how to configure anonymous access to knowledge management (nw7.0)

8/7/2019 How to Configure Anonymous Access to Knowledge Management (NW7.0)

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How-to Guide

SAP NetWeaver 2004s

How Toconfigure ananonymous

access to KMVersion 1.00 February 2006

Applicable Releases:SAP NetWeaver 2004s


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1 (Business) Scenario

There is content within your portal which you want to publish. This content should be

accessible for everyone but no explicit authentication should be required. This use caseis also known as anonymous login scenario. Within your portal you want to define a rolewhich should be used for non named users. In this scenario it is described how toprovide information to anonymous users.

2 Introduction

This guide describes the creation of a role for anonymous access which contains a KM example. For additional information concerning the creation of PCD Content pleaserefer to www.help.sap.com.

Figure01: Entry-Site for Anonymous with 3 different KM iViews.

Be aware that in this scenario the following URL is used for an anonymous access:http://server:port/irj/portal/anonymous

Also refer to note 837898 for further information and setup concerning the anonymousaccess.

KM Basic Search

KM Documents

KM Navigation


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3 The Step By Step Solution

This chapter describes step by step the necessary actions which have to be followed to

enable an anonymous access to KM Content. It starts with defining content within apublic role and checking the results.

As prerequisite the following configuration was set up reflecting to note 837898

The definition of KM short URLs in the URL Generator service of KM (this isdefault setting for NW2004s)

Change the authentication scheme for the URL Access iViews (Document, BasicSearch, Details, Highlighted Content) to anonymous.

For the configuration which are described here, please be sure you are logged on withan administrator-role (super-admin-role) with sufficient permissions in the portal.

Within the next seven steps we will define the content in the anonymous role. Thiscontent is based on a example. We will create a KM Navigation iView, a page and assignthat content to a role.

3.1 Defining Content to an Anonymous Role

1. iView - Creation

Open Content AdministrationPortal Content

Choose your custom folder (or createa new one) where you can store yourcreated content

Right-click on this folder and chooseNew iView iViewTemplate

Choose KM Navigation iView

2. Provide the necessary informationfor iView-Name, ID, prefix, languageand description and choose Nextand then Finish

Open the iView for editing afterwards

In the dropdown box PropertyCategory please select Show All


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3. Maintain the following properties:

Authentication Scheme toanonymous

Path to Initially Displayed Folder:

customerpath.

(e.g. /documents/PublicDocuments/External_Documents

Path to Root Folder for Navigation:customerpath

Save your changes

4. Create a page within your customfolder

Right-click on this folder and choose

New Page

Provide the necessary information forPage-Name, ID, prefix, language anddescription and choose Next andthen Finish

Open the Page for editing afterwards

5. In the dropdown-box PropertyCategory please select Show All

Change the property Authentication

Scheme to anonymous Create a delta-link to your iView

Save your page

6. Create a role within your customfolder

Right-click on this folder and choose

New Role

Provide the necessary information forRole-Name, ID, prefix, language anddescription and choose Next and

then Finish Open the Role for editing afterwards


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Add Page to Role Delta Link

Change the Parameter Entry Pointto yes


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3.2 Assigning the created role to Anonymous Group

We will now assign the anonymous role to our anonymous group.

7. Role - Assignment

Open User AdministrationIdentity Management

Search for the user groupAnonymous Users , mark it andchoose modify in the DetailsView

Go to tab Assigned Roles andadd your created role to the

Anonymous Users - group

3.3 Testing the Anonymous AccessOpen a browser window, enter the anonymous URL and verify that the changes takeeffect.

Figure02: Result page for Anonymous

3.4 Additional InformationHere you find additional considerations about this scenario. The anonymous groupshould be treated as a normal user group within the portal. These examples give you anidea which considerations you have to perform to enable also a secure anonymousaccess.


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Permission Settings withinthe KM (ACL, Service ACL)

Please note that you have to treatthe anonymous user group like anormal user group. This meansthat your permissions have to beset up correctly if some informationis restricted from being used fromthe anonymous users. Keep inmind that this group is alsoincluded to the Everyone group.

In our example, we provide theAnonymous Group with read-permissions only

Also notice that during a search-

request also the ACLs arechecked!

Figure03: Permissions for the Anonymous Group (inPublic Documents)

Figure04: Group Everyone and Service Permissions Commands for Anonymous

Group

You have to consider about theservices you will provide to theanonymous -group. Although thegroup has only read permissions

to a certain folder, the group isallowed to perform several actions.Therefore please refer to note837898 to find detailedinformation!

Hint:

In our example, we created a newLayout Set and we removed thehover-menu from being displayed,so that the anonymous groupdoes not see any commands.

Figure05: Hover Menu enabled (withoutconfiguration of the Layout Set)

Figure06: Hover Menu disabled (Layout Setmodified)


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Search and Search-Result-List

To restrict the Anonymous Groupto search in an extended way, wehave to exclude some searchoptions. (e.g. restrict the group toa certain index or remove theAdvanced Options)

This can be done within theSearch Option Set.

The Rendering Information of theSearch Result List can bemaintained within a Layout Set.

Both sets will be assigned to thebasicsearch iView. Figure07: Basicsearch-iView with modified Search

Option Set and Layout Set


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