How to add an Email Signature

in Outlook2013

Email signatures

• Email signatures offer more than just a way of identifying the sender

• Your email signature is a way of introducing yourself, your role, your expertise and your company to someone else

• The best email signatures encourage the recipient to save your details

How to create a signature

• It is easy to create a professional email signature in Microsoft Outlook

• In this tutorial I am using Outlook 2013

• The easiest way to access the Signatures panel is to create a new blank email…

How to create a signature

• From here, go to Signature then click Signatures… from the bottom of the list:

Signatures and Stationery

• This will open the Signatures and Stationery dialog box:

• Create signature by clicking New:

New Signature

• Give the new signature a name and click OK

• The create signature panel will let you start adding details:

Name the new Signature

Adding Your Details

• You can add your name, email address and contact phone numbers and format the text in any way you want

• Fonts that look like handwriting – Bradley Hand, Lucida

Handwriting and Segoe Script are good examples for a professional email signature

• If you want to use your own actual signature you can scan it and save it as an image. Once it is saved it can be inserted into your email signature

Adding a Logo

• You can include other images, for example a logo:

Add Clickable Hyperlinks

• Outlook will add clickable links to email and web addresses

• Just click the Link button and enter the details

Adding a Business Card to Your Signature

• To create a business card for yourself, go to People then add a New Contact

• Enter your own details and Outlook creates a Business Card

Edit your Business Card

• You can edit your business card to suit your needs

• When you are done click Save and Close

Add the Business Card

• Your new business card can now be added to your email signature:

Make Them Remember You

• It is a good idea to include a business card and a logo or a picture of yourself

• This makes it more personal and gives the recipient a reason to save your details

Thanks for Watching!

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