How to Correctly Fill-out a 301

Human Resources

Step #1Temporary Employee Checklist and Cover

Sheet• Fill-out:

• Department : List the dept. he/she will be working at

• Employee Name

• Submitted by: usually the name of the originator

• Make sure to check off every document listed once completed

• Additional Notes: usually used to denote that TEMP. ALREADY HAS SOME DOCUMENTS ON FILE

• Do not SAVE any documents due to modifications.

ACCEPTABLE

ACCEPTABLE

Step #2301 Hourly Temporary

Employment Form• Fill-out:

• Name:

• Permanent Address, City, State, Zip

• Department

• Supervisor’s Name AND Position #

• Working Title and Description of Duties

• Answer YES/NO to Questions 1-3

• Current FTE

• Anticipated Start Date

• Appt. End Date

• Position #

• Hourly Rate

• Fund Type: Select: STATE or FOUNDATIONEnter SIX DIGIT FUND # and ACCT. #Provide estimate of AMOUNT

• Route for signatures

James Lucas

Jackie RiffleDavid English Maggy

Sivansay

THINGS TO KNOW:

1) ONCE DOCUMENT IS SIGNED YOU WILL NOT BE ABLE TO MODIFY ANY INFORMATION.

2) IF THERE IS ANY MODIFICATIONS NEEDED, BEFORE SIGNING SAVE THE DOCUMENT WITHOUT SIGNATURE; THEN REROUTE.

3) PLEASE ADHERE TO BI-WEEKLY SCHEDULE. (CLICK LINK ON 301 TO ACCESS)

4)DO NOT SAVE ANY DOCUMENTS FROM HR WEBPAGE DUE TO MODIFICATIONS.

Step #3301 Hourly Temporary Employee Contract• Fill-out:

• Name

• Effective Date

• Working Title

• Rate Type

• Department

• Rate per hour or term

• Employee’s signature

• Hiring Supervisor’s signature

Make sure EFFECTIVE DATE matches date on 301 Jane Doe

Additional Required Documents:

• I-9, W-4, NC-4 or NC-4EZ, Direct Deposit, Criminal Background Check• All required documents can be found at:

• Human Resources - Recruitment

To open link(s) either view in slideshow mode or right click >> open hyperlink

301 REVISION

301

• When revisions are made the form has to be completely filled out:• The revision box checked

• Stating the reason why in the working title and description of duties box

• Route for ALL signatures James Lucas

Jackie RiffleDavid English

Making Revisions on a 301

• When revisions are established and the 401 has all required signatures please notify:• HR – Maggy Sivansay

• Budget – Jackie Riffle

• Payroll – Debra Gunter

Please include the word “REVISION” in the subject line of your email when sending notifications.