key consultation requirements

2.3.1 The Planning Act 2008 imposes certain requirements on those proposing NSIPs, known as ‘promoters’, to consult the local community, the general public, local authorities, a range of statutory and other non-statutory bodies and those with interests in the land. This consultation, referred to as ‘pre-application consultation’, must be carried out before an application for a DCO is submitted to the IPC. It is the intention of the Planning Act 2008 that responses from the consultation will help to shape the proposals.

2.3.2 Pre-application consultation is a particularly important element of the new planning regime, and, under section 55 of the Planning Act 2008, the IPC can refuse to accept an application if it believes that the pre-application consultation has not been carried out by the promoter in accordance with the Planning Act.

2.3.3 Key requirements of the Planning Act 2008 that relate to pre-application consultation include:

• section 47 which requires the promoter to consult the local community. The promoter must draw up a ‘Statement of Community Consultation’ (SOCC) explaining how it intends to carry out consultation with the community in the vicinity of the proposed development. The promoter must consult the relevant local authorities on a draft SOCC and take account of responses it receives. It must then publish the fi nalised SOCC in a newspaper circulating within the vicinity of the project, and make it publicly available for people living in the vicinity of the project, before carrying out consultation in line with the SOCC

• sections 42 – 45 which require the promoter to consult a wide range of statutory consultees, landowners, lessees, occupiers, tenants, local authorities in which development is proposed and adjoining local authorities. At least 28 days must be allowed for these consultations under the Planning Act 2008

• section 46 which requires the promoter to provide all consultation material to the IPC before carrying out consultation under section 42

• section 48 which requires the promoter to publicise the application before it is submitted to the IPC and set a deadline for the receipt of responses which must allow at least 28 days

• section 49 which requires the promoter to have regard to relevant responses to all consultation undertaken under sections 42, 47 and 48. This will be important for the promoter in deciding the fi nal form of the proposal and the associated DCO application

• section 37 which includes a requirement for the promoter to produce a ‘Consultation Report’ to accompany the DCO application. This document must detail how the promoter has complied with sections 42, 47 and 48. It must also give detail of how relevant responses to these consultations have been taken into account in shaping proposals and infl uencing the development of the application.


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2.3.4 Reference is made in section 2.3.3 to the section 42 consultation process with statutory and other consultees and the section 48 publicity requirements. This is intended to provide the reader with a complete picture of the pre-application consultation requirements for promoters. However, this Community Consultation Background Document has been written to explain how the community consultation will be carried out to fulfi l the requirements of section 47 of the Planning Act 2008, providing background and additional information to that set out in the SOCC. Both documents have been produced following formal consultation with IACC and take into account its comments. The detail of the section 42 and section 48 processes and their outcomes will be provided in the Consultation Report which will accompany the DCO application to the IPC, or its successor.

2.3.5 However, during the consultation periods all consultation information will be available to both section 42 and section 47 consultees. Horizon intends to combine the section 48 publicity requirement with the fi nal stage of community consultation under section 47.


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3 Other legislation and guidance

3.1 National Policy Statements

3.1.1 When the IPC is considering an application for a Development Consent Order for a Nationally Signifi cant Infrastructure Project, it should have regard to the relevant National Policy Statements (NPS) as set out by section 104 of the Planning Act.

3.1.2 The IPC must consider an application in light of the relevant NPSs, which in this case would be the Overarching NPS for Energy (EN-1), which establishes the need for new nuclear power stations, and the NPS for Nuclear Power Generation (EN-6), which identifi es the site at Wylfa as potentially suitable for a new nuclear power station.

3.1.3 The NPSs were formally approved by Parliament in July 2011. Horizon’s consultation will be about its proposals rather than the policy set out in the NPSs.

3.1.4 A further NPS (EN-5) relates to Electricity Networks. This is likely to be applicable to National Grid’s proposals for modifi cations to the electricity transmission network.

3.1.5 The NPSs can be viewed online at: http://www.decc.gov.uk/en/content/cms/meeting_energy/consents_planning/nps_en_infra/nps_en_infra.aspx

3.2 Legislation

3.2.1 As well as the primary legislation laid down by the Planning Act 2008, associated regulations exist to provide more prescriptive legislative clarity on how the Planning Act 2008 should be implemented. Two sets of associated regulations of particular relevance to pre-application consultation are:

• the Infrastructure Planning (Applications: Prescribed Forms and Procedure) Regulations 2009 • the Infrastructure Planning (Environmental Impact Assessment) Regulations 2009.

3.2.2 The proposed new nuclear power station is classifi ed as an Environmental Impact Assessment (EIA)development under Schedule 1 of the Infrastructure Planning (Environmental Impact Assessment) Regulations 2009. This means that the application for the DCO must be supported by a full EIA, to be completed in accordance with the above Regulations.

3.2.3 The output of the EIA process will be reported in an Environmental Statement (ES) produced to accompany the DCO application. The EIA Regulations set out what information must be provided in the ES, but it will include a description of the development being applied for, the main alternatives considered, the likely environmental impacts and will incorporate proposals for measures to avoid or reduce any negative impacts.

3.2.4 Horizon is required to consult upon Preliminary Environmental Information (PEI). The PEI will consist largely of information that will eventually be used to support the production of an ES – further details of Horizon’s approach to PEI is available in section 7.2 of this document.

http://www.decc.gov.uk/en/content/cms/meeting_energy/consents_planning/nps_en_infra/nps_en_infra.aspx


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3.3 Guidance

3.3.1 Under section 50 of the Planning Act 2008, promoters are required to take account of guidance that is issued by the DCLG or the IPC relating to pre-application consultation. As such, when preparing the SOCC and the Community Consultation Background Document, the following guidance has been considered:

• IPC Guidance Note 1 on Pre-Application Stages (Chapter 2 of the Planning Act 2008), Revision 1, 29 March 2010)

• guidance on pre-application consultation, Department for Communities and Local Government, September 2009 (DCLG guidance).

3.4 Identifi ed aims of Pre-Application Consultation

3.4.1 It was set out earlier in section 2.2 that the main power station development and Associated Development are treated differently in Wales, as they are consented through different regimes. However, Horizon places a strong emphasis on the importance of the new formalised consultation process and on listening to the views of the public on the whole project to help it to reach the most acceptable proposal. The key factors for pre-application consultation identifi ed in the IPC and DCLG guidance are set out below.

3.4.2 The DCLG guidance sets out a number of principles for pre-application consultation. It notes, for example, that the early involvement of local communities, local authorities and statutory consultees can bring the following benefi ts:

• allowing members of the public to infl uence the way projects are developed by providing feedback on options

• helping local people to better understand what a particular project means for them so that concerns resulting from misunderstanding are resolved early

• obtaining important information about the economic, social and environmental impact of the development from consultees, helping promoters identify options which are not suitable

• enabling potential mitigating measures to be considered and, in some cases, built into the project before an application is submitted

• potentially identifying ways in which the project could, without signifi cant costs to promoters, support wider strategic objectives

• identifying legacy benefi t opportunities.

3.4.3 In addition, it is noted that the IPC will place a high value on:

• ensuring the local community and stakeholders have access to all relevant information, including the consultation process

• the developer seeking the advice of the Local Authority with regard to developing a consultation strategy

• a range of methods being used during consultation to ensure all groups are reached and have an opportunity to be heard at an early stage.


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3.4.4 The promoter should make it clear to communities the extent of the consultation, which aspects of the proposals they can infl uence and which they cannot, because they are settled, and why.

3.4.5 It is also important to remember that the guidance recognises that although consultations should be thorough and effective, there will be a variety of possible approaches to addressing the requirements and this objective.

3.5 Where to fi nd the legislation and guidance

3.5.1 The key legislation and guidance is available to download from the IPC website:http://infrastructure.independent.gov.uk/

3.5.2 The Planning Act 2008 – Chapter 29 (especially sections 42 to 50) – is the framework under which a DCO application will be made: http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/ukpga_20080029_en.pdf

3.5.3 The Infrastructure Planning (Environmental Impact Assessment) Regulations 2009 (especially Reg 10):http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/uksi_20092263_en.pdf

3.5.4 IPC Guidance note 1 – Pre-application stages 29 March 2010 - Promoters should have regard to this guidance when preparing their SOCC and carrying out pre-application consultation: http://infrastructure.independent.gov.uk/wp-content/uploads/2010/04/IPC-pre-app-guidance-note-1.pdf

3.5.5 Communities & Local Government – Planning Act 2008 - Guidance on Pre-application Consultation - Promoters should have regard to this guidance when preparing their SOCC and carrying out pre-application consultation: http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/guidancepreapplication.pdf

http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/ukpga_20080029_en.pdf

http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/ukpga_20080029_en.pdf

http://infrastructure.independent.gov.uk/wp-content/uploads/2010/04/IPC-pre-app-guidance-note-1.pdf

http://infrastructure.independent.gov.uk/wp-content/uploads/2010/04/IPC-pre-app-guidance-note-1.pdf

http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/guidancepreapplication.pdf

http://infrastructure.independent.gov.uk/wp-content/uploads/2009/08/guidancepreapplication.pdf


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4 The role of local authorities

The relevant local authorities for the development are defi ned by Section 43 of the Planning Act.

4.1 Isle of Anglesey County Council

4.1.1 The main Local Authority is Isle of Anglesey County Council (IACC). Horizon has consulted IACC on the SOCC, in accordance with the Planning Act 2008.

4.1.2 The DCLG guidance is useful in outlining the role of local authorities in the community consultation process. It emphasises the following points:

• the Local Authority in whose area the proposed development will be, must be consulted by the promoter on its SOCC. It is recognised that it (IACC in this instance) is well placed to provide advice on consultation, since it has to undertake similar duties in relation to development plans, strategies and policies

• the Local Authority should respond to the promoter within 28 days and the promoter is obliged to have regard to the response it receives. The extent to which this is done will be documented in the promoter’s Consultation Report

• in deciding whether to accept an application, the IPC will invite views from the Local Authority on the adequacy of the consultation carried out

• it recognises the key role local authorities play as bodies with expert knowledge of the local community and their responsibility for ‘place shaping’.

4.1.3 In addition to the consultation process, the Local Authority has a signifi cant role to play in aiding the promoter in developing the most acceptable proposal and is also able to submit a Local Impact Report (LIR) to the IPC. The LIR allows the Local Authority to share its specialist local knowledge on, and highlight the importance of, the potential positives and negatives of a project. Further information and guidance on LIRs can be found on the IPC’s website.

4.2 Adjacent local authorities

4.2.1 The relevant neighbouring Local Authorities for this project, and also important section 42 consultees, are Gwynedd Council and Conwy County Borough Council. While they do not have the same formal responsibilities as IACC for this NSIP under the Planning Act 2008, it is important that they are made aware of the project and the consultations. Although not required by the Planning Act 2008, Horizon has sought the opinions and advice of offi cers from both local authorities on the SOCC and this Community Consultation Background Document.


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Part B: Consultation & engagement

5 Objective

5.1 Horizon’s objectives

5.1.1 Horizon aims to build trust with and gain the respect of its stakeholders and ensure that its consultation and engagement activities are:

• honest – Horizon’s plans will be visible and Horizon will always be open and honest in its approach. Horizon will also be clear about what communities can and cannot infl uence in shaping the proposals

• meaningful – it is important that the consultation gives people a real opportunity to help shape the proposals

• inclusive – Horizon will involve a wide range of local stakeholders, local groups, local residents and businesses. Horizon will ensure that information is available in a variety of formats, including both Welsh and English versions of summary documents

• clear – the information available and the approach to consultation should be easy to understand.

6 Horizon’s approach

6.1 The terms ‘engagement’ and ‘consultation’

6.1.1 The terms ‘engagement’ and ‘consultation’ can be easily confused. For its community involvement activities for this project, Horizon uses these terms to describe the following activities:

Engagement The construction, operation and decommissioning of a new nuclear power station at Wylfa could span 90

years. This means Horizon hopes to be part of – and play its part in – the local community for generations to come. This ongoing engagement is less prescriptive than consultation and involves us providing information and updates about the proposals in a variety of different ways. Horizon will also be available to hear the views and opinions from communities about the project and their concerns.

Consultation Is a more formal process required by statute. As the proposals develop, there are certain times when

Horizon needs the input of the community on specifi c elements. These formal consultations are designed to reach out to a wide audience in a proactive way in order to gather views and opinions to help to shape the proposals. These consultations will be carried out in accordance with the requirements of section 47 of the Planning Act 2008 and responses from the public will be carefully recorded so that a true record of the questions, responses and subsequent actions can be submitted to the IPC as part of the Consultation Report that will accompany the DCO application.


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6.1.2 Figure Two below depicts a twin-track approach for consultation and engagement. While Horizon is statutorily required to have regard to responses during the consultation periods, the proposals will also be shaped by general responses outside of these timeframes (during engagement). All of the information and feedback received will be addressed in the Consultation Report.

6.1.3 Horizon believes that owing to the length of the timescales needed to develop proposals for a nuclear power station and Associated Development, and the level of complexity associated with it, a two-staged approach to the consultation should be used. The different stages of consultation and their likely timings are set out in section 7.3 – Consultation timings.

6.1.4 Horizon will continue to make available relevant materials such as non-technical documents, exhibition materials and newsletters in both Welsh and English.

Figure Two

Publish SOCC

Consultation Period Two

Consultation Period One

Consultation ReportSummary of responses and subsequent project changes from

all consultations. Accompanies DCO and ES to IPC

Consultation Engagement

Cut off for responses from section 47 consultation to feed into Consultation Report

Consultation responses form part one of

Consultation Report

Engagement activities feed into part two of Consultation Report

Engagement Activities

2012

2013


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6.2 What does Horizon mean by ‘stakeholders’?

6.2.1 It is also worth clarifying what Horizon means by the term ‘stakeholder’. The term in this document is used collectively to describe any individual, group or organisation with an interest in the project. All different stakeholders should be able to have a voice and an infl uence in the shaping of the Wylfa project.

6.2.2 Horizon has included details in Appendix 2 of a number of the stakeholder organisations that Horizon will write to inform them of the section 47 consultations to encourage local participation. This list will continue to be updated as further organisations and groups are identifi ed or contact us.


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7 Consultation

7.1 Key documents relating to the Pre-Application Consultation Process

This section describes the key documents and defi nes their roles in the consultation process, Figure Three illustrates the role of key documents.

7.1.1 Statement of Community Consultation (SOCC)

7.1.1.1 The requirement for a SOCC was set out earlier in section 2 ‘Key requirements of the Planning Act 2008’. It is a statement, which will be published in a newspaper whose circulation covers the development area, setting out Horizon’s commitment to how it will carry out effective community consultation in accordance with the legislative requirements and relevant guidance.

7.1.1.2 IACC has been consulted on the background to, and content of, the SOCC. Horizon has taken IACC’s views and experience into account in shaping the make-up of the consultation proposals.

7.1.1.3 The SOCC will be published in the following local newspapers:

• North Wales Daily Post • Holyhead & Anglesey Mail • Bangor & Holyhead Mail • North Wales Chronicle • Caernarfon and Denbighshire Herald.

It will also be made publicly available for people living in the vicinity of the project.

7.1.1.4 The SOCC is included as Appendix 1 of this Community Consultation Background Document.

7.1.2 Community Consultation Background Document

7.1.2.1 To keep the SOCC reasonably succinct and readable (and capable of being published in a newspaper), IPC’s Guidance Note 1 recognises that it may be useful to have a separate background document to set out more information and context behind the SOCC. This Community Consultation Background Document has been produced to provide that background and additional information on the consultation.

7.1.3 Consultation Summary Document

7.1.3.1 Owing to the scale and complexity of the proposals, and the staged approach to consultation, the DCLG guidance recognises that it would be useful to make available a document at the beginning of each stage of consultation that summarises each consultation and:

• is clear, accessible and written in non-technical language • acts as a framework for the consultation, stating where and when events will take place, where

information can be obtained or viewed and when responses must be received • describes the key aims, objective and potential impacts both positive and negative of the proposals • outlines what the public are being asked to respond on.


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7.1.3.2 Each of Horizon’s consultations will commence with the publication of such a ‘Consultation Summary Document’. These summary documents will address the scope of the consultation, provide non-technical information and clearly set out the questions Horizon is asking respondents to consider. The summary will also provide deadlines for responses and details of events that are proposed.

7.1.3.3 Copies of more technical information, which will be part of the section 42 consultations, will be made available should anyone seek more detail on any aspect of the proposals.

7.1.3.4 Adverts will be placed in local newspapers and Horizon will work with the media in the weeks before and during the consultations to ensure events and timings are well publicised.

7.1.3.5 Between consultations Horizon will carry out a review of the methods and techniques used and their effectiveness. Successes, areas for improvements, and changes will be highlighted in the subsequent ‘Consultation Summary Document’ that will be available for the next stage of consultation.

7.1.4 Consultation Report

7.1.4.1 The legislative requirement for a Consultation Report was set out earlier in section 2. It will be submitted alongside the DCO application and will provide a record of the formal pre-application consultation, details of any changes or improvements between the stages of consultation, as well as how the responses received have helped to shape the application. DCLG guidance indicates that the Consultation Report should:

• provide a general description of the consultation process • set out specifi cally what the promoter has done in compliance with the requirements of the Planning

Act 2008 and relevant guidance (e.g. IPC and DCLG guidance) • show how the promoter has taken account of any comments from the local authorities on the SOCC or,

if the promoter has not, why not • summarise the relevant responses received to the consultations and explain how Horizon took account

of them • include a description of how the application was infl uenced by those responses, outlining any changes

made as a result and showing how signifi cant relevant responses will be addressed • explain why any signifi cant relevant responses were not followed, including relevant advice on impacts

provided by the statutory consultees • note where the promoter has not followed the advice of the Local Authority, not complied with the

DCLG guidance or any relevant guidance published by the IPC, providing an explanation for the course of action taken.


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7.1.4.2 The Consultation Report will also include details of how Horizon has complied with sections 42 and 48 of the Planning Act.

7.1.4.3 It is important that those who have contributed to the consultation process receive feedback. Section 7.6 of this document describes how this will be done.

Figure Three

Overarching SOCCHigh level commitment.

Consultation Report Summary of responses and subsequent project changes from all

consultations, inc. engagement info

Consultation Summary

Document 1, Scope of consultation ,

questions, PEI etc

Notifi cation Consultation 1

Notifi cation Consultation 2 (inc S48)

Consultation Summary

Document 2, Scope of consultation,

questions, PEI etc

Background document, further

information and how SOCC was produced


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7.2 Approach to Preliminary Environmental Information

7.2.1 The defi nition of Preliminary Environmental Information (PEI) is contained in the Infrastructure Planning (Environmental Impact Assessment) Regulations 2009. The level of available environmental information will increase as the proposals develop, and this will be refl ected by the extent of PEI made available at each stage of consultation. IPC guidance suggests that PEI should be fi rst made available to accompany the consultation with the Local Authority on the draft Statement of Community Consultation (SOCC). For the Wylfa project, this information was based upon an update to the EIA Scoping Report (previously submitted to the IPC).

7.2.2 Horizon aims to make suffi cient and appropriate preliminary environmental information available at each stage of the consultation and this will evolve during the pre-application consultations in the following way:

• SOCC submission – an outline (early) PEI described above accompanied the SOCC submission to IACC

• Pre-application Consultation Stage One – PEI available at the time of the consultation which will update on our ongoing environmental studies

• Pre-application Consultation Stage Two – full PEI more detailed than at Stage One. It will describe the results and outcomes to date of the developing Environmental Impact Assessment.

7.3 Consultation timings

7.3.1 As set out in the guidance referenced in section 3, it is important that consultation happens at a suitably early stage to allow consultees a real opportunity to help to shape the proposals where possible. Promoters are urged to consider a staged approach to consultation to manage the tension between consulting too early, when proposals are not defi ned but options are still being considered, versus the chance for people to share their views on the fi nal designs. Given the length of the timescales needed to develop the proposals and their complexity, it is believed that a two-stage approach would be appropriate, as follows:

Pre-application Consultation Stage One: Early 2012 – this will address ‘big choices’ and Associated Development. It is likely to include information about:

• what the new station will look like • early site layouts • detail on the project components • updates on Horizon’s environmental studies • further detail on Horizon’s approach to traffi c and transport • detail of potential worker accommodation locations.

Pre-application Consultation Stage Two: Early 2013 – will explain how feedback received to date has been considered. We will provide and seek views on more detailed proposals for the site.


25

7.3.2 As set out earlier, while the Planning Act 2008 requires pre-application consultation only on the development that will be the subject of a DCO, Horizon will, where possible, be seeking views on Associated Development. Because of this, Horizon will set the consultation in the context of the full project. By the time of the fi rst stage of consultation some aspects of the project may already be settled, such as the choice of reactor technology and location of the reactors on the site. The consultation will be clear about where Horizon is actively seeking views of the local community or, if a particular component of the project is already settled, state that it is settled and explain why.

7.3.3 Horizon may hold additional mini rounds of engagement or consultation for the Associated Development or on other specifi c aspects of the project as information becomes available to supplement the two main stages of consultation set out above.

7.4 Consultation zones

7.4.1 Overview of the consultation zones

7.4.1.1 The plans for a new nuclear power station at Wylfa will draw interest from a large geographical area. To ensure that the consultation with the local community is targeted and effective, Horizon will need to strike a balance between consulting those people who are potentially signifi cantly affected by the proposals (those close to the site) and consulting the wider local community who may not be directly affected but may have strong views on the project. Horizon believes the best way to achieve this is to prioritise the consultation activities across three different consultation zones – these are identifi ed in Figure Four overleaf.

7.4.1.2 The activities that will be undertaken across the different consultation zones are detailed in table two in section 7.5.9. It is proposed that consultation activities, such as public events, will take place across North West Wales but will focus particularly on zone A, which encompasses the communities closest to the site. Activities in the outer zones (B&C) will be similar but gradually less intensive, focusing on populated areas.


26

KEYZone A – Anglesey

Zone B – Gwynedd (Arfon)

Zone C – North West Wales

Anglesey

Gwynedd

Abersoch

Pwllheli

Nefyn

Llanrwst

Betws-y-Coed

Caernarfon Llanberis

Bethesda

LlanfairfechanConwy

Deganwy

LlandudnoRhos-on-Sea

Colwyn BayAbergele

RhylPrestatyn

Rhuddlan

St Asaph

Denbigh

Ruthin

Corwen

Amlwch

SITE

Holyhead

Holy Island Llangefni BeaumarisMenai Bridge

Bangor

LlanfyllinLake Vyrnwy

Porthmadog

Harlech

Llanbedr

Barmouth Dolgellau

BlaenauFfestiniog

Bala

Conwy

A5025

Tregele

Cemaes

WylfaPower Station SITE

AmmlwwchAmmlwwcAmmAmmAmmlwwc

E


7.4.1.3 Zone A – Isle of Anglesey - the area that has the potential to be directly impacted by the new power station and the Associated Developments, such as modifi cations to the A5025 and potential accommodation locations. It is also likely to experience the greatest indirect effects on aspects such as socio-economics, society and culture.

Zone B – Gwynedd (Arfon) area - it includes Bangor and Caernarfon, the nearest of the larger conurbations to site and is the extent of the Mon Menai regeneration area. It also includes the crossing points to the Isle of Anglesey across the Menai Straits. The zone area may include some Associated Development.

Zone C – North West Wales - as defi ned by the Welsh Government, it includes key centres of population and business. It is also the approximate extent of the 90 minute commuting area which is considered likely to be the maximum daily commute for workers at the new power station.

Figure Four


27

7.4.2 Defi ning the consultation zones

7.4.2.1 In determining the scope and boundaries of the consultation zones set out above for the pre-application consultation, Horizon has worked extensively with IACC and other local authorities. This process has included:

• submitting initial proposals for consultation zones to IACC in September 2010 • taking into account feedback received in a letter of 29th September 2010 from the Energy Island

Programme Director • meeting with IACC offi cers - 21st October 2010 • presenting Horizon’s thinking to Gwynedd and Conwy County Councils on 4th November 2010 in a

meeting set up by IACC • subsequent public engagement • further comments received from IACC – 22nd July 2011 • formal comments received from IACC following the formal consultation on the SOCC under the

Planning Act 2008 – 10th October 2011 • presentation on the SOCC to IACC Full Council - 29th September 2011.

7.4.2.2 As a result of these discussions and feedback, the consultation zones have been refi ned, although the central principle of ensuring that the people potentially most affected are effectively consulted remains at the heart of the approach. The key change has been the expansion of zone A to cover the whole of the Isle of Anglesey, whereas previously it had been suggested that the island was divided into two zones. By extending zone A to cover the whole island, the intention is to ensure this zone better refl ects the potential impacts that the proposals could have across Anglesey and not just on the communities closest to Wylfa. The end result is a map comprising three zones as set out in Figure Four on page 26.

7.4.2.3 Horizon believes the feedback has helped to create a robust series of consultation zones that have fully taken into account the views of offi cers from Isle of Anglesey, Gwynedd and Conwy county councils.

7.4.3 Consultation beyond zone C

7.4.3.1 Horizon is aware that there may be concerns and views about the project from people living or working outside the defi ned consultation zones and, of course, any individual or group will still be able to respond to the consultation. Horizon has set up a contacts database that allows it to keep people up to date as the project develops and specifi cally in relation to the consultations process.

7.4.3.2 The Wylfa Contacts Database has been created from details provided by attendees at previous exhibitions and events. It will be updated as people register their interest with Horizon about the project in advance of, or by responding to, the consultations. This can be done at any of the events, through the consultation website, via the project email address or by calling the freephone number.


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7.5 Methods of consultation

The fi nal details for each consultation will be set out in the ‘Consultation Summary Documents’ that will be available at the beginning of each consultation, and will act as the framework for the consultation. Examples of the likely consultation activities are detailed below.

7.5.1 How Horizon will publicise the consultations

7.5.1.1 Horizon will encourage participation in the consultation in a variety of ways:

• newsletters - delivered to 33,000 household on the island – this will provide an update on the project, and further details on the consultations including details of events, how people can respond and where further information can be found

• press adverts - adverts detailing the start of the consultation and the associated events will be placed in a number of local publications

• press release - Horizon will issue press releases to a number of local publications and other media in the local area detailing the start of the consultations

• posters - will be sent to key local community or interest groups to display, as well as libraries, Local Authority offi ces and some local businesses

• emails - will be sent to the Wylfa Contacts Database providing details of the consultations • stakeholder letters - addressed to Horizon’s stakeholder database (Appendix 2). These letters will

detail upcoming consultations, timings and where further information is available • exhibitions - will be held to give residents and other stakeholders an opportunity to discuss the

consultation materials and ask questions face to face with the project team • website - full details of the consultation will be available on the website; www.horizonnuclearpower.com

Additionally links to the website will be placed on other key local websites where possible • other media - Horizon will contact local media (e.g. radio stations and newspapers) before and

throughout the consultation to ensure local people are kept up to date.


29

7.5.1.2 The way in which these techniques will be used across the different consultation zones is set out in Table Two in section 7.5.9. Horizon will look at how this can be improved between formal consultations and differences will be highlighted in the Consultation Summary Documents that will precede each further consultation and in the Consultation Report that accompanies Horizon’s eventual DCO submission.

7.5.1.3 Apart from full technical consultation documents, which will be provided in English only, Horizon will provide consultation materials in plain Welsh and English. Responses to the consultation will be accepted in both Welsh and English. Respondents who require assistance in other languages can contact Horizon via the project freephone number or email address.

7.5.2 Where information will be available

7.5.2.1 The fi nal locations where consultation materials will be available will be detailed in local media, the community newsletter, in the Consultation Summary Document and on the Horizon website. At present, it is envisaged that material will be made available in the following ways:

• in electronic form on the dedicated consultation website • available in hard copies at the following Council offi ces: - Anglesey County Council: Llangefni, Anglesey, LL77 7TW - Gwynedd Council: Council Offi ces, Shirehall Street, Caernarfon, Gwynedd, LL55 1SH - Conwy County Borough Council: Bodlondeb Council Offi ces, Bangor Road, Conwy, LL32 8DU.

• Available to view at the following libraries:

Table One

Zone A Zone B Zone C

Amlwch Library Bangor Library Colwyn Bay Library

Beaumaris Library Caernarfon Library Conwy Library

Benllech Library Bethesda Library Llandudno Library

Cemaes Library Llanberis Library Llandudno Junction Library

Holyhead Library Penygroes Library Deganwy Library

Llangefni Library Mobile Library Blaenau Ffestiniog Library

Menai Bridge Library Porthmadog Library

Moelfre Library Mobile Library

Newborough Library

Rhosneigr Library

Mobile Library

• by emailing Horizon at [email protected]; or • by telephoning the freephone number: 0800 954 9516.


30

7.5.3 How you can respond

7.5.3.1 Full details of how to respond will be included in the Consultation Summary Document but you will be able to respond to the consultation in a number of ways such as:

• electronically on the website www.horizonnuclearpower.com • via freepost at FREEPOST HORIZON NUCLEAR POWER CONSULTATION • via email to [email protected] • at any of the events.

7.5.3.2 Assistance with making a response will be available via the freephone number or by email. Electronic and hard copy questionnaires will be made available to assist those making a response. Responses are welcome from all age groups and will be accepted in both Welsh and English.

7.5.4 Deadlines

7.5.4.1 Horizon will be clear in all consultation materials and on its website on the start and end dates of the consultation periods and the deadline for responses. It is currently envisaged that the consultations will run for around 10 weeks and responses will be accepted at any time during the consultation period.

7.5.5 Exhibitions

7.5.5.1 In advance of Horizon’s consultations, full details of the locations and timings of the exhibitions will be made available in local press, on the website and in the Consultation Summary Documents that will precede each consultation. The exhibitions will be a mixture of staffed and unstaffed events. Horizon has already held a number of public exhibitions in 2009 and 2010 and has built up a good knowledge of the towns and villages on Anglesey and in Conwy and Gwynedd. As a result, Horizon believes that the following list sets out the most accessible settlements that would be appropriate locations for events:

Zone A • Amlwch • Cemaes • Holyhead • Llanfachraeth • Wylfa • Llangefni • Menai • Rhosneigr

Zone B • Bangor • Caernarfon

Zone C • Colwyn Bay • Llandudno • Llanrwst • Porthmadog.


31

7.5.5.2 Exhibitions are an essential tool for discussing plans with residents and other stakeholders. They will be held at a range of times, including evenings and weekends, to offer potential attendees fl exibility and convenient opportunities to attend. In addition, exhibition boards and materials will be available to download from the consultation website along with the other consultation materials. Exhibitions will provide a good opportunity for Horizon to discuss the proposals with members of the public face to face and address any questions they might have on the consultation information or, more generally, on the proposals. Horizon will also be on hand to assist with any diffi culties individuals have responding to the consultation.

7.5.6 Stakeholder meetings

7.5.6.1 In addition to keeping the local community up to date through briefi ngs to the independent Wylfa New Build Project Liaison Group (PLG), Horizon will also be contacting key local stakeholder groups individually, such as Community Councils, and offering presentations during the consultation period. Presentations will aim to provide general information on the project and areas covered in the consultation. Any organisation wishing to receive such a presentation should contact Horizon directly.

7.5.7 Workplace exhibitions

7.5.7.1 Horizon will aim to contact major local employers to offer workplace drop-in sessions or information on the consultation and the project. Taking information directly to places of work in this way may increase awareness of and encourage responses to the consultation.

7.5.8 Hard to reach groups

7.5.8.1 It is important to recognise the diverse community in the vicinity of the land at Wylfa. While many different parts of the local community can be reached by conventional consultation methods, there are groups of people for whom additional communication techniques may be needed – for example, to reach those who traditionally do not, or fi nd it diffi cult to, respond actively to formal consultations (sometimes referred to as ‘hard to reach’ groups). Appendix 3 sets out Horizon’s approach to communicating with these groups and maximising their inclusion – in particular it will focus on zone A.


32

7.5.9 Activities in the consultation zones

7.5.9.1 While anyone will be able to respond to the consultation through any of the methods listed in section 7.5.3, the nature and type of events Horizon will use to encourage participation are set out in Table Two below. While these will be similar across the zones, there will be a greater concentration of activity in zone A with this decreasing through zones B and C, as the distance from the proposed site increases.

Table Two

Zone A Zone B Zone C Other* Wylfa Contacts Database

Able to respond to consultation

Hard copies of information available locally

Local exhibitions held

Hard copy newsletters distributed

Adverts in local publications

Press releases issued to media list

Posters advertising consultations

Email updates

Stakeholder letters

Website **

Use of other media

* Anyone, irrespective of where they live, is free to participate in the consultation. All of the relevant information will be freely available on Horizon’s website.

** Those who sign up to receive email notifi cation will be provided with details of the consultations.


33

7.6 Feedback

7.6.1 How Horizon will feed back to the community

7.6.1.1 It is very important to Horizon that it is able to demonstrate it has received local people’s responses and explain how these have helped to shape its proposals. Horizon aims, where possible, to acknowledge every response when each period of consultation ends (electronic responses on the consultation website will be acknowledged immediately). After each consultation stage, Horizon will publish on its website the key themes that respondents raised. Horizon will use relevant responses to help consider any changes that it needs to make to the proposals.

7.6.1.2 At the second stage consultation, Horizon will provide a Stage One Consultation Summary Report that will outline the relevant responses received and how they have helped to shape the revised proposals for Stage Two.

7.6.1.3 Horizon will report on all the consultation processes and fi ndings from both Stage One and Stage Two in a Consultation Report (explained in sections 2.3 and 7.1.4) to be submitted to the IPC at the same time as the DCO application. The Consultation Report will provide information on the local community consultation process alongside other consultation requirements, and will explain how relevant responses were taken into account in shaping the fi nal development proposals. The IPC will consider the Consultation Report during the examination process.

7.6.1.4 All of these documents will be available to download from the Horizon website.

7.6.2 What will happen to the responses

7.6.2.1 All responses received will be analysed and the results used to help to shape the proposals where this is possible and appropriate. All responses will be stored by Horizon or its consultants and a summary of the responses will be included within the Consultation Report. All responses will, however, be kept on fi le in case the IPC requests copies in accordance with the Planning Act 2008.

7.7 Other consultations

7.7.1 At the time of each period of consultation, Horizon will contact IACC for details of any other relevant public consultations that are being carried out during the same period of time. Details of these will be included in the Consultation Summary Documents and may help us to tailor the consultation programmes to avoid unnecessary confusion.


34

8 Engagement

The DCLG guidance states in section 85 that: “formal pre-application consultation is unlikely to be either the beginning or the end of the process of engaging consultees. Promoters [such as Horizon] are encouraged to engage iteratively with communities, local authorities and statutory bodies before they undertake formal consultation, and to continue to consult with them bilaterally throughout the application and examination processes and beyond.”

8.1 Engagement to date

8.1.1 The construction, operation and decommissioning of a new nuclear power station at Wylfa could span 90 years with interim on site waste storage of potentially up to 160 years. This means Horizon hopes to be part of – and play its part in – the local community for generations to come.

8.1.2 Since 2009, Horizon has worked hard to become a familiar face in the local community, raise awareness of the project and keep residents across Anglesey informed of its plans every step of the way. These engagement activities have included:

• several rounds of local exhibitions • ‘Community Update’ newsletters • monthly ‘Open Surgeries’ • exhibiting at the 2009, 2010 and 2011 Anglesey Shows • establishing a Project Liaison Group (PLG) • responding to email and telephone messages • presenting to a range of Town and Community Councils.

A list of all of the engagement Horizon has carried out up to publishing its SOCC is included as Appendix 4 of this Community Consultation Background Document. This appendix will be updated ahead of each new consultation.

8.2 Future engagement

8.2.1 While consultation is a formal requirement to obtain specifi c input from the local communities and statutory bodies on the proposals, Horizon recognises the need to continue engagement throughout the lifetime of the project, from its initial proposals, into construction and operation. Horizon will continue this engagement in a variety of ways through business events, presentations to local groups, the PLG and through all of the usual channels that Horizon has used to date, which includes newsletters, the freephone number and updates on the website.


35

8.3 Liaison groups

8.3.1 The Wylfa Nuclear New Build Project Liaison Group (PLG) meets at least quarterly and is an important forum for facilitating communication between Horizon and the community. Representatives of approximately 80 groups and organisations are invited to attend the PLG meetings, where they are able to raise both positive and negative issues for open discussion. Whenever possible and practical, action will be taken by Horizon as a result of issues raised by the PLG.

8.3.2 The scope of the PLG is fl exible and is expected to evolve as the project progresses. Areas expected to be discussed include: employment, supply chain, skills, infrastructure, transport, community benefi ts, health and safety, environment, emergency services and legacy benefi ts.

8.3.3 The PLG has an independent chair and vice-chair, elected by the members. Members of the public are welcome to attend the PLG meetings and are able to ask questions and contribute to discussions but are not able to vote.

8.3.4 Further information on the PLG is available on its website: www.wylfaplg.com

8.3.5 Horizon has also set up a Statutory Working Group (SWoG) which aims to ensure good, high-level coordination and to encourage interaction between key statutory bodies (such as the Countryside Council for Wales and the Environment Agency) for the new nuclear power station development at Wylfa.

8.4 What will happen to the engagement feedback

8.4.1 All of the feedback that Horizon receives, both from the events which will be held and via any of the communications channels, is useful in helping shape the proposals. The responses Horizon has received to date, and in the future between consultations, will be summarised in the Consultation Report which will be submitted along with the DCO application. Even after Horizon has submitted its application, it will continue to be available to accept comments and views from the communities around the site on aspects of the development and activities, be they positive or negative, and will continue to consider relevant comments.


36

9 Appendices

9.1 Appendix 1: Statement of Community Consultation (SOCC)

9.2 Appendix 2: List of Stakeholder organisations

9.3 Appendix 3: Maximising Inclusion Strategy

9.4 Appendix 4: Engagement carried out to date

Statement of Community Consultation (SOCC)

Appendix 1:



Statement of Community Consultation (SOCC)

This SOCC, produced by Horizon Nuclear Power Wylfa Limited (Horizon), complies with Section 47(6) of the Planning Act 2008 and has been produced following consultation with Isle of Anglesey County Council in September 2011.

A new nuclear power station at WylfaHelp us shape our proposals

What is a Statement of Community Consultation?

This Statement of Community Consultation (SOCC) explains how Horizon will formally consult with people living in the vicinity of the land at Wylfa (the local community) on which it proposes to develop a new nuclear power station. This is in addition to the less formal engagement activities; including drop-in surgeries, local events and meetings, that have been held to date and which will continue as our plans progress.

Your comments on the proposals are important to us and will be considered as we shape and prepare our application for the main planning approval - the Development Consent Order (DCO) - which will be made to the Infrastructure Planning Commission (IPC).

We want our consultation to be honest, meaningful, inclusive and clear to all.

Our Wylfa – Community Consultation Background Document provides further detail on our consultation and background information behind this SOCC. This is available to view or download at www.horizonnuclearpower.com or by contacting us directly. The documents have been produced in formal consultation with Isle of Anglesey County Council and following discussions with Gwynedd Council and Conwy County Borough Council.

What is Horizon consulting on?

We are proposing to build a new nuclear power station on land next to the existing Wylfa A Power Station on Anglesey. The new power station would be expected to generate around 3,300 megawatts of low carbon electricity – enough to supply around fi ve million homes.

The DCO application will be for the nuclear power station including: reactor buildings, turbine halls, vent stacks, spent fuel storage facilities, administration buildings and cooling water infrastructure. The consultation will be clear about which elements of our proposals we are actively seeking the views of the local community on, and those we aren’t (for example choice of reactor technology) and if so, why we aren’t.

Some further development will also be needed which falls outside of the scope of

the DCO, examples include off-site workers’ accommodation, road improvements, park & rides, Heavy Goods Vehicle consolidation centres and a marine off-loading facility. These additional elements of the project are known as Associated Development. In Wales there is no legal requirement to consult on Associated Development as it is subject to a different planning process. This means that applications are determined by different decision makers, such as Isle of Anglesey County Council for example. However, wherever possible, we will include Associated Development within our main consultation, to set it in the context of the full project.

What are the likely impacts of the development?

The project would bring signifi cant investment and benefi ts to the region through the creation of around 5,000 jobs during construction and 800 permanent operational jobs.

The new power station would produce reliable supplies of low carbon electricity, which would help the Government achieve its climate change targets and energy policy objectives.

However, this would also be a large construction project. Construction activities on the site would take place over a number of years and the new power station would be a signifi cant feature within the landscape once constructed. The consultation materials we will provide will therefore outline and seek views on our proposals in the run up to making the DCO application. We will include information on potential impacts of the proposals (including cumulative impacts), such as traffi c and transport, noise, fl ooding, archaeology, ecology and visual impact, as well as health and cultural impacts. Proposals will be included on ways to reduce any potential negative impacts, for example landscaping, future land uses and mitigation proposals to, among other things, reduce impacts on natural habitats.

The proposed nuclear power station is classifi ed as an Environmental Impact Assessment development under Schedule 1 to the Infrastructure Planning (Environmental Impact Assessment) Regulations 2009. This means that an Environmental Statement will be prepared to accompany the DCO application. We will

also consult on Preliminary Environmental Information (PEI) at each of our main stages of consultation set out below. These documents will set out at each stage our understanding of the potential environmental effects of the proposals. Non-technical summary documents will be provided in both Welsh and English.

Why is Horizon consulting?

Horizon recognises the important role of consultation in keeping communities informed of how our proposals progress, as well as listening to their views in shaping our proposals.

Currently under the UK’s planning system the main application for a new nuclear power station would be submitted to the IPC, which is the independent body that makes decisions on applications for Nationally Signifi cant Infrastructure Projects (NSIPs). However, under the recently enacted Localism Act 2011, the decision making function for NSIPs has been transferred to the Secretary of State. The Secretary of State will act upon the recommendation of a major infrastructure team within the Planning Inspectorate (which will replace the IPC). It is expected that the Secretary of State will take on this function from April 2012. Existing pre-application consultation requirements are largely expected to remain unchanged. Information about the IPC and its processes is available on its website: http://infrastructure.independent.gov.uk.

The IPC will consider the adequacy of our consultation processes before deciding whether to accept our application. Once an application has been accepted, the feedback received during the consultations, and how this has helped to infl uence the development of the proposals, will be considered by the IPC.

The IPC must consider an application in light of the relevant National Policy Statements (NPSs), which in this case would be the Overarching NPS for Energy (EN-1), which establishes the need for new nuclear power stations, and the Nuclear NPS (EN-6), which identifi ed the new site at Wylfa as potentially suitable for a new nuclear power station.

The NPSs were formally approved by Parliament in July 2011. Our consultation will cover our proposals rather than the

policy set out in the NPSs. The NPSs can be viewed online at: www.decc.gov.uk/en/content/cms/meeting_energy/consents_planning/nps_en_infra/nps_en_infra.aspx

When will Horizon consult?

It is important that consultation gives people a real opportunity to help shape the proposals. To do this, Horizon will hold at least two stages of consultation each lasting around 10 weeks:

Stage One (in early 2012)

This will give people the opportunity to see and comment upon our early proposals for the project including Associated Development (for example power station layout, workers’ accommodation and road improvements), including details of options considered, or being considered. It will also include PEI available at the time of consultation, which will update on our ongoing environmental studies.

Stage Two (in early 2013)

This will explain how feedback received to date has been considered. In addition we will provide, and seek views on, more detailed proposals for the site and further PEI (more detailed than Stage One). It will describe the results and outcomes to date of the developing Environmental Impact Assessment.

Horizon may hold additional shorter rounds of consultation on Associated Development or other specifi c aspects of the project as the information becomes available or in response to earlier consultation or responses.

The start and end dates, the locations of events and details about where you can access further information and how you can respond, will be advertised in the local press and on our website in advance.

Who is Horizon consulting?

The consultation will be open to all who wish to respond, regardless of age or location. All local communications will be in clear, non-technical language and will be bilingual. Welsh speaking staff will be available at our consultation events, such as public exhibitions.

www.decc.gov.uk/en/content/cms/meeting_energy/consents_planning/nps_en_infra/nps_en_infra.aspx


Anglesey

Gwynedd

Abersoch

Pwllheli

Nefyn

Llanrwst

Betws-y-Coed

Caernarfon Llanberis

Bethesda

LlanfairfechanConwy

Deganwy

LlandudnoRhos-on-Sea

Colwyn BayAbergele

RhylPrestatyn

Rhuddlan

St Asaph

Denbigh

Ruthin

Corwen

SITE

Holyhead

Holy Island Llangefni BeaumarisMenai Bridge

Bangor

LlanfyllinLake Vyrnwy

Porthmadog

Harlech

Llanbedr

Barmouth Dolgellau

BlaenauFfestiniog

Bala

Conwy


How will Horizon consult and where?

During each consultation stage, we will:

• produce a consultation summary document providing information about the proposals, including details of important dates and activities

• publicise the consultation using newsletters, press adverts, posters and by emailing our Wylfa database

• provide a website with project information and an online questionnaire

• provide a freepost address for postal responses

• hold a series of exhibitions across the local area

• keep the local media up to date

• write directly to community representatives including MPs and councillors

• offer presentations and information directly to Community Councils and major local employers; and

• liaise with community groups to ensure all consultation is as inclusive as possible.

To focus our consultation activities, we have identifi ed the areas most likely to be affected by the project on the map above. Consultation activities, such as public events, will take place across North West Wales but will focus particularly on zone

A, and those who live, work and use the potentially affected land. We will also tailor our consultation to the diverse communities on Anglesey. Activities in the outer zones (B & C) will be similar but gradually less intensive, focusing on populated areas.

What will happen to responses?

After each consultation stage we will publish the key themes that respondents raised on our website. We will use relevant responses to help us to consider any changes that we need to make to our proposals.

At our second stage consultation we will provide a Stage One Consultation Summary Report outlining the relevant responses received and how they have helped to shape our revised proposals for Stage Two.

We will report on all of our consultation processes and fi ndings from both Stage One and Stage Two in a Consultation Report to be submitted to the IPC at the same time as our DCO application. The Consultation Report will provide information on our local community consultation process alongside other consultation requirements, and will explain how relevant responses were taken into account in shaping the fi nal proposals. The IPC will consider the Consultation Report during the examination process.

How can you access information?

Consultation materials will be available to view on our website: www.horizonnuclearpower.com

Copies of the materials will be available at the following locations:

• Isle of Anglesey County Council, Council Offi ces, Llangefni, Anglesey, LL77 7TW

• locations such as other main council offi ces and libraries as detailed in the Wylfa – Community Consultation Background Document

• by contacting us using the details provided here.

How can you fi nd out more?

You can contact Horizon at any time:

• by email - [email protected]

• by phone - 0800 954 9516

• website - www.horizonnuclearpower.com

• freepost address - FREEPOST HORIZON NUCLEAR POWER CONSULTATION.

Other consultations

Ahead of each stage of consultation, we will seek advice from Isle of Anglesey County Council and aim to make available details of any other major consultations taking place in the area at the same time as our consultation in our summary documents and on our website.

We anticipate that our consultations will overlap with National Grid’s consultation(s) on its consent applications for upgrades to the North Wales network. These upgrades will be necessary in order to connect the new power station Horizon is proposing at Wylfa into the electricity transmission system.

A5025

Tregele

Cemaes

WylfaPower Station SITE

KEYZone A – Anglesey

Zone B – Gwynedd (Arfon)

Zone C – North West Wales

Amlwch

List ofStakeholder Organisations

Appendix 2:


Appendix 2: List of Stakeholder organisations

Horizon will contact the following individuals or organisations to inform them of the consultation dates and events.

Political Stakeholders

AM for the site (Ynys Mon)Amlwch Community CouncilAnglesey Community and Town CouncilsConwy County Borough CouncilCylch-Y-Garn Community CouncilGwynedd CouncilIsle of Anglesey County Council (including Senior Management, Executive Committee and all current Councillors)Llanbadrig Community CouncilMP for the site (Ynys Mon)Mechell Community CouncilOther AMs in the region (North Wales)Other MPs in the region (Caernarfon, Conwy, Dwyfor Meirionnydd, Alyn & Deeside, Vale of Clwyd, Wrexham, Clwyd West, Clwyd South, Delyn)Wales MEPs

Wylfa New Build Project Liaison Group (PLG)

The PLG is an independent group with representatives invited from over 80 Stakeholder organisations including:

Anglesey Agricultural SocietyAnglesey Citizens Advice BureauAnglesey Community CouncilsAnglesey Conservative PartyAnglesey Federation of the Women’s InstituteBangor UniversityBodorgan Trust Campaign for the Protection of Rural WalesCarrog Renewables CBI Wales Cemaes Primary SchoolColeg Llandrillo Coleg Menai Communities First Conwy County Borough CouncilCountry Land and Business AssociationCountryside Council for WalesCwmni Cemaes Cyf Defaid.com/ClicOnlineEnvironment Agency WalesEuropean Parliament (MEPs)Farmers’ Union Wales


Federation of Small BusinessesFood Standards AgencyFriends of the Earth Funky Dragon – Young People’s Assembly for WalesGreenpeace Gwynedd CouncilHolyhead Rotary ClubIsle of Anglesey County CouncilJobcentre Plus Local Police AuthorityMagnox Menter Mechell Menter Mon Merched Y Wawr National Farmers’ UnionNational Trust WalesNDA (Observers) North Wales Ambulance ServiceNorth Wales Fire and Rescue ServiceNorth Wales TourismNuclear Installations Inspectorate (Observers)PAWB (People Against Wylfa B)Public Health Wales Taran Disability Tourism Partnership North WalesUK Government (MPs)Unite the Union Welsh Government (AMs)Welsh Liberal DemocratsWelsh Water Women’s Royal Voluntary ServiceWylfa Retirees AssociationWylfa Site Stakeholder Group Young Farmers’ ClubYsgol Gyfun LlangefniYsgol Syr Thomas JonesYsgol Uwchradd BodedernYsgol Uwchradd CaergybiYsgol Uwchradd David Hughes


Media

Bangor & Holyhead Mail BBC Wales Caernarfon and Denbighshire HeraldCambrian NewsChampion FM/Heart Cymru Holyhead and Anglesey Mail ITV Wales North Wales Chronicle North Wales Daily Post North Wales Pioneer North Wales Weekly News Press AssociationReal Radio (Wales)Western Mail

Welsh Language media

Golwg Yr ArwyddGoriad Y RhwydPapur Menai Y CymroY GlorianYr Herald Cymraeg

Local Community Publications

Age Concern – Solid Silver Anglesey AgewellAnglesey Today Newsletter Bangor University Newsletter Cemaes Voice ClicOnline Countryside Council for Wales NewsletterDangerpoint Newsletter Defaid.com Federation of Small Businesses E-ZineFunky Dragon E-Newsletter Isle of Anglesey County Council NewsletterNational Trust Newsletter North Wales Tourism Taran Talking Newspaper WCfH NewsletterWelsh Farmer (Farmers’ Union Wales)

MaximisingInclusion Strategy

Appendix 3:


Appendix 3: Maximising Inclusion Strategy

PROMOTING AWARENESS OF AND ENCOURAGING PARTICIPATION IN HORIZON’S PRE-APPLICATION CONSULTATION ON ANGLESEY

July 2011

INTRODUCTIONThe purpose of this document is to outline how Horizon Nuclear Power Wylfa Limited (Horizon) intends to reach out and engage with the diverse communities on Anglesey before, and during, its public consultation for a new nuclear power station on Anglesey. This document has a particular focus on those who traditionally do not, or fi nd it diffi cult to, actively respond to formal consultations (sometimes referred to as ‘hard to reach’ groups).

This strategy sits alongside the Statement of Community Consultation (SOCC) and is annexed to the Community Consultation Background Document, which sets out how Horizon will consult with the local community on its proposals for a new nuclear power station at Wylfa.

GUIDANCE ON HARD TO REACH GROUPSA new nuclear power station at Wylfa is classifi ed as a nationally signifi cant infrastructure project under the Planning Act 2008, and therefore requires a development consent order from the Infrastructure Planning Commission (IPC)1.

Under section 47 of the Planning Act 2008, Horizon has a statutory duty to consult with the local community. Furthermore, under section 50, it is required to take account of guidance issued by the Government or the IPC in relation to pre-application consultation.

Of particular relevance to community consultation is the ‘Planning Act 2008 – Guidance on Pre-Application Consultation’ published by the Department for Communities and Local Government (DCLG Guidance).2

The DCLG Guidance states that “an inclusive approach is needed to ensure that different groups have the opportunity to participate and are not disadvantaged in the process” (para. 60). It is acknowledged that “there are...likely to be people who are particularly hard to reach for a particular reason, for example because of language and cultural differences, physical disability or mental health problems etc” (para. 57).

1 For further information about the IPC and its processes, see http://infrastructure.independent.gov.uk2 See http://infrastructure.independent.gov.uk/wpcontent/uploads/2009/08/guidancepreapplication.pdf


APPROACHHorizon is committed to an honest, meaningful, inclusive and clear consultation.

This involves working with all the local communities, including marginalised individuals or groups, and ensuring that people (where possible) have an equal opportunity to access information about the Wylfa project and/or are able to respond to the consultation using an appropriate channel.

The overall objective is to engage with target groups ahead of the start of consultation, as well as during the consultation period. This engagement will raise awareness of the consultation process itself, and thereby encourage future participation in the formal consultations. This strategy focuses on communities in consultation zone A due to their proximity to the site and the proposed development, although some activity will inevitably cross over to zones B and C.

As part of the wider programme to identify stakeholders associated with the project, particular groups have been identifi ed and prioritised as the Maximising Inclusion Strategy has been developed. These groups are made up of those who are most likely to face barriers to participating in the consultation process and be at a disadvantage because of socio-economic factors and/or access issues. It is considered that these groups could potentially be overlooked and excluded in the absence of a specifi c strategy to encourage participation.

The key target groups for the Maximising Inclusion Strategy are:

• young people • older people • economically inactive people • socially deprived communities • disabled people and people with learning diffi culties • holiday home owners • minority ethnic groups.

The groups were selected in close collaboration with IACC, as recommended in the DCLG Guidance. Initial meetings were held with IACC’s Economic Development Department and Corporate Policy Group to seek advice on the types of groups that should be specifi cally targeted and the best ways to reach them.

Based on the list supplied by the Corporate Policy Group of relevant organisations that work with specifi c groups, a comprehensive list of ‘gatekeepers’ – i.e. organisations and individuals working with and/or representing the target groups – was created. Some of these organisations cover more than one target group.

Twelve meetings were held during June and early July 2011 to seek advice on how Horizon might be able to utilise existing knowledge, networks and communication channels to raise awareness of its consultation within communities on Anglesey. These meetings were the fi rst step in building lasting links and relationships with groups who actively support disadvantaged or disengaged communities and individuals.


Horizon met with the following representative individuals/organisations: • Anglesey Federation of Young Farmers Clubs – representing 6 YFC clubs, and around 150 members aged 10-

26 on Anglesey • Citizens Advice Bureau Anglesey – the local CAB service providing specialist advice on welfare, benefi ts, fi nance,

housing and employment issues • Communities First – a Welsh Government programme to improve living conditions and prospects for people in

the most deprived wards in Wales (there are 5 Communities First partnerships on Anglesey) • Defaid.com – a website providing news and information for 11-24 year olds on Anglesey • IACC Older People’s Strategy Offi cer – responsible for ensuring equality, promoting the engagement of people

aged 50+ and safeguarding their rights and wellbeing • IACC Policy and Strategy Unit – responsible for all Council-related consultations and community engagement,

with increasing emphasis on ‘hard to reach’ groups • IACC Social Services – responsible for the social welfare of people on Anglesey, including young and older people,

mentally and physically disabled people • IACC Youth Service – the local authority’s service to engage with and support young people especially in areas

facing social deprivation and/or discrimination • Jobcentre Plus/Môn Menai Inactivity Project – working with the unemployed and economically inactive, bringing

together all the relevant support agencies • Llais Ni – a project to empower young people and give them a chance to give their views on a range of topics

relevant to them (there are 5 young people’s forums on Anglesey) • Llwyddo’n Lleol (‘Succeeding Locally’) – a project aimed at creating a culture of enterprise among young people

on the island, and promoting local career and business opportunities • Medrwn Môn – an independent agency providing support and advice to a wide range of voluntary and community

groups on Anglesey • Taran Disability Forum – a social enterprise working to provide disabled adults with training and employment

opportunities.

KEY CHALLENGESThe meetings held with ‘gatekeeper’ organisations enabled Horizon to gain a deeper understanding of the groups it aims to target through its Maximising Inclusion Strategy. They also highlighted a number of key considerations and challenges which Horizon will take into account when planning its consultation programme:

• getting young people interested is particularly challenging, and any efforts to consult with them must be interactive, relevant and fun, involving less reading and writing. Online activities (including social media) are increasingly becoming the most effective way to communicate and raise awareness with young people

• many active and mobile older people get involved with activities run under the IACC Older People’s Strategy and Agewell initiative. However there are many other older people who have health problems and who are housebound. Those receiving domiciliary care or who are in nursing homes generally have a high level of need and therefore it is harder for them to access consultation events

• 27% of people on Anglesey are economically inactive3, and there is a high level of illiteracy among adults. Furthermore, over half the population are not online. Consultation methods involving reading and writing, or requiring internet access, may therefore exclude some parts of the community. Support and guidance should be provided to assist participation

• fi ve wards on Anglesey are among the 100 most socially deprived in Wales, as identifi ed under the Communities First programme. These communities are often self-contained and disengaged

• the term ‘disabled’ encompasses a vast range of needs and access issues; this group is the least homogeneous and will call for a combination of methods and information formats in order to ensure full inclusion of people with different mental and physical disabilities

3Source: Offi ce for National Statistics www.nomisweb.co.uk


• holiday home owners are an important group in that they spend a lot of time on Anglesey and are likely to be impacted in some way by Horizon’s proposals, but they are diffi cult to locate and therefore particularly hard to reach

• whilst 99% of people on Anglesey are from a white ethnic background (almost all of whom are also identifi ed as British), according to 2001 Census fi gures, the number of people from minority ethnic groups is likely to increase due to migration trends. Therefore identifying cultural and language requirements going forward needs careful consideration.

MOVING FORWARDIn planning its local community consultation programme, Horizon will consider the need to be as inclusive as possible and how best to maximise reach using traditional, and generally applied, communication channels. The principle of maximising inclusion will be followed throughout the planning and delivery of engagement activities and the consultation itself.

In addition, Horizon will plan a detailed programme of activities which aim to promote awareness of its consultation amongst potentially excluded groups. This will be delivered before and during the fi rst phase of consultation, and will broadly involve:

• maximising the use of existing methods and networks with which people are already engaged. This is key to reaching people who may not normally engage with traditional channels

• considering requests for consultation materials in different languages and formats, and making them available where appropriate

• delivering tailored presentations to representative forums and organisations to raise awareness of Horizon’s proposals, increase understanding of, and encourage participation in, its consultation process.

• attending events which specifi cally target the identifi ed groups • using online and offl ine communication channels which specifi cally target the identifi ed groups (e.g. community

and sector-specifi c newsletters, websites) • consider how best to establish dialogue with appropriate target groups through online media. Ensuring that a

reasonable proportion of consultation exhibitions and drop-in surgeries are held in venues visited by target groups • where appropriate, written consultation materials should minimise the use of technical language and jargon to

ensure that basic messages reach all audiences regardless of age and literacy levels • providing briefi ngs and updates for relevant support agencies on the project, the consultation process and how to

participate so that they are confi dent and able to inform and advise service users about the Horizon consultation and possible impacts of the development

• targeting holiday parks/second homes with tailored information to encourage seasonal visitors to sign up for future information about the consultation at their home address

• provide a manned, dual language (Welsh and English) telephone helpline to deal with any queries about the project and the consultation process and give guidance on submitting feedback

• ensure distribution of information materials (e.g. Horizon newsletter) and consultation advertisements covers grassroots locations and community groups

• maintain an ongoing dialogue with organisations representing and working with the identifi ed target groups to monitor and review the inclusivity of engagement and consultation efforts.

Since the initial meetings listed earlier in this document, Horizon has progressed with detailed planning of the activities noted above with a view to implementing the programme between Autumn 2011 and Spring 2012.

This strategy will be reviewed ahead of the second stage of consultation to monitor its success and in relation to the target groups outlined above. Findings from the stage one evaluation will be used during the planning of stage two engagement and consultation, and will feed into a revised Maximising Inclusion Strategy as appropriate.

Engagementcarried out to date

Appendix 4:


Appendix 4: Engagement carried out to date

Since 2009 Horizon has worked hard to become a familiar face in the local community, raise awareness of the project and keep residents across Anglesey and North West Wales informed of its plans every step of the way. Engagement activities carried out to date are as follows:

General Activities

Key points:

• all materials have been in dual language • in developing and carrying out communications activity, there has been extensive engagement with Isle of

Anglesey County Council • there has been extensive engagement with stakeholders including North Wales MPs and Community Councils • there is extensive ongoing contact with local residents around the site • the project team has met with individual groups and Community Councils • the Horizon team have held monthly ‘Open Surgery’ drop-in sessions since April 2010 in differing local

communities giving people the chance to ask questions and meet members of the project team • public exhibitions were held in both 2009 and 2010.

Ongoing communications tools:

• freephone telephone line • dedicated enquiry email address • website • letters to residents and stakeholders announcing key events • press releases issued and interviews provided to local media.


Specifi c Activities - undertaken by and branded as RWE npower

Date Activity Further information

17 March 2009 Presentation to Cemaes Community Council re Strategic Siting Assessment (SSA) nomination

18 March 2009 SSA Public exhibition held at Bethel Chapel Rooms, Cemaes

Materials developed/used: - information packs - pull-up boards - stakeholder letter - advertisement in local press - press release - sign in book - feedback form - attendance/comments database

(produced after event)

June 2009 Drop-in sessions held at Cemaes Village Hall and Bethel Chapel Rooms following auction success

Materials developed/used: - information packs - pull-up boards - stakeholder letter - advertisement in local press - press release - sign in book - feedback form - attendance/comments database (produce after event)

Summer 2009 Community newsletter • Thanking people for attending exhibitions • Update on plans for Wylfa • Setting out SSA process

August 2009 Anglesey show • Joined Magnox exhibition stand at show • Attendees database (produced after event)

November 2009 Community newsletter • Announcing upcoming exhibitions • Introducing Horizon Nuclear Power • Update on Wylfa Project



November 2009 Drop-in sessions held in six locations across Anglesey and in Bangor

Materials developed/used: - information packs - pull-up boards - stakeholder letter - advertisement in local press - press release - sign in book - feedback form - attendance database (produced after event) - Scoping Report and summary document

December 2009 Drop-in sessions aimed at local businesses held over two days at Wylfa Social Club and Trawsfynydd Site Conference & Induction Centre

Materials developed/used: - contacts database - letters of invitation - information packs - pull-up boards - FAQs - advertisement in local press - press release - sign in books - feedback forms - follow up letter to all attendees

Specifi c Activities - undertaken by and branded as RWE npower



February 2010 Wylfa residents meeting for those living immediately around the site.Event held in Cemaes Village Hall

Materials developed/ used: - residents’ invitation letters - information packs - attendance database (produced after event)

30 March 2010 Lead site announcement Materials developed/used: - press release - FAQs - stakeholder letter - residents letter

April 2010 Launch of Open Surgery eventsThe following events were held during 2010:

• 17 May – Cemaes • 21 June - Cemaes • 19 July – Cemaes • 16 August – Cemaes • 20 September – Cemaes • 18 October - Cemaes • 15 November - Cemaes

Materials developed/used: - press release - local posters - sign in/feedback forms

May 2010 Community newsletter - Updating on project status - Review of exhibitions and business events - Recapping lead site announcement

Specifi c Activities - undertaken by and branded as Horizon Nuclear Power



18 June 2010 Energy Island launch Horizon Nuclear Power contributed to (and attended) the successful launch event.

August 2010 Attendance at the Anglesey Show Horizon shared a marquee with Magnox and National Grid

October 2010 Newsletter Announcement of November exhibitionsDetails of ground investigations programmeDetails of monthly Open Surgeries

November 2010 Drop-in exhibitions held for the general public across Anglesey and in areas of North Wales

Materials developed/used: - information packs - pull-up boards - FAQs - stakeholder letter - advertisement in local press - press release - sign in book - feedback form - attendance database (produced after event) - Scoping Report and summary document

16 December 2010

Project Liaison Group (PLG) Workshop

- Workshop to discuss remit of PLG and agree Terms of Reference for the group




2011 Open Surgery eventsThe following events were held during 2011:• 17 January – Cemaes• 21 February – Cemaes• 21 March – Holyhead• 18 April – Cemaes• 16 May – Beaumaris• 20 June – Cemaes• 18 July – Llangefni• 22 August – Cemaes• 19 September – Menai Bridge• 17 October – Cemaes• 21 November – Llangefni

10 March 2011 First formal PLG held at Wylfa Learning and Development Centre

- Representatives of approximately 80 groups and organisations invited to attend

May 2011 Newsletters - Announcement of funding for North Wales Apprentice Agency

- Continuation of ground investigations work - PLG Update - Announcement of further Open Surgeries

2 June 2011 PLG Meeting - Dennis Evans elected Chairman

13 June 2011 Attendance at Anglesey Children’s Festival

Materials developed/used: - child-friendly materials including safety wordsearch

and colouring sheet

June/July 2011 Hard to Reach Group Meetings - Meetings with organisations representing Hard to Reach groups

- Development of Maximising Inclusion Strategy

August 2011 Attendance at Anglesey Show - Horizon shared a marquee with Magnox and National Grid

- Awareness raising of future pre-application consultation

8 September 2011

PLG Meeting - PLG website launched at www.wylfaplg.com

10 November 2011

PLG Meeting - Awareness raising of future pre-application consultation



Horizon Nuclear Power5210 Valiant CourtGloucester Business ParkDelta Way, Gloucester, GL3 4FE

T +44 (0) 845 300 6816

www.horizonnuclearpower.com

Document reference: WYL-PD-PAC-REP-00010

CONTACT US If you have any questions or feedback regarding the Wylfa project, you can contact us on our dedicated Wylfa hotline and email address by calling on 0800 954 9516 or emailing [email protected]

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