Housekeeping

(aka 5S)

Housekeeping (aka 5S)

SEIRI

SEITON

SHITSUKE

SEISO

SEIKETSUSort

Set Shine

Standardise

Sustain

Clear Out Configure Clean and Check Conformity Custom and Practice

Housekeeping (aka 5C)

Housekeeping: Overview

The importance of Housekeeping

How (poor) housekeeping affects our

work

How we can all help to keep our

workplace clean and organised

Objective

s:

Housekeeping

A clean, organised workplace:

Has higher productivity

Has fewer defects

Has fewer accidents

Our customers expect it!

Why?

What 5S isn’t

A tidy up before the boss comes in showing a

major new customer (or the CEO) around!

Just about tidying up other people’s rubbish

A quick sweep of the floor and placing tools

back in the toolbox (until it all goes quiet again)

Consequences of poor housekeeping

Amount of defective product

Number of machine breakdowns

Material flow (excessive travel)

Inventory level

Lost time in looking for materials

Concealed problems

Accidents/Incidents/Near

misses

Housekeeping (5 steps)

Remove

Arrange

Clean

Maintain

Train

Clear Out (Sort)

Configure (Set)

Clean and Check (Shine)

Conformity (Standardise)

Custom and Practice (Sustain)

Step 1-Sort

Take out unnecessary items & throw them away

Look around for things belonging to you

which are not used anymore

Use disposal notices for things in your

area which belong to others but appear

not to be used

Check the disposal notices and act

accordingly

Step 1-Sort

Example:

DISPOSAL NOTICEInspector's Name

Description of Item

Date Posted

Reply by Date

Record no.

Step 1-Sort

Red Tagging Red tag teams tag EVERYTHING which in their

judgement is not needed at given workstation

Red tags have 3 classifications:

Needed

Un-needed

UselessNote: Un-needed has further

categories

Step 1-Sort Red Tagging (cont.)

Needed: Required within 30 days (not arranged properly)

Un-needed A: Not used in last 30 days, no planned use in next 30

days-change location (but keep accessible!)

Un-needed B: Not in use currently, required in the future >6 months-clean/organise/relocate/return (sell)

Un-needed C: Not used in last 6 months, no planned used in next 6

months-relocate/return/sell.

Useless: No longer required, sell/return/discard

Step 1-Sort

Red Tag Review:

Record usage of anything in the area.

TAKE ACTION ACCORDING TO RESULTS

Step 2-Set

Arrange all NECESSARY items in a proper order Look at the way things are arranged, remember

EVERYTHING should have a proper accurate &

RECORDED location

Take the frequency of use into account

Keep track of things by using lists or labels for

cupboards or drawers, use shadow boards for

Tools

Step 2-Set

After that: Implement painting/marking strategy:

Clear markings: Traffic, hazards, storage, flow, usage

Colour Coding: Waste disposal,

Product/raw material segregation

Step 3-Shine Clean your working environment

until there is NO dust or dirt anywhere

Clean environments enable you to see problems more clearly

Step 3-Shine

Be conscious of maintaining a clean

environment

Create a maintenance system for

housekeeping

Hold inter-departmental competitions on

housekeeping

Maintain a high standard of housekeeping at all times:

Step 3-Shine

Don’t wait for things to get dirty before you clean them

Put aside 5 minutes EVERY day to clean your workplace

Be responsible (with your colleagues) for the area around your workstation

Don’t create mess, you’ll only have to clean it up!

TIPS:

Step 4-Standardise Maintaining the standard gives everyone

a sense of involvement and pride in the job.

HOW?

Hold inter-department inspections on

housekeeping

Review the results of these inspections and

appoint HOUSEKEEPING

CHAMPIONS

Step 5-Sustain

Training helps people to follow good housekeeping independently

HOW?

Always remember the value of your own

housekeeping

Treat your workplace as your second home

Be aware of your own attitudes & habits Don’t put up with bad housekeeping in other

areas

Step 5-Sustain

3rd class workplace:‘In my workplace everyone leaves things lying around and nobody clears up.’

2nd class workplace:‘In my workplace people throw things around but there are cleaners who tidy the place up.’

1st class workplace:‘In my workplace, nobody throws things around and everyone helps to keep the place clean.’

HousekeepingWhat do we gain from 5S?

√ 5S makes the workplace more pleasant

√ 5S makes work more efficient

√ 5S and safety go hand in hand

√ 5S helps deliver better quality products

and higher productivity

4-Steps to organising your workplace

Separate things which are necessary EVERY

day from those which are not

Use red-tag/disposal notices to identify

each item

Find a place for everything and put

everything in that place

Always keep up the discipline of good

housekeeping

Your observations

As a group visit your area(s) and look for the following: 2-3 Examples of GOOD Housekeeping 2-3 Examples of BAD Housekeeping

For each example: Take photo(s) Record WHY the example is good or

bad

Discuss each example: Group into good or bad practice

Place the pictures somewhere visible

Record details next to the picture

Discuss recommendations for improvement

Be prepared to feedback your findings

to everyone in your area

Actions

5S rollout – timetable

    

Action: Notes:

5S presentation TODAY!Work through area look for items

which don't belong2-3 people per area then swap

Red Tag items – move to ‘Crimewatch Corner '

Keep accurate list and publish to everyone RED TAG IN PLACE FOR NO MORE THAN

1 MONTH!!

Re-organise Materials based on 5SLook at frequency of use and develop layout to suit

Review

Look at successes and failures – see

what works & what doesn’t - rework as necessary

Look at initial 5S audit to measure progress

Start audits – check audit sheet is ok

?