How to Enter SpEd Forms PCA supervision note:

1. From Students menu open Quick link

2. Choose MA Forms

3. Supervision Guide & Supervision notes Guide, SpEd Forms /Student/ Quick links/MA forms

4. Choose #1 Activity Logs

5. Choose New Activity Log

6. Add Activity

IGNORE WARNINGS for: ICD-10, Time spent, Not validated. Your supervisor note is not billable.

7. Complete DATE. & check “Not Billable” box below date, Select type of service as “supervision

log PCA”. Write supervision note using description of service field. SAVE when finished.

Always, Exit SpEd Forms with the RED X Quit button.

Template of QP (PCA supervisor) notes: 12/2019 google doc

Navigate SpEd forms by Click on student name/1. MA forms tab/2. Activity log/3. *New activity log/ verify

type of service “Supervision Log PCA”/ 4. **Add activity (to create supervision note)/5. change date of

service to supervision date/6. check NOT BILLABLE box below date/7. copy and paste template below

into Description of Service box/8. Within note update child/staff specific details/9. SAVE/10. click

Prev.Page/11.a. either select switch students and repeat from step 3.*New activity log OR/ 11b. X QUIT.

1. On (date) Initial meeting with (list all para’s names). We went over the PCA plan

of care, which necessitates PCA services within the school setting. The PCAs

verbalized an understanding of this Personal care services plan of care,

including IEP child specific paraprofessional support and adaptations

sections and to notify the case manager of concerns or changes. It was felt

that the tasks and activities in the PCA plan of care were appropriate and

adequate. Supervisor/CM will continue to assess that needs are being met as

identified in his IEP/PCA plan of care. Also, addressed questions or

concerns. The personal care assistant’s has demonstrated ability to carry out

the tasks and activities to meet the needs of the student as trained.

Supervisor/cm observed (student name) to be satisfied with current care. No

staff corrective action plan in place at this time. Discussed how to proceed

with documentation and supervisor sign/date daily PCA log.

**90 day supervision note can be added to the same “activity log” named Supervision Log PCA dated

same school year as initial supervision note(s) by simply opening original Supervision log PCA and

step 4. above**Add activity (to create supervision note, please verify logs service date to read same

as 90-day supervision date).

2. On (date) 90 day follow-up with (list all para’s names) which necessitates PCA

services within the school setting. At this time, no concerns expressed and I

concur, PCA knowledgeable on assigned duties, no additional training needed at

this time. PCA plan of care is current with student’s needs. Supervisor/cm

observed (student name) to be satisfied with current care. No staff corrective

action plan in place at this time. We discussed how to proceed with

documentation and supervisor sign/date daily PCA log.

*Send e-mail request to julie.stoneking@alschools.org for PCA 14 & 90 day supervision notes template.

Optional worksheet: