How to Access Your Department’s Position Management Review

Within FAST

You are asked to log into our new electronic budget application FAST to review your authorized benefited positions for accuracy.

FAST includes only authorized benefited positions, both filled & vacant,on unrestricted funds (not grants and contracts).

Please complete your Position Management Review by March 5.

FY11 Position Management Review

Logging Into the Application

1. https://www.umb.edu/administration_finance/budget_office/fast.php

2. Visit the A&F Home page1. “Select A&F Computer Based Applications” from the left side

menu 2. Select “FAST Application” from center menu selection

3. Visit the Office of Budget and Financial Planning Web Page1. Select “FY11 Budget” from the left side menu 2. Select “FAST Application” from center menu selection

Logging Into the Application

3. Click on the button labeled “Login

2. Enter your “Password” – This is your umb.edu email password

1. Enter your “User name” – This user name is your UMB email name without the @umb.edu

Obtaining you Position Management Review InformationIn the upper right side of the screen select “ Budget and Forecasting”

Choose Fiscal year “FY11 – NEW”, then click submitObtaining you Position Management Review Information

Click on Position Management ReviewObtaining you Position Management Review Information

Sample ReportDept Information Funding Info Position Info Current Employee Info

Additional Info Not Shown on Screen Shot Above: Please scroll over to review the following Annual Salary; Allocated Salary; Allocated Projected Payroll; Weeks on Payroll; FTE; % FTE Allocated to Fund; Request Comments; Status

Key DefinitionsBase Salary – This represents the annualized salary of the position (Bi-weekly payroll multiplied by 26) - (Please see chart below in Red)

Allocated Salary - This represents the amount of the budgeted salary of the position allocated to a specific funding source for that fiscal year. (Base multiplied by %FTE Allocated to fund) - (Please see chart below in Blue)

Budgeted Salary - This represents the approved budgeted salary of the position for that fiscal year - (Please see chart below in deep red)

DEPTID Dept Name FUND Fund Name ACCT Acct Name Posn # Posn Desc Emp #Emp Name

Base Salary

Allocated Salary

Current Fiscal Year

Weeks on Payroll FTE

% FTE Allocated to Fund

B99999999 Test VC 110007100-0200 Main Allot 711000

Salaries: Regular 00019846 Test Position123456 test 75,000 56,250 80,000 1 0.75

How Do I change the Position Management Review Criteria?

For example: – You would only like to see certain funds on the screen– You would like to see only Authorized but Vacant Positions– You would like to see only one department

Change Review CriteriaClick on “Show Options”

Enter New Criteria in any field you would likeStep 1 - Type in criteria in field next to magnifying glass

Step 2 – Click on green plus symbolStep 3 – Repeat Step one and two if you would like more than 1 search criteria

Step 4 – Click on Execute Report Button

What Do I Do if I Think Some of the Information Found in the Position

Management Review Section is Incorrect?

Please contact the Office of Budget & Financial Planning to assist you in updating any incorrect information. (Please refer to the list below for the appropriate person for you to contact)

Areas OBFP Contact

Colleges Josephine Sturgis – 287-5197

CCDE, IT Neil Rosenburg – 287-5139

All other Academic Affairs, Athletics Dorothy Baxter – 287-5182

A&F, Enrollment Mgt, GRPA, Student Affairs, University Advancement

Ron Bennett – 287-5192

Technical questions about FAST Sean McInnis – 287-5104