INDUSTRIAL TRAINING

HOTEL MANAGEMENT SYSTEM

IKON INFOSYSTEMS,GHAZIABAD

SUBMITTED BY: NAKUL GUPTA

B.Tech( Computer Engineering)

I.D. No. 32430

COMPUTER ENGINEERING DEPARTMENT

COLLEGE OF TECHNOLOGY

G.B.P.U.A&T PANTNAGAR

UTTARAKHAND

COMPLETED ON 30th June’08

ACKNOWLEDGEMENT

It is with great pleasure that I take this opportunity to bow my head in respect and gratitude for

all those who helped us in making this project a great success.

I take this opportunity to grace me from the benign self of Mr. Amit Bakshi, Ikon Infosystems,

for ushering me from theoretically to practicality. No one can replace what he has done for me

and the way he has helped me in bringing out this project. I will always be indebted to him all

my long life.

I also like to thank Mr. Jalaj Sharma,Training and Placement Head,Computer Engg. for helping

me in what ever way possible through their expert advices and encouraging me to go even deeper

in the project.

Nakul Gupta

Final year Computer Engineering

College of Technology

G.B.P.U.A.T

Pantnagar

CONTENTS

1. Abstract

2. Project Features

3. Flowcharts

4. Snapshots of Hotel Management System

5. Test Conditions

6. Limitations

7. Error Handling

ABSTRACT

Ikon Infosystems offers systematic escalation management to customers with current service

agreements. This ensures that the appropriate resources within Ikon Infosystems are utilized to resolve

outstanding technical problems as efficiently as possible.

The objective of the Hotel management system is to develop a project which maintain booking of rooms and handle account of a hotel. It is a window based application to be implemented by a client of Ikon Infosystems.

The project namely “Hotel Management System” is a window based application developed in Java. The

tools being used in the development process are:

1. JDK 5.0

2. Oracle 8i as the Database System.

PROJECT FEATURES:

2.1 HOTEL’S ROOM INFORMATION:

It provide User to easily search about room’s availability , its type, category & easy updating of the room’s records.

2.2 BILLING FACILITY

Operator, using this project can easily generate the bill for the customer,

He need not make any calculation for it

2.3 REPORT GENERATION

This feature help in easy maintenance of record of customer & their

report Generation

2.4 PASSWORD PROTECTED

This feature provide privacy to customer’s personal detail information

2.5 DIFFERENT LOGIN LEVELS

This feature provide protected login at different levels.

2.5.1 ADMINISTRATOR:

Administrator can add and delete rooms.

2.5.2 USER

User can do everything except adding & deleting the rooms records.

3.EXTENSIBLITY

3.1 CUSTOMER’S INFORMATION:

Operator has information of customer for providing rebate

or Discount for their regular customer ,if they provide any

such scheme in future.

3.2 NEW BRANCHES

This feature provides confirm advance booking of room in

another branch of that hotel .

3.3 NEW USERThis feature allows for the addition of a new user.

4. FORMS AND MODULE DESCRIPTION

4.1 LOGIN FORM

This form is used to verify the authenticity of the

user or administrator by checking the Password.

This form consists of following modules:

Welcome_click() This module is used to verify password

for adminstrator or user.

This form calls the form admin_win form

or user_win form.

Exit_click() This module is used to exit from this

form

Text1_change() This module is used to type password .

4.2 USER_WIN FORM As the user login into the project the this form.

This form contains all menus by which user c

can switch over to any of the desired form.

This form contains following modules:

rb_click()

This module invoke room booking form.

update_click() This module load update form.

cancle_click() This module load cancellation form.

bills_click() This module is used to display billing form.

avail_click()This module is used to display availability

Form.

All_click() This module is used to display information

about all guests.

4.3 ROOM BOOKING

This form is used to check which types of rooms a guest want & whether they are

available or not.

This form contains following modules:

Calendar1_Click()This module is used to get the date from

Calendar.

Combo1_click()This module is to used to select room type pr

perty .

Combo2_click()This module is used to select room catogery

Property.

Combo3_click()This module is used to list the available ro_

oms.

4.4 GUEST ENTRY FORM

When a room no is assigned to guest a entry

Form is filled by the guest

This form contain following modules:

cmdAmount_Click()This module display the amount of room

acoording to room type and room category.

submit_Click()

This module inform the user that room is bo_

oked and store the information in information

table.

exit_Click()This module is used to unload he form.

4.5 CANCELLATION

This form is used to cancel the guest entry form

Information table.

This form consists of following modules:

cmdGetDate_Click() This module is used to get all information

about which we want to delete from the

table.

CmdCancel_Click() It cancle the guest informstiom from table.

Command2_Click()This module is used to unload the form

4.6 BILL FORM

This form is used to calculate actual bill of guest .

This form consista of following modules:

Command1_Click()This module give actual bill of guest.

Command2_Click()This module is used to unload the form

4.7ADD FORM

This form is used to add room to the room table.

This form consista of following modules

Combo2_Change()This module is to used to select room type pr

perty .

Combo1_Click()This module is used to select room catogery

Property.

Command1_Click()It add new rooms imformation in room

Table.

Command2_Click() This module is used to unload the form

4.8 DELETE FORM

This form used is used to delete room from room

table

This form consists of following modules

Command1_Click()It invokes CONFIRM form .

Command2_Click()This module is used to unload the form.

4.9 AVAILABILITY

This form gives information about all available

rooms and their cost.

FLOW CHARTS

1. LOGIN FORM

no

yes

START

USERNAME=ADMINISTRATOR

USERNAME=USER

PASSWORD=” “

IF

USERNAME=AD

MINISTRATORENTER THE PASSWORD

IF

CORRECT PASSWORD

DISPLAY

“INCORRECT

PASSWORD”

USERNA

ME=USER

CLICK

WELCOME BUTTON

2.ROOM BOOKING FORM

LOAD MDI FORM

START

Enter room no,room type ,room category

Cick on fill the form button

Load GUEST ENTRY form

3. GUEST ENTRY FORM

no

START

ENTER DATE,

ROOM TYPE,

ROOM CATEGORY,

ROOM NO

CLICK

FILL FORM

Room booking form

Is loaded

Enter the customer

information Click amount button

Click submit button

If any entry is empty

Display

“room is booked”

yes

4.ADD FORM

no

yes

Display

“ please fill the entry”

Start

Enter the entries

room for the new room

If

room

is not

alread

y

Exits

This record set is stored in database

Enter another room no.

5.DELETE FORM

no

START

Enter room no,room type,room category

Click on delete button

Display”are u sure u want to delete this room

If YES

Or

NO

Click on No button

yes

6. CANCELLATION FORM

no

yes

start

Enter the room no to be deleted

Click get

information button

Click cancel button

Are u sure

exit

Click on No Button

7.BILL FORM

Click yes

button

Enter the customer name

start

Click the bill button

Get amount to pay

SNAPSHOTS OF HOTEL MANAGEMENT SYSTEM

1.Login page

This is the first window that appears on executing the project. It is used from security purposes so that only the administrator can enter in the “HOTEL MANAGEMENT SYSTEM” project.

2.Structure of the Hotel Management System

3.Working of the Hotel Management System

4.Database Structure of Hotel Management System

5.Layout of Hotel Management System

TEST- CONDITIONS

Sr. No.

Test Condition Pre-requisite data Expected Test Result

1. Check for entry in password

Login form is opened. User enters incorrect password and presses OK button

“Incorrect Password”

Message is prompted

3. Check for entry in username and password

Login form is open. User enters combination of correct user name and password and presses OK button

Main form is displayed to the user, consisting of menu options enabled.

4. Check for guest entries in room booking

All entries are filled Message “ room is booked”.

5. Invalid Data Type User has entered the invalid data type.

Warning to enter correct data type.

6. Check for guest entries in room booking

User has left the entries to be fulfilled, blank

Message “ fill all the entries.

7. Check entries for adding new room

User fill entry for already existing room

Message “ room is already existing”.

8. Check entries for updating of room

User update entries for the empty room.

Message “ room is not booked”.

9. Check entries for cancellation of room

User delete the entries for the empty room

Message “room is not booked”.

LIMITATIONS

1. This project can’t be used for hotel having different branches.

2. This project doesn’t assigns unique id to each customer to distinguish between him or her. Selecting the id from some given list. However, both the methods of specifying the product are too vague.

ERROR HANDLING

Error no Message Error Correction

1 Fill entry properly Cannot enter alphabets and some special symbols in this field

Enter numbers ,

- hyphen, ( opening bracket or

) closing bracket

2 Fill entry properly Cannot enter numbers and special symbols in this field

Enter only alphabets

3 Entry already existing Duplicate value entered. Cannot enter already existing values in room add form.

Enter other unique

Room no.

4 Enter LOGIN and PASSWORD

Enter LOGIN and PASSWORD field do not match.

Enter same value in LOGIN and PASSWORD fields