How the SEA Uses the Data from Indistar to

Improve Implementation and Track Results

1:00-2:15

Keys to Success: State Indistar Leader Prepares Progress Reports on

Indistar Implementations

Lois Myran, ADIShawna Poitra, SD DOE

Changing the Conversation:

March 24, 20141:00 – 2:15 p.m.

Supports continuous improvement and on-going planning

Sets up schools for success and improvement

Demonstrates the STATE provides support to schools by reviewing plans

Provides opportunity to determine how schools meet state requirements

Why states provide periodic feedback?

Uses of a feedback form

Evidence for state waivers

Internal State Department Communications

Feedback to schools and opportunities for coaching for success

Are all feedback forms the same?

Who develops the form? Can a state have more than 1

form? How often are the forms

reviewed? Who reviews the forms? Are there different formats? Who sees the submitted forms?

Frequent Questions about State Feedback Forms

Changing the Conversation…

…from compliance and check

boxes

…to support and feedback

SD ESEA Waiver Big Picture

Statewide System of Recognition, Accountability and Support System (SSRAS)

SD DOE Priority and Focus Schools

Composed of members of SD DOE staff and SST (coaches) members

Work as a team to review documents submitted by Priority and Focus Schools

Provide specific feedback to Priority and Focus Schools using the SD LEAP system

Each team (3-4 members) reviewed 5-6 schools

SSRAS Data Review Teams

Goals and Objectives Form

School Turnaround Plan in SD LEAP

Survey of Effective Practices Form

Information related to Title I funds if applicable

Teams review….

3 reporting periods 3 data review sessions

October/January/May 2 days each time

Adapted form each time to address different aspects & ensure proper focus

State Feedback Forms

Teams look for …

Clear, comprehensive evidence

Alignment between evidence and reasons for identification

Some DOE staff have admin logins (about 10) At least one per group to be LEAD to log in to

access form Reviewed system prior to Data Analysis day

Locate form Navigate helpful documents Reviewed Feedback Form

DOE Staff

Participate as objective member of data review team(not assigned to own school)

Work with School Leadership teams to review the state feedback forms and facilitates team in responding to feedback

Discuss the results of data review process and collaborate to identify strategies and solutions

SD DOE provides PD/support as needed on 2nd day of Data Review

School Support Team Members

Resources for Teams School Turnaround Indicators Wise Ways in SD LEAP Overview Sheet with Rubric Worksheet Handout of Examples of Assessed and Planned Indicators

Sample Feedback Form All submitted forms from SD LEAP (color-coded)

Red, Yellow, Green Dots

Work with your Comprehensive Center Could not have done this without the support from Heather Hoak

at McREL Test the forms, and test them again Be prepared with backups

Created a blank form in Word format…just in case Create leads in each group and familiarize them with system Be willing to adapt the form as needed Coordinator of system should be available for arising

issues/questions My group consisted of two strong SSTs that could take over group

Lessons Learned

Questions/CommentsQuestions?

Comments?

Thank you for

your time!

Thanks for your

time today!

Shawna Poitrashawna.poitra@state.sd.us Lois Myranloismyran@ndsupernet.com

View of the Missouri River along the Lewis and Clark Trail Pierre, South Dakota