How to Document Your Role in

Teaching/Education

Shiphra Ginsburg MD, MEd, FRCPC

Mount Sinai Hospital

Department of Medicine

Scientist, Wilson Centre for Research in Education

3 year review workshop, Nov 2013

Outline

Review the pathways for promotion just for information (esp. T&E)

Review the Teaching Dossier (Review the concept of scholarship in teaching and

education) Answer any questions

Pathways for Promotion

Who needs a formal Teaching Dossier? For 3-year review a TD is required for ALL appointed as:

CT, CE, CI, CQI Clinician-scientists and research scientists only require

the TER plus teaching scores (formerly “mini-TD”)

Just FYI: for promotion, it is required for the following pathways: Sustained excellence in teaching CPA in education

Other pathways just require the Teaching and Education Report from WebCV and teaching scores

What is a teaching dossier? A teaching dossier (portfolio) is to teaching, what a “…list

of publications, grants, and honours are to research and scholarship” (Seldin, 1997)

Why do I need a TD? Captures the complexity of teaching and educational

activities Places the responsibility for evaluating teaching in the

hands of faculty Prompts reflective practice and ongoing instructional

improvement Helps foster a culture of teaching and learning scholarship Documents one’s teaching abilities and development over

extended period of time

Comparison of contents for TDFull TD for promotion (as per DOM website)

Abbreviated TD for 3yr review

CV Do NOT print out CV for TD

Introduction and “Teaching Philosophy” (1st page of TER)

Introduction and “Teaching Philosophy” (1st page of TER)

Teaching and Education Report (generated by WebCV)

Do NOT print out entire TER again

Body of contents in a large binder Body of contents in a thin binder

-Teaching Data Summary Table -Teaching data summary table

-TER by level/year -Do NOT include this

-Summary of teaching scores (by level/year)

-Include all teaching scores

-Objective evidence, unsolicited documents, etc

-Objective evidence, unsolicited documents, etc

Teaching and Education Report Introduction and Teaching Philosophy* Teaching Landmarks: pulls data from WebCV and

summarizes over time period selected Education/teaching awards Innovations and developments in T & E Leadership and administrative service in education

Breakdown of education by LEVEL (multi-level, undergrad, post-grad, grad, CE, FD, PPE, etc)

Within each level activities are listed by ACADEMIC YEAR (most recent year first)

Within each Academic Year activities are listed by TYPE (e.g., seminars, lectures, clinical supervision, innovations/development, admin service, presentations, etc)

Binder will have these sections

Each in reverse chronological order (most recent on top) Multilevel education (2013-2014, 2012-2013, 2011-2012 …) Undergraduate education (non-MD, if relevant) Graduate education (if relevant) Undergraduate MD Postgraduate education Continuing education Faculty Development Patient/public education Other T&E activities (admin, grants, presentations, peer review) Research in Teaching & Education - reproduces Rsch section CPA in T&E – cross referenced to CPA report, Summary by

category)

Binder items for 3yr review only Teaching philosophy, data summary tables* Within each section (multi, UG, PG, etc) insert relevant

teaching evaluations POWER, MedSIS, other

Then insert other RELEVANT documents Course outline/documents of innovations , programs (brief)

Do not include all materials, copies of slides, etc Photocopies of awards, nomination letters Unsolicited letters BUT NOT ALL! Do not include emails, copies of schedules, etc

Example of Teaching Data Summary

What’s missing?

Include brief summaries of comments here, then put details in body of TD

Academic Statements

Teaching Philosophy Goal of any educator is to change learners’ knowledge,

attitudes and/or behaviors in a predetermined direction Instruction, in turn, is influenced by the values, beliefs,

prior experiences, and knowledge of the individual faculty member

Each faulty member must be able to articulate her/his philosophy of education

Make it relevant for you

Philosophy of Education Identify your aims, values, and beliefs about teaching Highlight key aspects deemed important to your teaching

(e.g., specific teaching methods, assessment approaches) Specific contextual factors that affect or modify your

approach (e.g., audience, discipline, purpose) Create an authentic, coherent, and connected

presentation Be reflective – even include areas in which you want/need

to improve*

Example of Intro and Philosophy

Sections on:• Educating about professionalism• Educating about research• Mentoring• Clinical Teaching/spv• Summary

Introduction:• Includes summary of activities

to date, changes/evolution since appointment

Within each section:• Goals, approach, evaluations,

reflections• May be quite different for each

End with a summaryCan include goals for the futureInclude any Faculty Development plans, etc

Helpful tips

Keep every piece of documentation Don’t include every piece of documentation!

Specifically DO NOT include Schedules of rounds with your name on it Emails/messages confirming times/dates of talks Copies of talks, presentations, papers*

Helpful tips

Seek to participate in courses that have formal systematic evaluations of teaching as part of your teaching responsibility

And/or seek your own input from learners about your teaching

Don’t assume that everything will be evaluated Encourage your learners to complete their evaluations

Helpful tips

Actively seek documentation if it has not been provided to you Evaluations from CE events Letters of acknowledgement of significant education

administrative activities Letters regarding adopting your teaching materials/research

Maintain list of learners taught by year and by course (some of them will be your references for promotion) don’t forget your role in formal mentoring relationships

Awards Find out what awards you may be eligible for

Hospital department/division University division Faculty: undergraduate, postgraduate, continuing education Academy

Find colleagues to support your application and nomination for these awards

If you are not successful, get feedback Try again!

Helpful tips

Seek assistance, on an ongoing basis, with your hospital’s Teaching Effectiveness Committee representative(s) and/or Promotions mentors