How to Create Your Own Scholarly Journal in Partnership

with Your Campus Faculty

Eulália Roël

Digital Projects & Copyright Librarian

University of Arizona Library

insectscience.org

JIS betaJIS as it exists now

our relationship with

www.arl.org/sparcas a SPARC Leading Edge Partner, we are

defined as a project that represent(s) a paradigm shift in technology use, introduce(s) an innovative business model, and/or meet(s) the scholarly and research information needs of an emerging or fast-growing STM field. [www.arl.org/sparc/index.asp?page=3]

journal of insect science collaborators

• digital library initiatives group (dlig)[digital.library.arizona.edu]

• Henry Hagedorn, entomology faculty [ag.arizona.edu/ENTO/faculty/hagedorn.html] and his Call for Change in Academic Publishing [insectscience.org/about/callforchange.htm]

• Jeanne Phander, library’s entomology liaison

[dizzy.library.arizona.edu/users/jpfander/jpfander.html]

library acquisitions costs

• Florida Atlantic University’s Dollars & $ense: The Price of Information [www.library.fau.edu/depts/ref/infocost.htm]

• electronic serials acquisitions-specific: Faxon Library Services (10.4% domestic increase in costs for 2002) [www.faxon.com/proj/up2002.htm]

one method to gain submitters: be as inclusionary as is possible

• logo

• advisory and editorial boards:

[insectscience.org/about/editors.htm]

call for change in academic publishing

• Henry Hagedorn’s Call for Change in Academic Publishing [insectscience.org/about/callforchange.htm]

Copyright AgreementJournal of Insect Science

Authors will retain copyright to their articles. The Arizona Board of Regents will hold copyright to the Journal of Insect Science for the University of Arizona Library.

This is an agreement between The University of Arizona Library on behalf of the Arizona Board of Regents, and [the author] with respect to the work [article title].

_________________________________________________________In submitting an article to the Journal of Insect Science (JIS) I agree to

the following terms and conditions:

1. I am authorized by my co-authors to enter into these arrangements. Unless otherwise specified, it is assumed that all authors have equal contributory status and that the first author listed will be the contact person for copyright requests.

2. I warrant, on behalf of myself and my co-authors, that:2.1 the article is original and does not infringe any existing copyright or any other third party rights;

2.2 I am / we are the sole author(s) of the article and have full authority to enter into this agreement and in granting rights

to the University of Arizona Library are not in breach of any other obligation; 2.3 the article contains no defamatory material

3. I / we retain copyright in the article.4. I / we grant to the University of Arizona Library non-exclusive and

irrevocable right for the full term of copyright in the article to:4.1 publish the article on the world wide web as part of the

Journal of Insect Science (or its successor);4.1.1 by means of digital technology that may succeed the world wide web as media through which the Library provide the contents of Journal of Insect Science.

4.2 produce archival copies of the article for long term preservation in appropriate formats.

5. In the event that the article is not published, these terms and conditions shall cease to apply and neither I / we nor the University of Arizona Library shall have any further obligations towards the other in respect of the article or these terms and conditions.

Author____________________________________________________

Date______________________________________________________

copyright: not a source of cost-recovery

• free access to users

• copyright retained with authors

• JIS copyright agreement:

solicit input from authors and users

building confidence in the journal

• editorial board

• expanding journal publicity– 1st step: ISBN– 2nd step: inclusion into portals and aggregating

services• Biosis: www.biosis.org/about

• Agricola: www.nalusda.gov/general_info/agricola/agricola.html

• Cambridge Scientific Abstracts: ww.csa.com• Commonwealth Agriculture Bureaux: library.massey.ac.nz/db/cababstracts.htm

• Chemical Abstracts: www.cas.org/about.html

access issues & systems administration

• access issues– perennial access (digital preservation)– pdf

• retain format that is familiar• count printed published pages for tenure calculations

• systems administration– back-up– refreshment of hardware

=>educating the non-technical about these issues

costs

• first and foremost: think of your costs-benefits for reinventing the wheel: packages out there tailored to journal-content management– BEPress– EPress– Rapid Review– Xpress Track

• what features we looked at:– adherence to digital

preservation best practices– how well can content be

extracted from software as a criteria for digital preservation best practices?

– what relationship dissolution agreements exist?

– what software structures store and serve their content?

– is content locally housed?– what happens to computer

code we modify? do we own it?

so how have we been received?

• 50 external (non-University of Arizona) websites link to us

• 51 libraries have catalogued JIS using our OCLC record (number 46820266)

• cited reference search turned up two articles that have been cited by ISI titles

• over 5000 hits to home page• 2175 downloads of the PDF versions of our papers

between 29 October 2000 & 01 February 2002• first published paper has been downloaded about 25

times per week

next steps

• project planning for our future DTD requirements• conversion to XML• publicize and distribute• long-term systems administration• JIS having its own dedicated server• back-up, redundancy, preservation• costs shifts• publicity: new learnings for library staff• cost-recovery structure