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Presented by:

Sujata R. Patil Roll No. 38

Neha R. Divekar Roll No. 11

HOSTEL MANAGEMENT SYSTEM

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HOSTEL MANAGEMENT SYSTEM

Introduction Current System and Limitations Proposed System and It’s Features GNATT Chart DFD

• Context Analysis Diagram• Functional Decomposition

System Flowchart Structured chart Menu Tree Form Layout Table Listing Report Listing

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INTRODUCTION

This system is designed in the favor of the Hostel Management, which helps them to save the records of the students about their rooms and other things.

It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information about those students who left the hostel some years before.

It also helps them to retrieve the staff details. This system also carries out the automatic allotment or evacuation of

rooms for the students and also, automatically calculates all the bills and issues the notifications for those students who are against some rules.

Thus, in order to ease the process, we need to develop software which can handle all the aforementioned problems.

To replace the existing system which is much more time consuming, we are developing a software which is user-friendly and its functionality is very good compared to the existing one.

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Current System

The current hostel management system involves hand-written records that are

stored into various registers.

This requires a lot of time as well as manpower.

Each department has its own register and the student and staff registers are

maintained on a daily basis.

It is very difficult to maintain or update all the records and retrieving a certain

data from such a number of registers is almost impossible.

Also, the loss or damage of any of the registers leads to the damage of

hundreds of records at a time

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LIMITATIONS :-

Records are hand-written in registers. Too many registers for too much information. Registers are not very well maintained. Any types of details are not available easily. Any type of loss or damage of these registers causes

the loss of many records at a time.

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PROPOSED SYSTEM

This software makes the user to store the details of the student in a data

base and it is easy to retrieve the data whenever necessary.

We can say that this product has the highest priority because it is going to

be a god product according to us.

User should log in this software to use it. It can be used only by one person

called the Manager to enter the student/staff records etc.

Its validation is done standard as it looks very impassive system product.

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ADVANTAGES :- The system takes the details of reservations. It allocates reservations to

beds. It stores all the information on a database. Links within the display make it especially easy to use.

Any data from the system can be exported either on paper, as a comma-separated text file, or in XML format. In this way, it can be made to interact with other packages, such as financial systems, word processors (for invoices) and booking engines, provided those systems facilitate it.

All the data are held on your computer, it does not involve the Internet. Within the scope of the software, the system can be tailored to your

particular hostel’s needs for a moderate extra cost. The system runs on a single computer. It is kept simple, easy to learn, and low cost, thus making it work on a wide

range of platforms.  

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GNATT CHART

System Design

Data Process and Modeling

Investigating System Requirements

Project Search

Planned Date

Actual Date

Extended Date

Nov Dec Jan Feb Mar Apr

9E-R Diagram

STUDENT Admitt--ed to

HOSTEL has

paysBILL issues

has

VISITORS

Eat in

MESS

provides

Stays in

ROOM

allots

name

addr

gender

age

date time

Name

Name of student

Room no.

chargescapacity

menu

bill

capacity

time

date

Bill no.

amt

addr

phno

name

STAFF

d

security mess

mgmt

id

yos

name

salary

gender

Active since

ssntiming

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CONTEXT ANALYSIS DIAGRAM

HOSTEL MANAGE

MENTSYSTEM

STUDENTROOMS

MESS FACILITY

allocates

Admitted to

Pays bill to

Gives receipt to

Allocates room to

Provides services to

provides

Gives bill to

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FUNCTIONAL DECOMPOSITION

0HOSTEL

1.0

Admission of students

2.0

Room evacuation

3.0

Mess facility

4.0

Bill generation

5.0

Staff/ student details

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SYSTEM FLOWCHART

Student entry

Admission of student

Report

HOSTEL

RoomsCalculate Bill

Report Report

Staff

Mess

Visitors

Report

Report

Report

Bill registerRoom register

Staff register

Mess register

Visitor register

Student details

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STRUCTURED CHART

HOSTEL MANAGEMENT SYSTEM

Mess Management

Student Room Management

Student Details

Menu Bill Details

Student Details

Student Details

Room Details

Staff Details

Mess Details

Bill Details

Report Total amount

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MEN

U

TREE

HOSTEL SETTINGS Hostel master

settingsCategory Settings

Room settings

Mess settings

REGISTRATION/ MEMEBERSHIP

Allotment

Evacuation

Room transfer

Room Charges

ATTENDANCEHostel login / logout

Photo ID

Daily attendance report

FEE MANAGEMENT Fee settings

Individual fee assigning

Fee collection

Reports

OTHER DETAILS

Student details

Staff details

Room transfer

Room/ bed no.

No. of students

Meal/ breakfast Menu

Timing

No. of students

Bill

Report

Add new student

View student’s details

Add new staff

View staff details

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FORM LAYOUT

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TABLE LISTING

Student Table Hostel Table Mess Table Room Table Staff Table Visitors Table Bill Table

Sr. No. Field Data Type Size

1. Room Charges float 5

2. Mess Charges float 5

3. Other Charges float 5

4. Total float 6

Eg: Bill TableIt consists of the following tables:

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REPORT LISTING

Student Report Staff Report Mess Report Visitors’ Report Attendance Report Room Report Billing Report

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Thank you