how a fortune 100 global technology provider gained visibility into meeting and event spend
Post on 17-Oct-2014
95 views
DESCRIPTION
A privately owned multinational computer technology company needed a solution to gain visibility into their meeting and event spend in order to create cost savings, reduce the number of their preferred suppliers, and automate the supplier payments process.TRANSCRIPT
![Page 1: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/1.jpg)
1
How a Fortune 100 Global Technology
Provider Gained Visibility into
Meeting and Event Spend
Reduced Suppliers, and
Generated Cost Savings
![Page 2: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/2.jpg)
Company Overview:
https://www.flickr.com/photos/sakeeb/4087246274
A privately owned multinational computer technology company based in the United States that
develops, sells, repairs, and supports computers and related products and services.
![Page 3: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/3.jpg)
https://www.flickr.com/photos/franganillo/3678747186
Meeting and Event Info:
5,000 annual worldwide events
3,000 cost centers
500 employees working on events
$200M USD annual spend
![Page 4: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/4.jpg)
https://www.flickr.com/photos/epsos/8463683689
Bottom line savings of 5% of supplier spend
311 suppliers onboarded across 27 countries
14 local currencies
$32M USD payments processed
First Year Results:
![Page 5: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/5.jpg)
5
The client needed a solution that would:
create cost savings
reduce the # of preferred suppliers
automate the payment process
work closely with their MSP
https://www.flickr.com/photos/34094515@N00/374081831
The Challenge:
![Page 6: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/6.jpg)
6
And the solution needed to be accepted by:
1. Event planners
2. Procurement & strategic sourcing
3. Finance & accounts payable
https://www.flickr.com/photos/34094515@N00/374081831
The Challenge:
![Page 7: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/7.jpg)
7
https://www.flickr.com/photos/saneboy/3617855124
Event Planners
Required:
A paperless world
![Page 8: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/8.jpg)
8https://www.flickr.com/photos/cybrgrl/2693814267
Event Planners
Required:
Less time reconciling invoices
![Page 9: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/9.jpg)
9
https://www.flickr.com/photos/xavier33300/9583638675/
Event Planners
Required:
Simple and easy collaboration with their preferred suppliers
![Page 10: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/10.jpg)
10
https://www.flickr.com/photos/76657755@N04/8125974243
Event Planners
Required:
Reporting on what they’re spending
![Page 11: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/11.jpg)
11
https://www.flickr.com/photos/dahlstroms/12416292583
Aggregate meeting and event spend from their preferred suppliers.
Procurement &
Strategic Sourcing
Required:
![Page 12: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/12.jpg)
12
https://www.flickr.com/photos/vestman/3871170258
Procurement &
Strategic Sourcing
Required:
Provide visibility into their actual spend to uncover new savings opportunities through
easy-to-use, detailed reporting.
![Page 13: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/13.jpg)
13
https://www.flickr.com/photos/nicholas_t/7383428640
Procurement &
Strategic Sourcing
Required:
Drive compliance with their supplier contracts, purchase order approvals, and
RFP rules
![Page 14: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/14.jpg)
14
https://www.flickr.com/photos/smemon/12696032183/
Finance & Accounts
Payable Required:
Replace meeting cards with a more effective and valuable payment process
![Page 15: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/15.jpg)
15
https://www.flickr.com/photos/76657755@N04/7214596024
Finance & Accounts
Payable Required:
Pay suppliers accurately and on time.
![Page 16: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/16.jpg)
16
https://www.flickr.com/photos/certified_su/229016531
Ensure compliance with AP policy.
Finance & Accounts
Payable Required:
![Page 17: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/17.jpg)
17
https://www.flickr.com/photos/howard_roark/4415947949
The Solution:
Eved met the requirements of the three disparate groups of stakeholders and worked
directly with their MSP – all within the timeframe the client required.
![Page 18: How a Fortune 100 Global Technology Provider Gained Visibility into Meeting and Event Spend](https://reader036.vdocument.in/reader036/viewer/2022081602/5440eb7eb1af9ff34b8b45a7/html5/thumbnails/18.jpg)
18
Creating a successful meeting or event takes a combination of the right people, the right process, and the right technology.
Learn how Eved can help you.
This content originated from this case study.